IFB-990313 SUNY Purchase College - Painting.pdf

SUMMARY INFORMATION FORM

THIS FORM MUST BE SIGNED AND RETURNED

WITH BIDDER’S RESPONSE

IFB #: 990313 IFB Title: Interior Painting Services IFB Release Date: 7/21/2026

Key Events Questions/Requests for clarification due 7/29/26 by 3:00 p.m.

Response to questions/requests for clarifications issued 8/3/26 Site Visit (if applicable) Tues, 7/28/26 11:00 a.m.

Notice of Intent to Bid Due (if applicable) n/a Bid Opening/ Bid Due Date and Time 8/12/26, 2:00 p.m.

Presentation, Demonstration, Interview (if applicable) n/a Anticipated Awardee Notification 8/21/26 Anticipated Contract Start Date 9/1/26 Anticipated Term Length of Contract 3 year

SUNY reserves the right, in its sole discretion, to modify the above schedule. Bidders will be notified via email of any changes in a timely manner.

Contact Information Primary Contact:

Kathiusca Nunez, Associate Director SUNY Purchase College Contracts & Procurement Services 735 Anderson Hill Road Purchase, NY 10577 kathiusca.nunez@purchase.edu (tel) 914-251-6089

Secondary Contact:

Elizabeth Pleva, Director SUNY Purchase College Procurement & Accounts Payable 735 Anderson Hill Road Purchase, NY 10577 elizabeth.pleva@purchase.edu (tel) 914-251-6070

Technical Contact:

Octavio DaEira, Assistant Director SUNY Purchase College Building, Grounds, & Maintenance 735 Anderson Hill Road Purchase, NY 10577 octavio.daeira@purchase.edu (tel) 914-251-6913

Restricted Period In accordance with the requirements of New York State Finance Law Sections 139j and 139k (“Lobbying Law”), the restricted period for this procurement is now in effect. Therefore, all communications regarding this procurement must be handled through the State University of New York’s designated contacts only, who are listed immediately above.

Bidder Information Legal Business Name of Company Bidding: Bidder’s Federal Tax Identification

Number:

D/B/A – Doing Business As (if applicable): NYS Vendor ID Number (See Exhibit B, Section 16):

Street Address: City/State: Zip Code:

If applicable, place an “x” in the appropriate box: (check all that apply) � Small Business (if checked, provide # of employees ____) � Disabled Veteran Owned Business � Minority Owned Business (NYS Certified) � Women Owned Business (NYS Certified)

If you are not bidding, place an “x” in the box and return this page only. � We are unable to bid at this time because:

Bidders Signature: Title:

Printed Name: Date:

THIS FORM MUST BE SIGNED AND RETURNED WITH BIDDER’S RESPONSE by signing this form, bidder acknowledges (a) that the IFB instructions are understood; (b) that the bidder is committed to servicing SUNY’s needs in the required time period; and (c) that all information required by this IFB has been included in bidder’s bid.

mailto:kathiusca.nunez@purchase.edu mailto:elizabeth.pleva@purchase.edu mailto:octavio.daeira@purchase.edu

State University of New York Purchase College

PART I: PROCUREMENT SPECIFICATIONS

Purchase College is soliciting bids from qualified painting contractors to perform interior only painting services of College dormitories, apartment complexes and other buildings. Errors or omissions in the following Specifications shall not relieve Contractor of responsibility from a complete and workmanlike job. Contract will be given access to the Service Area and agrees to limit its entry to scheduled working hours or as otherwise specifically authorized. The College agrees to provide access to all locations to be painted during scheduled hours, or according to such schedule as may be mutually agreed upon during performance.

Term of Services:

Three-year term. (3-year term)

Description of Work

a. The work shall include painting and finishing of interior exposed items and surfaces throughout the project, except as otherwise indicated.

b. “Paint” as used herein means all coating systems materials, including primers, emulsions, enamels, stains, sealers, and fillers, and other applied materials whether used a prime, intermediate or finish coats.

c. Paint exposed surfaces whether or not colors are designated in “schedules,” except where natural finish of material is specifically mentioned, paint same as adjacent similar materials or areas. If color or finish is not designated, Project Manager will select these from standard colors available.

Job Estimates Prior to any work to be performed during the life of this agreement, there must be a mutually agreed upon accounting of the areas to be painted and total square footage. Each painting project will require a fully completed estimate indicating the agreed to square footage, patching/repair square footage, and location of the work to be performed. The Painting Service Estimate Form must be signed by the Project Manager as well as the contractor.

No painting is to begin until the signed and completed form is submitted to the Purchasing & Accounts Payable Office for verification of funding availability and encumbering. No payment will be made without a contractor’s invoice and a completed Painting Service Estimate Form.

Submittals

a. Product Data: Submit manufacturers’ technical information including paint label analysis and application instructions for each material proposed for use.

b. Product Data/Material Safety: Material Safety Data Sheets for each product to be used must be submitted to the Health and Safety Officer before application.

c. Samples: Submit samples for Project Manager’s review of color and texture only. Compliance with all other requirements is the exclusive responsibility of the contractor. Provide a listing of material and application for each coat of each finish sample.

d. On 12” x 12” hardboard, provide two (2) samples of each color and material, with texture to simulate actual conditions.

e. Stain Killer: Submit manufacturers’ technical information including label, analysis and application instruction.

Delivery and Storage Deliver materials to job site in original, new and unopened packages and containers bearing manufacturers name and label, and following information:

• Name or title of material.

• Fed Spec. number if applicable,

• Manufacturers name

• Stock number

• Date of manufacture.

• Contents by volume for major pigment and vehicle constituents.

• Thinning instructions.

• Application instructions.

• Color and number.

Job Condition

a. Apply water-based paints only when temperatures of surfaces to be painted and surrounding air temperatures are between 50 degrees F (10 degrees C) and 90 degrees F (32 degrees C) unless otherwise permitted by paint manufacturers printed instructions.

b. Apply solvent-thinned paints only when temperature of surface to be painted and surrounding air temperatures are between 45 degrees F (7.2 degrees C) and 95 degrees F (35 degrees C) unless otherwise permitted by paint manufacturers printed instructions.

c. Do not apply paint in snow, rain, fog or mist; or when relative humidity exceeds 85%; or to damp or wet surfaces, unless otherwise permitted by paint manufacturers printed instructions.

d. Provide finish coats which are compatible with prime paints used. Provide coats and/or re-prime if primer is found to be incompatible with finish coats.

Products, Colors, and Finishes

a. Paint colors, surface treatments, and finishes are to be specified by Project Manager.

b. Prior to beginning work, Project Manager will furnish color chips for surfaces to be painted.

c. Use representative colors when preparing samples for review.

d. Final acceptance of colors will be from samples applied on the job.

1. Color Pigments: Pure, non-fading applicable types to suit substances and surfaces indicated.

2. Lead Content: Paint as specified in this specification shall be void of any lead content. This limitation is extended to interior surfaces and those exterior surfaces, such as stairs, decks, porches, railings, windows, and doors which are readily accessible to children under seven (7) years of age.

Material Quality

a. Provide best quality grade of various types of coatings as regularly manufactured by acceptable paint materials manufacturers. Materials not displaying manufacturers’ identification as a standard, best-grade product will not be acceptable.

b. Proprietary names used to designate colors or materials are not intended to imply that products of named manufacturers are required to exclusion of equivalent products of other manufacturers

c. Manufacturers’ products which comply with coating requirements of applicable Federal Specifications, yet differ in quantitative requirements, may be considered for use when acceptable to Project Manager. Furnish material data and manufacturers’ certificate of performance to Project Manager for any proposed substitutions.

d. Any material applied or used must conform to Environmental Conservation Law, Article 19 6NYSRR, part 205 (Architectural Coatings) for use in the NYC Metropolitan area, which includes Westchester County.

e. Sec 2.02 Material Quality. Not all standard paint is allowed to be used in Westchester County.

f. Furnish all materials from one manufacturer unless otherwise specifically approved by Project Director.

g. Manufacturer: Provide material from one of following approved manufacturers: Sherwin Williams, Benjamin

Moore, Glidden-Durkee, Division of SCM Corp. P.P.G. Industries, Inc. Martin Senour Co.

Interior Paint Systems (I.P.S) Provide following paint systems for various substrates, as indicated.

a. Sheetrock Wallboard

i. One coat primer sealer (stain killer).

ii. One coat intermediate.

iii. One coat finish (semi-gloss).

b. Steel doors, trim, cove base and radiators. Two coats of an appropriate oil base paint to match selected color.

Execution & Inspection

a. Contractor must examine areas and conditions under which painting work is to be applied and notify College in writing of conditions detrimental to proper and timely completion of work. Do not proceed with work until satisfactory conditions have been corrected in a manner acceptable to contractor.

b. Starting of painting will be construed as applicators acceptance of surfaces and conditions within any particular area.

Surface Preparation – Specifications used to determine “Surface Preparation Rate”

a. General: Perform preparation and cleaning procedures in accordance with paint manufacturers’ instructions and as herein specified, for each particular substrate condition.

b. Remove hardware, hardware accessories, matched surfaces, plates, lighting fixtures, and similar items in place and not to be finish-painted, or provide surface protection prior to surface preparation and painting operations.

Remove, if necessary, for complete painting of items and adjacent surfaces. Following completion of painting of each space or area, reinstall removed items.

c. Clean surfaces to be painted before applying paint or surface treatments. Remove oil and grease to painting by mechanical cleaning process so it will not fall onto wet, newly-painted surfaces.

d. Wood: Clean wood surfaces to be painted of dirt, oil or other foreign substances with scrapers, mineral spirits, and sandpaper as required. Sandpaper smooth those finished surfaces exposed to view, and dust off. Scrape and clean small, dry, seasoned knots and apply a thin coat of white shellac or other recommended knot sealer before application of priming coat. After priming, fill holes and imperfections in finish surfaces with putty or plastic wood-filler. Sandpaper smooth when dried.

e. Ferrous metals: Clean ferrous surfaces which are not galvanized or shop-coated of oil, grease, dirt, loose mill scale and other foreign sub-stances by solvent or mechanical cleaning.

f. Apply stain killer to all surfaces which will bleed through intermediate and finishing application.

g. Patching: Repair all damaged wallboard as approved. Prepare surface to match existing construction in appearance and performance. Tape, sand, prime to accept paint finish specified. (Statement of damage limit) Contractor will not be required to patch any holes larger than three (3) square inches. Charges will be allowed for repair and patching based on a cost-per-square-foot basis for preparing/patching. All such work must be clearly identified on all invoices, stating location, and must be approved by the College on the Painting Service Estimate Form prior to carrying out any work. Unless approved by the project manager, the contractor will not be required to patch any holes that are individually larger than three (3) square inches. Holes less than 3 square inches cannot be combined with neighboring holes unless touching or agreed to by project manager.

h. Stain Killer: Any surface that contains material which will bleed through the specified paint finish shall receive an application of stain killer. It will be the contractor’s responsibility to prepare the surface properly. The College will not accept areas which have blemishes or bleed through.

i. Apply skim coating as required to properly prepare the paintable surface.

Materials Preparation

a. Mix and prepare painting materials in accordance with manufacturer’s direction.

b. Store materials not in actual use in tightly covered containers. Maintain containers used in storage, perform mixing of paint in a clean condition, free of foreign materials and residue.

c. Stir materials before application to produce a mixture of uniform density and stir as required during application.

Do not stir surface film into material. Remove film and, if necessary, strain material before using.

Application

a. General: Apply paint in accordance with manufacturer’s directions and recommendations. Use applicators and techniques best suited for substrate and type of material being applied.

b. Apply additional coats when undercoats, stains or other conditions show through final coat of paint, until paint film is of uniform finish, col-or and appearance. Give special attention to ensure that surfaces, including edges, corners, crevices, welds and exposed fasteners receive a dry film thickness equivalent to that of flat surfaces.

c. Paint surfaces behind movable equipment and furniture same as similar exposed surfaces. Paint surfaces behind permanently fixed equipment or furniture with prime coat only before final installation of equipment.

d. Paint interior surfaces of ducts, where visible through resisters or grilles, with a flat non-specular black paint.

e. Paint back sides of access panels and removable or hinged covers to match exposed surfaces.

f. Finish exterior doors on tops, bottoms and side edges same as interior and exterior faces, unless otherwise indicated.

g. Sand lightly between each succeeding enamel and varnish coat.

h. Scheduling Painting: Apply first-coat material to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable after preparation and before subsequent surface deterioration.

i. Allow sufficient time between successive coatings to permit proper drying. Do not recoat until paint has dried to where it feels firm, does not deform or feel sticky under moderate thumb pressure and application of another coat does not cause lifting or loss of adhesion of the undercoat.

j. Minimum Coating Thickness: Apply material at not less than manufacturer’s recommended spreading rate, to establish a total dry film thick-ness as indicated or, if not indicated, as recommended by coating manufacturer.

k. When matching existing colors, the application method that will best achieve closest match must be used.

l. The contractor shall furnish two (2) sets of Manufacturers Catalog or Data Material Sheets for all paint and associated materials furnished under this contract. It should include technical information including labels, analysis, and application instructions for products provided. Apply stain killer to all surfaces which will bleed through intermediate and finishing application.

Prime Coats

a. Apply prime coat to material which is required to be painted or finished and which has not been prime coated by others

b. Re-coat primed and sealed surfaces where there is evidence of suction spots or unsealed areas in first coat to assure a finish coat with no burn-through or other defects due to insufficient sealing.

Quality of Finish

a. Pigmented (opaque) Finishes: Completely cover to provide an opaque, smooth surface of uniform finish, color, appearance and coverage. Cloudiness, spotting, laps, brush marks, runs, sags, ropiness or other surface imperfections will not be acceptable.

b. Completed Work: Match approved samples for color, texture and coverage. Remove, refinish or repaint work not in compliance with specified requirements

Preparation of Colors

a. Interior and exterior colors must match color chips selected by Project Manager.

b. Sufficient artificial lighting (closely equaling finished lighting) shall be in place prior to start of any painting and finishing work to ensure quality and uniform applications

c. Contractor shall furnish Project Manager suitable quantiles of all paint used for use of College for touch ups and paint matching.

Clean-up and Protection The contractor shall, at all times during the progress of the work, keep the site free from accumulation of waste matter or rubbish and shall con-fine his apparatus, materials and operations of his workmen to limits prescribed by law or by the Contract Limit Lines, except as the latter may be extended with the approval of the State University. Waste matter or rubbish must be properly removed. All rubbish is to be removed from the College.

College containers are not to be used for discarding waste materials generated under this contract. Upon completion of the work covered by the contract, the contractor shall leave the completed project ready for use without the need of further cleaning of any kind and with all work in new condition and perfect order. In addition, upon completion of all work, the contractor shall remove from the vicinity of the work and from the property owned or occupied by the State of New York, all paint, building material, rubbish, unused material, and other material belonging to contractor or used under contractor’s direction during construction which impairs the use or appearance of the property and shall restore such areas affected by the work to their original condition, and, in the event of contractor’s failure to do so, the same shall be removed by the College at the expense of the contractor.

a. Clean-up: During progress of work, remove from site discarded paint materials, rubbish, cans and rags at end of each workday.

b. Upon completion of painting work, clean window glass and other paint-spattered surfaces. Remove spattered paint by proper methods of washing and scraping, using care not to scratch or otherwise damage finished surfaces.

c. Protection:

i. Protect work of other trades, whether to be painted or not, against damage by painting and finishing work. Correct any dam-age by cleaning, repairing and repainting, as acceptable to Project Manager.

ii. Cover all furniture, items and surfaces that are not being painted.

iii. Furniture is to be moved a minimum of 3 feet from surface being painted and moved back after painting is complete and dry, unless other arrangements are agreed upon by the project manager.

d. Provide “Wet Paint” signs as required to protect newly-painted finishes. Remove temporary protective wrappings provided by others for the protection of their work after completion of painting operations.

e. At the completion of work of other trades, touch-up and restore all damaged or defaced painted surfaces.

f. Overnight storage of flammable material must be in secured areas and in appropriate containers

g. Tools and painting equipment, i.e., brushes and rollers, shall be cleaned in accordance with all Federal, State, and local regulations. Do not use the College’s plumbing facilities for this purpose.

h. Contractor shall only use pre-determined designated sinks for rinse-off and/or cleaning of brushes, mixing buckets, roller and other painting tools for each project. Contractor shall at all times follow local, state, and federal regulations for clean-up and disposal of materials. Con-tractor shall provide all necessary strainers and/or other types of containment devices, to prevent any large, solidifying materials from entering the designated sink’s drain. Contractor shall clean and restore designated sink area to pre-work conditions after each clean-up.

OSHA Regulations & Storage of Painting Materials As required by OSHA standard 29 CFR 1910.1200, the contractor shall provide Safety Data Sheets to The Office of Environmental, Health and Safety of the Campus for all products the contractor brings on site. All such products shall be properly labeled in accordance with this standard. The storage of water-based paints and other nonflammable material shall be limited to no more than twenty-five (25) gallons at any one time. Oil-based paints, lacquer finishes, cleaning solvents and other flammable materials must be stored in fire-proof storage cabinets provided by the contractor and approved by the Project Manager. At the end of each work day, oil-based paints, etc. shall be returned to the storage site.

The contractor may store materials and equipment on site in areas designated by the College. All materials shall be stored in a neat and orderly manner, and those subject to weather damage shall be protected by contractor against the weather by floored weatherproof temporary storage trailers. No painting work will start in any area until the contractor has the required materials on site. Security for stored equipment and materials shall be the responsibility of the contractor. Office of Environmental, Health and Safety may conduct periodic inspections.

Compliance with Applicable Codes and Campus Policies Perform work only in accordance with all governing codes, laws, regulations and applicable Purchase College, Environmental, Health, and Safety policies and procedures. All contractor work is subject to compliance audits at any time. Notify the College at once and prior to proceeding of any discrepancies between such codes, laws and regulations and the contract requirements. The contractor shall post notices, pay all fees and comply with all laws, rules and regulations applicable to the work, including OSHA. The contractor, and employees of the contractor, shall com-ply with all College regulations governing conduct, access to the premises, operation of equipment and systems and conduct while in or near the premises and shall perform the work in such a manner as not to unreasonably interrupt or interfere with the conduct of business of the institution, staff and students. All contracted employees must wear clothing with company name clearly identified on it. Contractors working at Purchase College campus agree to comply with all applicable New York State Department of Health, CDC and Purchase College guidelines regarding COVID-19. Contractors will be required to submit a work plan that describes how they will comply. They will also be required to communicate, sign and return the Purchase College, Contractor Expectations document before a purchase order can be created. Once work begins, contractors are subject to audit by College personnel to ensure compliance with the plan submitted.

Safety and Protective Facilities The contractor shall provide the necessary safeguards to prevent accidents, to avoid all necessary hazards and protect the public, the staff, the students, the work, and the property at all times, including Saturdays, Sundays, holidays and other times if no work is being done. The contractor shall erect, maintain and remove appropriate signage, barriers or other devices, including mechanical ventilation systems, as required by the conditions of the work for the protection of the work being done, or the containment of dust and debris. All such barriers or devices shall be provided in conformance with all applicable codes, laws and regulations, including OSHA.

Fire Detection and Protection Devices and Life Safety Systems The contractor shall cover and protect heat and smoke detectors and other fire protection/detection devices (including sprinkler heads, fire alarm strobes, pull boxes, etc.) while painting work is in progress. The contractor shall follow the Purchase College Life Safety System Impairment Procedure when the operation of any fire detection or suppression device is impaired. A fire watch may be required based on the work scope. DO NOT PAINT FIRE DETECTION OR PROTECTION DEVICES OR THEIR COVERS. All Life Safety System devices will be inspected by the College and the contractor before work begins. Any damaged or painted devices will be replaced at the contractor’s expense.

Protection of Existing Structures, Vegetation and Utilities The contractor, during the course of his work, shall not damage any buildings, structures and utilities, public or private, including poles, signs, utilities services to buildings, street, telephone cables, plants, and other improvements. Any damage resulting from contractor’s operations shall be repaired at his expense.

Damage to College/Student Property The contractor shall be responsible for the repair or replacement cost of any damage to College/Student property caused by the use, misuse, or negligence of the contractor’s employees. The contractor is responsible for reporting, in writing, within 72 hours the occurrence of damage to College property. Failure to report the damage to the Project Manager within the specified time may be cause for termination of this contract. Drop cloths are to be used at all times to protect College property.

Working Hours & Scheduling The normal workweek shall be Monday through Friday 8:00 AM to 5:00 PM. Contractor may be permitted to work earlier or later hours and week-ends if approved in advance by the College. Contractor will be required to submit such requests in written format to the Project Manager at least 72 hours in advance. College will make every reasonable effort to accommodate such requests. Some projects may require weekend hours in order to meet deadlines – i.e. student move-in, etc., which will be communicated with Contractor at least 72 hours in advance.

Conducting Work All work under this contract is to be conducted in such a manner as not to interfere with the College’s operation.

Electrical Power for Painting Activities Electric power will be available from existing outlets in the buildings at no cost to the contractor. This power may be used for small power tools, etc., and the contractor shall investigate and not exceed the capacity of the existing circuits at the panel boards to increase capacities of the circuits. If the required power load exceeds the capacities of the available power sources, the contractor shall be responsible and pay for furnishing and installing all necessary temporary power and remove same at completion. Install all temporary wiring and equipment in conformity with the National Electrical Code. All temporary power and lighting shall comply with all applicable sections of OSHA 29 CFR 1910.304). If extension cords are used, they shall be plugged into ground fault circuit interrupters (GFCI).

Sanitary Facilities The contractor will be permitted to use existing toilet facilities, provided they are not misused, defaced or dirtied unnecessarily. If the College deems that the existing facilities have been subject to misuse, the contractor shall be informed and caused to install and be responsible for maintaining his own temporary sanitary facilities subject to the College’s restriction. The contractor shall also be held responsible for the repair of any damage to said existing facilities.

Temporary Lighting The contractor, at their expense, shall install, and maintain and remove temporary light fixtures as may be required by the conditions of the work. Installation and light levels shall be in accordance with all applicable codes and regulations and acceptable practice.

Water The College will furnish water through the available campus system without charge to the contractor.

Use of Elevators The contractor shall be permitted to make temporary use of elevators designated provided such use does not interfere with the normal activities of the College. Large and heavy items shall not be placed in elevators, and suitable padding shall be provided whenever a cab is used for construction purposes. The elevators shall be restored to their original condition satisfactory to the College at the end of construction activities.

Coordination and Cooperation with the College The contractor shall cooperate with the College in order that the work will cause as little disturbance as possible.

Any of the items covered in these specifications which effect the operation of the College, or any questions or problems relating to the College, shall be directed to the College designated Project Manager, tel. (914) 251-6920.

The College buildings will be occupied and will continue to be used while the work is in progress. The contractor shall cooperate with the College and cause minimum interference with the daily operations and access to the buildings. Extreme care shall be exercised by the contractor and his workers to attain this result. The contractor shall be expected to maintain the security and the exit capability of all entrances at all times. The buildings shall not be left “open” overnight or during any period of inclement weather. Temporary closures may be used overnight if they are adequate for security and weather protection.

Meetings Periodic meetings will be scheduled by the College during the course of this contract.

Parking and Standing Contractor employee parking will be allowed and arranged within campus parking lots on a limited basis as approved by the College.

Contractor is to abide to the following:

a. The Contractor and its employees shall be subject to all the rules and regulations of the College, including parking regulations. The College is regulated by New York State Vehicle and Traffic Laws.

b. The Contractor and its employees shall park in the designated areas in Lot #W-2. Prior Approval and issuance of a daily parking pass by project manager will be required to park elsewhere on campus.

c. Parking violations are subject to fines and are the sole responsibility of the Contractor or its employees.

Vehicles that are parked illegally may be towed at the expense of the owner/driver.

d. All vehicles are required at all times to register with the College’s Public Safety Unit

e. There is $35.00 fee for parking permits. The fee is per vehicle and permits need to be display whenever the vehicle is parked on campus.

PART II: GENERAL INFORMATION AND INSTRUCTIONS

1. Method of Award Award will be made to the responsive and responsible low bidder of the Year 1 Total Contract amount using the attached Bid Proposal form. A Bidder will be deemed “responsible” if SUNY Purchase College’s detailed Vendor Responsibility review yields a positive outcome. To be deemed “responsive” to this IFB, a Bidder must meet all specifications, mandatory requirements, and qualifications stated in the IFB.

Bidders must provide rates for (1) the Base Rate and (2) the Surface Preparation Rate, which will remain fixed for the length of the contract. **All surfaces under this contract must receive two (2) finish coats of paint approved by the College, in addition to primer and/or stain killer if required.

The “Base Rate Painting” shall include, but not be limited to, labor, all necessary equipment to complete job, material, two finish coats, latex, oil base or any paint finish required, manufacturers’ standard paint colors, fees, insurance or any charges required to perform this agreement.

The “Surface Preparation Rate” shall include but not be limited to labor, all necessary equipment to complete job, and materials to perform tasks as described in the detailed ‘SURFACE PREPARATION’ paragraph above.

For bidding purposes, the following is an estimated breakdown of work during a one-year period. Actual work for duration of contract may vary slightly.

Base Rate estimated annual Sq Ft 250,000:

85% Base Rate Painting 0-12 ft surface height 10% Base Rate Painting 12.1-24 ft surface height 5% Base Rate Painting 24.1-36 ft surface height

Surface Preparation Rate estimated annual Sq Ft 70,000:

2. Contract Term The Term of this contract shall be for 3-years.

3. Site Visit There will be one (1) non-mandatory Site Visit prior to bid submittal to ensure full understanding of the work scope. All bidders are strongly encouraged to attend. The site visit will be held on Tuesday, July 28, 2026 at 11:00 a.m. Please contact Ellen Arcara at 914-251-6922 or ellen.arcara@purchase.edu to receive details for attending the visit.

4. Question and Answer Period A question and answer period is provided for this solicitation. The schedule is indicated on the Summary Information Page of this IFB. All questions must be submitted in writing to Kathiusca Nunez, Associate Director of Contracts & Procurement Services, via email at kathiusca.nunez@purchase.edu no later than close of business on Wednesday, July 29, 2026.

Questions received after the closing date for inquiries will not be answered. Only written answers are official. All questions and answers will be issued as addenda to this IFB, and responses will be emailed to all requesting vendors by C.O.B.

5. Minimum Bidder Qualifications

a. The successful Bidder must demonstrate that it has a minimum of 5 years of experience with similar projects dealing with multi-use buildings in an environment of similar size.

b. The successful Bidder must provide a list of a minimum of 5 references, including names and telephone numbers, whom SUNY Purchase may contact, and who can attest to the Bidder’s quality of work, qualification, expertise, and experience.

c. Staff and workers qualified and trained to perform the work outlined in these documents.

6. Bid Submission Requirement

a. Prepare a clearly readable paper document and attach all required information.

b. Indicate any deviations from the specifications and, if necessary, attach separate documents and/or explanation.

c. Bidders must submit all information requested by SUNY in written form. Bid must be complete, accurate, and in the form requested. All require forms and attachments as noted on the IFB checklist must be completed and included with Bid. Omissions, inaccuracies, or misstatements will be sufficient cause for rejection of a Bid.

d. Complete and sign the Bid Proposal, on page 24 of this IFB. By signing, you certify (i) your express authority to sign on behalf of yourself, your company, or other entity; Acknowledgement form must be completed by a Notary Public on behalf of bidder’s authorized signatory (ii) your full knowledge and acceptance of this IFB, Exhibit A (State University of New York Standard Contract Clauses), Exhibit A-1 (State University of New York Affirmative Action Clauses), Exhibit B (General Contract Terms and Conditions), State Finance Law §139-j and §139-k (Procurement Lobbying Certification), and (iii) that all information provided is complete, true and accurate.

e. Submit two (2) signed paper bids in a sealed package clearly labeled on the exterior with the IFB # and title.

Proposals not labeled as instructed risk being opened prior to the bid opening date, which may result in the proposal being rejected. All bids and accompanying documentation shall become the property of SUNY Purchase and shall not be returned. Sealed bids are to be addressed to:

Kathiusca Nunez Associate Director, Contracts & Procurement Services SUNY Purchase College 735 Anderson Hill Drive Purchase, NY 10577

f. The submission of a bid constitutes a binding offer to perform said services. Such binding offer shall be firm and not revocable for a period of 120 days after the deadline for IFB submission and will continue thereafter until bidder notifies the College otherwise, in writing. Such deadline may be further extended by mutual agreement of both parties.

7. Bid Delivery Bidders assume all risks for timely and properly submitted deliveries. Bids must be received in the Procurement Office at Purchase College by the due date and time indicated on the Summary Information Page. Bidders mailing their bids must allow sufficient time to ensure receipt by the time specified. Late bids and electronically transmitted and/or emailed Bids will not be accepted.

8. Vendor De-Briefing Meeting The University shall provide a debriefing via phone to any unsuccessful Offeror who submits a written request for a debriefing to the University within 30 days of the Successful Offeror(s). During the debriefing, the University will provide to the unsuccessful Offeror the reasons why the unsuccessful Offeror was not selected for an award. Requests for a debriefing should be sent to the attention of Elizabeth Pleva, Director of Procurement & Accounts Payables, via e-mail (Elizabeth.pleva@purchase.edu) or via mail (SUNY Purchase College, Procurement Department,735 Anderson Hill Road, Purchase, NY 10577).

9. Bid Protest Procedure Bidders wishing to file a bid protest may do so in accordance with SUNY’s procedures, available at http://www.suny.edu/sunypp/documents.cfm?doc_id=699.

http://www.suny.edu/sunypp/documents.cfm?doc_id=699

PART III: GENERAL TERMS AND CONDITIONS

1. Notification of Errors, Inquiries, and Interpretation Bidder is responsible to bring to SUNY’s attention any deviations in the technical specifications and to make recommendations for any additional requirements deemed necessary as standard, or for work indicated in the specifications contained in this IFB. If SUNY in its discretion finds the deviations to be significant so as to require a change in the necessary specifications for the work, SUNY will notify all Bidders in writing of the change in specifications. No deviations from the specifications provided herein shall be made without written approval of

SUNY.

2. Prevailing Wage Rates All work performed on campus at SUNY Purchase will be subject to prevailing wage rates. In accordance with SUNY contract documents and NYS law, contractors and subcontractors are responsible for paying the prevailing wage rates as issued by the NY State Dept. of Labor’s Bureau of Public Works. SUNY Purchase will not issue updated prevailing wage rate schedules to its contractors for projects and contracts. The NYS DOL now provides the updates on their Internet web site. Contractors shall be responsible for obtaining those updates themselves, at http://www.labor.state.ny.us/.

Furthermore, effective Nov. 9, 1997, and in accordance with Assembly Bill 6394-B amending Article 8, Section 220, of the NYS Labor Law, every contractor and subcontractor shall submit to the department of jurisdiction (SUNY Purchase) within 30 days after issuance of its first payroll, and every thirty days thereafter, a transcript of the original payroll record, as provided by this article, subscribed and affirmed as true under penalties of perjury, the Dept. of Jurisdiction shall be required to receive and maintain such payroll records. The original payrolls or transcripts shall be preserved for three years from the completion of the work under the contract.

The latest prevailing wage rates and supplements determined by the Department of Labor of the State of New York for the locality at which the work shall be performed will be in effect during the course of this contract.

The Prevailing Wage Case number for this contract is PRC# 2026018427

Website link: https://apps.labor.ny.gov/wpp/publicViewProject.do?method=showIt&id=1624644

3. No Claims or Rights By submitting a Bid, Bidder agrees that it will not make any claims for or have any right to damages because of any misinterpretation or misunderstanding of the specifications or because of any misinformation or lack of information.

4. Conflict of Interest Bidder may be requested to provide evidence that the award of a contract will not result in (i) a conflict of interest with regard to other work performed by Bidder; or (ii) a potential conflict of interest among Bidder’s staff.

5. Acceptance of IFB Content The terms and conditions included in this IFB as well as the applicable portions of Bidder’s Bid shall become contractual obligations if a contract is awarded. BIDDER’S FAILURE TO ACCEPT THIS SHALL RESULT

IN REJECTION OF BIDDER’S BID.

6. Services Outside Scope of the Contract Awarded SUNY shall not be responsible for any services provided by the successful Bidder that are outside the scope of the contract awarded. SUNY shall not be responsible for any costs for any work performed that has not been properly authorized in writing by SUNY.

https://apps.labor.ny.gov/wpp/publicViewProject.do?method=showIt&id=1624644

7. Exhibits The following documents will be incorporated into, and made part of:

a. Exhibit A, State University of New York Standard Contract Clauses

b. Exhibit A-1, State University of New York Affirmative Action Clauses (for Contracts valued at greater than $25,000)

c. Exhibit B, General Contract Terms and Conditions

d. Exhibit C, This IFB

e. Exhibit D, The Successful Bidder’s Bid

In the event of any inconsistency in or conflict among the document elements described above, such inconsistency or conflict shall be resolved by giving precedence to the document elements in the order set forth above.

8. Minority and Women-owned Business Enterprises (MWBE) Pursuant to New York State Executive Law Article 15-A, SUNY recognizes its obligation under the law to promote opportunities Pursuant to New York State Executive Law Article 15-A, SUNY recognizes its obligation under the law to promote opportunities for maximum feasible participation of certified minority- and women-owned business enterprises and the employment of minority group members and women in the performance of SUNY contracts.

For purposes of this solicitation, SUNY hereby establishes an overall goal of _30% for MWBE participation, _15_% for Minority-Owned Business Enterprises (“MBE”) participation and _15_% for Women-Owned Business Enterprises (“WBE”) participation (based on the current availability of qualified MBEs and WBEs). For additional information please refer to the MWBE requirements outlined in MWBE Prospective Bidder’s Notice attached (Form 7557-121).

Please note the response forms identified in Form 7557-121 (SUNY MWBE Forms 104 & 107 attached) must be submitted with all Bids. Forms are also available in SUNY Procurement Policies and Procedures Document 7557 online at: http://www.suny.edu/sunypp/documents.cfm?doc_id=611

For inquiries related specifically to Minority Women-Owned Business Enterprises (MWBE) provisions of this procurement solicitation, the designated contact is: Lula Curanovic, Procurement Specialist/MWBE Coordinator, SUNY Purchase College, Procurement & Accounts Payable Dept., 735 Anderson Hill Road, Purchase, NY 10577.

(tel) 914.251.6071

9. Equal Employment Opportunity Requirements By submission of a Bid in response to this solicitation, the Bidder/Contractor agrees with all of the terms and conditions of SUNY Exhibit A including Clause 12 - Equal Employment Opportunities for Minorities and Women. The Contractor is required to ensure that it and any Sub Licensees awarded a sub contract over $25,000 for the construction, demolition, replacement, major repair, renovation, planning or design of real property and improvements thereon (the "Work") except where the Work is for the beneficial use of the Contractor, shall undertake or continue programs to ensure that minority group members and women are afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or marital status. For these purposes, equal opportunity shall apply in the areas of recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff, termination, and rates of pay or other forms of compensation. This requirement does not apply to: (i) work, goods, or services unrelated to the contract; or (ii) employment outside New York State.

Bidder further agrees, where applicable, to submit with the bid an EEO staffing plan (utilizing MWBE form 108) to identify the anticipated work force to be utilized on the Contract. Forms are also available in SUNY Procurement Policies and Procedures Document 7557 online at:

http://www.suny.edu/sunypp/documents.cfm?doc_id=611. If the Bidder is awarded a Contract, Bidder will, upon request, submit to SUNY, a workforce utilization report identifying the workforce actually utilized on the Contract if known.

http://www.suny.edu/sunypp/documents.cfm?doc_id=611 http://www.suny.edu/sunypp/documents.cfm?doc_id=611 http://www.suny.edu/sunypp/documents.cfm?doc_id=611

Please Note: Failure to comply with the foregoing requirements may result in a finding of non-responsiveness, non-responsibility and/or a breach of the Contract, leading to the withholding of funds, suspension or termination of the Contract or such other actions or enforcement proceedings as allowed by the Contract.

10. Executive Order No. 16 In accordance with Executive Order No. 16, Contractor hereby certifies that it is not an “entity conducting business in Russia,” defined as an institution or company, wherever located, conducting any commercial activity in Russia or transacting business with the Russian Government or with commercial entities headquartered in Russia or with their principal place of business in Russia in the form of contracting, sales, purchasing, investment, or any business partnership.

11. Executive Order 162 (EO 162) Governor Cuomo’s Executive Order 162 requires state Contractors to disclose data on the gender, race, ethnicity, job title, and salary of employees performing work on state contracts issued on or after June 1, 2017.

Bidder agrees to submit Workforce Utilization Report (Form 7557-110) and to require the same information to be submitted by any of their subcontractors on the state contract, in such format as shall be required by SUNY on a monthly basis for all construction contracts and quarterly basis for all other contracts during the term of the contract. Empire State Development has provided specific details on this requirement at https://esd.ny.gov/doing-business-ny/mwbe/mwbe-executive-order-162.

12. Executive Order 177 (EO 177) The New York State Human Rights Law, Article 15 of the Executive Law, prohibits discrimination and harassment based on age, race, creed, color, national origin, sex, pregnancy or pregnancy-related conditions, sexual orientation, gender identity or expression, disability, marital status, familial status, domestic violence victim status, prior arrest or conviction record, military status or predisposing genetic characteristics.

The Human Rights Law may also require reasonable accommodation for persons with disabilities and pregnancy-related conditions. A reasonable accommodation is an adjustment to a job or work environment that enables a person with a disability to perform the essential functions of a job in a reasonable manner. The Human Rights Law may also require reasonable accommodation in employment on the basis of Sabbath observance or religious practices.

Generally, the Human Rights Law applies to: (i) all employers of four or more people, employment agencies, labor organizations and apprenticeship training programs in all instances of discrimination or harassment; (ii) employers with fewer than four employees in all cases involving sexual harassment; and (iii) any employer of domestic workers in cases involving sexual harassment or harassment based on gender, race, religion or national origin.

In accordance with Executive Order No. 177, prior to contract award, successful Bidder must submit a certification that at it does not have institutional policies or practices that fail to address harassment and discrimination as described above. SUNY is electing to obtain the certification with the bid documents to avoid unnecessary delay in the contract award process. All bidders must sign and submit the NYS Human Rights Law EO 177 certification included with this IFB.

13. Service-Disabled Veteran-Owned Businesses (SDVOB) SUNY is committed to the State's policy of encouraging the development of service-disabled veteran- owned businesses (SDVOB). The Service-Disabled Veteran-Owned Business Act (the “Act”) became effective on May 12, 2014, and SUNY has implemented the State's comprehensive plan and operational guidelines to promote SDVOBs and to assist them in obtaining opportunities to participate in the procurement of goods and services by the State. SUNY will employ applicable measures and procedures provided by the Director of the Division of Service-Disabled Veterans' Business Development in the Office of General Services (the "Division"), to ensure that SDVOBs are afforded the opportunity for meaningful participation in the performance of SUNY's contracts and to assist in achieving the Act’s statewide goal for participation on state contracts by SDVOBs. The awarded contract shall provide that any Contractor who willfully and intentionally fails to comply with the SDVOB https://esd.ny.gov/doing-business-ny/mwbe/mwbe-executive-order-162 participation requirements shall be liable to SUNY for damages, calculated based on costs for administration of SUNY’s SDVOB program.

For additional information please refer to the SDVOB requirements outlined in SDVOB Prospective Bidder’s Notice (Forms 7564-121A, 7564-121B and 7564-121C). All Forms are available at:

http://www.suny.edu/sunypp/documents.cfm?doc_id=816.

For purposes of this solicitation, SUNY hereby establishes an overall goal of 6% for SDVOB participation.

14. State Finance Law § 139-l Certification Pursuant to N.Y. State Finance Law § 139-l, every bid made on or after January 1, 2019 to the State or any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the Bidder has and has implemented a written…