1_-_Coverletter.pdf

SOLICITATION NO. IFBP06121500001

REPLACE REAR GATE

FCI SHERIDAN

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

WESTERN REGIONAL OFFICE

STOCKTON, CALIFORNIA 95219

ISSUE DATE: January 7, 2015

BID DUE DATE: February 11, by 1:00 P.M. PACIFIC

BIDS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

WESTERN REGIONAL OFFICE

7338 SHORELINE DRIVE

STOCKTON, CALIFORNIA 95219

ATTN: JENNIFER BROUILLARD

INSTRUCTIONS TO BIDDERS BID

SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR BIDS IFBP06121500001

TITLE: REPLACE REAR GATE

FCI SHERIDAN

DEADLINE FOR FEBRUARY 11, 2015

RECEIPT OF BIDS: 1:00 P.M. PACIFIC

MAIL BIDS TO:

FEDERAL BUREAU OF PRISONS

WESTERN REGIONAL OFFICE

ATTN: FAO – JENNIFER BROUILLARD

7338 SHORELINE DRIVE STOCKTON, CA 95219

(209)956-9766

NOTE: ANY BIDDERS DESIRING TO BE PRESENT DURING BID OPENING, OCCURING AT THE

FBOP WESTERN REGIONAL OFFICE IN STOCKTON, CALIFORNIA, MUST SUBMIT THE NAME OF

THE PERSON WHO WILL ATTEND NO LESS THAN 5 DAYS IN ADVANCE OF THE DAY OF BID

OPENING TO MS. JENNIFER BROUILLARD AT jbrouillard@bop.gov. COMPLETION OF A NCIC FORM (FORM BP-A0660) WILL BE REQUIRED AND IS INCLUDED IN THE ATTACHMENT SECTION

OF THE SOLICITATION. ENSURE YOU INCLUDE IT IN YOUR EMAIL NOTIFICATION. VISITORS

WILL BE REQUIRED TO PRESENT IDENTIFICATION AT THE SECURITY CHECK POINT AND TO

THE OFFICIAL CONDUCTING THE BID OPENING.

AN ABSTRACT OF THE BIDS RECEIVED WILL BE POSTED TO WWW.FBO.GOV IMMEDIATELY

AFTER THE BID OPENING. THEREFORE, ATTENDANCE MERELY FOR THIS PURPOSE IS NOT

NECESSARY.

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE

METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD

REQUIREMENT FOR NAICS CODE 238210 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. DOCUMENT REQUIREMENTS

Each bidder SHALL complete and submit 100% of all documents to include amendments (SF-30 document), clauses, and statements with his/her bid (1 original ink signature copy). Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award.

A. SECTION 1: SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). If your company has a “doing business as” name reflected in your SAM registration, include this name as well in block

14. Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include DUNS#, TAX ID#, CAGE Code, and email address where indicated in block 10.

B. SECTION 2: Commodity or Services Schedule, page 4

Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same).

mailto:jbrouillard@bop.gov

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

C. SECTION 5: Attachments, page 20.

1. SF-24 BID BOND

BID BONDS ONLY APPLY IF YOUR BID EXCEEDS $150,000.00. IF YOUR BID

EXCEEDS $150,000 YOU MUST SUBMIT A BID BOND WITH YOUR BID. IF YOUR BID

IS BELOW $150,000, YOU ARE NOT REQUIRED TO SUBMIT A BID BOND.

Reference Provision 52.228-1 and FAO-0001.

********************IMPORTANT******************************************

The bid bond must be submitted in original (ink signatures) with seals.

Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less.

Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website:

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570 a-z.htm

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your SAM registration (e.g. company name, address and any “doing business as” name if applicable).

D. SECTION 7:

1. FAR Provision 52.204-8 - Pages 26-27.

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, bidders should not mark either of the two options under section (b)(2). Leave these options unmarked.

2. FAR Provision 52.204-17 – Page 27-28

Complete the selections in section (c) of this provision.

3. FAO-0019 – Page 28-29

Complete applicable paragraph in entirety (most commonly paragraph (c)).

Ensure the date of this certification matches your bid date (block 20c on the SF-1442).

E. AMENDMENTS:

Any Amendment issued must be acknowledged (signed & dated) and submitted with the bid by one of the methods described in item eleven of the Standard Form (SF)30(amendment of solicitation/modification of contract). All pages of the amendment must accompany the SF-30.

II. PRE-BID CONFERENCE:

*******************************IMPORTANT**********************************

A pre-bid conference/site visit is scheduled for Thursday, January 22, 2015 at 9:00 AM local time, at FCI Sheridan. The pre-bid conference/site visit is not mandatory. However, all bidders are urged to attend.

SEE PROVISION 52.236-27 ALTERNATE-I ON PAGE 23-24 OF THE

SOLICITATION FOR ALL INFORMATION AND DETAILS.

III. PRE-BID QUESTIONS

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in WORD FORMAT to Jennifer Brouillard, Contracting Officer, via email at jbrouillard@bop.gov no later than Tuesday, January 27, 2015 by 1:00 PM Pacific. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation.

All bidders shall bid/offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

IV. BID LABEL

Each bidder is requested to submit the following information in accordance with the instructions:

A. Bid Label (see template below)

1.This label shall be completed and used on the envelope containing the bid.

This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your bid (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO.

IFBP06121500001

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons Western Regional Office 7338 Shoreline Drive Stockton, California 95219

CONTRACTING OFFICER NAME

Jennifer Brouillard mailto:jbrouillard@bop.gov