IFB-41-DIT-1358396079-Addendum 1-Questions and Answers-Final.pdf
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- Attached to
- IFB-41-DIT-1358396079
- Solicitation number
- Doc1358396079
- Issued by
- Wake County, North Carolina
About this file
This document is a Solicitation Addendum issued by the North Carolina Department of Information Technology (NCDIT) for Solicitation Number IFB-41-DIT-1358396079, a HVAC Maintenance Contract. The addendum, dated March 27, 2025, is Addendum Number 1 and provides clarification on two key vendor questions regarding the solicitation. The bid opening is scheduled for April 9, 2025, at 2:00 PM EST, with email inquiries to be submitted via the Ariba Sourcing Tool Message Board. The addendum addresses specific questions about equipment-level controls and the scope of labor and materials for repairs.
The first vendor question sought clarification on the specification for Distech controls, which the state emphasizes is a critical requirement at the equipment level, with no exceptions. The state confirmed that the ability to work on and program Distech controls and Niagara systems is mandatory. The second question asked about the scope of labor and materials for component replacement, to which the state responded that the contract covers labor and materials needed to make repairs on covered equipment, such as replacing a fan motor on a Leibert cooling unit. The state does not expect vendors to continuously invest in repairing old equipment and does not require full equipment replacement for items beyond reasonable repair.
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| IFB-41-DIT-1358396079-HVAC Maint Contract_Final.pdf |
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Text version
Page 1 Rev. 2017/04/28
NORTH CAROLINA
DEPARTMENT OF INFORMATION TECHNOLOGY
STATEWIDE IT PROCUREMENT OFFICE
https://it.nc.gov/resources/statewide-it-procurement-office
Solicitation Addendum
Solicitation Number: IFB-41-DIT-1358396079
Solicitation Description: HVAC Maintenance Contract
Solicitation Opening Date:
Time:
April 9, 2025
2:00PM EST.
Addendum Number: 1
Addendum Date: March 27, 2025
Contract Specialist or Purchasing Agent:
Belinda Edwards
Email Inquiries: Via the Ariba Sourcing Tool Message Board
1. Return one properly executed copy of this addendum with bid response or prior to the Bid Opening Date/Time listed above.
2. Following are questions received about the solicitation, and the State’s response to those questions.
No. Section Subsection Vendor Question State's response
1.
3.1.1 (Statement of
Work), Pg. 18
3.1.2 (Vendor
Qualifications), Pg. 18
Please be advised that the specification for Distech controls in the invitation for bid limits participation to a very limited number of local contractors. It is crucial to understand that Distech controls function at the equipment level, not at the building management level. As a result, there are minimal maintenance and service activities required for these controllers.
Could you kindly confirm your awareness of this distinction and whether you intend to uphold this requirement without exceptions?
Equipment level is very critical at our Facility and this is a service contract. The ability to work on and program the Distech controls and Niagara is a requirement. There is no exception.
https://it.nc.gov/resources/statewide-it-procurement-office
Solicitation Number: IFB-41-DIT-1358396079 Page 2
Addendum Number: 1
Rev. 07/13/2016
Questions and Answers (Continued from above)
Failure to acknowledge receipt of this addendum may result in rejection of the response
Check ONE of the following options:
☐ A response was submitted prior to this Addendum. An updated response has been submitted to address the changes resulting from this
Addendum.
☐ A response was submitted prior to this Addendum. NO CHANGES have resulted from this Addendum.
☐ A response was not submitted prior to this Addendum. ANY CHANGES resulting from this Addendum are included in our response.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME
Execute Addendum:
Offeror:
Authorized Signature:
Name and Titled (Typed):
Date:
No. Section Subsection Vendor Question State's response
2.
3.1.1 (Statement of
Work), Pg. 18
3.1.2 (Vendor
Qualifications), Pg. 18
Please provide clarification. Is the scope to include labor and materials for replacement of nonmaintainable components?
The scope is to include labor and materials needed to make repairs on the covered equipment. Example: a fan motor goes out on one of our Leibert cooling units. The motor would be covered. We would not expect the vendor to continue to sink money into an old piece of equipment after a reasonable effort to make repairs.
Replacement of a piece of equipment that is beyond repair is not required either.
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