Flap_A_Tab_4_-_Statement_of_Work.pdf

FEDDERAL

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J rchitecture 0201 Fairfax

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February

▪ Engineeri x Boulevard fax, Va. 22

703.241.2202

MENT OF

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JUSTICE

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FEDDERAL

MOR

Ar

FED

L CO

RGAN

J rchitecture 0201 Fairfax

Fairf

DEPARTM

DERAL B

RREC

NTOW

J-COM

SPECI

January

▪ Engineeri x Boulevard fax, Va. 22

703.241.2202

MENT OF

UREAU O

CTION

WN, W

MPLEX

IFICAT

14, 2015 – ng ▪ Plannin d – Suite 22

JUSTICE

OF PRISO

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HVAC

TIONS

– Bid Set ng

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INSTI

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FEDERAL BUREAU OF PRISONS

J-COMPLEX HVAC

Table of Contents

DIVISION 1 GENERAL REQUIREMENTS

01010 Summary of Work 01040 Coordination 01045 Cutting and Patching 01200 Project Meetings 01250 Contract Modification Procedures 01290 Payment Procedures 01300 Submittals 01400 Quality Control 01500 Temporary Facilities and Controls 01541 Security Regulations 01546 Safety and Health 01600 Product Requirements 01635 Substitution Procedures 01732 Selective Demolition 01740 Warranties 01770 Closeout Procedures 01781 Project Record Documents 01782 Operation and Maintenance Data

DIVISION 2 SITEWORK

Not Used

DIVISION 3 CONCRETE

03300 Cast-In-Place Concrete

DIVISION 4 MASONRY

DIVISION 5 METALS

05500 Metal Fabrications 05530 Gratings

DIVISION 6 WOOD AND PLASTICS

ii

DIVISION 7 THERMAL AND MOISTURE PROTECTION

07720 Roof Accessories 07920 Joint Sealants

DIVISION 8 DOORS AND WINDOWS

08305 Access Doors (Panels)

DIVISION 9 FINISHES

09290 Gypsum Board Assemblies 09912 Interior Painting

DIVISION 10 SPECIALTIES

10525 Safety Equipment

DIVISION 11 EQUIPMENT

DIVISION 12 FURNISHINGS

DIVISION 13 SPECIAL CONSTRUCTION

DIVISION 15 MECHANICAL

15050 Basic Mechanical Materials and Methods 15055 Motors and Variable Frequency Controllers 15060 Hangers and Supports for HVAC Piping and Equipment 15071 Vibration and Seismic Controls for HVAC 15077 Identification for HVAC Piping and Equipment 15081 Duct Insulation 15083 Piping Insulation 15112 Valves 15127 Meters and Gages for HVAC Piping 15181 Hydronic Piping 15519 Electric Boilers 15725 Multizone Indoor Air-Handling Units 15738 Split-System Air-Conditioning Units 15815 Metal Ducts 15820 Duct Accessories 15837 Inline Centrifugal Fans 15900 HVAC Instrumentation and Controls 15940 Sequence of Operation 15950 Testing, Adjusting, and Balancing iii

DIVISION 16 ELECTRICAL

16060 Grounding and Bonding 16073 Hangers and Supports for Electrical Systems 16075 Electrical Identification 16120 Conductors and Cables 16130 Raceways and Boxes 16410 Enclosed Switches and Circuit Breakers 16442 Panelboards 16461 Low-Voltage Transformers

FCI MORGANTOWN

FEBRUARY 6, 2015, BID SET

SUMMARY OF WORK 01010 - 1

SECTION 01010 – SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. The Project consists of work indicated on the drawings and in the specifications. The work includes, but is not limited to, removal and installation of one multizone air handling unit, one electric boiler and associated pumps, piping, ductwork and controls. The work also includes the replacement of fan motors with inverter duty motors and variable frequency controllers.

1. Project Location: Federal Correctional Institution, 446 Green Bag Road, Morgantown, West Virginia, 26502.

2. Owner: Federal Bureau of Prisons.

B. Contract Documents, dated January 14, 2015 were prepared for the Project by Gauthier, Alvarado & Associates, 10201 Fairfax Boulevard, Suite 225, Fairfax.

C. Type of Contract: Project will be constructed under a single prime contract.

1.3 CONTRACTOR USE OF PREMISES

A. General: During the construction period the Contractor shall have limited use of the premises for construction operations.

B. Use of the Site: Limit use of the premises to work in areas indicated work area. Confine operations to areas within work areas indicated.

1. Government Occupancy: Allow for Government occupancy.

2. Driveways and Entrances: Keep driveways and entrances serving the premises clear and available to the Government, the Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

SUMMARY OF WORK 01010 - 2

1.4 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing adjacent buildings and spaces during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

1.5 WORK PHASES

A. The work shall be conducted in five phases.

1. Phase 1: Phase includes all work associated with the installation of ACU-3-1 and ACU- 3-2 and associated condensing units. This work shall be completed prior to any other work being started.

2. Phase 2: Phase includes all work associated with the removal and installation of AHU-3-1 and RAF-3-1 and other work indicated in Building J-3. Work shall be started and completed in 21 days. This phase shall be worked on when the average low temperature for the area is above 50°F. The spaces served by the air handling unit shall be without mechanical cooling for no longer than 7 days. All equipment required for this work shall be on site prior to beginning demolition work. All ducts shall be fabricated and on site prior to demolition work.

3. Phase 3: Phase includes all work associated with the removal of existing motors and installation inverter-duty motors and variable frequency controllers for AHU-1-1, AHU-1-2, RAF-1-1 and RAF-1-2 and other work indicated in the Administration Building. Work for each set of fans shall be started and completed in 1 day. This phase shall be worked on when the average low temperature for the area is above 50°F. The spaces served by the air handling unit shall be without mechanical cooling for no longer than 1 day. All equipment required for this work shall be on site prior to beginning demolition work.

4. Phase 4: Phase includes all work associated with the removal of existing motors and installation inverter-duty motors and variable frequency controllers for AHU-2-1, AHU-2-2, RAF-2-1 and RAF-2-2 and other work indicated in Building J-2. Work for each set of fans shall be started and completed in 1 day. This phase shall be worked on when the average low temperature for the area is above 50°F. The spaces served by the air handling unit shall be without mechanical cooling for no longer than 1 day. All equipment required for this work shall be on site prior to beginning demolition work.

5. Phase 5: Includes Boilers B-3 and associated hot water piping, pumps and valves. This phase shall be worked on and completed only when the average low temperature is above 65°F. The Phase 3 work may be worked on concurrently with other phases, if the average low temperature requirement is met.

SUMMARY OF WORK 01010 - 3

6. Project shall be completed within six months of the Notice to Proceed.

1.6 WORK BY OWNER

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

B. Concurrent Work: Owner will perform the following construction operations at Project site.

Those operations will be conducted simultaneously with work under this Contract.

1. Owner will remove the control air compressor and remove it from the site including the electrical wiring. The removal of control piping and tubing downstream of the air compressor remains the responsibility of the Contractor.

1.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:30 a.m. to 4:00 p.m., Monday through Friday, unless otherwise indicated.

1. Weekend Hours: No week end hours will be considered.

2. Hours for Utility Shutdowns: Hours shall be coordinated with the Government

Construction Representative.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Government Construction Representative not less than seven days in advance of proposed utility interruptions.

2. Obtain Government Construction Representative’s written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Government Construction Representative not less than seven days in advance of proposed disruptive operations.

2. Obtain Government Construction Representative's written permission before proceeding with disruptive operations.

E. Smoking: Smoking is only allowed in designated smoking areas throughout the facility.

SUMMARY OF WORK 01010 - 4

F. Employee Identification: Owner will provide identification badges.

G. Employee Screening: Comply with Owner's requirements drug and background screening requirements

1.8 SPECIFICATIIONS AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 01010

COORDINATION 01040 - 1

SECTION 01040 - COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 COORDINATION

A. Coordinate construction operations included in various Sections of these Specifications to assure efficient and orderly installation of each part of the Work. Coordinate construction operations included under different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

3. Make provisions to accommodate items scheduled for later installation.

B. Where necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings.

1. Prepare similar memoranda for the Government where coordination of their work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and assure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

D. Conservation: Coordinate construction operations to assure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated in, the Work.

COORDINATION 01040 - 2

1.3 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect and Government Construction Representative.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Architect's and Government Construction Representative Action: Architect and Government Construction Representative will review each RFI, determine action required, and respond.

Allow three working days for Architect's response for each RFI. RFIs received by Architect or Government Construction Representative after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

COORDINATION 01040 - 3

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 01250 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Government Construction Representative in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Use CSI Log Form 13.2B. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect and Government Construction Representative.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's and Government Construction Representative response was received.

F. On receipt of Architect's and Government Construction Representative action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect and Government Construction Representative within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which Work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

COORDINATION 01040 - 4

3.2 CLEANING AND PROTECTION

A. Clean and protect construction in progress and adjoining materials in place, during handling and installation. Apply protective covering where required to assure protection from damage or deterioration at Substantial Completion.

B. Clean and provide maintenance on completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to assure operability without damaging effects.

C. Limiting Exposures: Supervise construction operations to assure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period. Where applicable, such exposures include, but are not limited to, the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Air contamination or pollution.

7. Water or ice.

8. Solvents.

9. Chemicals.

10. Light.

11. Radiation.

12. Puncture.

13. Abrasion.

14. Heavy traffic.

15. Soiling, staining, and corrosion.

16. Bacteria.

17. Rodent and insect infestation.

18. Combustion.

19. Electrical current.

20. High-speed operation.

21. Improper lubrication.

22. Unusual wear or other misuse.

23. Contact between incompatible materials.

24. Destructive testing.

25. Misalignment.

26. Excessive weathering.

27. Unprotected storage.

28. Improper shipping or handling.

29. Theft.

30. Vandalism.

END OF SECTION 01040

CUTTING AND PATCHING 01045 - 1

SECTION 01045 – CUTTING AND PATCHING

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUBMITTALS

A. Cutting and Patching Proposal: Submit a proposal describing procedures well in advance of the time cutting and patching will be performed if the Government requires approval of these procedures before proceeding. Request approval to proceed. Include the following information, as applicable, in the proposal:

1. Describe the extent of cutting and patching required. Show how it will be performed and indicate why it cannot be avoided.

2. Describe anticipated results in terms of changes to existing construction. Include changes to structural elements and operating components as well as changes in the building's appearance and other significant visual elements.

3. List products to be used and firms or entities that will perform Work.

4. Indicate dates when cutting and patching will be performed.

5. Utilities: List utilities that cutting and patching procedures will disturb or affect. List utilities that will be relocated and those that will be temporarily out-of-service. Indicate how long service will be disrupted.

6. Where cutting and patching involves adding reinforcement to structural elements, submit details and engineering calculations showing integration of reinforcement with the original structure.

1.3 QUALITY ASSURANCE

A. Requirements for Structural Work: Do not cut and patch structural elements in a manner that would change their load-carrying capacity or load-deflection ratio.

1. Obtain approval of the cutting and patching proposal before cutting and patching the following structural elements:

a. Foundation construction.

b. Bearing and retaining walls.

c. Structural concrete.

d. Structural steel.

e. Lintels.

f. Timber and primary wood framing.

g. Structural decking.

CUTTING AND PATCHING 01045 - 2

h. Stair systems.

i. Miscellaneous structural metals.

j. Exterior curtain-wall construction.

k. Equipment supports.

l. Piping, ductwork, vessels, and equipment.

B. Operational Limitations: Do not cut and patch operating elements or related components in a manner that would result in reducing their capacity to perform as intended. Do not cut and patch operating elements or related components in a manner that would result in increased maintenance or decreased operational life or safety.

1. Obtain approval of the cutting and patching proposal before cutting and patching the following operating elements or safety related systems:

a. Primary operational systems and equipment.

b. Air or smoke barriers.

c. Water, moisture, or vapor barriers.

d. Membranes and flashings.

e. Fire protection systems.

f. Noise and vibration control elements and systems.

g. Control systems.

h. Communication systems.

i. Conveying systems.

j. Electrical wiring systems.

1.4 WARRANTY

A. Existing Warranties: Replace, patch, and repair material and surfaces cut or damaged by methods and with materials in such a manner as not to void any warranties required or existing.

PART 2 - PRODUCTS

2.1 MATERIALS, GENERAL

A. Use materials identical to existing materials. For exposed surfaces, use materials that visually match existing adjacent surfaces to the fullest extent possible if identical materials are unavailable or cannot be used. Use materials whose installed performance will equal or surpass that of existing materials.

CUTTING AND PATCHING 01045 - 3

PART 3 - EXECUTION

3.1 INSPECTION

A. Examine surfaces to be cut and patched and conditions under which cutting and patching is to be performed before cutting. If unsafe or unsatisfactory conditions are encountered, take corrective action before proceeding.

1. Before proceeding, meet at the Project Site with parties involved in cutting and patching, including mechanical and electrical trades. Review areas of potential interference and conflict. Coordinate procedures and resolve potential conflicts before proceeding.

3.2 PREPARATION

A. Temporary Support: Provide temporary support of work to be cut.

1. Protection: Protect existing construction during cutting and patching to prevent damage.

Provide protection from adverse weather conditions for portions of the Project that might be exposed during cutting and patching operations.

2. Avoid interference with use of adjoining areas or interruption of free passage to adjoining areas.

3. Avoid cutting existing pipe, conduit, or ductwork serving the building but scheduled to be removed or relocated until provisions have been made to bypass them.

3.3 PERFORMANCE

A. General: Employ skilled workmen to perform cutting and patching. Proceed with cutting and patching at the earliest feasible time and complete without delay.

1. Cut existing construction to provide for installation of other components or performance of other construction activities and the subsequent fitting and patching required to restore surfaces to their original condition.

B. Cutting: Cut existing construction using methods least likely to damage elements retained or adjoining construction. Where possible, review proposed procedures with the original Installer;

comply with the original Installer's recommendations.

1. In general, where cutting, use hand or small power tools designed for sawing or grinding, not hammering and chopping. Cut holes and slots as small as possible, neatly to size required, and with minimum disturbance of adjacent surfaces. Temporarily cover openings when not in use.

a. To avoid marring existing finished surfaces, cut or drill from the exposed or finished side into concealed surfaces.

b. Cut through concrete and masonry using a cutting machine, such as a Carborundum saw or a diamond-core drill.

CUTTING AND PATCHING 01045 - 4

c. Where services are required to be removed, relocated, or abandoned, by-pass utility services, such as pipe or conduit, before cutting. Cut-off pipe or conduit in walls or partitions to be removed. Cap, valve, or plug and seal the remaining portion of pipe or conduit to prevent entrance of moisture or other foreign matter after by-passing and cutting.

C. Patching: Patch with durable seams that are not perceptible under normal viewing conditions.

Comply with specified tolerances.

1. Where feasible, inspect and test patched areas to demonstrate integrity of the installation.

2. Restore exposed finishes of patched areas and extend finish restoration into retained adjoining construction in a manner that will eliminate evidence of patching and refinishing.

3. Where removing walls or partitions extends one finished area into another, patch and repair floor and wall surfaces in the new space. Provide an even surface of uniform color and appearance. Remove existing floor and wall coverings and replace with new materials, if necessary, to achieve uniform color and appearance.

a. Where patching occurs in a smooth painted surface, extend final paint coat over entire unbroken surface containing the patch after the area has received primer and second coat.

4. Patch, repair, or rehang existing ceilings as necessary to provide an even-plane surface of uniform appearance.

5. Exterior Building Enclosure: Patch components in a manner that restores enclosure to a weathertight condition and ensures thermal and moisture integrity of building enclosure.

3.4 CLEANING

A. Clean areas and spaces where cutting and patching are performed. Completely remove paint, mortar, oils, putty, and similar items. Thoroughly clean piping, conduit, and similar features before applying paint or other finishing materials. Restore damaged pipe covering to its original condition.

END OF SECTION 01045

PROJECT MEETINGS 01200 - 1

SECTION 01200 – PROJECT MEETINGS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 PRECONSTRUCTION CONFERENCE

A. Owner will schedule a preconstruction conference before starting construction after execution of the Agreement. The conference will be held at the Project Site or another convenient location. The Owner will conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of the Government, the Contractor and its superintendent; major subcontractors; manufacturers; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of record documents.

i. Use of the premises.

j. Parking availability.

k. Office, work, and storage areas.

l. Equipment deliveries and priorities.

m. Safety procedures.

n. First aid.

o. Security.

p. Housekeeping.

q. Working hours.

1.3 PREINSTALLATION CONFERENCES

A. Conduct a preinstallation conference at the Project Site before each construction activity that requires coordination with other construction.

PROJECT MEETINGS 01200 - 2

B. Attendees: The Installer and representatives of manufacturers and fabricators involved in or affected by the installation, and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise the Government Construction Representative of scheduled meeting dates.

1. Review the progress of other construction activities and preparations for the particular activity under consideration at each preinstallation conference, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related Change Orders.

d. Purchases.

e. Deliveries.

f. Shop Drawings, Product Data, and quality-control samples.

g. Possible conflicts.

h. Compatibility problems.

i. Time schedules.

j. Weather limitations.

k. Manufacturer's recommendations.

l. Warranty requirements.

m. Compatibility of materials.

n. Acceptability of substrates.

o. Temporary facilities.

p. Space and access limitations.

q. Governing regulations.

r. Safety.

s. Inspecting and testing requirements.

t. Required performance results.

u. Recording requirements.

v. Protection.

2. Record significant discussions and agreements and disagreements of each conference, and the approved schedule. Promptly distribute the record of the meeting to everyone concerned, including the Government.

3. Do not proceed with the installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of Work and reconvene the conference at the earliest feasible date.

1.4 PROGRESS MEETINGS

A. Owner will conduct progress meetings at the Project Site monthly. Coordinate preparation of payment requests with dates of meeting.

B. Attendees: In addition to representatives of the Government, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

PROJECT MEETINGS 01200 - 3

C. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

1. Contractor's Construction Schedule: Review progress since the last meeting. Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to insure that current and subsequent activities will be completed within the Contract Time.

2. Review the present and future needs of each entity present, including the following:

a. Interface requirements.

b. Time.

c. Sequences.

d. Status of submittals.

e. Deliveries.

f. Off-site fabrication problems.

g. Access.

h. Site utilization.

i. Temporary facilities and services.

j. Hours of work.

k. Hazards and risks.

l. Housekeeping.

m. Quality and work standards.

n. Change Orders.

o. Documentation of information for payment requests.

3. Reporting: After each meeting, the Owner will distribute minutes of the meeting to each party present and to parties who should have been present. Submit a brief summary, in narrative form, of progress since the previous meeting to Owner for inclusion with the meeting minutes.

a. Schedule Updating: Revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized.

Issue the revised schedule concurrently with the report of each meeting.

1.5 COORDINATION MEETINGS

A. Conduct project coordination meetings at regular intervals convenient for all parties involved.

Project coordination meetings are in addition to specific meetings held for other purposes, such as regular progress meetings and special preinstallation meetings.

B. Request representation at each meeting by every party currently involved in coordination or planning for the construction activities involved.

C. Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

PROJECT MEETINGS 01200 - 4

PART 2 - PRODUCTS (Not Applicable)

END OF SECTION 01200

CONTRACT MODIFICATION PROCEDURES 01250 - 1

SECTION 01250 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: The Contracting Officer (CO) will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by CO are not instructions either to stop work in progress or to execute the proposed change.

2. Within 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms provided by Owner

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to the CO.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

CONTRACT MODIFICATION PROCEDURES 01250 - 2

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Proposal Request Form: Use CSI Form 13.6A, "Change Order Request (Proposal)," with attachments CSI Form 13.6D, "Proposal Worksheet Summary," and Form 13.6C, "Proposal Worksheet Detail."

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Proposal Request, the CO will issue a Change Order for signatures of Owner and Contractor on Standard Form 30 (Amendment of Solicitation/Modification of Contract).

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01250

PAYMENT PROCEDURES 01290 - 1

SECTION 01290 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Government Contracting Officer at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

PAYMENT PROCEDURES 01290 - 2

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual Table of Contents.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

PAYMENT PROCEDURES 01290 - 3

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Government Contracting Officer and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Submit Application for Payment to Contracting Officer by the last day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by government Contracting Officer.

D. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Contracting Officer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

F. Stored Material: The Owner will consider payment for stored material only under the following conditions:

1. Activities for the stored material, major equipment, building components included as fabricate/deliver items that are incorporated in the accepted CPM schedule.

2. Original invoices are included with the application for payment.

3. Stored material shall be verified by the Government Construction Representative. All material must be in reasonable proximity to the site (within a 100 mile radius). On a case by case basis as determined by the Government Contracting Officer, the Owner may make a determination to approve stored material outside the 100 mile radius if it is in the best interest of the project.

PAYMENT PROCEDURES 01290 - 4

4. All material offsite will be stored in a bonded warehouse or a location approved by the Surety. A copy of insurance binder will be provided with the application for payment.

G. The Government Construction Representative will review the application and certificate for payment along with appropriate supporting documents and forward them to the Government Contracting Officer. The Government Contracting Officer will indicate his approval of the amount of payment by signing and forwarding the application and certificate for payment. The approved application and certificate for payment, along with supporting documentation, shall become part of the contract file.

H. Initial Application For Payment: Administrative actions and submittals that must precede or coincide with submittal of the first application for payment include the following:

1. List of subcontractors.

2. List of principal suppliers and fabricators.

3. Schedule of values.

4. Contractor's construction schedule.

5. Schedule of principal products.

6. Schedule of unit prices.

7. Submittal schedule (preliminary if not final).

8. List of Contractor's staff assignments.

9. Initial progress report.

10. Quality Control Program.

I. Final Payment Application: Administrative actions and submittals that must precede or coincide with submittal of the final application for payment include the following:

1. Completion of project closeout requirements.

2. Completion of items specified for completion after substantial completion.

3. Transmittal of Record Documents and other required project construction records to

Government.

4. Certified property survey.

5. Proof that taxes, fees, and similar obligations have been paid.

6. Removal of temporary facilities and services.

7. Removal of surplus materials, rubbish, and similar elements.

8. Release of claims.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01290

SUBMITTALS 01300 - 1

SECTION 01300 – SUBMITTALS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Transmit each submittal sufficiently in advance of performance of related construction activities to avoid delay.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related elements of the Work so processing will not be delayed by the need to review submittals concurrently for coordination.

a. The Government reserves the right to withhold action on a submittal requiring coordination with other submittals until all related submittals are received.

3. Processing: To avoid the need to delay installation as a result of the time required to process submittals, allow sufficient time for submittal review, including time for resubmittals.

a. Allow 3 weeks for initial review. Allow additional time if the Government must delay processing to permit coordination with subsequent submittals.

b. If an intermediate submittal is necessary, process the same as the initial submittal.

c. Allow 2 weeks for reprocessing each submittal.

d. No extension of Contract Time will be authorized because of failure to transmit submittals to the Government sufficiently in advance of the Work to permit processing.

B. Submittal Preparation: Place a permanent label or title block on each submittal for identification. Indicate the name of the entity that prepared each submittal on the label or title block.

1. Provide a space approximately 4 by 5 inches (100 by 125 mm) on the label or beside the title block on Shop Drawings to record the Contractor's review and approval markings and the action taken.

2. Include the following information on the label for processing and recording action taken.

a. Project name.

SUBMITTALS 01300 - 2

b. Date.

c. Name and address of the Architect.

d. Name and address of the Contractor.

e. Name and address of the subcontractor.

f. Name and address of the supplier.

g. Name of the manufacturer.

h. Number and title of appropriate Specification Section.

i. Drawing number and detail references, as appropriate.

3. Submittal Transmittal: Package each submittal appropriately for transmittal and handling. Transmit each submittal from the Contractor to the Government's representative using a transmittal form. The Government's representative will not accept submittals received from sources other than the Contractor.

a. On the transmittal, record relevant information and requests for data. On the form, or separate sheet, record deviations from Contract Document requirements, including variations and limitations. Include Contractor's certification that information complies with Contract Document requirements.

b. Transmittal Form: Use AIA Document G810.

1.3 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Bar-Chart Schedule: Prepare a fully developed, horizontal bar-chart-type, contractor's construction schedule. Submit within 30 days after the date established for "Commencement of the Work."

1. Provide a separate time bar for each significant construction activity. Provide a continuous vertical line to identify the first working day of each week. Use the same breakdown of units of the Work as indicated in the "Schedule of Values."

2. Within each time bar, indicate estimated completion percentage in 10 percent increments.

As Work progresses, place a contrasting mark in each bar to indicate Actual Completion.

3. Prepare the schedule on a sheet, or series of sheets, of stable transparency, or other reproducible media, of sufficient width to show data for the entire construction period.

a. Secure time commitments for performing critical elements of the Work from parties involved. Coordinate each element on the schedule with other construction activities; include minor elements involved in the sequence of the Work. Show each activity in proper sequence. Indicate graphically the sequences necessary for completion of related portions of the Work.

b. Coordinate the Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittal Schedule, progress reports, payment requests, and other schedules.

c. Indicate completion in advance of the date established for Substantial Completion.

Indicate Substantial Completion on the schedule to allow time for the Architect's procedures necessary for certification of Substantial Completion.

B. Phasing: On the schedule, show how requirements for phased completion to permit partial occupancy by the Government affect the sequence of Work.

SUBMITTALS 01300 - 3

C. Work Stages: Indicate important stages of construction for each major portion of the Work, including submittal review, testing, and installation.

1. Area Separations: Provide a separate time bar to identify each major construction area for each major portion of the Work.