IFBP05181700005_CLARIFICATION_SET_ONE_REP_ROOFS_FCC_OAK.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administrative Division

Field Acquisition Office Grand Prairie, Texas 75051

March 23, 2017

ATTN: ALL BIDDERS

RE: Clarification Set Number One

Solicitation IFBP05181700005 FCC Oakdale, Louisiana Replace Roofs Vernon & Rapides Units

Dear Bidders, In reference to the above solicitation, enclosed are clarifications to questions that have been submitted. These clarifications are for informational purposes only.

If you have any questions, feel free to contact me at (972) 352-4641 or e-mail at dpatton@bop.gov

Sincerely, Douglas V. Patton Contracting Officer Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Enclosure cc: File

SCS, FCC Oakdale COR, FCC Oakdale Facility Manager, FCC Oakdale Regional Facilities Administrator, SCRO

CLARIFICATION SET NUMBER ONE

IFBP05181700005

REPLACE ROOFS VERNON & RAPIDES UNITS

FCC OAKDALE, LOUISIANA

LISTED BELOW ARE QUESTIONS THAT WERE SUBMITTED. ANSWERS ARE PROVIDED IN BOLD

Is the contractor required to remove and replace the existing sheet metal on the roof penetrations, boots, jacks, vents, exhaust fans, mechanical curbs, etc., or furnish and install new?

Yes, see sheets 5 and 6 on the drawings for reference and Statement of Work Paragraph G

Is the contractor required to replace or repair any duct work associated with HVAC Units? No, unless contractor is responsible for any damage, see Statement of Work Paragraph C

Is the contractor required to replace or repair the existing skylight on the roof? No, unless contractor is responsible for any damage, see Statement of Work Paragraph C

If existing skylight must be removed to remove and replace facility roof, is the contractor to replace the existing skylight, or furnish and install new skylight? If new skylight is required, please provide make and model of the required skylight system. New skylights will not be required. There is enough room under the existing skylight flashing to remove and replace the roofing without disturbing the skylight system. See sheets 9 and 10 of the drawings for reference.

Is there any site work required that is the contractor's responsibility? See Paragraph C.

of the Statement of Work

Please clarify the "Alternate Option" wood purlins statement on the drawings The words “Alternate Option” was removed from the drawings (see amendment #2)

Per the pre-bid meeting, air quality protection is required when dust is involved. Are there any requirements differing from OSHA guidelines as to dust control/air quality protection? No

Are there any Asbestos Containing Materials (ACM's) present that will be disturbed during the roof replacement scope of work? None known

The requirement that the total area uncovered each day must be completely finished that same day, does this include fascia trim, eave flashing, crimping, and seaming the standing seam metal roof? This simply means weather tight integrity of the roof (i.e.

no leaks) see Statement of Work Paragraph G

Is the low roof of the two (2) center core buildings to be removed and replaced as part of this scope of work? Yes

Will contractor have access to both structures simultaneously? No, see Statement of Work Paragraph G

Will contractor be allowed to use vacant building space to store materials? No, a material storage area will be set up outside the perimeter fenced area, see Statement of Work Paragraph F

Will contractor be allowed to store tools and equipment near subject structure, under lock and key? Yes, in FBOP approved provided locations only, see Statement of Work Paragraph F

Are liquidated damages assessed on this project? Yes, Page 18 of the Solicitation.

FAR clause 52.211-12 Liquidated Damages – Construction (Sept 2000) in the amount of $980.00

What is the maximum allowed number of personnel background check submissions?

Unlimited

What are the warranty requirements of the roof system? See the Statement of Work attachment Metal Roof Panels Technical Design Guidelines Section 07 41 13 – Metal Roofs Section 1.3 Paragraphs B, C, and D.

Are soffit panels to be replaced? If so, what type of soffit panels are required? No, they are not planned be replaced under this contract.

Is the project Tax Exempt? The project is not tax exempt. The government will not issue tax exemption certificates. It is the contractor’s responsibility to determin if they are tax exempt. Contractors may contact the State Comptroller’s office to determine / obtain any tax exemptions if they are applicable. Also, FAR clause 52.229-3 Federal, State, and Local Taxes (2013) is listed by reference on page 15 of the solicitation.

Is a Building Permit required and if so does the Contractor pay for it? No, a permit is not required.

The existing panel turn down the face with a knuckle joint. Metal roof manufacturers do not warrant knuckle joints. The new roof would have to have a transition flashing to the fascia panel. Please provide detail so that all contractors are bidding equally. Please see the page 8 of 11 on the drawings, but manufacture’s and installer’s recommendation may vary

The allotted 240 days isn't sufficient amount of time to complete scope of work. Please increase contract time to 360 days safer NTP. We currently have no plans of extending the duration of the project.

The existing panels are bent at slope transition. This is not an acceptable detail for a warrantable metal roof. Please provide a slope transition detail so that all contractors are bidding equally. Please see the page 8 of 11 on the drawings, but manufacture’s and installer’s recommendation may vary

The existing wall panels and flashing go up under existing skylights. At site visit it was explained that skylights are not part of scope and are not to be removed. Please provide skylight to wall panel flashing detail so that all contractors are bidding equally.

Please see the page 8 of 11 on the drawings, but manufacture’s and installer’s recommendation may vary

We recommend deleting the requirement for insulation. Include a unit price and or allowance for plywood decking replacement in lieu of removing the plywood decking. You would get a better product with high temp underlayment adhere to plywood decking underneath roof panels. This option is not being considered.

If insulation is to remain as part of scope, please provide detail or narrative explaining how it is to be installed underneath roof panels. Please see page 4 of 11 on the drawings for one possible solution.

What gauge on the standing seam are they wanting to use? 24 gauge, see Statement of Work paragraphs G subsection C

What are the panel lengths? Length will vary depending on which portion of the roof the panel is being installed. No seams along the length of the panels will be acceptable.

Are the metal roof panel seams to be mechanically seamed or have a snap lock seam?

Please refer to Technical Design Guidelines Section 07 41 13 – Metal Roof Panels attached to the Statement of Work, Paragraph 2.1 C. The option of snap or mechanical seams is at the discretion of the installer, provided it is in accordance with manufactures installation procedures for warranty purposes.

What is the metal roof panel thickness/gauge requirements? 24 gauge, see Statement of Work paragraphs G subsection C

Do you have a more specific panel width requirement? Spec indicates 12” to 24” wide.

24” Wide

What is the metal roof flashing trim thickness/gauge requirements? 24 gauge, see Statement of Work paragraphs G subsection C

Are gutters and downspouts to be installed on the project? No

Are panels to be installed at the perimeter eave fascia and at the bottom of the skylights or are flat metal fascia trims to be installed at these locations? Panels are to be installed at the perimeter eave fascia and at the bottom of the skylights.

Do we replace the sleepers that are currently on the roof or do we just add the new purlins? The current existing conditions are plywood directly on the trusses under the metal roofing. We need sleepers / purlins installed.

“END OF CLARIFICATIONS”