IIDR 3 2026 RFQ 04232026.docx
DOCX document 73 KB Posted
- Attached to
- Independent Informal Dispute Resolution FY26
- Solicitation number
- 26-482DPH-FINAN-B-52329
- Issued by
- Illinois
About this file
This is a Request for Quote (RFQ) issued by the Illinois Department of Public Health (IDPH) for Independent Informal Dispute Resolution (IIDR) services as mandated under Chapter 7, Section 7213 of the Centers for Medicare and Medicaid Services State Operations Manual. IDPH seeks a qualified vendor to provide comprehensive dispute resolution services for long-term care facility survey citations, including written records of reviews and recommendations for each deficiency. The vendor must complete IIDR reviews within 30 calendar days of receipt and submit monthly data reports to IDPH's Office of Health Care Regulation. The contract term runs from July 1, 2026, through June 8, 2028, with an estimated 500 total hours required. Work will be performed remotely. Electronic submissions through BidBuy are the only acceptable submission method, and quotes must remain valid for 90 days from submission date.
Vendors must demonstrate specific qualifications including knowledge of 42 CFR 488.431, CMS guidelines, Medicare and Medicaid program requirements, applicable health care standards, and life safety code compliance relevant to long-term care facilities. All bidders are required to submit evidence of at least three years of experience with long-term care facility surveys and must disclose any financial or legal interests in nursing homes, long-term care facilities, or similar IDPH-regulated facilities to mitigate conflicts of interest. The selected vendor will be the lowest-priced bidder meeting all mandatory qualifications. IDPH reserves the right to reject all offers or individual offers failing to meet stated requirements. The quote must include all expenses and pricing is to be entered in the BidBuy Line Items tab.
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Other files
| File | Type | Posted |
|---|---|---|
| 7213 IIDR qualifications~2.docx | DOCX document | |
| Standard Illinois Certifications~2.pdf | ||
| Standard Terms and Conditions~9.pdf |
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Text version
ILLINOIS DEPARTMENT OF PUBLIC HEALTH
R E Q U E S T F O R Q U O T E AGENCY: Illinois Department of Public Health CONTACT NAME: Jessica Ford CONTACT EMAIL: jessica.l.ford @illinois.gov
SPECIFICATIONS
CONTRACT LENGTH: 07/01/2026-06/08/2028
ESTIMATED TOTAL HOURS REQUIRED: 500 Hours
WORK LOCATION: Remote
REQUIRED SERVICES:
IDPH is seeking a vendor that will provide Independent Informal Dispute Resolution (IIDR) as required under Chapter 7; section 7213 of the Centers for Medicare and Medicaid Services (CMS) State Operations Manual (SOM). The vendor will provide a written record of the review for each survey citation disputed and a summary of the IIDR recommendation for each deficiency to include comments made by the Ombudsman and/or Residents/Resident Representative. IIDR must be completed within 60 calendar days of the facility request. Therefore, the vendor will have 30 days to return the IIDR to the Department. The Agency requests IIDR’s several times a year depending on facility requests. The vendor shall submit the results to IDPH Office of Health Care Regulation (OHCR) department as they process them and send monthly reports of the data collected.
Must be able to:
· Review surveys (CMS 2567) with an understanding of CMS Federal and State guidelines.
· Recommend to IDPH whether survey deficiency should be deleted, supported, or amended based upon the evidence provided by the Facility.
· Complete all reviews within 30 calendar days.
· Compare survey results to the Federal and State regulations.
Provide written decisions and specific evidence regarding the decision.
· Knowledge and understanding related to Medicare and Medicaid program requirements, including:
· 42 CFR §488.431 (nursing homes); Chapter 7; Section 7213; (The State Operations Manual [SOM]), Definitions, and Appendix PP - Appendix Q - Appendix Z
· Applicable health care standards of practice, health care management, and/or life safety code knowledge and experience, as well as emergency preparedness, are relevant to the disputed issues.
All required Qualifications for this service will be located in bidbuy Attachments labeled 7213.6 IIDR- Qualifications from Centers for Medicare and Medicaid Services (CMS) State Operations Manual (SOM).
IDPH also requires the below information from the vendor to ensure no conflicts of interest may arise, and to ensure sufficient vendor experience in performing long term care facilities surveys.
| 1. | Information about your company and any possible financial and/or legal interest in any nursing home, long-term care facility, or similar facility licensed and/or regulated by IDPH. |
| 2. | Three (3) years of experience related to Long-Term Care compliant and noncompliant surveys, as described more fully in BidBuy attachment 7213.6. |
All responses must be submitted in Bidbuy in the Items tab.
| QUOTE: |
| Only Electronic submissions through Bidbuy of bids and offers will be Accepted |
See the Bidbuy Line Items tab to enter the price quote.
Note to Vendor: The quote must be valid for 90 days from the date of submission and include all expenses. We reserve the right to reject all offers and individual offers that fail to meet any requirement. The selected vendor must possess all mandatory qualifications and offer the lowest price.
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