ILI0003 - Mobile Job Center.docx

RFP #: ILI0003

Mobile Job Center Page 17 of 23 State of Wisconsin

DOA-3261 (R05/2014)

s.16.75, Wis. Statutes

Department of Workforce Development 201 E. Washington Ave.

Madison, WI 53703

REQUEST FOR PROPOSAL

ILI0003

THIS IS NOT AN ORDER

PROPOSER (Name and Address) xxxxxhhhhghghghgh, Proposals MUST be in this office no later than

2:00 p.m. September 10, 2018

Name (Contact for further information)

Barbara E. Hoffhein @ Barbara.Hoffhein@dwd.wi.gov

Quote Price and Delivery FOB:

Destination

Description

The Wisconsin Department of Workforce Development (DWD) is requesting proposals for a Mobile Job Center

|_| We claim minority bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson Ave., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

|_| We claim disabled veteran owned business bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

|_| We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-5462.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. |_| Yes |_| No |_| Unknown

In signing this proposal we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a proposal; that this proposal has been independently arrived at without collusion with any other proposer, competitor or potential competitor; that this proposal has not been knowingly disclosed prior to the opening of proposals to any other proposer or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Proposal and all terms of our proposal.

This form can be made available in alternate formats to individuals with disabilities upon request.

Mobile Job Center

TABLE OF CONTENTS

DEFINITIONS

9.0 STANDARD TERMS AND CONDITIONS

ATTACHMENTS:

Attachment A – Vendor Information (DOA-3477) Attachment B – Minority Business Enterprise (MBE) Program Attachment C – Minority Business Participation Report Attachment D – Certification Regarding Debarment, Suspension, Ineligibility & Voluntary Exclusion Attachment E – Lobbying Form Attachment F – Affidavit (DOA-3476) Attachment G - Wisconsin’s Cooperative Purchasing Service (DOA-3333) Attachment H – Designation of Confidential & Proprietary Information (DOA-3027) Attachment I – Vendor Reference (DOA-3478) Attachment J - Mandatory Requirements Response Sheet Attachment K - Cost Sheet

DEFINITIONS:

1.0 GENERAL INFORMATION

1.1 Introduction and Background

The Wisconsin Department of Workforce Development (DWD) is requesting proposals to design, coordinate, build, and deliver a fully equipped, “turn-key” Mobile Job Center that will be used to search and apply for employment, promote knowledge, and skills to employ individuals which in turn will positively impact individuals, families and communities. The purpose of this Request for Proposal (RFP) is to provide interested parties with sufficient information to enable them to prepare and submit a proposal for the purchase of the Mobile Job Center.

1.2 Scope of the Project

The State as represented by the DWD Bureau of Procurement intends to use the results of this solicitation to award a contract to a contractor who will provide a fully functioning Mobile Job Center.

DWD intends to purchase a vehicle that is rugged enough to withstand rigorous intensive daily use and provide maximum reliability and availability with a minimum of maintenance and repair time. This vehicle should incorporate maximum driver comfort and safety, combined with excellence in reliability, operating characteristics, efficiency and economy of operation. The Mobile Job Center will travel throughout the state to reach individuals and veterans transitioning to civilian life whom are seeking employment, and training services. This project involves providing services for the design, fabrication, all equipment, delivery, installation, and commissioning of a turn-key Mobile Job Center. To be responsive, proposers shall ensure all equipment and materials to make the Mobile Job Center are fully operational and are specified in their proposal response. This is a turn-key project; DWD expects to use the Mobile Job Center upon delivery.

1.3 Contract Term

The contract is for a one-time purchase of a turn-key Mobile Job Center. The Contract shall be effective on the date it is executed by DWD. If no formal contract is executed, the effective date of the Contract is the date of the purchase order.

All prices, costs, and conditions outlined in the proposal shall remain fixed and valid for acceptance for the term of the contract.

1.4 Contract Documents

In the event of contract award, the contents of this RFP (including all attachments), RFP addenda and revisions, the proposal of the successful proposer, and terms agreed to, by DWD and the Vendor shall become part of the contract. Failure of the successful proposer to accept these as a contractual agreement may result in cancellation of award.

In the event of conflicts or disputes between the parties related to the meaning of any part of the contract, the following priority of documents will be used to resolve the conflict or dispute:

· State of Wisconsin Purchase Order

· Final Signed Contract including any attachments, amendments, and all terms and conditions

· Request for Proposal (including any amendments, exhibits and attachments)

· Vendor’s response as accepted by the State of Wisconsin

1.5 Termination/Cancellation

The State reserves the right to cancel this Contract in whole or in part without penalty if the Contractor:

1. Termination for Cause

If the Contractor breaches this Contract, the DWD shall provide the Contractor written notice of the breach and a time period (not less than 30 days) to cure. The notice of breach and opportunity to cure may be waived at DWD’s discretion for repeated breaches and may result in immediate termination of the contract.

1. Fails to perform any material obligation required under the Contract.

1. Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity.

2. Allows any final judgment not to be satisfied or a lien not to be disputed after a legally-imposed, 30-day notice.

2. Makes an assignment for the benefit of creditors.

1. Fails to follow the sales and use tax certification requirements of s. 77.66 of the Wisconsin Statutes.

1. Incurs a delinquent Wisconsin tax liability.

1. Fails to submit a non-discrimination or affirmative action plan as required in the Standard Terms and Conditions (DOA-3054).

1. Fails to follow the non-discrimination or affirmative action requirements of subchapter. II, Chapter 111 of the Wisconsin Statutes (Wisconsin’s Fair Employment Law).

1. Becomes a federally debarred Contractor.

1. Is excluded from federal procurement and non-procurement contracts.

1. Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract.

1. Fails to maintain the confidentiality of the State’s information that is Confidential Information, proprietary, or containing Personally Identifiable Information.

1. Contractor performance threatens the health or safety of a State employee or State customer.

1.6 Purchasing Agent

During the RFP process, all correspondence is to be made through the Purchasing Agent, Barbara Hoffhein. Failure to comply with this requirement may result in the disqualification of your company’s RFP.

1.7 Wisconsin eSupplier Registration

Registration on the State of Wisconsin eSupplier Portal for bidders (https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_BIDDER) is available free of charge to all businesses and organizations that wish to sell commodities and/or services to the State. By registering on the Wisconsin eSupplier Portal, a Bidder may register for a bidders list for any commodity and/or service the Bidder is interested in providing to the State. The Wisconsin eSupplier Portal for bidders also provides automatic email notification each time DWD or another procuring State Agency posts a solicitation with an estimated value over $50,000 in their designated commodity and/or service area(s). Only registered Bidders with a valid email address at the time a solicitation is posted via Wisconsin eSupplier Portal will receive email notifications of amendments. Bidders who obtain the solicitation from a third party, through the State of Wisconsin Public Notices website, VendorNet website, or by any other means assume responsibility for checking the Wisconsin eSupplier Portal for updates to the solicitation.

2.0 PREPARING AND SUBMITTING A PROPOSAL

2.1 Reasonable Accommodations

DWD will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If you think you need accommodations at a proposal opening/proposer conference, contact Barbara Hoffhein, Procurement, at (608) 267-3902 (voice) or Wisconsin Telecommunications Relay System (TTY) at 1-800-947-3529.

2.2 General Instructions

The evaluation and selection of the Contractor will be based on the information submitted in the vendor's proposal, including design details and schematics, references, or oral presentations and/or site visits. Failure to respond to each of the requirements in the RFP may be the basis for rejecting a response.

Elaborate proposals (e.g., expensive artwork), beyond that sufficient to present a complete and effective proposal, are not necessary or desired.

2.3 Submitting the Proposal

Proposers have two (2) options in responding to this RFP. The Proposer can submit an electronic bid using the State of Wisconsin's e-Supplier Portal, or they can submit a response via email of all required materials for acceptance of their proposal (noted below). Electronic submission via eSupplier is preferred.

General (Section 5.0) and Technical (Section 6.0) proposal submissions must be in Microsoft Word or Adobe PDF format. Cost proposal submissions must be submitted in the posted Microsoft Excel spreadsheet and the budget narrative must be submitted in Microsoft Word or Adobe PDF format. If submitting via email, two separate emails must be submitted or your proposal will be considered incomplete; one email for the general and technical portion and one email for the cost portion. Including your cost portion in the general and technical section may disqualify your proposal.

General and Technical Proposal must be typed and submitted via email to DOProcurement@dwd.wi.gov .

In the subject line include the following information:

ATTN: Barbara Hoffhein Response to ILI0003 General & Technical

Cost Proposal must be typed and submitted via email to DOProcurement@dwd.wi.gov In the subject line include the following information:

ATTN: Barbara Hoffhein Response to ILI0003 Cost Proposal

2.4 Calendar of Events

Listed below are important dates and times by which actions related to this Request for Proposal (RFP) must be completed. In the event DWD finds it necessary to change the listed dates and times, changes will be made by issuing an amendment.

2.5 Proposal Organization and Format

Proposal submissions must be in Microsoft Word or Adobe PDF format. Proposers responding to this RFP must comply with the following format requirements:

A. Cover Letter, RFP Signature Pages:

Required Forms Attachments A-J:

a. the RFP signature page form (DOA-3261)

i. Proposals submitted in response to this RFP must be signed by the person in the proposer's organization who is responsible for the proposal submittal, including prices. Each proposal shall stipulate that it is predicated upon the requirements, terms, and conditions of this RFP and any addendums/amendments thereof.

b. Attachments A-I & J (see separate Microsoft Word document)

i. Attachment A – Vendor Information (DOA-3477)

ii. Attachment B – MBE Program Awareness, Compliance and Action Plan Form

iii. Attachment C – Minority Business Participation Report Form

iv. Attachment D – Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Form

v. Attachment E – Lobbying Form

vi. Attachment F – Affidavit (DOA-3476)

vii. Attachment G – WI Cooperative Purchasing Service (DOA-3333)

viii. Attachment H – Designation of Confidential & Proprietary Information (DOA-3027)

ix. Attachment I – Vendor Reference (DOA-3478)

x. Attachment J – 4.0 Mandatory requirements – with yes/no check sheet with column for item detail

B. Organizational Capabilities (Section 5.0)

C. Technical Requirements (Section 6.0)

a. Mobile Job Center Design Solutions (6.1)

b. Workstation Design Solutions (6.2)

c. Exterior/Egress Solutions (6.3)

d. Interior Solutions (6.4)

e. Electrical Solutions (6.5)

f. Heating/HVAC Solutions (6.6)

g. Egress Solutions (6.7)

h. Storage Solutions (6.8)

D. Separate Email - COST PROPOSAL (Section 7.0, Attachment K)

a. Provide cost information as detailed in section 2.3 of this RFP. All costs, as requested, for furnishing the product(s) and/or service(s) must be included in this proposal. The cost proposal must NOT be listed in any other part of the proposal response.

Failure to provide any requested information in the prescribed format may result in disqualification of the proposal. No mention of the cost proposal information may be made in the other sections of the proposal. DWD shall be the sole judge as to compliance with the instructions contained in this RFP.

2.6 RFP Process

The evaluation and selection of a contractor will be based on the information submitted in the vendor's proposal, and additional information gathered from any of the following: references, vendor presentations/site visits, interviews, and BAFO(s) (Best and Final Offer). Failure to respond to each of the requirements in the RFP process may be the basis for rejecting a response.

2.7 Communications, Clarifications, and/or Revisions

All communications and/or questions regarding this RFP must be submitted via eSupplier, on or before August 22, 2018 by 12:00 PM.

Vendors are expected to raise any questions, exceptions or additions they have concerning the RFP document at this point in the RFP process. If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this RFP, the vendor should notify immediately, in writing, the Purchasing Agent named above of such error and request modification or clarification of the RFP.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFP, addendum, revisions/amendments and/or supplements will be provided to all vendors via eSupplier.

The proposal shall stipulate that it is predicated upon the requirements, terms and conditions of this RFP and any supplements or revisions thereof. Any contact with State employees concerning this RFP are prohibited, except as authorized by the Purchasing Agent during the period from date of release of the RFP until the notice of intent to award is released.

2.8 Vendor Conference

A vendor conference will be held on August 17, 2018 at 2:00 PM (CST) at the Department of Workforce Development, 201 E. Washington Avenue, Madison, WI. Vendors may attend in person or via WebEx by dialing 1-855-282-6330. Please RSVP to Barbara Hoffhein, Procurement Manager at Barbara.Hoffhein@dwd.wisconsin.gov no later than 2:00 PM (CST); August 16, 2018 if you will be attending the conference in person or via WebEx call. Attendance is not mandatory, however strongly encouraged.

2.9 Oral Presentations/Site Visits

Top-scoring vendor(s) may be required to provide an oral presentation and/or a site visit of their proposed solution at DWD Central Office. DWD will furnish detailed specifications that the evaluation committee would like to see included in the presentation. Failure of a vendor to provide an oral presentation of its proposed solution within DWD’s time constraints may result in rejection of the proposal.

2.10 Best and Final Offers

The evaluation committee reserves the right to ask the highest scoring proposer(s) to submit Best and Final Offers (BAFO). Proposers shall not expect that DWD will ask for a BAFO, therefore Proposers shall submit their best proposal.

2.11 Withdrawal of Proposals

Proposers may submit a written withdrawal of their proposal to the Purchasing Agent until the contract has been awarded. The request must be signed by an authorized representative of the proposer and emailed to the Purchasing Agent at Barbara.Hoffhein@dwd.wisconsin.gov.

If a submitted proposal is withdrawn before the proposal due date and time, the proposer may submit another proposal at any time up to the proposal closing date and time.

2.12 Proposal Opening

Proposals shall be opened on September 10, 2018 at 2:00 PM CST at 201 East Washington Ave. Madison, WI. Only the names of proposers will be read out loud at that time. If proposers wish to attend they should contact Barbara Hoffhein, Purchasing Agent at Barbara.Hoffhein@dwd.wisconsin.gov

2.13 Incurring Costs

The State of Wisconsin is not liable for any cost incurred by proposers in replying to this RFP.

2.14 Late Responses

Proposals received after the date and time specified in Section 2.4 will not be opened.

3.0 PROPOSAL SELECTION AND AWARD PROCESS

3.1 Preliminary Evaluation

The proposals will be reviewed initially to determine if all of Mandatory Requirements (Attachment J) are met. Failure to meet mandatory requirements may result in rejection of the proposal. In the event that all vendors do not meet one or more of the mandatory requirements, DWD reserves the right to continue the evaluation of the proposals and to select the proposal which most closely meets the requirements specified in this RFP.

3.2 Proposal Scoring

Accepted proposals will be reviewed by an evaluation committee and scored against the stated criteria. The resulting information will be used to score the proposals. The evaluation committee's scoring will be tabulated and proposals ranked based on the numerical scores received.

Proposers may not contact members of the evaluation committee except at the DWD's request. The committee may review references, request interviews, and/or request vendor presentations and/or site visits, and use the results in scoring the proposals.

DWD's evaluation committee will consist of members who have been selected because of their special expertise and knowledge of the service(s) and/or product(s) that is the subject of this RFP.

Proposals from certified Minority Business Enterprises may have points weighted by a factor of 1.00 to 1.05 to provide up to a five percent (5%) preference to these businesses (Wis. Stats. 16.75(3m)). The evaluation committee's scoring will be tabulated and proposals ranked based on the numerical scores received.

The cost proposals will be calculated with the most points awarded to the proposal with the lowest cost and all DWD mandatory requirements. Other cost proposals will be assigned points that correlate to those assigned to the lowest cost proposal per the formula described in Section 7.

3.3 Evaluation Criteria

The table below indicates the percentage of the total number of points that will be assigned to each area of the RFP evaluation. These weights are provided here for your understanding of DWD’s general applications and requirements.

DWD reserves the right to open the cost proposals for only the highest scoring proposers that have completed all steps of the evaluation process.

DWD reserves the right to reject proposals that cost more than the DWD budgeted amount for this project. DWD may also elect to request a BAFO (Best and Final Offer) for price. Vendors shall not count on a BAFO being requested and shall therefore submit their best pricing at the time of submittal of their proposals.

3.4 Right to Reject Proposals and Negotiate Contract Terms

DWD reserves the right to reject any and all proposals. DWD may negotiate the terms of the contract, including the award amount, with the selected proposer prior to entering into a contract. If contract negotiations cannot be concluded successfully with the highest scoring proposer, the agency may negotiate a contract with the next highest scoring proposer.

In the event that all proposers do not meet one or more of the mandatory requirements, DWD reserves the right to continue the evaluation of the proposals that most closely meet the mandatory requirements of this RFP.

3.5 Award and Final Offers

DWD will compile the final scores for each proposal. The award will be granted in one of two ways. The award may be granted to the highest scoring responsive and responsible proposer. Alternatively, the highest scoring proposer or proposers may be requested to submit best and final offers. If best and final offers are requested by DWD and submitted by the vendor, they will be evaluated against the stated criteria, scored, and ranked by the evaluation committee. The award then will be granted to the highest scoring proposer. However, a proposer shall not expect that DWD will request a best and final offer.

3.6 Notification of Intent to Award

Any vendors who respond to this RFP will be notified in writing of DWD’s intent to award the contract, as a result of this RFP.

After notification of the intent to award is made, under the supervision of Department of Workforce Development, copies of proposals will be available by appointment during normal business hours at 201 E. Washington Ave., Madison WI. Reviews can by scheduled by contacting Barbara Hoffhein at Barbara.Hoffhein@dwd.wisconsin.gov .

4.0 MANDATORY REQUIREMENTS

The following requirements in Sections 4.1 through 4.8 are mandatory and the Proposer(s) must include them. Responses to mandatory requirements in Sections 4.1 through 4.8 must indicate that the Proposer either checks “YES” we can meet mandatory requirements or “NO” we cannot meet mandatory requirements using Attachment J - Mandatory Requirements Response Sheet.

In the event there is an individual mandatory requirement that no Proposer is able to meet, DWD reserves the right to eliminate that individual mandatory requirement; in such case, DWD shall continue the evaluation of Proposals and select the Proposal that most closely meets the remaining requirements specified in the RFP. All mandatory requirements are minimums that must be followed with each project unless otherwise stated.

Proposal shall include all equipment, accessories, and supplies required to make the proposed Mobile Job Center fully operational upon delivery. The equipment provided shall be in new condition and currently in use by the manufacturer. Equipment must be able to be modified for ADA compliance, to include but not be limited to; adjustable tabletops for wheelchair height, railings, wheelchair lift, etc.

Responses to Section 4.0 will not be scored.

4.1 Mobile Job Center Requirements

4.1.1 The Mobile Job Center shall be rugged enough to accommodate high mileage usage estimated 30,000 to 50,000 annually.

4.1.2 The Mobile Job Center shall have air brakes and air suspension with anti-sway bar.

4.1.3 The Mobile Job Center shall have wheels that are adequate to support the weight and design of the Mobile Job Center (a spare tire shall be included).

4.1.4 The Mobile Job Center must have a suspension and undercarriage support system configured to match loaded weight distribution of design. Weight distribution calculations must be provided with proposal design.

4.1.5 The Mobile Job Center shall have a standard corrosion resistant undercoating on the underbody. Undercoating shall be durable, abrasion-resistant and provide excellent coverage qualities and crevice penetration to protect crimp seams and other crevices.

4.1.6 The Mobile Job Center shall be designed for human occupancy and must be ADA compliant.

4.1.7 Mobile Job Center shall have drip rails mounted over all doors and windows.

4.1.8 Mobile Job Center shall provide for 26,001 lbs. or heavier GVWR.

4.1.9 Rear Heavy-Duty impact bumper.

4.1.10 Exterior mirrors shall be heated/remote.

4.1.11 Rear suspension shall be rated at 24,000 pounds or better.

4.1.12 A minimum of a 55-gallon fuel tank.

4.1.13 Body construction shall be a full steel roll cage, fully integrated with chassis frame rails.

4.1.14 Foam insulation shall be used which aids in sound deadening.

4.2 Electrical and HVAC Requirements

4.2.1 The design shall include electrical components including wiring and outlets to meet the electrical power needs for all equipment proposed for the turn-key Mobile Job Center. The proposer shall provide recommendations to DWD for these electrical updates in Section 6.0.

4.2.2 The design shall allow for a surveillance camera system (to be provided by DWD) on the interior of the Mobile Job Center; the network cable shall terminate into a secure cabinet/closet with 120 AC power and space for the addition of 12u wall mount server rack, minimum 18” deep.

4.2.3 The Mobile Job Center shall include mounted HDMI input jacks to meet proposed equipment requirements. HDMI input jacks shall be installed at each area where IT equipment is installed and/or available.

4.2.4 The Mobile Job Center shall include an onboard generator and a high sound absorbing compartment to house the generator. Generator shall be plumbed to draw fuel from chassis fuel tank.

4.2.5 Exterior lighting shall meet Wisconsin DOT requirements for transportation during day or evening hours. The exterior lighting shall also permit full illumination of the Mobile Job Center’s perimeter when parked.

4.2.6 LED lighting is required for the interior lighting system. The interior lighting system shall include a back-up system that is battery operated. There shall be two (2) standard light switches to operate the lighting system. One switch shall be located near the main door and the second switch shall be located at the driver compartment – IT Cabinet/Closet.

4.2.7 All body wiring shall be color coded and numbered every six inches and clearly labeled.

4.3 Interior Requirements

The Mobile Job Center shall be sound proofed within the job center, and provide for ten (10) workstations, a driver along with one (1) passenger, a small kitchen space to include a miniature refrigerator, microwave), IT cabinet/closet (located behind driver area), exterior steps (including handrails). Entrance to accommodate wheelchair with electric lift, all areas must be wheelchair accessible except for the driver area.

4.3.1 Walls, Ceiling, and Flooring

· The entire body, sides, ends and roof including doors, shall be completely insulated to enhance the performance of the heating and cooling system.

· The insulation shall be non-settling type, vermin-proof, mildew-proof, fire retardant, non-toxic and non-hygroscopic.

· Wall covering is a continuous piece front to back, no seams.

· Floor shall be covered with Lonseal Locoin II, or equivalent, non-skid commercial grade PVC flooring.

· Flooring shall be a continuous piece from front to back.

· Finished Ceiling to be sound absorbing, flame retardant fiber, to be Class A rated per ASTM E-84.

· Walls and ceiling to be insulated with polyurethane block foam sheet insulation bonded and routed to incorporate framework, giving ceiling "R" factor of 14.

· Walls and Ceiling shall be covered with Automotive Cloth.

4.3.2 Driver Area

· Shall provide for two (2) captains seating with locking adjustable positions (Driver and Right Front Passenger).

· Cushioning materials and coverings shall meet or exceed FMVSS-302.

· Both front seating areas shall have a window and vertically mounted assist bar and step (for easy access).

· Windshield shall be tinted safety glass and mounted in steel with non-hardening sealants with driver and passenger sun visors.

· Tilt steering Column

· Cruise control

· Front locking Glove Box

· AM/FM/CD player

· Bluetooth

4.3.3 Workstation Area

· Each workstation shall provide for one (1) office style chair with roller bases (i.e., 5 casters) and each chair shall be equipped with a locking mechanism for when in transit.

· Cushioning materials and coverings for seating shall meet or exceed FMVSS-302.

· Shall be equipped with a minimum of ten (10) computer workstations. Workstations shall be flush to the wall, (computers will be furnished by DWD).

· No particle board or fiber board materials shall be used in the construction of the workstations.

· Each workstation will have a mounted 22" monitor (to be provided by DWD). Vendor should be prepared to provide monitor mounting equipment.

· Each workstation requires a lockable storage for laptops and docking stations.

· Workstations will require electrical outlets and data ports under the workstation table top.

4.3.4 General/Shared Area

· Removable Tables

· IT Closet or Cabinet with room for a printer

· Small kitchen space for a mini-refrigerator and microwave

· Mounting for two (2) televisions with lockable storage solutions while in transit.

4.4 Storage Requirements

4.4.1 All interior and exterior storage compartments shall be lockable, keyed alike, and include adequate storage space for all equipment and supplies. The design shall also include a secure IT cabinet/closet to store the server rack located behind the drivers’ area. Proposer must provide a schematic demonstrating how the Mobile Job Center will look with all items stored.

4.4.2 Storage cabinet behind the driver seat (lower half open; upper half shelves).

4.5 Safety Equipment Requirements

4.5.1 The Mobile Job Center shall meet all OSHA and other applicable codes required for a Mobile Job Center.

4.5.2 The Mobile Job Center shall include all preventative safety equipment that is required by OSHA for a Mobile Job Center setting (i.e. fire extinguishers, carbon monoxide detectors, smoke alarms, first aid kit, reflector triangles, back up camera system (monitor and one camera) etc.)).

4.6 Exterior/Egress Requirements

4.6.1 The Mobile Job Center shall have a minimum of two (2) entrances, one at the rear of the Mobile Job Center and one on the side of the Mobile Job Center (this does not include the driver/passenger compartment). All entrances shall be keyed alike. Contractor shall provide DWD with two (2) sets of keys for each entrance.

4.6.2 The Mobile Job Center shall include heavy duty steps and an electric lift for wheelchair accessibility that is capable of being stored inside or underneath the Mobile Job Center. All steps included in the design shall be lit and include handrail(s), park interlock etc., Step materials and design shall meet ADA requirements.

4.6.3 The Mobile Job Center shall include a retractable awning.

4.6.4 Mobile Job Center shall include one (1) flat floor slide out/bump out room.

4.6.5 Any/All body Windows shall be determined at Pre-Production Meeting.

4.7 Warranty and Support Requirements

4.7.1 Contractor shall provide a minimum warranty of three (3) years from the date of install for the Mobile Job Center. Contractor shall provide a minimum warranty of two (2) years on equipment and accessories provided under this contract. Warranty materials shall be provided to DWD at time of Mobile Job Center delivery. (If a longer warranty term or other maintenance contract option exists, proposer shall include this information on the Cost Sheet (Attachment K) or as attachments to the proposal response as necessary. Information shall include the length of extended warranty and what is covered.).

4.7.2 Contractor shall acknowledge warranty service calls within twenty-four (24) hours of receipt. Contractor must complete all warranty repair services within seventy-two (72) hours of the initial call. If Contractor cannot complete all services within this time, the Contractor must provide a progress report of the repair to the department. The service representative shall leave a copy of a dated written report indicating the service performed. This report must be signed by the DWD employee in charge of the equipment.

4.7.3 Contractor shall perform all warranty service on site unless the DWD grants permission to remove the Mobile Job Center.

4.7.4 DWD shall have the option to contract with another vendor (at Contractor’s cost) to repair or service equipment if Contractor is unable to do so during the warranty period.

4.7.5 In the event that the equipment or accessories provided under the contract fail to function properly prior to project completion; proposer shall repair or deliver replacement items to the DWD within 72 hours of notification by DWD.

4.7.6 Contract shall provide the Equipment Manual to include recommended routine service maintenance along with system maintenance requirements during change of temperature / seasons.

4.7.7 Contract to provide Maintenance and Operating Training for DWD personnel, for the unit.

4.7.8 Contractor shall provide for a recommended “regular maintenance schedule program” for the Mobile Job Center unit upon delivery.

4.8 Delivery, and Set-Up Requirements

At the time of the vehicle delivery, any certificates or releases signed by state personnel or as DWD representatives are understood to be an acknowledgement of vehicle delivery only. Vehicle delivery will not constitute an acceptance by the state of vehicle condition or conformance with the terms and conditions of the contract.

4.8.1 Any transportation/delivery costs must be included on the proposal form under the section for additional costs. Delivery to Dane County is expected to be within 6-9 months from date of the signed contract.

4.8.2 The Contractor shall provide a detailed schedule to DWD outlining the production schedule no later than 20 days after intent to award is issued. The schedule shall include all key dates such as: purchase of Mobile Job Center chassis and equipment, purchase of initial construction supplies, installation of electrical, installation of heating/cooling system, installation of ventilation system, midpoint inspection, installation of accessory equipment, and dates. The Contractor shall provide DWD with regular monthly updates on production schedule status.

4.8.3 Upon completion of the manufacturing process the State may require that the vehicle and all equipment on the vehicle be inspected and approved by a designated representative of the state prior to accepting receipt of the vehicle. The vehicle shall be free from any defects and ready for immediate operation upon delivery.

4.8.4 Delivery of a turn-key Mobile Job Center to DWD shall occur within 6-9 months from date of the signed contract. Contractor shall include a final inspection checklist at time of delivery. A Contractor representative will be available, on site, on the delivery day to explain all aspects of the vehicle and equipment to the state or its representative.

4.8.5 The Contractor will assume all expenses, liabilities, risks and loss associated with the delivery of the vehicle described in this proposal.

4.8.6 Upon delivery, the Owner or its designee will conduct a thorough inspection of the vehicle to determine conformance with terms and condition of the contract. Acceptance of the vehicle will occur within 30 days after initial delivery. If the vehicle is not deemed acceptable, a letter of non-acceptance will be furnished to the Contractor listing all deficiencies to be rectified by the Contractor. Upon issuing the letter of non-acceptance, the Owner reserves the right to withhold payment amount until all deficiencies are satisfied.

4.8.7 If the Mobile Job Center and equipment does not meet the mandatory requirements or does not pass inspection, the Contractor will have thirty (30) days to correct any outstanding performance issues. If the Contractor is unable to correct the issues after thirty (30) days, the Contractor agrees to remove the Mobile Job Center and DWD will not be responsible for payment.

4.8.8 On-site training of DWD staff shall include the full functionality of the Mobile Job Center. Training on all equipment shall occur within three (3) weeks after Mobile Job Center is delivered to DWD. Contractor shall provide four (4) original copies and one (1) electronic copy of a complete operation manual at time of training.

4.8.9 The state will apply for license plates and pay all fees required to title the vehicle in Wisconsin. The Contractor must provide at the time of delivery, or before, all registration materials require by Wisconsin law for titling the vehicle.

5.0 GENERAL PROPOSAL REQUIREMENTS (300 POINTS)

The purpose of this section is to provide DWD with a basis for determining a Proposer’s capability to undertake this Contract.

Responses to Section 5.0 will be scored. DWD reserves the right to re-score this section after vendor references are checked.

5.1 Organizational Capabilities

5.1.1 List the names of the prime contractor and any sub-contractors. Proposers must provide a general description and background concerning Proposer’s organization, including size and structure of company. State whether proposer will self-perform proposed services and/or include any joint venture arrangements. If a joint venture, discuss portions of the work to be performed by each joint venture partner, contractor and/or subcontractor.

5.1.2 Provide the main point of contact/project manager for the prime Contractor. Describe this individual’s prior experience managing a project of this size and scope.

5.1.3 Describe the experience and technical qualifications creating specialty vehicles. Include details of your experience creating specialty vehicles specifically for training and/or classroom purposes; size of the project, and a detailed description of the type of Mobile Job Center (including equipment), the proposed delivery schedule, whether the project was delivered on time, and on budget.

5.1.4 Describe your customer service experience. What tactics do you take to ensure customer needs are being met? Include how you address budgetary issues while ensuring integrity of the vehicle and customer needs?

5.1.5 Provide the name and contact information for each project referenced above. DWD will contact all references to verify the experience listed. Proposer shall not include personal references or references that have a financial stake in the proposal results.

5.1.6 Provide proof of International Organization for Standardization (ISO) Certification.

6.0 TECHNICAL REQUIREMENTS (1300 points)

The proposed solution shall include detailed descriptions as requested under each section. The proposed solution shall contain evidence to support the design proposed and why it best meets the needs of DWD. Basic capabilities in each area shall be available without customization. If customization is needed to provide any of the requested capabilities, the proposal shall specify where customization is needed, along with the amount and type of customization needed. Customization costs shall be included in the cost proposal and submitted separately from the proposal.

The following requirements include the capabilities that any proposed solution shall include. This list may not be comprehensive, so additional functionality shall be included and clearly described in any submitted proposal. The DWD does not guarantee that all of the following requirements will be implemented following an awarded contract. Submitted proposals shall also describe additional functionality available. DWD may consider additional functionality when evaluating proposals.

Contractor must submit with the bid a complete list indicating all load capacities, accessories, equipment, and definitive company literature pertaining to the vehicle. Failure to submit descriptive literature with the proposal will render the proposal non-responsive and the proposal will not be considered for an award.

Responses to Section 6.0 will be scored.

6.1 Mobile Job Center Design Solutions

Provide a written detailed design schematic showing multiple views of the interior and exterior design of the job center. The design must include:

6.1.1 The Mobile Job Center shall be a vehicle which requires no special endorsement and has a gas engine. The Mobile Job Center shall provide for no less than ten (10) workstations (not including the driver and passenger). The Mobile Job Center shall be compliant with Wisconsin DOT limitations for transporting on Class “B” Highways that does not require special permitting. Safety Equipment: Backup alarm; Fire extinguisher; First aid kit; Backup camera; Reflective triangles.

6.1.2 The total weight and distribution of the Mobile Job Center with all equipment included. Weight shall be compliant with Wisconsin DOT limitations for traveling on Class “B” highways that does not require special permitting.

6.1.3 A full detail of layout of Mobile Job Center design including ceiling, walls, floor, lighting/skylights, electrical, HVAC, roof vents, slide-outs, doors, windows, etc. Describe the grade of material used in the Mobile Job Center roof and whether it allows for natural light to enter the Mobile Job Center. Include insulation R factor used in ceiling, walls, and floor.

6.1.4 Describe the controls that are in place to prevent damage from moisture, temperature loss, humidity, or other elements that affect openings (i.e. skylights, roof vents, doors, windows, or slide-outs) in the Mobile Job Center.

6.1.5 Describe the type of insulation (insulation shall maintain a minimum of 68F heating or 74F cooling when temperatures range between -40F to +105F) included in the design and how it will meet OSHA standards.

6.1.6 Describe the type of wall coverings that will be used and how they will support the proposed design.

6.1.7 Describe the type of non-skid commercial flooring that will be used; detail life expectancy.

6.1.8 Describe possible removable tables with locking base for choice of surfacing.

6.1.9 Describe workstation seating which includes a locking mechanism for secure anchorage in travel; seating may be folded, however requires a locking mechanism.

6.1.10 Describe mounting and locking mechanisms for two (2) televisions; include this information in the design schematic.

6.1.11 Describe how the Mobile Job Center design will facilitate delivery of the intended curriculum, provides at least (ten) 10 workstations, and equipment, accommodates 10 people at one time, and provides space for at least two (2) additional staff.

6.1.12 Describe the movement and flow of the job center design. Describe where a multi-function printer/scanner will be located. How will the design support the delivery of training in an efficient and effective manner?

6.1.13 Describe in detail the acoustics within the Mobile Job Center and how they will accommodate sound proofing i.e., a noise barrier when watching training videos, and/or hands on activities.

6.1.14 Describe a mounting and storing solution for laptops and docking stations; that would be at each workstation and shall be lockable.

6.1.15 Describe the mounting solutions for a single monitor 22" in size for each workstation.

6.1.16 Provide detail specification of tires and life expectancy along with spare tire provided.

6.2 Electrical and HVAC Solutions

6.2.1 Describe the amperage of internal and external electrical systems and how they will support the proposed design and equipment. Include where circuit panel, breakers, wiring, outlets, HDMI input jacks, or other electrical and network connections will be located.