The following information will become the contract between the awarded vendor and the Illinois Department of Public Health. Instructions and requirements to submit a bid response are found in the attachment titled “Invitation for Bid Vendor Instructions and Requirements”.

State of Illinois Contract v.25.4

Illinois Department of Public Health Life Technologies Equipment Service and Maintenance IFB Contract Number 68500015N Open Market Bid 26-482DPH-OFCDI-B-50896

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor’s execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

The Illinois Department of Public Health, Division of Laboratories is seeking bids for a five (5) year contract with up to five (5) years of renewals for a vendor to provide repair and maintenance services for equipment manufactured by Life Technologies. The equipment is used for outbreak and emergency infectious disease testing using protocols approved by the Center for Disease Control and Prevention (CDC). To use this equipment to run CDC protocols, IDPH must adhere to the stringent preventive maintenance and quality control guidelines that have been established by the US Food and Drug Administration (FDA). The equipment is located at 1155 South Oakland Avenue, Carbondale, IL 62901, 2121 West Taylor Street, Chicago, IL 60612, and 825 North Rutledge Street, Springfield, IL 62702.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. Vendor shall perform repair and maintenance on the instruments listed in Attachment A – Life Technologies Equipment List and Lab Locations. Attachment A includes all equipment currently eligible for service under this contract. Additional equipment may be added via written amendment. These instruments are located in the IDPH Laboratory locations referenced below. The addresses for the laboratory locations are:

1.2.1.1. IDPH Carbondale Laboratory, 1155 South Oakland Avenue, Carbondale, IL 62901

1.2.1.2. IDPH Chicago Laboratory, 2121 West Taylor Street, Chicago, IL 60612

1.2.1.3. IDPH Springfield Laboratory, 825 North Rutledge Street, Springfield, IL 62702

1.2.1.4. Please refer to Attachment A – Life Technologies Equipment List and Lab Locations for a listing of equipment and location of each piece of equipment.

1.2.2. Upon the mutual written agreement of the parties, IDPH shall discontinue service of instrumentation that is no longer needed and to add coverage for additional Life Technology equipment purchased during the contract term.

1.2.3. Vendor shall provide on-site services by Life-Technologies Factory Certified Field Service Engineer.

1.2.4. Vendor shall provide scheduled semi-annual and/or annual maintenance during the term of the contract for all equipment listed in Attachment A – Life Technologies Equipment List and Lab Locations, including twelve (12) 7500 Fast Dx instruments, three (3) Kingfisher Apex Dx, three (3) Kingfisher Flex 96 DW units, two (2) QuantStudio 5 Food, one (1) QuantStudio Dx, two (2) Simpliamp, and thirteen (13) Veriti 96-well Thermal Cyclers. There are seven (7) QuantStudio 5 Dx instruments that are currently covered under the service plan purchased with the instrument and shall need to be added at a later date. Refer to Attachment A – Life Technologies Equipment List and Lab Locations for coverage dates needed for the seven (7) QuantStudio 5 Dx’s. All other instruments will need service coverage at execution of the contract.

1.2.4.1. Service coverage for the seven (7) QuantStudio 5 Dx instruments currently under OEM warranty shall commence the day after the manufacturer’s coverage expires. Coverage start dates are as follows: Carbondale – July 1, 2029 (2 units), Chicago – September 1, 2029 (3 units), and Springfield – September 1, 2029 (2 units). These instruments shall be included in BidBuy as separate line items with zero cost during the OEM warranty period and the quoted annual price beginning the first post-warranty year

1.2.5. Vendor shall provide scheduled semi-annual and/or annual maintenance and every six months shall provide instrument calibration (OQ/IPV) during the term of the contract for all instruments that have US Food and Drug Administration (FDA) 510(k) clearance for In-vitro Diagnostic (IVD) use, i.e., compliance with 21 Code of Federal Regulations (CFR) Section 820, including Section 820.30 Design Controls, Section 820.100 Corrective and Preventive Action, Section 820.198 Compliant Files, and Section 820.200 Servicing, including performing and verifying that the services meet the requirements of the 510(k) clearance as referenced on the US FDA website Section E.6 “Calibration” which included “510(k) Substantial Equivalence Determination Decision Summary.”

1.2.6. Vendor services shall include unlimited repair calls and operation qualification/instrument performance verification (OQ/IPV) during the term of the contract.

1.2.7. Vendor shall provide priority phone and email access to instrument and application support technicians Monday through Friday from 7:00 a.m. to 5:00 p.m. central time.

1.2.8. Vendor shall perform all repairs within 48 hours of notification.

1.2.9. Vendor shall schedule routine maintenance and service Monday through Friday from 7:00 a.m. to 5:00 p.m. central time and at a time convenient to the IDPH’s testing needs.

1.2.10. Vendor shall provide all parts, labor and travel expenses associated with any routine repair or maintenance at no additional charge.

1.2.11. For instruments that have received FDA 510(k) clearance, the Vendor shall provide documentation demonstrating the qualification of instrument performance following critical repairs and/or planned maintenance activities. This documentation shall substantiate that the instruments continue to comply with the relevant quality system requirements referenced in 21 CFR Part 820, specifically Sections 820.30–820.200 (as applicable to devices with FDA 510(k) clearance), and maintain alignment with the terms of their FDA 510(k) clearance.”

1.2.12. All repairs and maintenance shall meet the manufacturer’s specifications for performance.

1.2.13. Vendor shall provide factory certified parts for all repairs and maintenance.

1.2.14. Vendor shall upgrade instruments with the latest version(s) of firmware at no additional charge, unless directed by the IDPH not to perform the update to the firmware.

1.3. MILESTONES AND DELIVERABLES:

1.3.1. Timely On-Site Support

1.3.1.1. Milestone: Provide on-site service or repair support within 48 hours of an IDPH request.

1.3.1.2. Deliverable: Documentation of service response times, including the date and time of request and completion of the repair/service sent via email within two weeks of service being completed

1.3.2. Technical Support

1.3.2.1. Milestone: The Vendor shall provide on-call technical support services during regular business hours, Monday through Friday, from 7:00 a.m. to 5:00 p.m.

1.3.2.2. Deliverable: The Vendor must provide a dedicated technical support telephone number for on-call assistance from 7:00 a.m. to 5:00 p.m. weekdays.

1.3.3. Preventive Maintenance

1.3.3.1. Milestone: The Vendor must provide regular Preventive Maintenance for all instruments as required for each instrument and provide maintenance documentation.

1.3.3.2. Deliverable: The Vendor must know the frequency of routine maintenance schedules of all instruments listed in Attachment A – Life Technologies Equipment List and Lab Locations, provide the required maintenance, and provide documentation of the maintenance performed within 48-hours of the visit.

1.3.4. Repair and Maintenance Parts

1.3.4.1. Milestone: The Vendor must provide all repair and maintenance parts, labor, calibrators, controls, shipping charges, travel charges, and anything necessary to complete the repair and/or maintenance at no additional charge to IDPH.

1.3.4.2. Deliverable: There shall be no charges to IDPH for any parts, labor, calibrators, controls, shipping charges or anything else necessary to perform preventive maintenance or repairs.

1.4. VENDOR/STAFF SPECIFICATIONS: The Vendor shall ensure that all technicians performing repair and maintenance services on Life Technologies equipment meet the following minimum qualifications:

1.4.1. Technicians must be trained and experienced in servicing Life Technologies instruments, with a minimum of two (2) years of relevant experience in a clinical or laboratory setting.

1.4.2. For instruments with FDA 510(k) clearance, technicians must be qualified to perform service activities in accordance with 21 CFR Part 820, including calibration, verification, and documentation requirements.

1.4.3. Technicians must hold Life Technologies Factory Certification for FDA-regulated instruments and have a minimum of two years of relevant experience. Vendors must ensure that their staff have access to necessary service documentation, firmware/software updates, and technical support to maintain compliance and performance standards.

1.4.4. The Vendor shall assign at least one (1) qualified technician per IDPH laboratory location (Carbondale, Chicago, Springfield) to ensure timely service delivery.

1.4.5. All technicians must have access to Life Technologies’ latest technical developments, repair procedures, planned maintenance protocols, and applicable software and firmware updates, including bug fixes and patches, either through certification or authorized service agreements.

1.5. TRANSPORTATION AND DELIVERY:

1.5.1. The Vendor must comply with the following delivery requirements for parts, calibrators, controls, and any other necessary consumables:

1.5.1.1. Shipping and handling charges must be paid by the Vendor and shipments must be made to one of the appropriate addresses listed below.

1.5.1.1.1. IDPH Carbondale Laboratory, 1155 South Oakland Avenue, Carbondale, IL 62901

1.5.1.1.2. IDPH Chicago Laboratory, 2121 West Taylor Street, Chicago, IL 60612

1.5.1.1.3. IDPH Springfield Laboratory, 825 North Rutledge Street, Springfield, IL 62702

1.5.1.2. Delivery of repair parts to the IDPH identified location shall be made as next-day delivery to minimize instrument downtime.

1.5.1.3. Vendor is responsible for ensuring delivery of all parts, calibrators, controls, and any other consumables are maintained at the necessary temperature.

1.5.1.4. Vendor is responsible for ensuring delivery of all products without defects in product or shipping.

1.5.1.5. Products found to have defects must be replaced at no cost to IDPH.

1.5.1.6. The Vendor must pay for any repairs, calibrations, parts, labor, and any shipping costs for IDPH to ship any instruments that cannot be repaired on-site and require factory repair to the Life Technologies Repair Center.

1.6. SUBCONTRACTING:

Subcontractors are not allowed.

1.7. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Vendor.

Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if the Offeror shifts any such work outside the United States.

· Location where services will be performed: Illinois Department of Public Health Laboratory, 1155 South Oakland Avenue, Carbondale, IL 62901 Value of services performed at this location: Click here to enter text

· Location where services will be performed: Illinois Department of Public Health Laboratory, 2121 West Taylor Street, Chicago, IL 60612 Value of services performed at this location: Click here to enter text

· Location where services will be performed: Illinois Department of Public Health Laboratory, 825 North Rutledge Street, Springfield, IL 62702 Value of services performed at this location: Click here to enter text

2. PRICING

2.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation. The total price of this contract is firm.

2.2. VENDOR’S PRICING: Vendor’s pricing is located in the Items Tab in the BidBuy Purchase Order. The State includes in this contract the BidBuy Purchase Order as it contains the agreed pricing.

2.3. ECONOMIC ADJUSTMENTS: This contract does not allow economic adjustments for this contract, as the vendor must account for all potential price increases at the time of the initial bid. Pricing for the entirety of the contract term (including all renewal years) must be submitted by the vendor as part of their initial bid in BidBuy. The contract will have an initial term of 5-years with an option to renew for up to five additional years. Prices will be set for each individual year (Years 1-10) and the vendor will be held to this pricing throughout the contract’s life. No price increases will be allowed during the contract term that were not explicitly included in the Vendor’s original bid submitted through BidBuy.

2.4. RENEWAL COMPENSATION: The price for any renewal year will be determined by the Vendor's price submission in the BidBuy system that was active at the close of the original bid.

2.4.1. IDPH reserves the right to renew the contract for a total of no more than five (5) additional years in any one of the following manners.

2.4.1.1. One renewal covering the entire five (5) years.

2.4.1.2. Individual one (1) year renewals up to the entire renewal allowance.

2.4.1.3. Any combination of full or partial year renewals up to the entire renewal allowance.

2.5. MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $Click here to enter text without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

3. TERM AND TERMINATION

3.1. TERM:

3.1.1. TERM OF THIS CONTRACT: The contract will have an initial term commencing upon September 1, 2026, or the last dated signature of the Parties, whichever is later, and ending five (5) years from the last dated signature of the Parties. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

3.1.2. RENEWAL: Subject to the maximum total term identified above, the State has the option to renew for the following term(s):

3.1.2.1. IDPH reserves the right to renew the contract for a total of no more than five (5) additional years in any one of the following manners.

3.1.2.1.1. One renewal covering the entire five (5) years.

3.1.2.1.2. Individual one (1) year renewals up to the entire renewal allowance.

3.1.2.1.3. Any combination of full or partial year renewals up to the entire renewal allowance.

Any renewal of the resulting contract is subject to the same terms and conditions that apply to the initial term of the contract unless otherwise provided. The State may renew the contract for any or all of the option periods specified, may exercise any of the renewal options early, and may exercise more than one option at a time based on continuing need and favorable market conditions, when in the best interest of the State. The contract may neither renew automatically nor renew solely at the Vendor’s option.

3.2. TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the State’s satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State’s written notice. If not cured by that date the State may either: (a) immediately terminate the contract without additional written notice or (b) enforce the terms and conditions of the contract.

For termination due to any of the causes contained in this Section, the State retains its rights to seek any available legal or equitable remedies and damages.

3.3. TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty (30) days prior written notice to Vendor, terminate this contract in whole or in part and without payment of any penalty or incurring any further obligation to the Vendor.

Upon submission of invoices and proof of claim, the Vendor shall be entitled to compensation for supplies and services provided in compliance with this contract up to and including the date of termination.

3.4. AVAILABILITY OF APPROPRIATION: This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-60), (2) the Governor decreases the Agency’s funding by reserving some or all of the Agency’s appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Agency determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Contractor will be notified in writing of the failure of appropriation or of a reduction or decrease.

4. STANDARD BUSINESS TERMS AND CONDITIONS

4.1. PAYMENT TERMS AND CONDITIONS:

4.1.1. LATE PAYMENT: Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable. 30 ILCS 540; 74 III. Adm. Code 900. This shall be Vendor’s sole remedy for late payments by the State. Payment terms contained in Vendor’s invoices shall have no force or effect.

4.1.2. MINORITY CONTRACTOR INITIATIVE: Any Vendor awarded a contract of $1,000 or more under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund. 15 ILCS 405/23.9.

4.1.3. EXPENSES: The State will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this contract by the Parties even if the effective date of the contract is prior to execution.

4.1.4. PREVAILING WAGE: As a condition of receiving payment Vendor must (i) be in compliance with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois Department of Labor (DOL) and are available on DOL’s official website, which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting DOL at 217-782-6206 or (https://labor.illinois.gov) to ensure understanding of prevailing wage requirements.

4.1.5. FEDERAL FUNDING: This contract may be partially or totally funded with Federal funds. If Federal funds are expected to be used, then the percentage of the good/service paid using Federal funds and the total Federal funds expected to be used will be provided to the awarded Vendor in the notice of intent to award.

4.1.6. INVOICING: By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of this contract, and the amount billed and expenses incurred are as allowed in this contract. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the State no later than July 31 of that year; otherwise Vendor may have to seek payment through the Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to statutory offset. 30 ILCS 210.

4.1.6.1. Vendor shall not bill for any taxes unless accompanied by proof that the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and Federal tax exemption information.

4.1.6.2. Vendor shall invoice at this completion of the contract unless invoicing is tied in this contract to milestones, deliverables, or other invoicing requirements agreed to in the contract.

Send invoices to:

For procurements conducted in BidBuy, the Agency may include in this contract the BidBuy Purchase Order as it contains the Bill To address.

4.2. ASSIGNMENT: This contract may not be assigned or transferred in whole or in part by Vendor without the prior written consent of the State.

4.3. SUBCONTRACTING: For purposes of this section, subcontractors are those with contracts with an annual value exceeding $100,000 and who are specifically hired to perform all or part of the work covered by this contract. Vendor must receive prior written approval before use of any subcontractors in the performance of this contract. Vendor shall describe, in an attachment if not already provided, the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. If required, Vendor shall provide a copy of any subcontracts within fifteen (15) days after execution of this contract. All subcontracts must include the same certifications that Vendor must make as a condition of this contract. Vendor shall include in each subcontract the Standard Illinois Certification form available from the State. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, then Vendor must promptly notify, by written amendment to the Contract, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses, the expected amount of money that each new or replaced subcontractor will receive pursuant to the Contract, and the general type of work to be performed. 30 ILCS 500/20-120.

4.4. AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of this contract and any subcontract necessary to support amounts charged to the State pursuant this contract or subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by the Vendor for a period of three (3) years from the later of the date of final payment under the contract or completion of the contract, and by the subcontractor for a period of three (3) years from the later of final payment under the term or completion of the subcontract. If Federal funds are used to pay contract costs, the Vendor and its subcontractors must retain their respective records for five (5) years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the procuring Agency, the Auditor General, the Executive Inspector General, the Chief Procurement Officer, State of Illinois internal auditors or other governmental entities with monitoring authority, upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this contract or any subcontract for which adequate books and records are not available to support the purported disbursement. The Vendor or subcontractors shall not impose a charge for audit or examination of the Vendor’s or subcontractor’s books and records. 30 ILCS 500/20-65.

4.5. TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this contract. Vendor shall continue to perform its obligations while any dispute concerning this contract is being resolved unless otherwise directed by the State.

4.6. NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the future.

4.7. FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control and not due to its negligence, including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental prohibition. The non-declaring Party may cancel this contract without penalty if performance does not resume within thirty (30) days of the declaration.

4.8. CONFIDENTIAL INFORMATION: Each Party to this contract, including its agents and subcontractors, may have or gain access to confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this contract. Vendor shall presume all information received from the State or to which it gains access pursuant to this contract is confidential. Vendor information, unless clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act, shall be considered public. No confidential data collected, maintained, or used in the course of performance of this contract shall be disseminated except as authorized by law and with the written consent of the disclosing Party, either during the period of this contract or thereafter. The receiving Party must return any and all data collected, maintained, created or used in the course of the performance of this contract, in whatever form it is maintained, promptly at the end of this contract, or earlier at the request of the disclosing Party, or notify the disclosing Party in writing of its destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party’s possession prior to its acquisition from the disclosing Party; received in good faith from a third Party not subject to any confidentiality obligation to the disclosing Party; now is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or that is independently developed by the receiving Party without the use or benefit of the disclosing Party’s confidential information.

4.9. USE AND OWNERSHIP: All work performed or supplies created by Vendor under this contract, whether written documents or data, goods or deliverables of any kind, shall be deemed work for hire under copyright law and all intellectual property and other laws, and the State of Illinois is granted sole and exclusive ownership to all such work, unless otherwise agreed in writing. Vendor hereby assigns to the State all right, title, and interest in and to such work including any related intellectual property rights, and/or waives any and all claims that Vendor may have to such work including any so-called "moral rights" in connection with the work. Vendor acknowledges the State may use the work product for any purpose. Confidential data or information contained in such work shall be subject to the confidentiality provisions of this contract.

4.10. INDEMNIFICATION AND LIABILITY: The Vendor shall indemnify and hold harmless the State of Illinois, its agencies, officers, employees, agents and volunteers from any and all costs, demands, expenses, losses, claims, damages, liabilities, settlements and judgments, including in-house and contracted attorneys’ fees and expenses, arising out of: (a) any breach or violation by Vendor of any of its certifications, representations, warranties, covenants or agreements; (b) any actual or alleged death or injury to any person, damage to any real or personal property, or any other damage or loss claimed to result in whole or in part from Vendor’s negligent performance; (c) any act, activity or omission of Vendor or any of its employees, representatives, subcontractors or agents; or (d) any actual or alleged claim that the services or goods provided under this contract infringe, misappropriate, or otherwise violate any intellectual property (patent, copyright, trade secret, or trademark) rights of a third party. In accordance with Article VIII, Section 1(a),(b) of the Constitution of the State of Illinois and 1973 Illinois Attorney General Opinion 78, the State may not indemnify private parties absent express statutory authority permitting the indemnification. Neither Party shall be liable for incidental, special, consequential, or punitive damages.

4.11. INSURANCE: Vendor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Vendor’s obligation to indemnify, defend, or settle any claims.

4.12. INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venturer with the State. All payments by the State shall be made on that basis.

4.13. SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the State during the term of this contract to perform any work under this contract. Vendor shall give notice immediately to the Agency’s director if Vendor solicits or intends to solicit State employees to perform any work under this contract.

4.14. COMPLIANCE WITH THE LAW: The Vendor, its employees, agents, and subcontractors shall comply with all applicable Federal, State, and local laws, rules, ordinances, regulations, orders, Federal circulars and all license and permit requirements in the performance of this contract. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary for the performance of this contract.

4.15. BACKGROUND CHECK: Whenever the State deems it reasonably necessary for security reasons, the State may conduct, at its expense, criminal and driver history background checks of Vendor’s and subcontractor’s officers, employees or agents. Vendor or subcontractor shall immediately reassign any individual who, in the opinion of the State, does not pass the background check.

4.16. APPLICABLE LAW:

4.16.1. PREVAILING LAW: This contract shall be construed in accordance with and is subject to the laws and rules of the State of Illinois.

4.16.2. EQUAL OPPORTUNITY: The Department of Human Rights’ Equal Opportunity requirements are incorporated by reference. 44 Ill. Adm. Code 750.

4.16.3. COURT OF CLAIMS; ARBITRATION; SOVEREIGN IMMUNITY: Any claim against the State arising out of this contract must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505. The State shall not enter into binding arbitration to resolve any dispute arising out of this contract. The State of Illinois does not waive sovereign immunity by entering into this contract.

4.16.4. OFFICIAL TEXT: The official text of the statutes cited herein is incorporated by reference. An unofficial version can be viewed at (www.ilga.gov/legislation/ilcs/ilcs.asp).

4.17. ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under Federal or State antitrust laws relating to the subject matter of this contract, then upon request of the Illinois Attorney General, Vendor shall assign to the State all of Vendor’s rights, title and interest to the claim or cause of action.

4.18. CONTRACTUAL AUTHORITY: The Agency that signs this contract on behalf of the State of Illinois shall be the only State entity responsible for performance and payment under this contract. When the Chief Procurement Officer or authorized designee or State Purchasing Officer signs in addition to an Agency, he/she does so as approving officer and shall have no liability to Vendor. When the Chief Procurement Officer or authorized designee or State Purchasing Officer signs a master contract on behalf of State agencies, only the Agency that places an order or orders with the Vendor shall have any liability to the Vendor for that order or orders.

4.19. EXPATRIATED ENTITIES: Except in limited circumstances, no business or member of a unitary business group, as defined in the Illinois Income Tax Act, shall submit a bid for or enter into a contract with a State agency if that business or any member of the unitary business group is an expatriated entity.

4.20. NOTICES: Notices and other communications provided for herein shall be given in writing via electronic mail whenever possible. If transmission via electronic mail is not possible, then notices and other communications shall be given in writing via registered or certified mail with return receipt requested, via receipted hand delivery, via courier (UPS, Federal Express or other similar and reliable carrier), or via facsimile showing the date and time of successful receipt. Notices shall be sent to the individuals who signed this contract using the contact information following the signatures. Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, either Party may change its contact information.

4.21. MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives of the Parties. Any provision of this contract officially declared void, unenforceable, or against public policy, shall be ignored and the remaining provisions shall be interpreted, as far as possible, to give effect to the Parties’ intent. All provisions that by their nature would be expected to survive, shall survive termination. In the event of a conflict between the State’s and the Vendor’s terms, conditions and attachments, the State’s terms, conditions and attachments shall prevail.

4.22. PERFORMANCE RECORD/SUSPENSION: Upon request of the State, Vendor shall meet to discuss performance or provide contract performance updates to help ensure proper performance of this contract. The State may consider Vendor’s performance under this contract and compliance with law and rule to determine whether to continue this contract, suspend Vendor from doing future business with the State for a specified period of time, or whether Vendor can be considered responsible on specific future contract opportunities.

4.23. FREEDOM OF INFORMATION ACT: This contract and all related public records maintained by, provided to, or required to be provided to the State are subject to the Illinois Freedom of Information Act (FOIA) notwithstanding any provision to the contrary that may be found in this contract. 5 ILCS 140.

4.24. SCHEDULE OF WORK: Any work performed on State premises shall be performed during the hours designated by the State and performed in a manner that does not interfere with the State and its personnel.

4.25. WARRANTIES FOR SUPPLIES AND SERVICES:

4.25.1. Vendor warrants that the supplies furnished under this contract will: (a) conform to the standards, specifications, drawing, samples or descriptions furnished by the State or furnished by the Vendor and agreed to by the State, including but not limited to all specifications attached as exhibits hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing, and fit and sufficient for the intended use; (c) comply with all federal and state laws, regulations and ordinances pertaining to the manufacturing, packing, labeling, sale and delivery of the supplies; (d) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the State for any losses, costs, damages or expenses, including without limitations, reasonable attorney’s fees and expenses, arising from failure of the supplies to meet such warranties.

4.25.2. Vendor shall ensure that all manufacturers’ warranties are transferred to the State and shall provide to the State copies of such warranties. These warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the State’s payment, acceptance, inspection or failure to inspect the supplies.

4.25.3. Vendor warrants that all services will be performed to meet the requirements of this contract in an efficient and effective manner by trained and competent personnel. Vendor shall monitor performances of each individual and shall immediately reassign any individual who does not perform in accordance with this contract, who is disruptive or not respectful of others in the workplace, or who in any way violates the contract or State policies.

4.26. REPORTING, STATUS AND MONITORING SPECIFICATIONS: Vendor shall immediately notify the State of any event that may have a material impact on Vendor’s ability to perform this contract.

4.27. EMPLOYEMENT TAX CREDIT: Vendors who hire qualified veterans and certain ex-offenders may be eligible for tax credits. 35 ILCS 5/216, 5/217. Please contact the Illinois Department of Revenue (telephone #: 217-524-4772) for information about tax credits.

5. ATTACHMENTS

5.1. Attachment A – Life Technologies Equipment List and Lab Locations

5.2. Financial Disclosures (including Illinois Procurement Gateway print-off if applicable)

5.2.1. STATE OF ILLINOIS VENDOR DISCLOSURE (formerly named FORMS A): If the Vendor does not have an active (non-expired) Illinois Procurement Gateway (IPG) registration at the time of bid closing, the Vendor must complete and submit the State of Illinois Vendor Disclosure form with its Bid. This form must be submitted prior to the bid closing date and time. Failure to submit the completed form by the deadline will result in the Vendor being deemed non-responsive, and the Bid will not be considered for award. Vendors may verify their IPG registration status and obtain additional information at the following website: https://ipg.vendorreg.com

5.2.2. STATE OF ILLINOIS – IPG ACTIVE REGISTERED VENDOR DISCLOSURE (Formerly known as FORMS B): If the Vendor has an active (non-expired) registration with the Illinois Procurement Gateway (IPG) at the time of bid closing, the Vendor must complete and submit the IPG Active Registered Vendor Disclosure form with its Bid. This form must be submitted prior to the bid closing date and time. Failure to submit the completed form by the deadline will result in the Vendor being deemed non-responsive, and the Bid will not be considered for award.Vendors may verify their IPG registration status and obtain additional information at the following website: https://ipg.vendorreg.com

5.3. State of Illinois Offer Document

Illinois Department of Public Health Life Technologies Equipment Service and Maintenance IFB Contract Number 68500015N Open Market Bid 26-482DPH-OFCDI-B-50896

VENDOR

Phone: Click here to enter text.

Signature:

STATE OF ILLINOIS

City, State ZIP: Springfield, IL 62761

Printed Name: Dr. Sameer Vohra, MD, JD, MA

Official’s Title: Director

State of Illinois Contract v.25.4

AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS

· Agency Reference #: 053025-01D

· Project Title: Life Technologies Equipment Service and Maintenance IFB

· Contract #: 68500015N

· Procurement Method (IFB, RFP, Small Purchase, etc.):

· BidBuy / Bulletin Reference #:

· BidBuy / Bulletin Publication Date:

· Award Code: B

· Subcontractor Utilization? |_| Yes |_|No Subcontractor Disclosure? |_| Yes |_|No

· Funding Source:

· Obligation #:68500015N

· Other Preferences?