IFB-41-DIT-1358396079-HVAC Maint Contract_Final.pdf

IFB Number: IFB-41-DIT-1358396079

Page 1 of 41 Version 5.5.24

OFFER AND ACCEPTANCE

The State seeks offers for goods, software and/or services described in this solicitation. The State’s acceptance of any offer must be demonstrated by execution of the acceptance found below and any subsequent Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence as follows: In cases of conflict between documents comprising the contract, the order of precedence shall be (1) Best and Final Offers, if any, (2) special terms and conditions specific to this IFB, (3) specifications, (4) Department of Information Technology Terms and Conditions of this IFB, and (5) the agreed portions of the awarded Vendor’s offer. No contract shall be binding on the State until an encumbrance of funds has been made for payment of the sums due under the contract.

EXECUTION

In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and agrees to furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is submitted competitively and without collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY, STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL.

NO

PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:

AUTHORIZED SIGNATURE: DATE: E-MAIL:

Offer valid for sixty (60) days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this IFB/RFQ are accepted, an authorized representative of NC Department of Information Technology. shall affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR STATE USE ONLY

Offer accepted and contract awarded this as indicated on attached certification, by _____________________________________________ (Authorized representative NC Department of Information Technology).

STATE OF NORTH CAROLINA INVITATION FOR BIDS NO.

IFB-41-DIT-1358396079

THE NORTH CAROLINA DEPARTMENT OF

INFORMATION TECHNOLOGY

Offers will be publicly opened:

April 9, 2025 at 2:00PM

Issue Date: March 17, 2025

Refer ALL inquiries regarding this IFB to:

The procurement lead (Belinda Edwards) through the Ariba Sourcing Tool Message Board

Commodity Number: 721512

Description: New HVAC Maintenance Contract

Using Agency: North Carolina Department of Information Technology

See page 2 for mailing instructions. Requisition No.: RQ149976

Page 2 of 41 Version 5.5.24

TABLE OF CONTENTS

1.0 INTENT, USE, DURATION AND SCOPE

2.0 GENERAL INFORMATION

2.1. VENDOR QUESTIONS

2.2. ADDENDA

2.3. OFFER SUBMITTAL

2.4. BASIS FOR REJECTION

2.5. LATE OFFERS

2.6. NON-RESPONSIVE OFFERS

2.7. NOTICE TO VENDORS

2.8. E-PROCUREMENT SOLICITATION

2.9. POSSESSION AND REVIEW

2.10. AWARD

2.11. BEST AND FINAL OFFERS (BAFO)

2.12. POINTS OF CONTACT

2.13. DISTRIBUTORS AND RESELLERS

3.0 GENERAL SPECIFICATIONS

4.0. VENDOR STANDARD AGREEMENT(S)

5.0. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S

6.0. E-VERIFY

7.0. CONTRACT TERM

8.0. PRODUCT MAKE AND MODEL

9.0. PRODUCT RECALL

10.0. WARRANTY

11.0 FURNISH AND DELIVER

12.0 HISTORICALLY UNDERUTILIZED BUSINESSES

13.0 RECYCLED CONTENT

14.0. ENERGY STAR PRODUCTS

15.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS

16.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS

Page 3 of 41 Version 5.5.24

1.0 INTENT, USE, DURATION AND SCOPE

The purpose of the Invitation for Bid is to obtain pricing for a new service and maintenance contract for HVAC services for the NC Department of Information Technology. These services shall be required for the buildings located at 3700 Wake Forest Road, Raleigh NC 27609, 3900 Wake Forest Road, Raleigh, NC 27609 and the NC Department of Administration Building (Computer Room), located at 325 N. Salisbury Street, Raleigh, NC 27603. The Vendor shall include all reasonable and necessary labor, equipment and supplies in order to maintain and monitor the systems described in this Invitation for Bid.

2.0 GENERAL INFORMATION

This IFB is comprised of the base IFB document, any attachments, and any addenda released before contract award, which are incorporated herein by reference.

The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.

Event Responsibility Date and Time

Issue IFB State March 17, 2025

Hold Mandatory Site Visit (Optional) State N/A

Submit Written Questions Vendor March 25 2025 By 2:00PM EST.

Provide Response to Questions State March 28, 2025

Submit Bids Vendor April 9, 2025 By 2:00PM

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+1 984-204-1487,,981553693# United States, Raleigh

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Phone conference ID: 981 553 693#

Join on a video conferencing device

Tenant key: ncgov@m.webex.com

Video ID: 114 337 243 9

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Contract Award State TBD https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzIzMDk0NGQtZGYyZS00NWJiLWI3OWQtMGM5YmVjMDY4ZjZk%40thread.v2/0?context=%7b%22Tid%22%3a%227a7681dc-b9d0-449a-85c3-ecc26cd7ed19%22%2c%22Oid%22%3a%22277b08f9-c155-4d3f-a3ff-cffc5f8787f4%22%7d tel:+19842041487,,981553693 https://dialin.teams.microsoft.com/c102d528-0544-4660-b869-294e85047e28?id=981553693 https://www.webex.com/msteams?confid=1143372439&tenantkey=ncgov&domain=m.webex.com https://teams.microsoft.com/meetingOptions/?organizerId=277b08f9-c155-4d3f-a3ff-cffc5f8787f4&tenantId=7a7681dc-b9d0-449a-85c3-ecc26cd7ed19&threadId=19_meeting_MzIzMDk0NGQtZGYyZS00NWJiLWI3OWQtMGM5YmVjMDY4ZjZk@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing https://dialin.teams.microsoft.com/usp/pstnconferencing

Page 4 of 41 Version 5.5.24

2.1. VENDOR QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the “Submit Written Questions” date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.

Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title page of this document via the Sourcing Tool's Message Board by the date and time specified in the IFB SCHEDULE Section of this IFB. Vendors will enter “Questions Solicitation IFB-41-DIT-1358396079” as the subject of the message.

Question submittals should include a reference to the applicable IFB section. This is the only manner in which questions will be received.

Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM ET.

Questions received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by the State will be posted in the Sourcing Tool in the form of an addendum and shall become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding.

Vendors shall rely only on written material contained in the IFB and an addendum to this IFB.

2.2. ADDENDA

The State may issue addenda if Vendor questions are permitted as described below, or if additional terms, specifications, or other changes are necessary for this procurement. All addenda shall become an Addendum to this IFB.

2.3. OFFER SUBMITTAL

Due Date: April 9, 2025

Time: 2:00PM Eastern Time

IMPORTANT NOTE: Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or unanticipated delay. Vendor must include all the pages of this solicitation in their response. It is the Vendor’s sole responsibility to ensure its bid has been received as described in this IFB by the specified time and date of opening. Failure to submit a bid in strict accordance with instructions provided shall constitute sufficient cause to reject a Vendor’s bids(s). Solicitation responses are subject to Sealed Bidding requirements.

Vendor’s bids for this procurement must be submitted through the Sourcing Tool Content Section.

For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors should go to the following site:

https://eprocurement.nc.gov/training/vendor-training

Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.

Tips for Using the Sourcing Tool

Page 5 of 41 Version 5.5.24

1. Vendors should review available training and confirm that they are able to access the Sourcing

Event, enter responses, and upload files well in advance of the date and time response are due to allow sufficient time to seek assistance from the North Carolina eProcurement Help Desk.

2. Vendors may submit their responses early to make sure there are no issues, and then submit a revised response any time prior to the response due date and time. The State will only review the most recent response.

3. Vendors should respond to all relevant sections of the Sourcing Event. Certain questions or items are required in order to submit a response and are denoted with an asterisk. The Sourcing Tool will not allow a response to be submitted unless all required items are completed. The Sourcing Tool will provide error messages to help identify any required information that is missing when response is submitted.

4. Simply saving your response in the Sourcing Tool is not the same as submitting your response to the State. Vendors should make sure they complete the submission process and receive a message that their response was successfully submitted.

5. Only Bids submitted through the Content Section of the Ariba Sourcing Event will be considered. Bids submitted through the Message Board will not be accepted or considered for award.

If confidential and proprietary information is included in the quote, also submit one (1) signed, REDACTED copy of the quote. Such information may include trade secrets defined by N.C. Gen. Stat.

§ 66-152 and other information exempted from the Public Records Act pursuant to N.C. Gen. Stat.

§132- 1.2. Vendor may designate information, Products, Services, or appropriate portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined to be confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above. However, under no circumstances shall price information be designated as confidential.

If the Vendor does not provide a redacted version of the quote with its quote submission, the Department may release an unredacted version if a record request is received.

2.4. BASIS FOR REJECTION

Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered; non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s) in specifications or indications that revision would be advantageous to the State; cancellation or other changes in the intended project, or other determination that the proposed requirement is no longer needed; limitation or lack of available funds; circumstances that prevent determination of the best offer; or any other determination that rejection would be in the best interest of the State. Vendor contact regarding this IFB with anyone other than Purchasing Agent on the title page, may be grounds for rejection of said Vendor’s offer.

2.5. LATE OFFERS

Regardless of cause, late offers will not be accepted and will automatically be disqualified from further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by the designated time. Late offers will not be opened and may be returned to the Vendor at the expense of the Vendor or destroyed if requested.

Page 6 of 41 Version 5.5.24

2.6. NON-RESPONSIVE OFFERS

Vendor offers will be deemed non-responsive by the State and will be rejected without further consideration or evaluation if statements such as the following are included:

• “This offer does not constitute a binding offer”,

• “This offer will be valid only if this offer is selected as a finalist or in the competitive range”,

• “Vendor does not commit or bind itself to any terms and conditions by this submission”,

• “This document and all associated documents are non-binding and shall be used for discussion purposes only”,

• “This offer will not be binding on either party until incorporated in a definitive agreement signed by authorized representatives of both parties”, or

• A statement of similar intent.

2.7. NOTICE TO VENDORS

The State objects to and will not be required to evaluate or consider any additional terms and conditions not previously agreed to by the State and submitted with an Offeror’s response. This applies to any language appearing in or attached to the document as part of the Offeror’s response. By execution and delivery of this Invitation for Bids or Request for Quote and response(s), the Offeror agrees that any additional terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect.

2.8. E-PROCUREMENT SOLICITATION

This is an E-Procurement solicitation. See Paragraph #33 of the attached Department of Information Technology Terms and Conditions. The Support Services Terms and Conditions made part of this solicitation contain language necessary for the implementation of North Carolina’s statewide E-Procurement initiative. It is the Vendor’s responsibility to read these terms and conditions carefully and to consider them in preparing the offer. By signature vendor acknowledges acceptance of all terms and conditions including those related to E-Procurement.

a) General information on the E-Procurement service can be found at http://eprocurement.nc.gov.

b) Within two days after notification of award of a contract, vendor must register in NC E- Procurement @ Your Service at the following web site:

https://vendor.ncgov.com/vendor/login

c) As of the IFB submittal date, the Vendor must be current on all E-Procurement fees. If the Vendor is not current on all E-Procurement fees, the State may disqualify the Vendor from participation in this IFB.

2.9. POSSESSION AND REVIEW

During the evaluation period and prior to award, possession of the bids and accompanying information is limited to personnel of the issuing agency, and to the committee responsible for participating in the evaluation. Vendors who attempt to gain this privileged information, or to influence the evaluation process (i.e. assist in evaluation) will be in violation of purchasing rules and their offer will not be further evaluated or considered.

After award of contract the complete bid file will be available to any interested persons with the exception of trade secrets, test information or similar proprietary information as provided by statute and rule. Any proprietary or confidential information, which conforms to exclusions from public records as provided by N.C.G.S. §132-1.2 must be clearly marked as such in the offer when submitted.

http://eprocurement.nc.gov/ https://vendor.ncgov.com/vendor/login

Page 7 of 41 Version 5.5.24

2.10. AWARD

It is the general intent to award this contract to one Vendor. As provided by statute, award will be based on Best Value Analysis, Lowest Price Technically Acceptable Source Selection Method in accordance with N.C.G.S. §143B-1350(h), which provides that the offer must be in substantial conformity with the specifications herein, and 09 NCAC 06B.0302.

2.11. BEST AND FINAL OFFERS (BAFO)

The State may establish a competitive range based upon evaluations of offers, and request BAFOs from the Vendor(s) within this range; e.g. “Finalist Vendor(s)”. If negotiations or subsequent offers are solicited, the Vendor(s) shall provide BAFO(s) in response. Failure to deliver a BAFO when requested shall disqualify the non-responsive Vendor from further consideration. The State will evaluate BAFO(s), oral presentations, and product demonstrations as part of the Vendors’ respective offers to determine the final rankings.

2.12. POINTS OF CONTACT

Contact by the Offeror with the persons shown below for contractual and technical matters related to this IFB is only permitted if expressly agreed to by the procurement officer named on the title page, or upon award of contract:

2.13. DISTRIBUTORS AND RESELLERS

“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s

Products, and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment Manufacturers” (OEMs), Channel Partners, or such other designations. These businesses must be approved by the State prior to placement of any orders. Any contract established will be subject to this solicitation and any resulting Agreement(s), and to the terms and conditions of the State’s competitive bidding process.

The Agency acknowledges that the Reseller has merely purchased the Third-Party Items for resale or license to the Agency, and that the proprietary and intellectual property rights to the Third Party Items are owned by parties other than the Reseller (“Third Parties”). The Agency further acknowledges that except for the payment to the Reseller for the Third-Party Items, all of its rights and obligations with respect thereto flow from and to the Third Parties. The Reseller shall provide the Agency with copies of all documentation and warranties for the Third-Party Items which are provided to the Reseller. The Reseller shall assign all applicable third-party warranties for Deliverables to the Agency.

3.0 GENERAL SPECIFICATIONS

The Department of Information Technology Eastern Data Center is a “critical” facility for the State of North

Carolina. As such, the HVAC systems are vital to the continued operation of facility. A failure of the overall capabilities to provide chilled water to the HVAC equipment within the Data Center is vital. As such, DIT requires HVAC maintenance at the 3700 Campus & 3900 Wake Forest Road locations.

Vendor Contractual Point of Contact Vendor Technical Point of Contact

Name of Vendor: Name of Vendor:

Street Address: Street Address:

City, State, Zip: City, State, Zip:

Attn: (Assigned Contract Manager) Attn: (Assigned Technical Lead)

Page 8 of 41 Version 5.5.24

Location ID Qty Component Manufacturer Rating Model Serial # Year

Chiller Bldg- 3700 WFR

Chiller bldg 1 1 Chiller 1 Trane 400

TON

CVHE0500 L15E02923 2015

Chiller bldg 1 CHILLER MOTOR CEN TRA VAC K2799-65B K1515144026

Chiller bldg 1 AFD AFDE0328FMOA10AF01

Chiller bldg 1 Chiller 1 pump VFD Siemens BT 300-010x4-01x C152300004 2015

Chiller bldg 1 Chiller 1 pump TACO F15007 2015

Chiller bldg

1 Chiller 1 Pump Motor BALDOR 10 EM3714T-G

Chiller bldg 2 1 Chiller 2 Trane 400

TON

CVHE050FA4EOP L05L05180 2002

Chiller bldg 1 CHILLER MOTOR

Chiller bldg 1 AFD

Chiller bldg 1 Chiller 2 pump VFD Siemens BT 300-00754-01X C152300000 2015

Chiller bldg 1 Chiller 2 pump

Chiller bldg 1 Chiller 2 Pump Motor BALDOR 75 EM3311T-G

Chiller bldg 3 1 Chiller 3 Trane

TON

CVHE0500 L15E02922 2015

Chiller bldg 1 CHILLER MOTOR CEN TRA VAC K2799-65B K1515144021

1 AFD

AFDE0328FMOA10AF01

Chiller bldg 1 Chiller 3 pump VFD Siemens BT 300-010x4-01x C152001556 2015

Chiller bldg 1 Chiller 3 pump TACO F15007 2015

Chiller bldg 1 Chiller 3 Pump Motor BALDOR 10 EM3714T-G

Chiller bldg 1 Cooling tower 1 EVAPCO 500 AT-110-218 15-757290 2015

Chiller bldg 1 Tower 1 Fan VFD Siemens BT 300-020x4 C152200889 2015

1 Tower 1 fan motor WEC 15 TE1BFOXON

Chiller bldg 1 Tower 1 pump VFD Siemens BT 300-020x4-01x C152200890 2015

Chiller bldg 1 Tower 1 pump TACO TA1224 2015

Chiller bldg 1 Tower 1 Pump Motor BALDOR 20 EM2334T-G 2015

Chiller bldg 1 Cooling tower 2 EVAPCO 500 AT-110-218 15-757291 2015

Chiller bldg 1 Tower 2 Fan VFD Siemens BT 300-020x4-01x C152200888 2015

Chiller bldg 1 Tower 2 fan motor WEC 15 TE1BFOXON

Chiller bldg 1 Tower 2 pump VFD Siemens 20 BT 300-020x4-01x C152200887 2015

Page 9 of 41 Version 5.5.24

Chiller bldg 1 Tower 2 pump TACO TA1224 2015

Chiller bldg 1 Tower 2 Pump Motor BALDOR 20 EM2334T-G 2015

Chiller bldg 1 Cooling tower 3 Marley 500 NC8200805NAN 10024665-A1-

NC8405-SG-

Chiller bldg 1 Tower 3 Fan VFD

Chiller bldg 1 Tower 3 fan motor 15

Chiller bldg 1 Tower 3 pump VFD Siemens 20 BT 300-020x4-01x

Chiller bldg 1 Tower 3 pump VSX

Chiller bldg 1 Tower 3 Pump Motor BALDOR 20 EM3714T-G C152001556

Chiller bldg 1 Tower 3 Pump Motor WEG 20 02018EP3E25T

Chiller bldg 1 House Pump 4 Bell & Gossett

GPM

1510 3AB 6.375 BF 1698745 2015

Chiller bldg 1 House Pump Motor 4 MAGNETEK 25 2015

Chiller bldg 1 House Pump 5 Bell & Gossett

GPM

3AD E 1510 PRD15527-1-H51 2015

Chiller bldg 1 House Pump Motor 5 BALDOR 25 2015

Chiller bldg 1 House Pump 6 Bell & Gossett

GPM

3AD E 1510 PRD15527-2-H51 2015

Chiller bldg 1 House Pump Motor 6 BALDOR 25 2015

Chiller bldg 1 Exhaust fan 5 Greenheck SQ-160 -A 14145072 2015

Chiller bldg 1 Exhaust fan 5 motor marathon 2

1 Exhaust Fan 1

0.3

Chiller bldg 1 Exhaust Fan 2

0.3

Chiller bldg 1 Exhaust Fan 3

Chiller bldg 1 Refrigerant Monitor

Trane 10203536 P24D10184 2024

Electrical Bldg- 3700 WFR

System

Location

Component Manufacture r

Rating Model Serial # Year

Page 10 of 41 Version 5.5.24

Electrical bldg roof

CU

#1

Liebert roof top condenser unit

Liebert DCDF251-a 0928C21836 2008

Electrical bldg roof

CU

#2

1 Liebert roof top condenser unit

Liebert DCDF251-a 0928C21842 2008

Electrical bldg roof

CU

#3

1 Liebert roof top condenser unit

Liebert DCDF251-a 0928C21841 2008

Electrical bldg roof

CU

#4

1 Liebert roof top condenser unit

Liebert DCDF251-a 0928C21837 2008

Electrical bldg roof

RTU

#1

1 Trane roof top condenser unit

Trane TCD241E40AAA 923100343D 2008

Electrical bldg roof

* 1 Mitsubishi roof top condenser unit

Mitsubishi MUZ-A-24NA-1 8002456-T 2008

Electrical bldg roof

* 1 Mitsubishi roof top condenser unit

Mitsubishi MUZ-A-24NA-1 8001883-T 2008

Electrical bldg roof

* 1 Mitsubishi roof top condenser unit

Mitsubishi MUZ-A-24NA-1 8001860-T 2008

Electrical bldg roof

* 12 Roof vent motors Belimo AF 120 US 2008

Battery Rm. 101

Fan

1 Centrifugal side wall Exhaust fan

Greenheck CMB 240TON-10X 11800-47-0907 2008

Battery Rm. 101

Fan

1 Cuttler Hammer Starter/disc onnect

Cuttler Hammer

ECH1801CJC none 2008

Battery Rm. 101

Fan

1 Centrifugal side wall Exhaust fan

Greenheck CMB 240TON-10X 11800-48-0907 2008

Battery Rm. 101

Fan

Cuttler Hammer Starter/disc onnect

Cuttler Hammer

ECH1801CJC none 2008

Gen Rm 102.

1 1 Space heater 480volts 3 phase

Trane UHEC103DACA

3 phase 30 amp fused disconnect with 3 FRS R Fuses 600 volt

Square D

H321N

3 1 Space heater 480volts 3 phase

Trane UHEC103DACA disconnect with 3 FRS R

H361

3 1 Space heater 480volts 3 phase

Trane UHEC103DACA

Page 11 of 41 Version 5.5.24 disconnect with 3 FRS R

4 1 Space heater 480volts 3 phase

Trane UHEC103DACA disconnect with 3 FRS R

UPS Rm 105 AC 1 1 Liebert cooling unit 460VOLT 3 Phase

Liebert DS042AOAOEI666A CO9F8EO296

UPS Rm 105

AC 1

3PHASE 100AMP

SERVICE DISCONECT

WITH 3 FLSR 50 ID FUSES

H363N

UPS Rm 105 AC 2 1 Liebert cooling unit

Liebert DS042AOAOEI666A CO9F8EO295

AC 2

UPS Rm 105 AC 3 1 Liebert cooling unit

Liebert DS042AOAOEI666A CO9F8EO297

AC 3

UPS Rm 105 AC 4 1 Liebert cooling unit

Liebert DS042AOAOEI666A CO9F8EO298

AC 4

UPS Rm 105 * 1

AUTO

CHANGEOVER

CONTROLER

Liebert Liebert Model #AC 4 082820317486C4

ELEC RM

AC #5 1

Thru-wall room a/c fan and controls

Mitsubishi MSZA24NA 7001240

ELEC RM

AC #5 1 30AMP 240 VOLT

DISCONECT

with 2 FLNR 20

Square D H221N *

ELEC RM

me n’ s

1 Electric water heater Emax SB4208 860450

Page 12 of 41 Version 5.5.24

ELEC RM

wome n’s

Electric water heater

Emax

SB4208

860452

RM 107 1 Thru-wall room a/c fan and controls

Mitsubishi MSZA24NA

RM 107 1

30AMP 240 VOLT

DISCONECT

with 2 FLNR 20

Square D H221N *

RM 108 AC 7 1 Thru-wall room a/c fan and controls

Mitsubishi MSZA24NA 7001240

RM 108 AC 7 1 30AMP 240 VOLT

DISCONECT

with 2 FLNR 20

Square D H221N *

109 1

Gen gear Rm 110

AC 6 1 Thru-wall room a/c fan and controls

Mitsubishi MSZA24NA 7001820

Location

ID Qty Component Manufacture

Rating Model Serial # Year

Mechanical room

SF1 1 fan starter VFD FLOWQSU4400 980905317

1 AHU 1 40Ton motor US motor 6211-2ZJ R49188-00-984

RF2 1 fan starter VFD FLOWQSU4220 480910511 room

AHU 1

s

40 HORSEPOWER

39GD1203TL 10-P· 732527129

room

AHU 1

1 75 HORSEPOWER Century DS6 9-39132-62 room

AHU 2

s

1 60 HORSEPOWER 39GD1404TR10 732529140

room

AHU 2

1 20 HORSEPOWER 48W724-YW-1160-20 98331198-1-1

room

AHU 3

s

1 15 HORSEPOWER GS270SVMP

Mechanical room

AHU 3

1 75 HORSEPOWER BS6 9-391332-62

room

AHU

SUPPLY FAN 3 STARTER

50041015 1CAK10519

room

AHU

1 3Ph 100Amp disconnect Square d

Page 13 of 41 Version 5.5.24

Mechanical

RF3 1 3Ph 100Amp disconnect Square d HU363

RF 3 1 Return fan 3 starter Toshiba FLOWSV4989

Comp. Room #1 1 Computer Room Air Conditioner

Liebert Vertiv CW084DC1A1A504 N19F150027

Comp. Room #2 1 Computer Room Air Conditioner

Liebert Vertiv CW084DC1A1A504 N19F150025

Comp. Room #3 1 Computer Room Air Conditioner

Liebert Vertiv CW084DC1A1A504 N19F150028

Comp. Room #4 1 Computer Room Air Conditioner

Liebert Vertiv CW051DC1A2A988 N18E150086

Comp. Room #5 1 Computer Room Air Conditioner

Liebert Vertiv CW084DC1A1A504 N19F150024

Comp. Room #6 1 Computer Room Air Conditioner

Liebert Vertiv CW051DC1A2A988 N18E150085

Comp. Room #7 1 Computer Room Air Conditioner

Liebert Vertiv CW084DC1A1A504 N19F150032

Comp. Room #8 1 Computer Room Air Conditioner

Liebert Vertiv CW076DC1A2A987 N18E150087

Comp. Room #9 1 Computer Room Air Conditioner

Liebert Vertiv CW084DC1A1A504 N19F150031

Comp. Room #10 1 Computer Room Air Conditioner

Liebert Vertiv CW076DC1A1A592 N19H150080

Comp. Room #11 1 Computer Room Air Conditioner

Liebert Vertiv CW084DC1A1A504 N19F150029

Comp. Room #12 1 Computer Room Air Conditioner

Liebert Vertiv CW084DC1A1A504 N19F150026

Comp. Room #13 1 Computer Room Air Conditioner

Liebert Vertiv CW084DC1A1A504 N19F150030

Comp. Room WP-

CRA

H-1

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D001868

Comp. Room WP-

CRA

H-2

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D002430

Comp. Room WP-

CRA

H-3

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D002298

Comp. Room WP-

CRA

H-4

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D001964

Comp. Room WP-

CRA

H-5

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D002274

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Comp. Room WP-

CRA

H-6

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D001956

Comp. Room WP-

CRA

H-7

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D002312

Comp. Room WP-

CRA

H-8

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D002323

Comp. Room WP-

CRA

H-9

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D002254

Comp. Room WP-

CRA

H-10

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D001875

Comp. Room WP-

CRA

H-11

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D002352

Comp. Room WP-

CRA

H-12

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D002452

Comp. Room WP-

CRA

H-13

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D002436

Comp. Room WP-

CRA

H-14

IN Row Cooling Unit Liebert CRV CR032RC1320A4G Y22D002343

Print Room

Air Handling, Supply Fan Motor

Liebert

MME040C-XC1 87585

Telecomm Rm Unit 1

MME040C-XC1

87588

Rm Unit 2

87585

Rm Unit 3

87584

Rm Unit 4

87586

Rm Unit 5

87587

Rm Unit 6

87563

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Rm Unit 7B

CF91C

PO 8608

old battery Room

5ton

BCH054ADA4ND3A TOGM65067

old battery Room

1 Motor .75

0.75

Mechanica l Bldg

1 Exhaust Fan 1

1 Exhaust Fan 2

1 Exhaust Fan 3

Roof 1 Exhaust Fan 4 0.3 2004

Roof 1 Exhaust Fan 5 0.3 2004

Roof 1 Exhaust Fan 6 0.3 2004

Roof 0.3 2004

Roof 1 Exhaust Fan 8 0.3 2004

Roof 1 Exhaust Fan 9 0.3 2004

Outside UPS Room

Exhaust Fan 10 throughout building plenum system

Novar control system to include all temperature sensors, humidity sensors, Actuators, analog & digital input/output cards, relays, duct air monitoring devices, network extenders, VAV controllers, any other device connected to the system for proper operation of the system

Fan Powered Heat Boxes (include are the thermostats, heat coils, fans, motors lovers and all temperature, and safety devices.

equipment

3900 WFR

Ceiling Split System 1 5 Ton.

Carrier 38YCC0060 2006

Roof Compressor

Condenser Fan Motor

Evaporator Fan Moto

Remote Components

Heating Section

Page 16 of 41 Version 5.5.24

Split System 2 5 Ton.

Carrier 38YCC0060 2006

Roof Compressor

Condenser Fan Motor

Split System 3 5 Ton.

Carrier 38YCC0060 2006

Roof Compressor

Split System 4 5 Ton.

Carrier 38YCC0060 2006

Split System 5 5 Ton.

Roof

Compressor

Split System 6 5 Ton.

Carrier 38YCC0060 2006

Roof Compressor

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Split System 7 5 Ton.

Trane 4TWA060A 2024

Roof Compressor

Split System 8 5 Ton.

Carrier 38YCC0060 2006

Split System 9 5 Ton.

2 Remote Components

2 Heating Section

Split System 10 1.5 Ton.

Trane 4TWA4018N 2024

Roof Compressor

Condenser Fan Motor

Evaporator Fan Moto

Roof 2 1/8 TON BATH FANS 2015

Roof

2 1/8 TON BATH FANS

Building Management Controls

Chiller Bldg Distech Jace

Distech Model 600E 2009

Electrical Bldg

Distech Jace Distech Model 8 2009

3700 Main

AHU-3

Distech Jace Distech Model 8 2021

Page 18 of 41 Version 5.5.24

3700 Main Distech Jace Distech TL1E

3700 Main

AHU-1

Novar

Novar Novar Hawki In process of upgrading to Distech

AHU-2

Novar Novar Hawki

VAV Boxes

Novar Model 420

All Areas All HVAC controlers, Electrical monitoring, actuators, thermostats and related components that make up a functioning system

Various

Control Software

Chiller Bldg Jace

Niagara Niagara N4.3.58.22.3

Electrical Bldg

Jace Niagara Niagara N4.3.58.22.3

3700 Main

AHU-3

Jace Niagara Niagara N4.10.1.36

3700 Main Jace Niagara Niagara AX 3.8.504

3700 BMS

Desktop

BMS Desktop

Niagara Niagara N4.10.0.154

3.1.1 STATEMENT OF WORK

EXTENT OF COVERAGE HVAC EQUIPMENT:

• The HVAC Equipment shall include the electrical feedback to and including the Motor starter, Drive and disconnect.

• The HVAC Equipment shall include all cooling water piping, insulation, and valves.

• All parts and materials needed to perform the maintenance and complete repairs on covered equipment.

• All labor needed to diagnose, repair, or replace failed components on the covered equipment

• All labor on Trane chillers shall be performed or supervised by a specialized chiller service technician with a minimum of five (5) years’ experience, who has completed Trane’s factory service training courses on the specific Chiller models that we have. The chiller technician will be Trane certified and spend a minimum of Seventy five percent of their time working on chillers.

• Service/Maintenance to be provided on a 24x7x365 basis. With a return call received by the Eastern Data Center - EDC (3700 Wake Forest Road, Raleigh, NC) within 30 minutes of the EDC placing a service call, responding vendor will be onsite within 60 minutes of initial call, and equipment will be

Page 19 of 41 Version 5.5.24 returned to full service within 4 hours of the initial call. We do however understand that occasionally major or unusual parts are going to have to be ordered and will not be available within the four (4) hour period, but those should be the absolute exception.

• Preventive maintenance on the covered equipment shall include the requirements listed below as well as any manufacturer required service.

• Annual inspections and maintenance to be performed in early spring.

• Running inspections to be performed in mid-summer and early spring.

3.1.2 VENDOR QUALIFICATIONS

• Vendor shall be a licensed mechanical vendor in the State of North Carolina

• They shall have at least three (3) years experience in maintaining comparable sized critical locations.

• The vendor shall possess all the necessary refrigerant handling equipment to fully evacuate and recharge our chillers.

• The chiller service technicians must have a current Unlimited EPA Refrigerant handling License.

• The Vendor must have immediate access to enough oil and refrigerant to completely charge one of our Chillers.

• The Vendor shall have a minimum of (5) years Distech controls and Niagara software installation and maintenance experience in comparable sized critical facilities.

CENTRIFUGAL CHILLERS

COMPREHENSIVE ANNUAL INSPECTION

ONLY ONE CHILLER CAN BE DOWN AT A TIME

3.1.3 GENERAL ASSEMBLY

Perform all the Manufacturer recommended Annual inspections and Maintenance for each Chiller.

OIL SAMPLE AND ANALYSIS

• Pull sample and send it to Trane chemical lab in Charlotte

• Perform spectrographic analysis of oil sample

• Provide detailed report and recommendations

CONDENSER AND EVAPORATOR TUBE CLEANING

• One unit down at a time

• Mechanically clean, brush and rinse tubes

• Replace heads using appropriate o-rings or gaskets

• Perform unit startup and checkout procedure

MODULAR AIR HANDLING UNITS

ONLY ONE AIR HANDLER CAN BE DOWN AT A TIME

Perform all Manufacturer recommended Annual Inspections and Maintenance for Each Air Handler.

Page 20 of 41 Version 5.5.24

COOLING TOWERS

ONLY ONE COOLING TOWER CAN BE DOWN AT A TIME

Perform all Manufacturer recommended Annual Inspections and Maintenance for Each Cooling Tower.

COMPREHENSIVE ANNUAL INSPECTIONS

ON REMAINING COVERED EQUIPMENT

(TO BE PERFORMED IN EARLY SPRING)

To be performed per manufacturers’ recommendations and Industry standards.

EDC

TWO MIDSEASON RUNNING INSPECTIONS

ON ALL COVERED EQUIPMENT

(TO BE PERFORMED MID SUMMER AND LATE FALL)

• Check general condition of the units

• Check operation of control circuits

• Check operation of motors and starters

• Verify the control settings where applicable

• Check operation of purge unit on centrifugal chillers

• Check operating temperatures, pressures, volts, and amps

• Review operating procedures with EDC personnel

3.1.4 BUILDING MANAGEMENT SYSTEMS (HVAC CONTROLS AND MONITORING)

• The BMS Equipment shall include all the equipment and software on the covered equipment list plus all related controllers, sensors, thermostats, valve actuators and devices that make up the functioning systems.

• All parts and materials needed to complete repairs on covered equipment.

• All labor needed to diagnose, repair, or replace failed components on the covered equipment

• Service/Maintenance to be provided on a 24x7x365 basis. With a return call received by the EDC within 30 minutes of the EDC placing a service call, responding vendor will be onsite within 60 minutes of initial call, and equipment will be returned to full service within 4 hours of the initial call. We do however understand that occasionally major or unusual parts are going to have to be ordered and will not be available within the four (4) hour period, but those should be the absolute exception.

• Preventive maintenance on the covered equipment shall include the requirements listed below as well as any manufacturer required service.

3.1.5 SERVICE AND MAINTENANCE

• Onsite Inspection - Visual inspection of controls and equipment. This inspection is done with the equipment running unless a problem is noted or suspected in which the equipment may be shut down for further inspection with the permission of Facilities personnel.

Page 21 of 41 Version 5.5.24

• The BMS will be reviewed for proper communication, including a review and maintenance on the BMS PC, JACE units, controllers, and communication hubs.

• System Alarms and items such as Chiller failovers will be tested to ensure proper operation.

• Service Schedule - Performed Quarterly 4 times per year and scheduled with the Facilities Supervisor.

• AHU Calibration - All sensors related to process control will be calibrated with NIST standards.

• Makeup Air Controls Calibration - All sensors related to process control will be calibrated with NIST standards. Any other sensors that are believed to be suspect will be calibrated as needed. In addition, the sequence of operations will be verified/compared to the program to be operating correctly and documented.

• VAV Controls Calibration - All temperature sensors related to process control will be calibrated with NIST standards. In addition, the sequence of operations will be verified/compared to the programmed sequence to be operating correctly and documented.

• Chilled Water Controls Calibration - All sensors related to process control will be verified as working correctly within approved tolerances. Any other sensors that are believed to be suspect will be calibrated as needed. In addition, the sequence of operations will be verified/compared to the program to be operating correctly and documented.

• Backup of Databases - A software backup of data and programs for all installed building controllers. A copy will be given to NCDIT as well as being held in Vendors office.

• Refrigerant Monitor Calibration - The refrigerant monitor will be calibrated annually using a calibration system and calibrated gas.

3.1.6 HARDWARE SUPPORT

• Controls Hardware Support: Vendor will perform scheduled maintenance services on the Equipment covered under this Agreement as detailed on the List of Covered Equipment.

• Controls hardware includes: all sensors, actuators, controllers, control panels, final control devices and building controllers. Vendor will repair or replace, at no cost, any serviceable components and parts found on the List of Covered Equipment and Software, which have been found to be defective or have failed. Replaced components will be new or reconditioned components of compatible design as required to maintain NCDIT’s system. If something is found to be obsolete with no compatible replacement a quote will be prepared for NCDIT to make an upgrade.

3.1.7 SOFTWARE SUPPORT

Software Support: Vendor will maintain the present system within the functional limitations of presently installed hardware and/or software included in the List of Covered Equipment and Software.

This includes providing software patches, revisions, and/or bug fixes to existing software to maintain present system operations. Maintaining the BMS desktop and software not part of the BMS system will be NCDIT’s sole responsibility.

Page 22 of 41 Version 5.5.24

3.1.8 REPAIR & REPLACEMENT LABOR, HVAC AND BMS

This Agreement includes labor and all associated costs for diagnosis, repair and replacement of parts and components as required assuring reliable system(s) operation without compromise, at no additional expense to DIT.

3.1.9 PARTS, COMPONENTS & MATERIALS

The vendor will repair or replace worn or failed components and parts covered under this agreement necessary to keep the system(s) in efficient operating condition at no additional expense to DIT.

All parts, materials, devices, components, and equipment furnished under this agreement shall meet and/or exceed the quality and specifications in accordance with acceptable industry standards. In addition, all replacement parts furnished will be of like or current design to minimize system(s) depreciation and obsolescence.

Maintainable equipment example: A Chilled Water Pump assembly. Seals, bearings, impeller, motor etc. would be covered at no expense to NCDIT. If parts are no longer available or the housing is cracked or worn out, a new pump would be quoted to NCDIT.

3.1.10 EMERGENCY SERVICE

The vendor will provide regular and overtime labor and vehicle cost to provide on-call service 24 hours per day, 7 days per week, 52 weeks per year including holidays at no additional expense in order to allow DIT to minimize downtime.

DOCUMENTATION OF WORK

• A written report of completed work, operating logs, and any problems found will be provided to the EDC Facilities manager within one (1) week of completion of work

• Any work needed outside of the required service is to be approved by the Facility Supervisor.

• The Facility Supervisor will be given at least two weeks’ notice to schedule the dates work will be performed.

3.1.11 FILTER CHANGING SCHEDULE

Below is listed the required "minimum" filter changing schedule for each piece of equipment that is maintained. Any required Filters omitted from this list will be included.

Unit Name

QTY

Size

Type

Changes per year

3700 Building Air Handlers

Air Handler 1

16x25x4

Exterior Surface

Pleated

Air Handler 2

Air Handler 2

20x25x4

Air Handler 1

Page 23 of 41 Version 5.5.24

3900 Building

Split System 2

16x25x1

Split System 3

Split System 4

Split System 5

Split System 6

Split System 7

Split System 8

Split System 9

Split System 10

Air Handler 3

Air Handler 3

3700 Building Misc. Equipment

Liebert Units CRAH

18x24x4

Liebert In-row 14 35 1/2x9 5/8 x1 3/4

Liebert/Mini-Mate

Mechanical Building

24x24x4

UPS Coil

20x20x2

UPS Fan Coil

20x25x2

Page 24 of 41 Version 5.5.24

4.0. VENDOR STANDARD AGREEMENT(S)

The terms and conditions of Vendor’s standard license, maintenance or other agreement(s) applicable to Software and other Products acquired under this Agreement may apply to the extent such terms and conditions do not materially change the terms and conditions of this Agreement. In the event of any conflict between the terms and conditions of this Agreement and the Vendor’s standard agreement(s), the terms and conditions of this Agreement relating to audit and records, jurisdiction, choice of law, the State’s electronic procurement application of law or administrative rules, the remedy for intellectual property infringement and the exclusive remedies and limitation of liability in the Terms and Conditions herein shall apply in all cases and supersede any provisions contained in Vendor’s relevant standard agreement or any other agreement. The State shall not be obligated under any standard license and/or maintenance or other Vendor agreement(s) to indemnify or hold harmless the Vendor, its licensors, successors or assigns; nor arbitrate any dispute, nor pay late fees, legal fees or other similar costs.

5.0. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S.

In accordance with N.C.G.S. §143B-1361(b), Vendor must detail in the IFB response, the manner in which it intends to utilize resources or workers located outside the U.S. The State of North Carolina will evaluate the additional risks, costs, and other factors associated with such utilization prior to making an award for any such Vendor’s offer. The Vendor shall provide the following for any offer or actual utilization or contract performance:

a) The location of work performed under a state contract by the Vendor, any subcontractors, employees, or other persons performing the contract and whether any of this work will be performed outside the United States.

b) The corporate structure and location of corporate employees and activities of the Vendors, its affiliates or any other subcontractors.

c) Notice of the relocation of the Vendor, employees of the Vendor, subcontractors of the Vendor, or other persons performing Services under a state contract outside of the United States.

d) Any Vendor or subcontractor providing call or contact center Services to the State of North Carolina shall disclose to inbound callers the location from which the call or contact center Services are being provided.

Will any work under this contract be performed outside the United States? YES NO

If YES, state the country in which the work is being performed and what type of work is being performed (help desk, technical support, coding, etc.)

6.0. E-VERIFY

Pursuant to N.C.G.S. § 143B-1350(k), the State shall not enter into a contract unless the awarded Vendor and each of its subcontractors comply with the E-Verify requirements of N.C.G.S. Chapter 64, Article 2. Vendors are directed to review the foregoing laws. Any awarded Vendor must submit a certification of compliance with E-Verify to the awarding agency, and on a periodic basis thereafter as may be required by the State.

7.0. CONTRACT TERM

A contract awarded pursuant to this IFB shall have an effective date, July 1, 2025 as provided in the Notice of Award. The term shall be one (1) year and will expire upon the anniversary date of the effective date unless otherwise stated in the Notice of Award, or unless terminated earlier.

Page 25 of 41 Version 5.5.24

The State retains the option to extend this contract for two (2) additional one (1) year periods at its sole discretion.

8.0. PRODUCT MAKE AND MODEL

Manufacturer’s name and model/catalog numbers used are for the purpose of identification and to establish quality level desired. Such references are not intended to be restrictive and comparable products of other manufacturers will be considered. However, Vendors are cautioned that any deviation from specifications must be pointed out in its offer.

9.0. PRODUCT RECALL

Vendor assumes full responsibility for prompt notification of both the contract administrator and purchaser of any product recall in accordance with the applicable state and federal regulations.

10.0. WARRANTY

Vendor warrants that all equipment furnished under this IFB/RFQ will be new, of good material and workmanship. The warranty will be for a minimum period of twelve (12) months from date equipment is put into operation. Such warranty shall cover the cost of all defective parts replacement, labor, freight, and technicians travel at no additional cost to the State.

The report of a problem does not presuppose that every call must result in an “on-site” visit for service/repair. The Vendor and/or service sub-contractor shall utilize best efforts to resolve problems in a timely fashion through the use of acceptable servicing methods to include, but not limited to, verbal problem analysis and remote diagnosis. The warranty requirement does not impose any additional duty on the State to make other than normal and good faith problem resolution efforts or expenditures of time. Vendor is responsible for compliance with warranty terms by any third-party service provider.

Is Vendor authorized by manufacturer to repair equipment offered during the warranty period?

YES NO

Will Vendor provide warranty service? YES NO, an authorized third party will perform warranty service

Contact information for warranty service provider:

Company Name: _____________________________________________

Company Address: _____________________________________________

Contact Person: _____________________________________________

Contact Person Phone Number: _____________________________________________

Contact Person Email: _____________________________________________

Page 26 of 41 Version 5.5.24

11.0 FURNISH AND DELIVER

YEAR 1: July 1, 2025 thru June 30, 2026

ITEM #

UNIT

DESCRIPTION

UNIT COST

EXTENDED COST

1 1 U.S.DOL

HVAC Service and Maintenance Contract as defined in Section 3.0 through 3.1.11

TOTAL EXTENDED COST $

YEAR 2 OPTIONAL COSTS: July 1, 2026 thru June 30, 2027

1 1 U.S.DOL

HVAC Service and Maintenance Contract as defined in Section 3.0 through 3.1.11

TOTAL EXTENDED COST $

YEAR 3: OPTIONAL COSTS: July 1, 2027 thru June 30, 2028

1 1 U.S. DOL

HVAC Service and Maintenance Contract as defined in Section 3.0 through 3.1.11

TOTAL EXTENDED COST

GRAND TOTAL COST ALL THREE (3) YEARS $

Page 27 of 41 Version 5.5.24

12.0 HISTORICALLY UNDERUTILIZED BUSINESSES

“Historically Underutilized Businesses (HUBs) consist of minority, women and disabled business firms that are at least fifty-one percent owned and operated by an individual(s) of the aforementioned categories. Also included in this category are disabled business enterprises and non-profit work centers for the blind and severely disabled.” http://ncadmin.nc.gov/businesses/hub

Pursuant to N.C.G.S. §§143B-1361(a), 143-48 and 143-128.4, the State invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely disabled. This includes utilizing subcontractors to perform the required functions in this IFB/RFQ.

Is Vendor a Historically Underutilized Business? YES NO

If “YES”, specify classification. _________________________

13.0 RECYCLED CONTENT

In an effort to support the sustainability efforts of the State of North Carolina Executive Order Number 156, we solicit your cooperation.

Does the packaging of the items offered in response to this IFB/RFQ contain recycled content?

YES NO

If Vendor answered “YES” above, indicate the following:

Percentage of recycled content: _________ Can the packaging be recycled? YES NO

Do items offered in response to this solicitation contain recycled content? YES NO

If Vendor answered “YES” above, indicate the material and content percentage of applicable items.

Material: ___________________________ Percentage of recycled content: ________

State how items may be disposed of or recycled at the end of use?

14.0. ENERGY STAR PRODUCTS

“ENERGY STAR® is a government-backed program helping businesses and individuals protect the environment through superior energy efficiency.” http://www.energystar.gov/

Do products offered meet Energy Star specifications of energy efficiency? YES NO http://ncadmin.nc.gov/businesses/hub https://www.responsiblepurchasing.org/UserFiles/File/north%20carolina%20ex%20or%20156.pdf https://www.responsiblepurchasing.org/UserFiles/File/north%20carolina%20ex%20or%20156.pdf http://www.energystar.gov/

Page 28 of 41 Version 5.5.24

15.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS

1) READ, REVIEW AND COMPLY: It shall be the Vendor’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified herein.

2) DEFINITIONS:

• NCDIT: The North Carolina Department of Information Technology, formerly Office of Information Technology Services

• NCDIT CONVENIENCE CONTRACT: A contract that is used for the procurement of IT goods or Services. These contracts are in place for the convenience of the state and use of them is optional.

• OPEN MARKET CONTRACT: A contract for the…