75H71125B00001 - Haskell Vestibule Update.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION CALL

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

IHS1512570

Oklahoma City Area IHS

701 Market Drive

Oklahoma City OK 73114

MARY ANN YOCHAM

x

06/05/2025

75H71125B00001

INVITATION FOR BID

REQUEST FOR PROPOSAL

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

REPLACEMENT OF EXTERIOR AND INTERIOR DOORS, SIDELIGHTS, AND TRANSOMS FOR FOUR (4)

VESTIBULES AT THE HASKELL INDIAN HEALTH CLINIC LOCATED AT 2415 MASSACHUSETTS STREET, LAWRENCE, KS 66046.

PERFORMANCE AND PAYMENT BONDS ARE REQUIRED. (SEE CLAUSE I.06 FAR 52.228-15,

PERFORMANCE AND PAYMENT BONDS - CONSTRUCTION)

THE ESTIMATED MAGNITUDE OF THIS PROJECT IS BETWEEN $100,000.00 AND $250,000.00, IN

ACCORDANCE WITH FAR 36.204.

IN ACCORDANCE WITH HHSAR 352.226-1, INDIAN PREFERENCE, THIS IS 100% SET ASIDE UNDER

THE BUY INDIAN ACT.

THE APPLICABLE NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE IS 236220.

11. The Contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

30 180 calendar days and complete it within ________________ ________________ calendar days after receiving

07/07/2025

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 12/2022)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES CODE AT

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Oklahoma City Area IHS 701 Market Drive

Oklahoma City OK 73114

SEAN L. LONG

28. NEGOTIATED AGREEMENT 29. AWARD

and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations,certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

10 U.S.C. 3204(a) 41 U.S.C. 3304(a)

STANDARD FORM 1442 (REV. 12/2022) BACK

Continued...

and return

(Contractor is not required to sign this document.) Your offer on this

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

75H71125B00001

Delivery: 01/27/2026

Delivery Location Code: IHSLAWRENCE

IHSLAWRENCE

2415 MASSACHUSETTS STREET

LAWRENCE KS 66046 US

Period of Performance: 07/28/2025 to 01/27/2026

1 REMOVAL AND REPLACEMENT OF FOUR (4) EXISTING LS

EXTERIOR ENTRYWAY DOORS, FOUR (4) INTERIOR

ENTRYWAY DOORS, AND THE SIDELIGHTS AND TRANSOMS

FOR ALL FOUR (4) VESTIBULES; IN ACCORDANCE WITH

ATTACHED STATEMENT OF WORK DATED FEBRUARY 26,

2025, AND ATTACHED SECTION B, PRICING SCHEDULE.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

75H71125B00001

SECTION B – PRICING SCHEDULE

FIRM FIXED PRICE CONTRACT

GENERAL CONSTRUCTION SERVICES – HASKELL INDIAN HEALTH CLINIC

June 05, 2025

Item Price

Remove and replace existing exterior doors in four (4) vestibules in accordance with the Statement of Work dated February 26, 2025. $

Remove and replace existing interior doors in four (4) vestibules in accordance with the Statement of Work dated February 26, 2025. $

Remove and replace existing transom windows in four (4) vestibules in accordance with the Statement of Work dated February 26, 2025. $

4 Remove and replace existing sidelights in four (4) vestibules in accordance with the Statement of Work dated February 26, 2025. $

5 Add new awnings in accordance with the Statement of Work dated February 26, 2025. $

6 Add reflective, mirror tinting in accordance with the Statement of Work dated February 26, 2025. $

7 Coordinate with Cam-Dex to remove and replace existing Secure Access Control system in accordance with the Statement of Work dated February 26, 2025 $

Performance Bond $

Payment Bond $

END OF SECTION B

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK - FEBRUARY 26, 2025

Statement of Work (SOW)

Entryway Doors

1. PURPOSE OF THE PROJECT

The Haskell Indian Health Center (HIHC), Indian Health Services (IHS) has a requirement for the replacement of (4) existing exterior entryway doors, (4) interior entryway doors, and the sidelights and transoms for all (4) vestibules.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

• The interior and exterior doors shall be 42” wide to accommodate gurneys used by EMS and wide wheelchairs.

• All exterior doors shall have a full window/daylight panel measuring approximately 34”x 69” and be

UL

752 Level 5 bullet resistant glazing or equivalent.

• All exterior glazing (door, transom, sidelights, exterior vestibule) shall be UL 752 Level 5 bullet resistant glazing or equivalent, except where noted in the scope of work. Interior glazing (door, transom, sidelights) shall be ¼” tempered glass.

• The northwest corner of the building has an existing metal and glass vestibule protruding from the building measuring approximately 36” out from the building and 64” wide. The (2) panes of glass on the exterior vestibule measure approximately 30”x 90”. These panes of glass shall be replaced with UL Level 5 bullet resistant glazing or equivalent. Within this vestibule there shall be a left hand reverse exterior door measuring 42”x 84”. The transom window shall be 4”x 42” and shall be 1/4” tempered glass. The interior door, leading from the vestibule to the Pediatric/Behavior Health (north) hallway, shall be a left hand reverse door measuring 42”x 84” with (2) sidelights measuring approximately 8” x 100” and a transom measuring approximately 16” x 42”.

• The far west entryway leading to the Medical Staff hallway shall have a left hand reverse exterior door measuring 42”x 84” with (2) sidelights measuring approximately 14”x 100”and a transom measuring approximately 16”x 42”. The interior door shall be a left hand reverse door measuring 42”x 84” with

(2) sidelights measuring approximately 15”x 100” and a transom measuring approximately 16”x 42”.

• The south/southwest entryway in the breezeway between the Main Building and Wellness Center shall have a right hand reverse exterior door measuring 42”x 84” with (1) sidelight measuring approximately 13”x 101” and a transom measuring approximately 17”x 42”. The interior door shall be a right hand reverse door measuring 42”x 84” with (2) sidelights measuring approximately 5”x 100” and a transom measuring approximately 16”x 42”.

• The south entryway near the kitchen shall have a left hand reverse exterior door measuring 42”x 84” with (2) sidelights measuring approximately 15”x 100” and a transom measuring approximately 17”x 42”. The interior door shall be a left hand reverse door measuring 42”x 84” with (2) sidelights measuring approximately 15”x 100” and a transom measuring approximately 16”x 42”.

• Contractor shall coordinate with the facility’s existing Secure Access Control provider (Cam-Dex Security Corp.) to remove and replace the wires, card readers, and electronically operated door strikes back to original locations or as close as possible for all replaced doors. Card readers and strikes shall be in good working order before starting on the next exterior door for security purposes and to justify egress.

• Door and window frames shall be black anodized aluminum and match the fit and finish of the current frames.

• All doors, interior and exterior, shall be equipped with a commercial grade LCN door closer, panic bar, heavy-duty continuous hinge with threshold, and lock keyed to the facility master key.

• All exterior doors, sidelights and transoms shall be tinted with a mirror tint that is reflective when viewed from the exterior. In addition, the same tint shall be applied to the front (east), exterior, automatic sliding door entrance. Tinting shall be minimum of 35% shade.

• All (4) exterior doors shall be equipped with awnings that span the width of the exterior frame to cover persons entering and exiting the building. The awnings shall be black anodized aluminum (or equivalent metal) to match the fit and finish of the exterior frames. The awnings shall not extend more than 36” away from the building. All awnings shall be equipped with gutters and downspouts to divert water away from the building.

3. PERIOD OF PERFORMANCE

Period of performance will be completion of project 180 days from contract award date.

Contractor may work after-hours or weekends to complete portions of the work as long as previously approved by COR, CEO, and/or Facility Manager.

4. LEVEL OF EFFORT

4.1. A site visit is highly recommended.

4.2. The contractor shall be responsible for verifying the measurements of the doors, door frames, door openings, vestibules, transoms, and sidelights.

4.3. The contractor shall provide all submittals to project oversight and COR for review and approval.

4.4. The contractor shall be responsible for all aspects of preparing the area for work and to provide all necessary parts, labor, tools, equipment, PPE, clean-up, travel, and service necessary to complete the installation of the interior and exterior doors and their corresponding sidelights and transoms.

4.5. At no point in time should an exterior door be left unattended or in an unsecured state without the presence of the contractor or an approved agent acting on their behalf.

4.6. The contractor shall be responsible for the removal and disposal of the doors, frames, and glass that are to be replaced, trash/packing materials, and any unused materials in accordance with local, state, and federal disposal laws.

4.7. Contractor shall clean up all work areas daily to the satisfaction of Facility Management or house supervisor in order for housekeeping to perform terminal cleanings for infection control purposes, safety, and security for staff, patients, and contractors.

4.8. Contractor shall provide a dumpster for disposal means in an area approved by Facilities Management. Dumpster area shall be identified by safety barriers and protected from pilfering when not in use.

4.9. Contractor shall be responsible for any damage to all areas on completion of the project.

4.10. Contractor shall provide standard manufacturer’s warranties, guarantees, instructional literature, and a one-year contractor’s installation warranty to the Project Oversight and COR upon completion of the project.

4.11. Contractor shall provide submittals for all provided materials for approval by the Facility Manager before use in construction. COR shall be allowed ten (10) business days after receipt of submittal to approve or disapprove submittal.

4.12. Contractor shall perform the following after completion of installation: final caulking, final work shall be inspected, adjusted, put into working order and left clean, free of labels, dirt, etc. Protection from this point shall be the responsibility of the general contractor.

4.13. Contractor shall review a punch list before final walkthrough and after final walkthrough with the Project Officer.

5. SPECIAL REQUIREMENTS

5.1. Noise or loud talking shall be kept to minimum in all areas of work. No profanity is allowed.

5.2. In accordance with HHSAR 304.1301, (a) HHS follows National Institute of Standards and Technology (NIST) Federal Information Processing Standards (FIPS) Publication (PUB) Number 201- 2, Personal Identity Verification (PIV) of Federal Employees and Contractors, and OMB implementation guidance for personal identity verification, for all affected contractor and subcontractor personnel when contract performance requires contractors to have routine physical access to a federally-controlled facility and/or routine physical and logical access to a federally-controlled information system

5.2.1. Contractor shall sign in on the contractor’s log book in the Facility Management Department, obtain an ID/visitor badge prior to beginning work and must return badge and sign out at the end of each work day. ID/visitor badge shall be worn and visible during service. Access to building and parking shall be managed by the Facility Management Department.

5.3. The US PHS Haskell Indian Health Center is a tobacco/vape/smoke free environment (buildings and grounds). No tobacco/vaping/smoking use will be tolerated during service.

5.4. Security Requirements: Contractor personnel will be required to contact the government designated point of contact 24 hours in advance of reporting for service calls or delivering supplies. The contractor shall be responsible for the security of all organizational information. Exterior doors shall not be left in an unsecure condition outside of business hours or for an extended period of time without the contractor being present. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by HIHC official, presenting valid identification, smoking restriction and any safety procedures or hot work permits.

5.5. Life Safety and Infection Control:

5.5.1. Before any services are to be performed within the health center, the contractor is responsible for implementing and maintaining all Safety and Infection Control measures during performance of the contract.

5.5.2. Initial and periodic inspection will be conducted by the Project Oversight, Safety Officer, and/or Infection Control Officer. Any life safety or infection control deficiencies will have to be immediately corrected by Contractor.

5.5.3. Contractor is responsible for implementing all safety and infection control measures to ensure these measures meet OSHA, NFPA, ASHRE, and AAAHC standards during the course of the project.

5.5.4. Contractor shall use proper Personal Protective Equipment (PPE) where required when performing work on-site.

5.5.5. Contractor shall comply with Haskell Indian Health Center’s safety regulations. Contractor is not to restrict or compromise fire safety emergency egress or patient flow entry/exit of the building. Any restrictions or compromise for safety shall be coordinated with the Safety Officer.

5.6. The contractor shall not disclose or cause to disseminate any information concerning operations of the Haskell Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

5.6.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery and installation date with the designated government employee. The government will provide the contractor with facility access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed access. Haskell Indian Health Center does not have a loading dock. It is the contractor’s responsibility to ensure deliverables are able to be offloaded with proper equipment. No deliveries can be made after 4:00pm without prior written authorization. Driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, demolition, and installation. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day performance of work meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number, which must be answered during clinic working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6.4. Personnel Qualifications: Contractor shall perform quality craftsmanship with skilled and trained tradesmen. All work shall conform to and comply with the latest edition and version of ALL applicable OSHA, EPA, NFPA, IBC, NEC, ASME, ASTM, AWS, ANSI, SMACNA, National Institute for Occupational Safety and Health (NIOSH), ASHRE Joint Commission Codes, Standards and Guidelines.

6.5. Inspections: Government shall inspect regarding quality assurance and remedies regarding non-conforming work.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall provide access and oversight of the spaces requiring work.

7.2. All work shall be performed during clinic operating hours. Haskell Indian Health Center hours are

Monday-Thursday 7:00 AM-4:30 PM, Friday 8:00 AM-4:30 PM.

7.3. Any requirements for work to be performed outside of operating hours must be scheduled and approved with the Project Officer (48 hours at minimum before after-hours work is needed to begin).

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, material storage, supplies, disposal services, and equipment required to perform work under the contract.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

10.1. List of Deliverables

Task End Result/Deliverable Schedule/Milestone Pre-Construction Meeting

1 Schedule – Gant Chart or Bar Chart Submitted before Notice to Proceed (NTP)

2 List of On-Site and Key Personnel Provide a list of Contractor’s staff and Sub Contractor listing. Contractor shall update list when changes occur.

3 Project Specific Safety Plan Prior to mobilization. As required.

4 Schedule of Values Provide at pre-construction meeting.

Progress Meetings and Correspondence 5 Daily Progress Reports Daily to COR and CO.

6 Progress Meeting As required.

Construction or Services

7 Update Progress Schedule As required.

8 Submittals As required.

9 RFIs As required.

10.2. Submittals: Submittals may be shop drawings, product data, cut-sheets of equipment, material samples, sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for review and action to allow a decision by COR. COR shall respond within 5-7 business days.

Substitutions or deviations not approved by the COR risk rejection. Submittals and Safety Data Sheets (SDS) for chemicals and materials shall not be used until approved.

10.3. RFI: If the Contractor desires additional explanation or interpretation of this scope of work, the request must be submitted in writing as a Request for Information (RFI) to the COR and CO via electronic format.

10.4. Warranty: Warranty shall continue for a period of 1-year from the date of final acceptance of the work.

10.5. Transmittals: The contractor shall provide 2 hard copies of each deliverable, and one electronic version.

11. POINT OF CONTACT

IHS – Haskell Indian Health Center, COR Clinton Wilson, Facility Maintenance Haskell Indian Health Center 2415 Massachusetts St.

Lawrence, KS 66046 Phone: (785) 832-4826 Email: Clinton.Wilson@ihs.gov

IHS- Haskell Indian Health Center, Project Oversight CDR. Shannon Lowe, Chief Executive Officer Haskell Indian Health Center 2415 Massachusetts St.

Lawrence, KS 66046 Phone: (785) 832-4821 Cell: (785) 424-3875 Email: Shannon.Lowe@ihs.gov

Completion of Project 10 Punch List Substantial Completion 11 Final Punch List Final Completion

O&M and Training 12 Operations & Maintenance Manuals Substantial Completion

13 Training Schedule after Approval of O&M Manuals

As-Built Drawings & Project Records 14 Redline Drawings End of Project

Functional Testing of Systems 15 Electrical Meter Testing Provide record of testing of meters.

Warranties 16 Warranties Substantial Completion

Payments 17 Progress Payments As required.

18 Schedule of Values Attachment to progress payment request.

19 Release of Claims Attachment with Final Payment mailto:Clinton.Wilson@ihs.gov mailto:Shannon.Lowe@ihs.gov

END OF SECTION C

SECTION D - PACKAGING AND MARKING

NO TEXT

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

E.01 OCAO - CONTRACTOR QUALITY CONTROL

(a) The Contractor is responsible for quality control and shall establish and maintain an effective quality control system in compliance with the Contract Clause titled “Inspection of Construction.” The Contractor shall furnish for review by the Government, not later than 7 days after receipt of the Notice To Proceed, the Contractor Quality Control (CQC) Plan proposed to implement the requirements of the Contract Clause titled “Inspection of Construction.” Acceptance of the Contractor’s Plan is required prior to the start of construction.

(b) The Contractor shall identify an on-site Contractor Quality Control Manager who shall be responsible for overall management of Contractor Quality Control. The Contractor Quality Control Manager shall be on site at all times during construction and shall be employed by the prime Contractor. The CQC Manager may have duties as project superintendent in addition to quality control.

(c) The Contractor Quality Control Plan shall include, as a minimum, the following to cover all construction operations:

(1) The name, qualifications, duties, responsibilities, and authorities of the Contractor Quality

Control Manager.

(2) Procedures for scheduling, reviewing, certifying, and managing submittals.

(3) Testing requirements and control, verification, and acceptance testing procedures for each specific test.

(4) Procedures for tracking preparatory and monitoring control phases.

(5) Procedures for tracking construction deficiencies from identification through acceptable corrective action.

(d) Two phases of control shall be conducted by the CQC Manager for each line item of construction work as follows:

(1) Preparatory Phase

This phase shall be performed prior to beginning construction work on each line item. This phase shall include:

(i) A review of each paragraph of applicable specifications, reference codes, and standards. A copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field shall be made available by the Contractor at the preparatory inspection. These copies shall be maintained in the field and available for use by Government personnel until final acceptance of the work.

(ii) A review of the contract drawings.

(iii) A check to assure that all materials and/or equipment have been tested, submitted, and approved.

(iv) Review of provisions that have been made to provide required control inspection and testing.

(v) A physical examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored.

(vi) A review of the appropriate activity hazard analysis to assure safety requirements are met.

(vii) Discussion of procedures for controlling quality of the work including repetitive deficiencies. Document construction tolerances and workmanship standards for that feature of work.

(viii) A check to ensure that the portion of the plan for the work to be performed has been accepted by the Contracting Officer.

(ix) Discussion of the monitoring control phase.

(x) This phase shall include a meeting conducted by the CQC Manager and attended by the superintendent and the foreman responsible for the definable feature. The results of the preparatory phase actions shall be documented by the CQC Manager and attached to the daily CQC report. The Contractor shall instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.

(2) Monitoring Phase This phase shall be accomplished throughout the construction work on each line item. The following shall be accomplished:

(i) A check of work to ensure that it is in full compliance with contract requirements. Review minutes of the preparatory meeting.

(ii) Verify adequacy of controls to ensure full contract compliance.

(iii) Verify required control inspection and testing.

(iv) Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required sample panels as appropriate.

(v) Resolve all differences.

(vi) Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker.

(vii) Separate minutes of this phase shall be prepared by the CQC Manager and attached to the daily CQC report.

(viii) Daily checks shall be performed to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. The checks shall be made a matter of record in the CQC documentation. Final follow-up checks shall be conducted and all deficiencies corrected prior to the start of additional features of work which may be affected by the deficient work. The Contractor shall not build upon nor conceal nonconforming work.

(e) Completion Inspection

(1) Punch List Inspection

Near the end of the work, the CQC Manager shall conduct an inspection of the work. A punch list of items which do not conform to the approved drawings and specifications shall be prepared and included in the CQC documentation. The list of deficiencies shall include the estimated date by which the deficiencies will be corrected. The CQC System Manager shall make a second inspection to ascertain that all deficiencies have been corrected. Once this is accomplished, the Contractor shall notify the Government that the facility is ready for the Government Pre-Final Inspection.

(2) Pre-Final Inspection The Government will perform the Pre-Final Inspection to verify that the project is complete.

A Government Pre-Final Punch List may be developed as a result of this inspection. The CQC Manager shall ensure that all items on this list have been corrected before notifying the Government, so that a Final Inspection with the customer can be scheduled.

(3) Final Acceptance Inspection The Contractor’s Quality Control Manager plus the superintendent and the Contracting Officer’s Representative shall be in attendance at the Final Acceptance Inspection. The Final Acceptance Inspection will be formally scheduled by the Contracting Officer based upon results of the Pre-Final Inspection. Notice shall be given to the Contracting Officer at least 10 days prior to the final acceptance inspection and shall include the Contractor’s assurance that all specific items previously identified to the Contractor as being unacceptable, along with all remaining work performed under the contract, will be complete and acceptable by the date scheduled for the Final Acceptance Inspection.

(End of Clause)

E.02 FAR 52.246-12 INSPECTION OF CONSTRUCTION (Aug 1996)

(a) Definition."Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate insption system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not-

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this- section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may-

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor;

or

(2) Terminate for default the Contractor’s right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

(End of clause)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

F.01 FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(Apr 1984)

The Contractor shall be required to:

(a) Commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) Prosecute the work diligently, and

(c) Complete the entire work ready for use not later than: 180 days after award

The date/time stated for completion shall include final cleanup of the premises.

F.02 WORKING HOURS

The Contractor will be required to perform all work between the hours of 7:00 a.m. and 4:30 p.m., Monday through Thursday and 8:00 a.m. and 4:30 p.m., Fridays un, excluding Federal Holidays. The Contractor is required to request, in writing, permission to perform work outside these hours or days at least forty-eight

(48) hours in advance. The decision to grant such requests shall be at the sole discretion of the Project Oversight.

F.03 SHIPMENTS AND DELIVERIES

The Contractor is solely responsible for coordinating all shipments and deliveries to the work site, to include the loading, unloading, and storage of all supplies and materials required in the performance of this contract. The contractor shall not be responsible for storage of items that are not designated for installation.

F.04 PLACE OF PERFORMANCE

Haskell Indian Health Clinic 2415 Massachusetts Street Lawrence, KS 66046

F.05 LEAD TIMES

The following lead times are required for coordination and planning of construction activities:

(a) Allow a minimum of forty-eight (48) hours for requesting changes relating to excavation activities, use of flame producing or heating devices, welding and cutting, access to restricted areas, and weekend or overtime work.

(b) Allow a minimum of twenty-four (24) hours for changes relating security escorts for all construction personnel with security clearances.

The Following Clauses and Provisions are Incorporated By Reference Only

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

G.01 OCAO – INVOICES**

Invoices shall include the following information:

a. Contractor Name, Address, TIN, and Phone Number

a. Date of invoice

b. Unique Invoice Number

c. Contract Number as shown in Block 4 of the SF-1442 award document

d. Modification Number (if applicable)

e. Title of Contract

f. Description of Work relating to invoice

g. Invoice Amount

**It is recommended that submission of payment be submitted on AIA Form, Application for Payment

All invoices shall be sent to the following address:

www.ipp.gov

(You may provide a courtesy copy marked “Courtesy Copy” to the service unit, but the official copy of a payment request is made from the invoice uploaded to ipp.gov).

NO payment will be made without a proper invoice.

G.02 OCAO – SUBMITTALS

a. Contractor shall provide submittals, as required to include but limited to the following:

1. Equipment submittals for approval, prior to equipment installation.

2. Copies of all Operation and Maintenance manuals for all installed equipment.

3. Printed sequence of operation for AHU.

4. Final as-built prints for all controls installed.

5. In-service training of OCAO Facility Maintenance personnel on the operation of the installed units and controls, once the system is operational and properly commissioned.

6. Safety Data Sheets for all hazardous materials used in the completion of this project, including refrigerants, oils, chemicals used during project, etc.

7. Copies of all factory warranty certificates for all installed equipment.

b. Submittals shall be submitted to the following address:

Clint Wilson Haskell IHS COR 2415 Massachusetts St Lawrence, KS 66046 Clinton.wilson@ihs.gov

END OF SECTION G

http://www.ipp.gov/

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.01 CONTRACTOR ENVIRONMENTAL, SAFETY, AND HEALTH REQUIREMENTS

(a) The Contractor shall take all reasonable precautions in the performance of the work under this contract to protect the environment and the safety and health of employees and of members of the public. Contractor shall comply with all applicable local, state, and Federal laws, codes and regulations including but not limited to, the National Electrical Safety Code, the Occupational Safety and Health Act, the Environmental Protection Act, the Clean Air Act, the Clean Water Act, and the Toxic Substances Control Act, the National Historic Preservation Act, the American Indian Religious Freedom Act, the Archaeological Resources Protection Act, the Resource Conservation and Recovery Act.

(b) The Contractor shall conduct all work according to Occupational Safety and Health Administration (OSHA) regulations for General and Construction particularly 29 CFR 1910 and 29 CFR 1926.

Particular attention shall be paid to the following: evaluation of construction site preparation, fall protection, use of mechanized equipment, electrical power transmission safety and the use of helicopters. Before construction begins the following shall be submitted:

(1) The Contractor shall submit a safety hazard analysis addressing the major risks; i.e., proper marking and clearing of all major roads, highways, and railroads; fall protection from man lifts and pole climbing; use of mechanized equipment and power transmission safety; and use of helicopters for transmission maintenance/construction, within ten (10) calendar days from contract award.

(c) The following OSHA major sections shall apply:

(1) General Safety and Health Provisions (29 CFR 1926, Subpart C)

(2) Occupational Health and Environmental Controls (29 CFR 1926 Subpart D)

(3) Personal Protective Equipment (29 CFR 1926, Subpart E)

(4) Fire Protection and Prevention (29 CFR 1926, Subpart F)

(5) Signs, Signals, and Barricades (29 CFR 1926 Subpart G)

(6) Materials Handling, Storage Use and Disposal (29 CFR 1926 Subpart H)

(7) Hand and Power Tools (29 CFR 1926 Subpart I)

(8) Welding and Cutting (29 CFR 1926, Subpart J)

(9) Electrical Safety (29 CFR 1926 Subpart K)

(10) Fall Protection (29 CFR 1926, Subpart M)

(11) Cranes, Hoists, and Conveyors (29 CFR 1926, Subpart N; ANSI B 30)

(12) Motor Vehicle and Mechanized Equipment (29 CFR 1926, Subpart O)

(13) Excavations (29 CFR 1926, Subpart P)

(14) Concrete and Masonry (29 CFR 1926 Q)

(15) Steel Erection (29 CFR 1926 R)

(16) Power Transmission, Distribution (29 CFR 1926 Subpart V)

(17) Helicopters Used in Transmission Maintenance/Construction (29 CFR 1926, Subpart N)

(Federal Aviation Administration Regulations) (Aviation Standard Operating Manual)

(18) Toxic and Hazardous Substances (29 CFR 1926, Subpart Z)

(19) Electric Power Generation, Transmission, and Distribution (29 CFR 1910.269)

H.02 CLEARANCE OF UNESCORTED CONTRACTOR PERSONNEL – GENERAL

(a) General. This contract requires contractor employees, who are United States citizens, to work in, and have unlimited and unescorted access to, an Oklahoma City Area Office (OCAO) facility and/or site. All such employees shall be required to provide background information and obtain an OCAO photo security badge prior to working in the OCAO facility and/or site.

(b) Background information.

(1) For each contractor employee subject to the requirements of this clause, the contractor shall complete and deliver to the Contracting Officer’s Representative (COR) the following forms: Standard Form 86C, “Questionnaire for Non-Sensitive Positions”; and a

“Notification and Authorization to Conduct Employment Background Investigation” authorizing a private company to investigate the employee’s background. The COR will provide the contractor with blank forms upon request.

(2) The contractor shall deliver the forms required by paragraph (b)(1) to the COR within five

(5) calendar days after contract award or not later than five (5) calendar days before a covered employee will begin work at the OCAO facility and/or site.

(3) The information provided in accordance with paragraph (b)(1) will be used to perform a background check to determine the eligibility of the contractor employees to work in the OCAO facility and/or site. After completion of such review, the COR will notify the contractor in writing of any contractor employees’ ineligibility to work in the OCAO facility and/or site. The contractor shall immediately remove such employees from work on this contract which requires the employees’ physical presence in the OCAO facility and/or site.

(c) Security Badges.

(1) OCAO will issue a security badge to each contractor employee determined to be eligible pursuant to the background check in paragraph (b). The contractor shall provide the COR with the names and Social Security numbers of all such employees. Contractor employees shall have their security badges on their persons at all times while working on OCAO premises and shall present passes for inspection upon request by OCAO officials or OCAO security personnel.

(2) Security badges shall identify individuals as contractor employees and shall have an expiration date not exceeding the current term of the contract. Badges shall be renewed for each succeeding contract period, if any.

(3) The contractor shall return a contractor employee’s badge to the COR when the employment of any such employee is terminated, or when the employee no longer has a need for access to the OCAO facility and/or site. Upon expiration of this contract, the contractor shall return to the COR all security badges issued by OCAO and not previously returned. The contractor is responsible for accounting for all badges issued to the contractor’s employees.

(d) Control of access. OCAO will have and exercise full and complete control over granting, denying, withholding, and terminating access of contractor employees to OCAO facilities and/or sites. The COR will notify the contractor immediately when OCAO has determined that an employee is unsuitable or unfit for his/her assigned contractual duties, and therefore will no longer be permitted access to the OCAO facility and/or site. The contractor shall take immediate steps to remove such an employee from working on this contract and provide a suitable replacement.

(e) Subcontracts. The contractor shall incorporate this clause in all subcontracts where the requirements specified in paragraph (a) of this section are applicable to performance of the subcontract.

H.03 RIGHT TO OPERATE AND USE UNSATISFACTORY MATERIALS AND EQUIPMENT

If, after installation, the operation or use of the materials or equipment furnished by the contractor fails to comply with the specifications of this contract, the Government shall have the right to operate or use such materials or equipment until correction of defects, errors, or omissions, by repair or by partial or complete replacement, can be made without interfering with Government operations.

(End of Clause)

H.04 SUSPECT/COUNTERFEIT PARTS

All fasteners or bolts shall be in conformance with ASTM specifications. The contractor shall comply with the Fastener Quality Act of 1990, P.L. 101-592 and regulations promulgated thereof. Section J, contains a chart of Suspect/Counterfeit Parts at Attachment 1.

H.05 INSURANCE – LIABILITY

(a) Workers’ Compensation and Employer’s Liability. The contractor and each of his subcontractors shall, at all times during the life of this contract maintain such insurance as may be required to comply with applicable Federal and State Workers’ Compensation and Occupational Diseases statutes, they shall be covered under the employer’s liability section of the insurance policy. The contractor shall have liability coverage of at least $100,000, except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General Liability. The contractor shall have written on the compensation form of policy bodily injury liability insurance coverage of at least $500,000 per occurrence and property damage liability insurance of at least $100,000.

(c) Automobile Liability. The contractor shall have automobile liability insurance written on the comprehensive form of policy. The policy covering the operation of all automobiles used in connection with the contract shall provide at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) The contractor shall furnish a certified copy of the insurance policy or certificate of insurance, clearly indicating coverage and amounts required by this Special Condition.

(e) In the event the form of any policy or the amount of the insurance or the company writing same is not satisfactory to the CO, the contractor shall provide other policies in form and amount and with a company satisfactory to the Contracting Officer. The contractor shall not cause any such policy of insurance to be canceled or permit it to lapse, and all such policies and certificates shall include a clause to the effect that the policy or certificate shall not be subject to cancellation or to a reduction in the required limits of liability or amount of insurance until notice has been mailed to the CO, stating when, not less than ten (10) calendar days thereafter, such cancellation or reduction shall be effective.

H.06 TEST REPORTS AND CERTIFICATIONS

The contractor shall furnish the Contracting Officer such certifications or test reports required on all materials (except materials to be furnished by the Government) supplied under this contract. The contractor shall receive no direct payment for these certifications or reports; the cost shall be considered as having been included in the prices stipulated for the appropriate items.

(End of Clause)

H.07 WARRANTIES

The Contactor shall provide written copies of any and all warranties express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract. The Contractor shall enforce any and all warranties for the benefit of the Government.

H.08 WASTE REDUCTION AND RECYCLING

As required by Executive Order 13101 and DOE directives, OCAO must meet certain waste reduction and recycling targets. The requirements for this project are:

(a) All contractors are encouraged to minimize the waste generated during construction and demolition projects and maximize the amount of material that is reused and recycled.

Contractors should take full advantage of all reuse and recycling programs available.

(b) At the end of each quarter and at the completion of the project, the contractor will provide OCAO with information on all materials that were dispositioned, denoting the weight or volume of each material and whether it was reused, recycled, or disposed of.

H.09 EQUAL ITEMS

(c) A Contractor is not prohibited from furnishing an “equal” item merely because in the technical specifications a trade name or make or catalog number is used without the words “or equal”. These words will be implied unless the technical specification expressly provides “no substitutes” or words equivalent thereto.

(d) Reference to any equipment, material, article, or patented process, by the trade name, make or catalog number, shall be regarded as establishing a standard of quality. If the Contractor proposes to provide material, equipment, etc., that is not presented in the specification, the following must be completed:

(1) Request for substitution shall be made in writing with a cover letter, listing the material or equipment under consideration, together with the specification section and paragraph number wherein the material or equipment is specified. The submittals for the substitution shall be presented with the substitution request.

(2) Each request shall be documented with complete data substantiating compliance of proposed substitution with contract documents.

(3) Request constitutes a representation that the Contractor:

(i) Has investigated proposed product and determined that it meets or exceeds, in all respects, specified product.

(ii) Shall provide the same warranty for substitution as for specified product.

(iii) Shall provide all design and engineering drawings,…