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SOLICITATION NO.: IFBP04011600002

REPLACE CHILLER SYSTEM

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

GRAND PRAIRIE, TX 75051

ISSUE DATE: February 17, 2016

BID DUE DATE:

BIDS SHALL BE ADDRESSED TO:

U.S. ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

ATTN: MICHELLE MORGAN

March 22, 2016, BY 2:00 P.M.

BID SUBMISSION PROCEDURES

IFBP04011600002

DEADLINE FOR RECEIPT OF BIDS: March 22, 2016

2:00 P.M. CENTRAL

MAIL OFFERS TO:

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

ATTN: MICHELLE MORGAN, CONTRACTING

OFFICER (972)352-4504

***********************************IMPORTANT*********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST MEET THE

SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238220 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your bid/proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

I. Each offeror shall complete and submit the following forms, clauses, and statements (1 original ink signature copy). Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

A. SECTION 1: SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). If your company has a “doing business as” name reflected in your SAM registration, include this name along with your legal business name in block 14.

Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include your DUNS#, TAX ID#, CAGE# and Email address where indicated in block 10.

B. SECTION 2: Commodity or Services Schedule, page 4

Complete the Unit Prices (JB = Job) and Amount blocks (the Unit Price and Amount will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

http://www.sam.gov/ http://www.sam.gov/ http://www.aptac-us.org/

C. SECTION 5: Attachments page #22

SF-24 BID BOND:

Reference provision 52.228-1 and FAO-0001.

***************************IMPORTANT***************************

The bid bond must be submitted in original (ink signatures) with seals. Penal Sum of the bond must be at least 20% of the bid price.

Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website:

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage).

Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is in an amount at least equal to the penal sum of the bond.

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your SAM registration (e.g., company name, address, and any “doing business as” name if applicable).

D. SECTION 7: Representations and Certifications, pages 26-31

1. FAR provision 52.204-8

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is also included in the solicitation.

Therefore, offerors should not mark either of the two options under section (b)(2). Leave these options unmarked!

2. FAR provision 52.204-17

Mark the applicable option in section (b) of this provision. Complete sections (c) and (d) only if they apply.

3. FAR Provision 52.209-7 Information Regarding Responsibility

Matters Mark the applicable option in paragraph (b) of this provision.

4. FAO-0019

Complete the applicable section in entirety (most commonly section (c)). Ensure the date of this certification matches your offer date (block 20c of the SF-1442).

E. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods listed in item eleven of the Standard Form 30 (amendment of solicitation/modification of contract).

Submit pages 1, 2, 4 and 26-31 of the solicitation document http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

II. PRE-BID CONFERENCE & SITE VISIT:

**********************************IMPORTANT**********************************

A pre-bid conference and site visit are scheduled for March 1, 2016 at 9:00 A.M. at the Metropolitan Correctional Center, 71 West Van Buren, Chicago, IL 60605. Attendance is not mandatory (see provision 52.236-27 Alternate-I of the solicitation), however, all bidders are urged to attend.

NCIC background checks will be required for all attendees. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and emailed to Nicole Turner at xturner@bop.gov no later than 12:00 P.M. local time on February 29, 2016.

The forms must include a cover letter indicating they are for the Replace Chiller System project in addition to the following information:

• Company name and list of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

Please follow up with Nicole Turner, 312-322-0567 x1404 to ensure receipt of NCIC forms.

The point of contact for the pre-bid conference and site visit is Wesley Wilson, Supervisory Contract Specialist, (312) 322-0567 x 1515, wwilson@bop.gov.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

Any questions relating to the solicitation after the closing of the pre-bid conference and site visit shall be sent to Michelle Morgan, Contracting Officer, via email at mrmorgan@bop.gov no later than march 3, 2016 at 2:00 PM CST in order to provide sufficient response time prior to the bid due date.

All bidders shall bid in accordance with current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III. Each offeror is requested to submit the following information in accordance with the instructions:

A. OFFER LABEL (see template below)

1. This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your offer (not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your offer.

mailto:mrmorgan@bop.gov

BID/OFFER

SOLICITATION NO.

IFBP04011600002

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

CONTRACTING OFFICER NAME

Michelle Morgan