RIVANNA WATER & SEWER AUTHORITY

Charlottesville, Virginia

INVITATION FOR BID (IFB)

FOR

GLYCERIN BASED SUPPLEMENTAL CARBON

IFB# 443

June 10, 2026

IFB 443 – Glycerin Based Supplemental Carbon Bid Package_v1

Rivanna Water & Sewer Authority i

Rivanna Water & Sewer Authority

INVITATION FOR BID (IFB)

Issue Date: June 10, 2026 IFB# 443

Title: Glycerin Based Supplemental Carbon

Issuing Agency: Rivanna Water & Sewer Authority Attn: Miranda Baird

695 Moores Creek Lane Charlottesville, VA 22902

Location Where Work Will Be Performed:

760 Moores Creek Lane Charlottesville, Virginia (Albemarle County)

Period of Contract: From August 1, 2026 Through July 31, 2028

Renewable: Three (3) successive one (1) year terms upon mutual agreement

Pre-Bid Meeting: No Pre-Bid Meeting

Final Date to Submit Questions: June 30, 2026

Sealed Bids Will Be Received Until: Wednesday, July 15, 2026, at 3:00 PM EST

DIRECT ALL INQUIRIES FOR INFORMATION TO:

TECHNICAL CONTACT PROCUREMENT CONTACT

Brian Haney Miranda Baird, VCA Wastewater Operations Manager Procurement Coordinator (Buyer) 695 Moores Creek Lane 695 Moores Creek Lane Charlottesville, VA 22902 Charlottesville, VA 22902

(434) 977-2970, ext. 112 (434) 977-2970, ext. 137 Email: bhaney@rivanna.org Email: mbaird@rivanna.org

IF BIDS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY SHOWN ABOVE. IF BIDS

ARE HAND DELIVERED, DELIVER TO:

Rivanna Water & Sewer Authority Administration Office Attn: Miranda Baird 695 Moores Creek Lane Charlottesville, VA 22902

(434) 977-2970, ext. 137

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

Rivanna Water & Sewer Authority ii

INVITATION FOR BID TITLE PAGE

IFB# 443 ISSUE DATE: June 10, 2026 TITLE: Glycerin Based Supplemental Carbon

In compliance with this Invitation for Bid and to all the conditions imposed herein, by signing below, Bidder:

1. Offers and agrees to furnish the goods/services in accordance with the attached signed bid;

2. Agrees that upon the Rivanna Water & Sewer Authority’s written acceptance of Bidder’s response to the Invitation to Bid, a valid and binding contract for services exists between Bidder and the Authority.

3. Agrees that the Contract Documents will consist of, and only of, the Invitation for Bid, the Rivanna Water & Sewer Authority

General Terms and Conditions for Goods and Nonprofessional Services, General Purchase Order Provisions, and the Bidder’s response to the Invitation for Bid;

4. Certifies and warrants that the individual signing on Bidder’s behalf is authorized to bind the Bidder in any and all contractual matters relating to this Invitation for Bid;

5. Certifies and warrants that neither Bidder, nor the individual signing on Bidder’s behalf, has any business or personal relationships with any other persons, including Rivanna Water & Sewer Authority employees, or companies that are in conflict with the Commonwealth of Virginia’s Conflict of Interest Act, or the Authority Standard Terms and Conditions; and

6. Certifies and warrants that the Bidder is properly licensed for providing the goods/services specified in the Invitation for Bid and has the appropriate License or Certificate and classification(s) required to perform the work included in the scope of the bid documents, prior to submitting the bid, in accordance with Title 54.1, Chapter 11 of the Code of Virginia. If Bidder shall fail to obtain the required license prior to submission of his bid, he shall be deemed to be in violation of § 54.1-1115 of the Code of Virginia (1950), as amended, and his bid will not be considered.

Sign in ink and type or print requested information.

Legal Name and Address of Firm

Date:

By:

Signature

Name:

FEI/FIN/SSN:

Please Print

Fax Number: Title:

Email Address: Telephone Number:

Please provide the following if applicable to this IFB:

Virginia Contractor License#: SCC ID #:

Bidder shall ascertain prior to submitting a response that all Addenda issued have been received and shall acknowledge receipt and inclusion of all Addenda here:

Addendum #: Date Issued: Addendum #: Date Issued:

Addendum #: Date Issued: Addendum #: Date Issued:

Addendum #: Date Issued: Addendum #: Date Issued:

Information the Bidder deems Proprietary is included in this response in the separate section of the bid identified immediately below.

THIS TITLE PAGE MUST BE SUBMITTED AS PART OF YOUR BID

IFB No. 443 – Glycerin Based Supplemental Carbon Issue Date: June 10, 2026

Table of Contents

I. GENERAL

A. Background

B. Purpose

C. Scope

D. Document Amendments

E. Contacts

F. Bid Due Date

G. Site Inspections

II. BID REQUIREMENTS

A. Bidder Qualifications

B. Adherence to Specifications

C. Estimated Requirements

D. Certificate of Analysis

E. Delivery Location

F. Order, Transportation & Delivery Requirements

G. Lead Time

H. Delivery in Accordance with Lead Time

I. Guarantee & Warranty

J. Testing of Product

K. Insurance

L. Method of Selection

M. Contract Award

N. Period of Contract

O. Purchase Orders

P. Price Indexing

Q. Invoicing & Payments

III. INSTRUCTIONS TO BIDDERS

A. Bid Preparation

B. Bid Documents

C. Bid Submission

D. Late Bids

E. Submission of Erroneous Bid

F. Acceptance or Rejection of Bids

IV. PRODUCT SPECIFICATIONS

A. General

B. Product Specifications

C. Compatibility with Facility Equipment

D. Product History

E. Effluent Limits & Performance

F. Quantity

G. Affidavit of Compliance

H. Monitoring and Application Equipment & Support Services

Appendix A – Invitation for Bid Submittal Form

Appendix B – Client Reference List

Appendix C – Rivanna Water & Sewer Authority General Terms and Conditions

Appendix D – General Purchase Order Provisions

Rivanna Water & Sewer Authority 1

I. GENERAL

A. Background

The Rivanna Water and Sewer Authority (“RWSA”, “Authority”) is a regional non-profit corporation and political subdivision of the Commonwealth chartered in 1972 under the Virginia Water and Sewer Authorities Act (1950, as amended). The RWSA owns and operates multiple water and wastewater treatment facilities and provides finished water distribution and wastewater collection services to two wholesale customers: the City of Charlottesville Public Utilities Division (the “City”) and the Albemarle County Service Authority (the “ACSA”). The City and ACSA own and operate numerous smaller water and sewer mains and provide all retail services within the RWSA service area. The City subsequently provides wholesale service to the University of Virginia.

The RWSA operates under the terms of a Service Agreement (a.k.a. The Four-Party Agreement) executed June 12, 1973, by the City of Charlottesville, Albemarle County, the Albemarle County Service Authority and the RWSA. A seven-member Board of Directors governs RWSA. The RWSA Board appoints an Executive Director who manages the RWSA operations under its direction. Pertinent financial data may be found on the RWSA’s website: www.rivannawater.org.

The RWSA operates and maintains five water supply reservoirs, six water treatment plants, four wastewater treatment plants, 14 pump stations, 10 dam facilities, and multiple administrative and support facilities.

B. Purpose

The purpose of this Invitation for Bid (“IFB”) by the Authority is to solicit sealed bids from interested vendors (“Bidder”, “Supplier”) for the supply of Glycerin Based Supplemental Carbon (“Product”) for the Moores Creek Advanced Water Resource Recovery Facility (MCAWRRF). The Authority intends to issue a Blanket Purchase Order (Contract) to secure all materials and services. The Contract shall cover a required 24-month period beginning August 1, 2026 through July 31, 2028, with the option to extend for an additional three (3) one (1) year terms.

C. Scope

The successful Bidder will be responsible for the supply of Glycerin Based Supplemental Carbon (“Product”) to the MCAWRRF. The supplied Product shall comply with the specifications provided herein and shall demonstrate the ability to meet or exceed current performance requirements as described in this

IFB.

Bid prices must include all costs associated with the supply and delivery of the Product and shall be delivered on an as-needed basis. The bid prices shall include nitrogen and phosphorus monitoring equipment which controls the dose of Product. The Authority will not be responsible for additional costs outside of the original bid price, including but not limited to price fluctuations, delivery issues, fuel surcharges or poor batch quality.

Respondents to this IFB must meet the Product specifications and requirements stated herein, Section IV - Product Specifications.

Whenever a brand name is mentioned in this IFB, the naming of the item is intended to establish the type, function, performance, and quality required.

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D. Document Amendments

Bidders are reminded that changes to the IFB, in the form of addenda, are often issued between the issue date and within 5 days of the due date of the solicitation. All addenda must be acknowledged on Page ii “Invitation for Bid Title Page”. Notice of addenda will be posted on eVA (https://eva.virginia.gov). It is the Bidder’s responsibility to monitor eVA for the most current addenda.

No officer, agent, or employee of the Authority is authorized to amend any provision contained in this IFB, including the specifications, unless such amendment is issued as an Addendum and sent to all Bidders.

E. Contacts

Technical questions and requests for additional information regarding this solicitation or procurement related questions shall be directed to the Authority representatives listed on Page i “INVITATION FOR BID” of this solicitation. All questions must be received by the date and time indicated on Page i of this solicitation.

F. Bid Due Date

Invitation for Bids will be received until the date and time specified on Page i “INVITATION FOR BID” for furnishing the goods and/or services described herein.

G. Site Inspections

Interested Bidders are recommended, but not required, to inspect the MCAWRRF. The site inspection will allow the Bidder to assess the unloading station, unloading space, turning radius, and capacity of the facility.

Interested Bidders are to contact Brian Haney, Wastewater Manager at bhaney@rivanna.org to schedule site inspections. All inspections are to be scheduled Monday through Friday between the hours of 8:00 am and 3:00 pm EST on or before July 8, 2026. If the successful Bidder chooses not to perform a site inspection prior to preparing and submitting the bid price (Appendix A), the bid price assumes that the successful Bidder will provide all necessary equipment and preparations to deliver materials required in this IFB to the MCAWRRF.

--- END OF SECTION ---

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II. BID REQUIREMENTS

A. Bidder Qualifications

The Bidder must be either:

1. the Product manufacturer; or

2. a duly authorized representative/agent of the Product manufacturer who has the authority to submit a bid for the specific Product being offered. This will be evidenced by a letter signed by the President or other officer of the Product manufacturer addressed to the Authority that states that the Bidder is a duly authorized representative/agent of the Product manufacturer and has the authority to submit a bid on behalf of the Product manufacturer.

3. Bidder shall only submit products from manufacturers of Glycerin Based Supplemental Carbon.

4. Bidder shall have a minimum of five (5) years of experience in the manufacturing of the Product and shall submit proof via a Manufacturer’s Certificate and/or an Affidavit of Compliance.

5. Bidder shall certify that they are the owner, or they represent an owner as their agent, and an operator of at least one (1) facility receiving and/or producing the Product.

6. Bidder must include references for a minimum of three (3) water reclamation facilities provided with specific Product specified for at least a three (3) year period in the Mid-Atlantic area of Virginia, North Carolina and Maryland where effluent total nitrogen limits of 6 mg/L or less are enforced.

B. Adherence to Specifications

Products offered must conform to the included detailed chemical specifications (Section IV). Any and all deviations shall be so stated on the returned bid. Unless so stated by the Bidder, the Authority shall assume that all requirements have been met and shall hold the Bidder to each and every part of the specification.

C. Estimated Requirements

The quantities of Glycerin Based Supplemental Carbon listed in the detailed chemical specification (Section IV) are good faith projections of requirements and are given for the information of Bidders and for the purpose of bid evaluation. The Authority does not guarantee to purchase in defined quantities. Actual purchased quantities will depend upon requirements that develop during the contract period.

D. Certificate of Analysis

A Certificate of Analysis (COA) must be provided with each Product shipment to the MCAWRRF at the time of delivery. The Certificate of Analysis must report laboratory results for the material being delivered and demonstrate compliance with all requirements specified in this IFB. At a minimum, the COA must include:

1. Point of origin (Location, Manufacturer name)

2. Product Name

3. Destination (MCAWRRF)

Rivanna Water & Sewer Authority 4

4. Batch date and identification

5. Specific gravity

6. pH

7. COD value

8. % glycerin

9. % MeOH

10. Color and odor check

11. Ash / debris content.

E. Delivery Location

All deliveries of Glycerin Based Supplemental Carbon will be made to the Moores Creek Advanced Water Resource Recovery Facility (MCAWRRF) located at 760 Moores Creek Lane, Charlottesville, Virginia 22902.

F. Order, Transportation & Delivery Requirements

1. The Supplier will be responsible for the delivery of Product F.O.B. Destination in first class condition. All shipping and delivery charges shall be included in the bid price and be paid by the Bidder. No additional shipping charges or fuel surcharges will be accepted unless indicated on the bid form. Any such shipping charges or fuel surcharges may affect bid evaluation.

2. The Authority will request delivery of Product as needed. The quantity of Product required shall be agreed upon by the Authority and the Bidder prior to delivery. Only upon written authorization, shall the Bidder deliver Product to MCAWRRF. Quantities needed may also be based upon the Bidder’s experience, and if necessary, by sample testing.

3. Each bulk shipment of Product shall carry with it some means of identification. This identification shall match each bulk shipment with the corresponding shipment sample and COA.

4. All deliveries are to be made Monday through Friday and must be on-site between the hours of 8 AM to 4 PM EST. Deliveries may be accepted at other times only if approved by the Authority.

5. All Product orders must be delivered within three (3) calendar days of Product request.

6. The Bidder may be required to provide the following documentation regarding:

a) the delivery trailer unloading procedures for the Product; and

b) the trailers being used are dedicated to the transport of potable grade glycerin based supplemental carbon.

7. The Product is to be transported in fully enclosed liquid bulk trailers, with a minimum capacity of 4,500 gallons.

Rivanna Water & Sewer Authority 5

8. Shipments of Product in bulk shall be in trailers with tight closures to avoid loss and contamination of material in transit. Trailers shall be equipped with hatches to permit inspection and collection of samples.

9. Shipments shall be sealed with tamper evident seals to be removed only for inspection by the purchaser. The seal numbers shall be included in the bill of lading. Bulk shipments shall be accompanied by weight certificates.

10. The Authority has the right to request a sample be taken prior to transfer for each delivery. The truck driver or other on-site sampling personnel will collect Product samples only from the top of the truck and submit them to Authority Wastewater Department staff for testing.

11. The Supplier shall retain a representative sample that is taken from the production batch for each delivery to be retained for a period of at least three (3) months before destruction.

12. The Authority reserves the right to procure the Product from other sources in the event of late delivery or if the quality of the product does not meet the specifications in this IFB. The Supplier will be responsible for any additional cost incurred by the Authority due to quality or delivery issues.

13. The Supplier shall provide all hoses, piping, adapters, and miscellaneous equipment needed for conveyance of the Product to the storage tanks. The tanker truck shall have the means to offload utilizing an air compressor or pump.

14. The Supplier must report immediately to Authority staff any Product spills and/or property damage that occurred during the delivery and unloading operations. The Supplier is responsible for the cleanup of any Product spills and all costs associated with the repair to damaged Authority property. Spill cleanup and repairs must be performed to the Authority’s satisfaction.

15. All deliveries shall be accompanied by a legible bill of lading with weight ticket (or other evidence suitable to the Authority) indicating the gross, tare and net weight of the shipment, the name of carrier, and other pertinent information. This evidence shall be presented to the Authority’s representative before or at the time of delivery.

16. The bill of lading shall include gallons and pounds of Product delivered.

17. The Authority reserves the right to have any or all shipments weighed before and after unloading at a certified weigh station of the Authority’s choice. In the event of a discrepancy, the Authority’s weight will be used in determining payment. The weighing fee will be paid for by the Authority.

No other payment of any kind to accommodate this weighing will be made by the Authority.

18. Qualified Personnel: Field Service personnel performing the exchange must be properly trained and certified to handle manufacturer’s product. By signing the bid form (Appendix A), you are certifying that all field service staff will meet this requirement.

19. The Supplier must provide credentials for delivery driver 24 hours prior to scheduled delivery for site security purposes, credentials shall include a photo identification card. Driver’s photo ID can be emailed to chemicals@rivanna.org.

Rivanna Water & Sewer Authority 6

G. Lead Time

Bidder must indicate with their bid an accurate statement of delivery lead-time days for Product.

H. Delivery in Accordance with Lead Time

All deliveries shall be made in accordance with the lead time as stated in the Chemical Specifications and Requirements (Section IV). If delivery is not made promptly, the Purchasing Agent shall have the right to procure the material elsewhere on the open market. In which event, the extra cost of procuring the material above the contract price may be charged against the Supplier or deducted from any payments due (or to become due) the Supplier. The delivery truck driver must notify the Operator on duty that they have arrived to unload chemicals.

I. Guarantee & Warranty

Each product furnished shall be guaranteed by the successful Bidder to be free from adulterants or impurities which might cause hazards or stoppages in the operation of standard equipment or cause operational problems using the specified products. If a product is found to consistently not meet our specifications or to be of such low quality that standard equipment stoppages are frequently caused by the product, the Authority will have the right to cancel any awarded bid.

By submitting a bid in response to this solicitation, Bidders warrant that the chemicals provided as a result of this solicitation:

1. Conform in all respects to the chemical specifications contained herein;

2. Are suitable for a public drinking water supply and/or wastewater treatment;

3. Are free from adulterants or impurities of any kind that prevent the intended use of the chemical being provided; and

4. In addition to any other warranties expressed or implied, the specific warranties of Merchantability and Fitness for a Particular Purpose apply to all orders placed as a result of this solicitation.

If at any time, the Product supplied by the supplier fails to conform to the specifications, then the Supplier shall, at no additional cost to the Authority, promptly replace any such Product. If the Supplier is unable to remedy such nonconformity during a time period consistent with the requirements, the Authority may undertake to remedy the nonconformity and in such a case the Supplier shall reimburse the Authority for any costs thereby incurred.

J. Testing of Product

The Authority reserves the right to have each and every shipment of Product tested by a competent laboratory. Failure of a shipment to comply with the prescribed analysis and specified requirements in every detail will be sufficient reason for rejection of the shipment. Should a shipment be rejected, it will be returned to the Supplier, who shall pay all handling and shipping charges. Upon notice of rejection of a shipment, the Product Supplier shall furnish another shipment immediately, which shall comply in all aspects with the prescribed analysis. In the event the Supplier is unable to furnish Product of acceptable quality in time to meet the Authority’s treatment needs, the Product will be obtained elsewhere. Any

Rivanna Water & Sewer Authority 7 additional cost to which the Authority may incur, will be deducted from any payment due (or to become due) the Supplier or will be billed to the Supplier.

K. Insurance

Before commencing work, the Supplier shall procure and maintain at its own expense, minimum insurance in forms and with insurance. All insurance policies must be from an insurer(s) who is authorized to conduct business within the Commonwealth of Virginia.

The Supplier shall provide the Authority with copies of certificates of insurance coverage. Included with the certificate of insurance shall be an endorsement from the insurer that certifies that the Supplier has a policy in effect. The endorsement shall include the policy number for this requirement. Insurance certificates and endorsements shall stipulate that the Authority must be notified at least 30 days prior to any impending change or cancellation of the insurance policies.

See Appendix C General Terms and Conditions item W “Insurance Coverage” for coverage types and limits.

L. Method of Selection

After sealed bids have been opened, the Authority shall prepare a list of those suppliers who have submitted bids and met the qualifications listed in this offering. Bids will be evaluated on a dollar per gallon ($/gal.)

basis. The bid evaluation form is provided in Appendix A “Invitation for Bid Submittal Form. An award shall be given based on the lowest responsive and responsible bidder. In case of arithmetic errors, the unit price will govern. The Authority may cancel this IFB in whole or in part or reject any or all bids at any time prior to award. Should the Authority determine that a Bidder is not qualified; the Bidder shall be notified in writing of that determination and the reason. The award document will be a blanket purchase order incorporating by reference all requirements, terms and conditions of the solicitation of this offer.

The Authority reserves the right to evaluate any sources of information available.

M. Contract Award

The Authority Purchasing Agent intends to award the bid to the lowest responsive and responsible Bidder for Glycerin Based Supplemental Carbon listed in the specifications (Section IV). Bidder must include all other costs including deposits and shipping costs that might be imposed; however, the Authority expects all such costs to be included in the unit price bid.

N. Period of Contract

The Authority intends to issue an award to the lowest responsive and responsible Bidder for the purchase of Glycerin Based Supplemental Carbon by Blanket Purchase Order. The Blanket Purchase Order/contract shall cover a required 24-month period beginning August 1, 2026 – July 31, 2028, with the option to renew for an additional 12-month period, up to three (3) times, for a total contract period of five

(5) years.

O. Purchase Orders

A Blanket Purchase Order covering the contract year for each of the items listed in this bid will be issued shortly after contract award.

Terms of the Blank Purchase Order will be consistent with the terms of the bid documents and will constitute a contract between the Authority and the successful Supplier.

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P. Price Indexing

1. The Supplier will permit ordering of additional quantities at the current contract prices and in accordance with the contract terms.

2. Pricing shall be fixed for the initial contract term ending July 31, 2028. Each renewal term(s) will be subject to a price adjustment, not to exceed an annual 2% per year increase or decrease based on the April CPI-U as published on the U.S. Department of Labor, Bureau of Labor Statistics. The Authority shall receive the benefits of any price decreases using this method of adjustment. Requests for price adjustments must be submitted to the Authority 60 days prior to the end of the current contract term. Price adjustment requests are to be sent electronically to acctspayable@rivanna.org.

Q. Invoicing & Payments

To ensure prompt payment, the Supplier must submit all invoices by email to acctspayable@rivanna.org.

While email is preferred, the Authority Accounts Payable Department will accept invoices received by mail and fax. Invoices sent to department managers or representatives of the Authority other than the Accounts Payable Department may result in late payments for which the Authority will not be liable.

Invoices must include the Authority’s Purchase Order/Contract number and the Supplier’s FEIN.

Delivered Product is to be invoiced exactly as specified by the issued Blanket Purchase Order. Invoices that do not correspond with the issued Blanket Purchase Order will be returned and a corrected invoice will be requested. Failure to properly invoice Product deliveries may result in late payments for which the Authority will not be liable.

All payments will be Net 30 from the date of receipt of a valid invoice at the Authority’s Accounts Payable Department. Payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30 days, however.

The Authority is exempt from Federal Excise Taxes and Virginia State Sales and Use Taxes. The Authority's tax identification number is 54-0934608.

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III. INSTRUCTIONS TO BIDDERS

A. Bid Preparation

1. Bidders may submit any questions or requests for additional information regarding this IFB in written format by the date indicated on Page i “Invitation for Bid (IFB)” for “Final Date to Submit Questions.” All questions shall be directed to the Technical or Procurement Contact listed on Page i “Invitation for Bid (IFB).” A formal clarification will be sent out in writing no later than five (5) working days prior to the date and time set for receipt of bids. Formal clarification will be published on the Commonwealth of Virginia’s e-Procurement website eVA (https://eva.virginia.gov).

2. Bidders are reminded that changes to the IFB, in the form of addenda, are often issued between the issue date and within 5 days of the due date of the solicitation. All addenda must be acknowledged on Page ii “Invitation for Bid Title Page”. Notice of addenda will be posted on eVA (https://eva.virginia.gov). It is the Bidder’s responsibility to monitor eVA for the most current addenda.

3. The Bidder must submit a bid, which demonstrates and provides evidence that the Bidder has the capabilities, professional expertise, and experience to provide the necessary services and/or goods described in this IFB. The Bidder shall ensure that all information required herein is submitted with the bid. All information provided should be verifiable by documentation requested by the Authority. Failure to provide all information, inaccuracy or misstatement may be sufficient cause for rejection of the bid or rescission of an award.

4. Bids shall be signed by the authorized representative of the Bidder.

5. Bids should be prepared simply and economically, providing straightforward, concise, detailed description of capabilities to satisfy the requirements of the IFB.

6. All expenses for making Bids to the Authority shall be incurred by the Bidder.

7. Bidder must be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business entity as required by the State Corporation Commission, if such is required by law. Such status shall be maintained during the term of the contract. A contract entered into by a business in violation of the requirements is voidable at the option of the public body.

B. Bid Documents

The following documents must be received in our office via one of the two methods in Section C “Bid Submission” below no later than the closing date and time stated on Page i “Invitation for Bid (IFB).”

1. Signed original of the completed Invitation for Bid Title Page. It is the bidders' responsibility to acknowledge all issued addenda on this page.

2. Completed Appendix A “Invitation for Bid Submittal Form.”

3. Completed Appendix B “Client Reference Form”. Include at least three (3) customers references, to include name, address, and telephone number. Bidder must include references for a minimum https://eva.virginia.gov/

Rivanna Water & Sewer Authority 10 of three (3) water reclamation facilities provided with specific Product specified for at least a three (3) year period in the Mid-Atlantic area of Virginia, North Carolina and Maryland where effluent total nitrogen limits of 6 mg/L or less are enforced.

4. Signed Appendix C “Rivanna Water & Sewer Authority General Terms and Conditions.”

5. A letter signed by the President or other officer of the Product manufacturer addressed to the Authority stating Bidder is a duly authorized representative/agent of the Product manufacturer and has the authority to submit a bid on behalf of the Product manufacturer.

6. Certificate of Analysis (see Section II.D “Certificate of Analysis”)

7. Safety Data Sheet (SDS) for Product being offered/bid

8. A copy of any applicable Federal, State, or Local license required to legally perform the services specified in this IFB shall be attached to the bid.

9. A certificate of insurance for all required coverages endorsing the Rivanna Water & Sewer Authority to the insurance policy as an additional insured.

C. Bid Submission

This solicitation will close at the date and time specified on Page i “INVITATION FOR BID (IFB).”

Bidders may choose to submit their bid by one of the following methods:

1. Electronic Submission: If submitting electronically through eVA, one (1) electronic document in searchable PDF format of the entire bid as one document, INCLUDING ALL ATTACHMENTS must be uploaded through the eVA online submission portal.

a) Contact eVA Customer Care for instructions and/or assistance in registering to become a vendor, login, and/or how to upload documents. eVA Customer Care: Hours, 8:00 AM to 4:45 PM, Monday through Friday, Phone Toll Free 866-289-7367, email eVACustomerCare@DGS.virginia.gov.

b) eVA will not allow a Bidder to upload documents after the deadline set for receipt of bids. Any submission partially uploaded at the date and time set for receipt of bids will be considered incomplete and will not be accepted.

c) The Authority is not responsible for any loss or delay with respect to the submission of bids.

d) Should the bid contain proprietary information, provide one (1) redacted electronic copy of the bid and attachments with proprietary portions removed or blacked out.

This redacted copy should follow the same upload procedures as described above in this section. This redacted copy should be clearly marked “Redacted Copy” within the name of the document. The classification of an entire bid document, line-item prices and/or total bid prices as proprietary or trade secrets is not acceptable. The Authority shall not be responsible for the Bidder’s failure to exclude proprietary information from this redacted copy.

2. Paper Submission: If submitting a paper bid, the Bidder shall submit all required bid documents referenced in Section B “Bid Documents” above. All required documents shall be placed in an mailto:eVACustomerCare@DGS.virginia.gov

Rivanna Water & Sewer Authority 11 opaque envelope and sealed. Any notation or notations on the exterior of the envelope purporting to alter, amend, modify, or revise the bid contained within the envelope shall be of no effect and shall be disregarded.

a) The IFB number and closing date must be clearly marked on the outside of the envelope. Each sealed envelope containing a Bid must be plainly marked on the outside as follows:

(1) IFB Title

(2) IFB#

(3) Name of the Bidder

(4) Address of the Bidder

(5) Due Date and Time

Should any Bid be received which is not so identified, the Bidder assumes the risk that the submission will be opened prior to the Bid Opening. Bids so opened shall be disqualified.

b) Sealed bids shall be addressed and delivered to the address below. Bids received by the Authority after the due date and time set for bids will not be considered.

Hand Delivery, USPS, FedEx, UPS, Other Courier Delivery Rivanna Water & Sewer Authority Attn: Miranda Baird 695 Moores Creek Lane Charlottesville, VA 22902

(434) 977-2970

D. Late Bids

It is the responsibility of the bidder to ensure that the Authority receives the bid by the bid due date and time. No bids will be accepted after the bid due date and time. Late bids will be unopened, stored for 60 days by the Authority and then disposed of or returned at the bidder’s expense.

E. Submission of Erroneous Bid

Bidders are cautioned to recheck their bid for errors. Errors discovered after public opening cannot be corrected and Bidders may be required to accept award if offered or bid may be rejected. Requests to withdraw bids will be handled as prescribed by the Authority's Purchasing Manual and the Virginia Public Procurement Act (VPPA), as amended. Should a bidder discover that they have submitted an erroneous bid, prior to bid opening time, bidder may submit a second bid provided it clearly notes that it supersedes the first submission and the bidder has labeled the envelope "IFB No. 443 Corrected Submission, Superseding All Previous Submissions". Such corrected submission must be completed in all detail. Any previous submission is then removed from consideration.

F. Acceptance or Rejection of Bids

Bids, to be acceptable, must be complete in all detail, complying with all terms and conditions, with all computations complete, and showing extension totals, item totals, and overall total. Modification or

Rivanna Water & Sewer Authority 12 correction to the bid are not acceptable after bids are opened. The Authority reserves the right to waive informalities in bids, to reject any or all bids after all have been examined or to accept the bids which it deems most favorable to the interests of the Authority in accordance with the VPPA.

Rivanna Water & Sewer Authority 13

IV. PRODUCT SPECIFICATIONS

A. General

The Bidder shall supply Glycerin Based Supplemental Carbon (Product) as directed by the Authority for each individual shipment. Each shipment shall meet the requirements provided in item B of this section.

B. Product Specifications

Product as packaged, confirmed by certificate of analysis, shall meet the specifications in the following table:

SUPPLEMENTAL CARBON PRODUCT SPECIFICATIONS

Property Units Limits Value Standard

Purity (remainder as water and minor constituents) Glycerin % w/w Range 70-74

Methanol Content % w/w Range 0.3% - 0.7%

Specific Gravity @ 20 deg C g/mL Range 1.2 – 1.3 ASTM D891-09

Viscosity Cp 20 deg C Maximum 75 ASTM D2196-10 Viscosity Cp 5 deg C Maximum 300 ASTM D2196-10 pH Standard Units Range 4-11 USEPA SW-846 9095D

Flash Point Deg C Minimum No Flash up to 93°C

ASTM D93-12

Fatty Acid Content % w/w Maximum 1% ASTM D5555-95 COD Concentration mg/l Minimum 1,000,000 ASTM D1252 COD Concentration mg/l Maximum 1,200,000 ASTM D1252

Debris/Trash/Particle size micron Maximum 1000 ASTM E11-09e1 Ash Content % w/w Maximum 9

C. Compatibility with Facility Equipment

The Product shall be suitable for the following equipment:

1. 2-inch diameter stainless steel piping, quick disconnect, valves, and flow meter.

2. ProMinent chemical feed pumps.

3. Flame arrestor.

4. Other appurtenances.

D. Product History

The Product designated by the Bidder to be supplied for this bid shall have:

1. a minimum of five (5) years of usage history in municipal water reclamation facilities in the Mid- Atlantic area of Virginia, North Carolina and Maryland where low-level total nitrogen limits are enforced; and

2. a minimum of three (3) water reclamation facilities provided with the specific Product specified for at least a three (3) year period.

Rivanna Water & Sewer Authority 14

3. Reference sites shall have effluent limits similar to those listed for the MCAWRRF in section below.

E. Effluent Limits & Performance

The MCAWRRF is required to meet the following nutrient removal effluent limits:

Parameter Limits

Current Future1 Total Nitrogen (TN) 5 mg/L 4 mg/L

Total Phosphorus (TP) 0.3 mg/L 0.3 mg/L

1. The Chesapeake Bay TMDL Phase III WIP can result in stricter limits on the MCAWRRF.

F. Quantity

Bidders must be able to meet the required annual volume and monthly delivery frequency listed in the table below with some degree of seasonal and annual fluctuations. It is possible that more or less Product is required in the future due to fluctuating process conditions.

The MCAWRRF has historically used MicroC 2000. The quantity used for the past two years is listed in the table below for reference:

Year Usage

(gals. per year) Deliveries per

Month Effluent Total Nitrogen

(lbs. per year) 2019 134,442 2 to 3 155,566 2020 77,952 1 to 2 74,541

G. Affidavit of Compliance

The successful Bidder must provide a signed Affidavit of Compliance stating that Product is at least 70% glycerin and in compliance with the specifications stated herein.

H. Monitoring and Application Equipment & Support Services

1. Monitoring Equipment

a) In the interest of achieving the lowest possible Nitrogen and Phosphorus nutrient discharges at the lowest possible cost the Manufacturer and/or Vendor shall provide, as requested, the following additional services at no additional cost:

(1) a system for automating the Product dose based on real time process measurements;

(2) a maximum of two (2) in-line process sensors to measure nitrogen oxide (NOx) concentrations in process, to facilitate automation either temporarily or for the duration of the contract; and

(3) remote monitoring capabilities for the Authority Wastewater Management for the in-line process sensors and other process sensors directly related to denitrification and Product storage and dosing.

b) In the interest of optimization and troubleshooting, the assigned individual(s) shall be willing and able to provide:

Rivanna Water & Sewer Authority 15

(1) nutrient and carbon profiling;

(2) process modeling and simulation;

(3) microscopy and filamentous identification; and

(4) remote process monitoring, data management, and reporting to include ongoing process recommendations aimed at ensuring cost-effective compliance, continuous process improvement, and troubleshooting.

2. Technical Support

a) At a minimum, the Manufacturer/Vendor shall assign one (1) individual to the Authority at no additional cost to provide technical support with and maintenance of the monitoring/dosing equipment and related programing as mentioned in 1a and 1b above. This ensures the ability of the Manufacturer and/or Vendor to provide technical support for the supplied Product and application specific to the Product dosing rates, pumping, and treatment process implications.

b) The assigned technical support individual must have:

(1) a minimum of five (5) years of biological wastewater treatment experience; and

(2) the ability to provide technical support, not more than ten (10) hours per month.

Rivanna Water & Sewer Authority 16

APPENDICES

Appendix A – Invitation for Bid Submittal Form Appendix B – Client Reference List Appendix C – Rivanna Water & Sewer Authority General Terms and Conditions Appendix D – General Purchase Order Provisions

APPENDIX A

INVITATION FOR BID SUBMITTAL FORM

Rivanna Water & Sewer Authority 1

Issue date: June 10, 2026

IFB No. 443

IFB Due Date: July 15, 2026; 3:00 PM EST

BUSINESS/FIRM INFORMATION

BUSINESS NAME

ADDRESS

CITY STATE ZIP CODE

TELEPHONE No. FAX No.

EMAIL ADDRESS

BUSINESS LICENSE No. TAX IDENTIFICATION No.

In compliance with this Invitation for Bid and to all the conditions imposed on the reverse, the Undersigned offers and agrees to furnish goods and/or services herein.

By my signature on this solicitation, I certify that this firm/individual is properly licensed for providing the goods and/or services specified.

Name (Please sign) Date

Name (Please print) Title

APPENDIX A

Rivanna Water & Sewer Authority 2

Issue date: June 10, 2026

IFB No. 443

IFB Due Date: July 15, 2026; 3:00 PM EST

Check if Included with Bid:

Signed Invitation for Bid Title Page

Client Reference Form (Appendix B)

Signed RWSA General Terms & Conditions (Appendix C)

Authorized representative/agent letter from Product Manufacturer

Certificate of Analysis

Safety Data Sheet (SDS)

Copy of license

Certificate of Insurance

Does the product have a minimum of five (5) years of usage history in municipal water reclamation facilities in the Mid-Atlantic area of Virginia, North Carolina and Maryland with effluent total nitrogen limits of 6 mg/L or less? Yes No

LIST THE FOLLOWING PRODUCT INFORMATION FOR THE PRODUCT BID

Manufacturer of Product Bid

Item Number and Product Name

Specific Gravity of Product Bid

COD (mg/L)

Viscosity at 20 degrees C (Maximum) pH (Range)

Percent fatty acid (Maximum)

Percent methanol (Maximum)

FINAL BID PRICE PER GALLON ($/gal.) $

APPENDIX B

CLIENT REFERENCE FORM

CLIENT REFERENCE FORM

Issue date: June 10, 2026 IFB No. 443

Title: Glycerin Based Supplemental Carbon IFB Due Date: July 15, 2026; 3:00 PM EST

References List:

Bidder must provide three (3) references for which the bidder has provided services as noted above for supply of glycerin based supplemental carbon for at least a three (3) year period in the Mid-Atlantic region of Virginia, North Carolina and Maryland (including transport of new material to the facility, and monitoring of nitrogen and phosphorus). Reference sites shall have effluent total nitrogen concentration limits of 6 mg/L or lower. All information requested must be filled in. Failure to provide the information requested will be considered non-responsive and the bid rejected.

Reference No. 1:

Customer Name City and State Phone Number Product Name Supplied Years under contract (s) Effluent Total Nitrogen, mg/L Experience with automated dosing of glycerin based supplemental carbon based on nitrogen and phosphorus monitoring? Yes No

Reference No. 2:

Customer Name City and State Phone Number Product Name Supplied Years under contract (s) Effluent Total Nitrogen, mg/L Experience with automated dosing of glycerin based supplemental carbon based on nitrogen and phosphorus monitoring? Yes No

Reference No. 3:

Customer Name City and State Phone Number Product Name Supplied Years under contract (s) Effluent Total Nitrogen, mg/L Experience with automated dosing of glycerin based supplemental carbon based on nitrogen and phosphorus monitoring? Yes No

Appendix C General Terms & Conditions Page 1 of 13

APPENDIX C

RIVANNA WATER & SEWER AUTHORITY

GENERAL TERMS AND CONDITIONS

GOODS AND NON-PROFESSIONAL SERVICES

Table of Contents

A. APPLICABLE LAWS & COURTS

B. ANTI-DISCRIMINATION

C. ANTI-DISCRIMINATION OF FAITH-BASED ORGANIZATIONS

D. ETHICS IN PUBLIC CONTRACTING

E. IMMIGRATION REFORM AND CONTROL ACT OF 1986

F. DRUG-FREE WORKPLACE

G. NONDISCRIMINATION OF CONTRACTORS

H. FORCED OR INDENTURED CHILD LABOR

I. DEBARMENT STATUS

J. ANTITRUST

K. PRECEDENCE OF TERMS

L. COSTS OF BID/PROPOSAL PREPARATION

M. BID/PROPOSAL PRICE CURRENCY

N. HEADINGS

O. CLARIFICATION OF TERMS

P. ADDENDA

Q. INCLEMENT WEATHER/CLOSURE OF AUTHORITY OFFICES

R. USE OF BRAND NAMES

S. SUBMISSION OF PROPRIETARY INFORMATION

T. DESIGNATED PERSONNEL

U. FREIGHT, TRANSPORTATION, AND PACKAGING

V. TAXES

W. INSURANCE COVERAGE

X. MANDATORY USE OF AUTHORITY FORMS AND TERMS AND CONDITIONS FOR IFBs AND RFPs

Y. CONTRACTOR’S FORMS/BOILERPLATE CONTRACTS

Z. OWNERSHIP OF DOCUMENTS

AA. QUALIFICATIONS OF BIDDERS/OFFERORS

BB. AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH

CC. TESTING AND INSPECTION

DD. AVAILABILITY OF FUNDS

Appendix C General Terms & Conditions Page 2 of 13

EE. OBLIGATION OF BIDDER/OFFEROR

FF. BID ACCEPTANCE PERIOD

GG. NEGOTIATION WITH THE LOWEST BIDDER

HH. ANNOUNCEMENT OF AWARD

II. ASSIGNMENT OF CONTRACT

JJ. CHANGES TO THE CONTRACT

KK. CONTRACT EXTENSIONS

LL. LOSS OR DAMAGE IN TRANSIT

MM. CONTRACTUAL CLAIMS

NN. DEFAULT

OO. INDEMNIFICATION

PP. CANCELLATION & TERMINATION OF CONTRACT

QQ. OSHA STANDARDS

RR. WARRANTIES

SS. PAYMENT

Appendix C General Terms & Conditions Page 3 of 13

APPENDIX C

RIVANNA WATER & SEWER AUTHORITY

GENERAL TERMS AND CONDITIONS

GOODS AND NON-PROFESSIONAL SERVICES

A. APPLICABLE LAWS & COURTS

This procurement transaction, and any resulting contract, shall in all aspects be governed by the laws of the Commonwealth of Virginia, notwithstanding its conflicts of law provisions. Any litigation with respect hereto shall be brought in the Circuit Court or General District Court of Albemarle County/Charlottesville, Virginia.

B. ANTI-DISCRIMINATION

By submitting their bid/proposal, bidder/offeror certify to the Authority that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender sexual orientation, gender identity, or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, § 2.2-4343.1E).

In every contract over $10,000 the provisions in 1. and 2. below apply:

1. During the performance of the contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, status as military family, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

d. The requirements of these provisions 1. and 2. are a material part of the contract. If the contractor violates one of these provisions, the Authority may terminate the affected part of this contract for breach, or at its option, the whole contract. Violation of one of these provisions may also result in debarment from Authority contracting regardless of whether the specific contract is terminated.

2. The contractor will include in the provisions of No. 1 above in every subcontract or purchase order over $10,000, so that the provision will be binding upon each subcontractor or vendor.

C. ANTI-DISCRIMINATION OF FAITH-BASED ORGANIZATIONS

The Authority does not discriminate against faith-based organizations.

Appendix C General Terms & Conditions Page 4 of 13

D. ETHICS IN PUBLIC CONTRACTING

By submitting their bid/proposal the bidder/offeror certifies that their bid/proposal is made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other bidder/offeror, supplier, manufacturer or subcontractor in connection with their bid/proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. (Code of Virginia § 2.2-4367).

E. IMMIGRATION REFORM AND CONTROL ACT OF 1986

By entering into a written contract with the Authority, the contractor certifies that the contractor does not, and shall not during the performance of the contract for goods and services in the Commonwealth of Virginia, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

F. DRUG-FREE WORKPLACE

Applicable for all contracts over $10,000:

Dur…