IFB - 3000012406 - E-Bike Share - Addendum 02.doc

PROCUREMENT SERVICES

CONTRACT SERVICES TEAM

104 AIRPORT DRIVE

SUITE 2700, CB #1100

Chapel Hill, NC 27599-1100

T 919.962.9463

F 919.962.6271 mark_sillman@unc.edu

FAILURE TO RETURN THIS ADDENDUM IN ACCORDANCE WITH THE INSTRUCTIONS MAY SUBJECT YOUR BID TO REJECTION.

To:

Prospective Offerors

Subj:

UNC-CH Bid Number:

IFB 3000012406

Bid Opening Date/Time:

08-08-2025 NLT 1:00 PM EST

Addendum Date:

08-01-2025 Addendum Number:

This addendum is being issued to the subject IFB to answer questions raised during the time for questions allowed for in the IFB. Please note that the proposal opening date has been changed to read __________ vice __________. All other information contained in the IFB remains the same.

Question 01: IFB Section 2.8, 4.0, 4.1, Pages 7, 10 & 11 - In Section 2.8 of the IFB, it lists requirements for the Bid Contents. Later in the IFB, it lists, in Section 4.0 “Requirements”, and then in Section 4.1 “Pricing”. Are responses to each aspect of Section 4.0 and 4.1 required as part of the Bid Contents? If so, where and how should bidders include responses to Section 4.0 and include the proposed Pricing in the Bid Response?

Answer: Section 2.8 a (Cover Letter) ii requires you to provide a statement that the Vendor agrees to perform in accordance with the scope of work, requirements, and specifications contained herein. Section 4.0 is what you are providing a statement about. The documentation requested in Section 4.0 should be directly behind the cover letter itself. As far as Pricing is concerned you are required to fill in the spaces provided under Section 4.1 and return it with your proposal document. Since you are supposed to return the entire IFB document it will be neatly tucked in with everything else.

Question 02: IFB Section 4.1, Page 11 - Does UNC expect to own the capital equipment or will the equipment be under Vendor ownership during the period of performance?

Answer: The Vendor will own the equipment on campus including bikes and racks.

Question 03: The link to Attachment G: Certification of Financial Condition(https://www.doa.nc.gov/pandc/onlineforms/form-certification-financial-condition-09-2021/download) appears to be broken. Can UNC update the link or email the form directly?

Answer: A copy has been provided at the end of this addendum.

Question 04: Who is the current bike-share operator on campus?

Answer: We currently do not have one. We previously had Spin/Bird in Spring 2024.

Question 05: The IFB lists 50 e-bikes as the minimum. What is the maximum fleet size UNC would consider?

Answer: The maximum fleet size is 200.

Question 06: Is UNC only interested in a completely free program for students?

Answer: We are interested in a flexible model that provides as many free rides for students as possible given our budget.

Question 07: To subsidize a fare-free model, will UNC allow and help secure OOH advertising or sponsorship panels on docks—with a revenue-share back to the University?

Answer: Yes, but it must follow campus advertising standards.

Question 08: Does the University anticipate a need for adaptive e-bikes (e-trikes, hand-cycles, etc.)?

Answer: Given that student fees are what pays for this program, we want to ensure that all students have some form of bike share bike that can accommodate them.

Question 09: Is UNC open to a phased fleet growth plan—e.g., 50 bikes in Year 1, scaling to 100+ in Year 2 if targets are met?

Answer: Yes.

Question 10: If fleet growth is envisioned, has funding been secured for scale-up once ridership metrics are achieved?

Answer: As of now funding has not been secured but this is something that we evaluate on an annual basis.

1. Check ONE of the following options:

Bid has not been mailed. Any changes resulting from this addendum are included in our Bid.

Bid has already been mailed. No changes resulted from this addendum.

Bid has already been mailed. Changes resulting from this addendum are as follows.

2. This addendum must be signed below and submitted with your:

a. Bid if your Bid has not been mailed.

b. Separate correspondence if you have already mailed your bid.

Execute Addendum

Company Name: _______________________________________________________

Authorized Signature: __________________________________________________

Name and Title (Typed): ________________________________________________

Date: _____________________

ATTACHMENT C: CERTIFICATION OF FINANCIAL CONDITION

Name of Vendor:

The undersigned hereby certifies that: [check all applicable]

[ ] The Vendor is in sound financial condition and, if applicable, has received an unqualified audit opinion for the latest audit of its financial statements.

Date of latest audit: _____________________________

[ ] The Vendor has no outstanding liabilities, including tax and judgment liens, to the Internal Revenue Service or any other government entity.

[ ] The Vendor is current in all amounts due for payments of federal and state taxes and required employmentrelated contributions and withholdings.

[ ] The Vendor is not the subject of any current litigation or findings of noncompliance under federal or state law.

[ ] The Vendor has not been the subject of any past or current litigation, findings in any past litigation, or findings of noncompliance under federal or state law that may impact in any way its ability to fulfill the requirements of this Contract.

[ ] He or she is authorized to make the foregoing statements on behalf of the Vendor.

Note: This shall constitute a continuing certification and Vendor shall notify the Contract Lead within 15 days of any material change to any of the representations made herein.

If any one or more of the forgoing boxes is NOT checked, Vendor shall explain the reason in the space below:

Signature: _______________________________ Date: _____________________________

Printed Name: ____________________________ Title: ______________________________

[This certification must be signed by an individual authorized to sign/execute for the Vendor.] � EMBED MSPhotoEd.3 ���

Addendum IFB 09-01-2010

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