IFB_Contract_Executive_Summary_and_Award__Western_Region_Septic_Services_-_Signed.pdf
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- Attached to
- Master Agreement AZ|CTR067686
- Contract number
- CTR067686
- Issued by
- Arizona
About this file
This document is an Invitation for Bid (IFB) Contract Award and Executive Summary Determination issued by Arizona State Parks & Trails for Solicitation No. BPM005626, pertaining to Septic Pumping services for the Western Region State Parks. The sole bidder on this solicitation was Advance Mechanical & Plumbing LLC, and the procurement was conducted under the authority of Arizona Revised Statutes § 41-2533 and Arizona Administrative Code R2-7-B314.
The contract covers septic pumping services for multiple state parks including Alamo Lake, Buckskin Mountain, Cattail Cove, Emergency Services, Granite Mountain Hotshots, and River Island State Parks. Pricing varies by park and service volume, ranging from $0.0100 to $0.3300 per gallon for septic pumping, with additional services like portable toilet rentals priced at $215,000 to $345,000 per week. The contract is valid from 5/31/18 to 5/31/23, with Advance Mechanical & Plumbing LLC awarded all line items after being determined responsive, responsible, and offering fair and reasonable pricing. The procurement process included a pre-offer conference, bid evaluation, and review by Subject Matter Experts to ensure compliance with the solicitation requirements.
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Document ID and Title: B314 IFB Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 04-10-23 | Page 1 of 2
Katie Hobbs
Governor
Bob Broscheid
Executive Director
PROCUREMENT DETERMINATION
IFB Contract Award and Executive Summary
SOLICITATION
No.: BPM005626
Description: Septic Pumping for Western Region State Parks
AUTHORITY
A.R.S. § 41-2533 Competitive sealed bidding; A.A.C. R2-7-B314 Contract Award
EXECUTIVE SUMMARY
DATE EVENT AND DESCRIPTION
Pre-Solicitation Activities
07/28/2023 First Procurement Disclosure Statement (PDS) was signed.
08/11/2023 Notification sent to the state governmental unit’s employees and the State Procurement Administrator regarding the date of the first PDS.
Solicitation Process
08/17/2023 This solicitation was issued electronically via the State’s eProcurement system. An electronic notification was sent to 271 prospective offerors.
08/16/2023 The solicitation was formally advertised in The Arizona Republic in accordance with A.R.S. § 41-2533(C) and A.A.C. R2-7-B301(B).
08/22/2023 Pre-offer conference was conducted in person in accordance with A.A.C. R2-7-B302.
Evaluation Process
[09/01/2023 11:42:43 AM MST (Arizona Time)
Bids due. Bids were received from the following:
Advance Mechanical & Plumbing LLC
09/05/2023 Proposed materials are reviewed by Subject Matter Experts (SME) and deemed to meet the requirements in the Scope of Work.
09/07/2023 Offerors were reviewed for responsiveness in accordance with A.A.C. R2-7-B312(C).
09/07/2023 Offerors were reviewed for responsibility.
Document ID and Title: B314 IFB Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 04-10-23 | Page 2 of 2
Katie Hobbs
Governor
Bob Broscheid
Executive Director
BID TABULATION
The offers were reviewed for responsiveness and responsibility. In accordance with A.A.C. R2-7-B312 Bid Evaluation, the offers were evaluated based on lowest cost to the state in accordance with any objectively measurable factors set forth in the solicitation. A summary of the pricing/bid tabulation is attached:
DETERMINATION
In accordance with A.A.C. R2-7-B309 One Offer Received, the Bid received from Advance Mechanical & Plumbing was reviewed and determined to be responsive, responsible, and the pricing is fair and reasonable. The fair and reasonable pricing determination is attached.
In accordance with A.R.S. § 41-2533(G) and A.A.C. R2-7-B314, the contract shall be awarded to the lowest responsible and responsive offeror whose offer conforms in all material respects to the requirements and criteria set forth in the solicitation. The award is being made as follows:
● Advance Mechanical & Plumbing LLC - All line items
DOCUMENTATION
This determination shall be placed in the Procurement File in the State’s eProcurement System.
Procurement Officer Signature Procurement Officer Title
Procurement Officer Name Date
Procurement Specialist
Charles Stevens September 19, 2023
9/18/23, 11:14 AM State of Arizona Mail - Western Region SepticPumping Proposal https://mail.google.com/mail/u/0/?ik=37d10c3b38&view=pt&search=all&permthid=thread-a:r6507936144445016190&simpl=msg-a:r2025007653476713076&simpl… 1/2
Charles Stevens <cstevens@azstateparks.gov>
Western Region SepticPumping Proposal 5 messages
Charles Stevens <cstevens@azstateparks.gov> Fri, Sep 15, 2023 at 3:32 PM To: Ronald Gayman <rgayman@azstateparks.gov>, Andrew Collett <acollett@azstateparks.gov>, John Guthrie <jguthrie@azstateparks.gov>
Hell all, Attached is a spreadsheet that shows the pricing from River Septic, which is the only business to bid on this solicitation.
The values in red are the new proposed amounts, and the values in blue are the old rates. The previous contract was for 5 years and this one will follow suit. If you are in agreement, I will award the contract next week.
Thank you!
Charles Stevens Procurement Specialist Arizona State Parks & Trails 1110 W. Washington Street, Suite 100 Phoenix, AZ 85085
(480) 640-5378 cstevens@azstateparks.gov 1-877-MY-Parks|AZStateParks.com
2 attachments
River Septic Comparison.xlsx 11K
River Septic Comparison.xlsx 11K
Ronald Gayman <rgayman@azstateparks.gov> Fri, Sep 15, 2023 at 3:55 PM To: Charles Stevens <cstevens@azstateparks.gov> Cc: Andrew Collett <acollett@azstateparks.gov>, John Guthrie <jguthrie@azstateparks.gov>
Yes, I agree.
[Quoted text hidden] Ronald Gayman Park Manager/LEO Arizona State Parks & Trails Cattail Cove State Park PO Box 1990 Lake Havasu City, AZ 86405
(928) 855-1223 rgayman@azstateparks.gov 1-877-MY-Parks|AZStateParks.com
John Guthrie <jguthrie@azstateparks.gov> Fri, Sep 15, 2023 at 3:58 PM To: Charles Stevens <cstevens@azstateparks.gov> mailto:cstevens@azstateparks.gov https://mail.google.com/mail/u/0/?ui=2&ik=37d10c3b38&view=att&th=18a9af9320429f05&attid=0.1&disp=attd&realattid=f_lml6badz0&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=37d10c3b38&view=att&th=18a9af9320429f05&attid=0.2&disp=attd&realattid=f_lml6boi81&safe=1&zw mailto:rgayman@azstateparks.gov
9/18/23, 11:14 AM State of Arizona Mail - Western Region SepticPumping Proposal https://mail.google.com/mail/u/0/?ik=37d10c3b38&view=pt&search=all&permthid=thread-a:r6507936144445016190&simpl=msg-a:r2025007653476713076&simpl… 2/2
Cc: Andrew Collett <acollett@azstateparks.gov>, Ronald Gayman <rgayman@azstateparks.gov>
I am good
On Fri, Sep 15, 2023 at 3:32 PM Charles Stevens <cstevens@azstateparks.gov> wrote:
[Quoted text hidden] John Guthrie Western Region Manager Arizona State Parks & Trails 699 London Bridge Road, Lake Havasu City, AZ 86403
(602) 620-5825 jguthrie@azstateparks.gov 1-877-MY-Parks|AZStateParks.com
Charles Stevens <cstevens@azstateparks.gov> Fri, Sep 15, 2023 at 4:12 PM To: John Guthrie <jguthrie@azstateparks.gov> Cc: Andrew Collett <acollett@azstateparks.gov>, Ronald Gayman <rgayman@azstateparks.gov>
Thank you all, have a good weekend!
[Quoted text hidden]
Andrew Collett <acollett@azstateparks.gov> Fri, Sep 15, 2023 at 4:24 PM To: Charles Stevens <cstevens@azstateparks.gov>
Book it Dano!!! Err......Yes I agree!
On Fri, Sep 15, 2023 at 3:32 PM Charles Stevens <cstevens@azstateparks.gov> wrote:
[Quoted text hidden]
Andrew P. Collett Park Manager II Arizona State Parks & Trails Alamo State Park & Granite Mountain Hotshots Memorial State Park P.O. Box 38 Wenden, AZ 85357 928-669-2088 acollett@azstateparks.gov 1-877-MY-Parks|AZStateParks.com mailto:cstevens@azstateparks.gov https://www.google.com/maps/search/699+London+Bridge+Road,+Lake+Havasu+City,+AZ+86403?entry=gmail&source=g mailto:jguthrie@azstateparks.gov mailto:cstevens@azstateparks.gov mailto:acollett@azstateparks.gov
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