IFB 275884 Refuse and Recycling Services.pdf

INVITATION FOR BIDS (IFB) NO. 27-5884

TO

PROVIDE

REFUSE AND RECYCLING COLLECTION SERVICES

FOR

UNIVERSITY OF HAWAII - WEST OAHU

UNIVERSITY OF HAWAII

KAPOLEI, HAWAII

AUGUST, 2026

BOARD OF REGENTS

UNIVERSITY OF HAWAII

HONOLULU, HAWAII

IFB NO. 27-5884

P a g e | 1

TABLE OF CONTENTS

IFB No. 27-5884, to Provide Refuse and Recycling Collection Services for University of Hawaii - West Oahu, University of Hawaii, Kapolei, Hawaii

Section Pages

Notice to Bidders………………………………………………………………………... 2

Bid Requirements………………………………………………………………………. 3 - 4

Technical Specifications……………………………………………………………….. 5 - 8

Special Provisions………………………………………………………………………. 9 - 16

APPENDIX A – Campus Map………………………………………………………… 17

ATTACHMENT - Mandatory Bid Form……………………………………………….. 1 - 7

IT IS THE RESPONSIBILITY OF ALL BIDDERS TO CHECK THE TABLE OF CONTENTS

TO CONFIRM THAT ALL PAGES LISTED THEREIN ARE REVIEWED AND THAT THE

MANDATORY BID FORM IS SUBMITTED AS PART OF THEIR BID PACKAGE.

P a g e | 2

NOTICE TO BIDDER

NOTICE TO BIDDERS

The University of Hawaii IFB No. 27-5884, to Provide Refuse and Recycling Collection Services for University of Hawaii – West Oahu, University of Hawaii, Kapolei, Hawaii is issued and will be awarded through the State of Hawaii’s electronic procurement system (HIePRO).

All bid responses must be submitted electronically through HIePRO no later than 2:30 p.m., August 25, 2026. Bids received after the due date and time or received in a form other than electronically through HIePRO will not be considered.

Bidders are advised that they should not wait until the last minute to submit their bid through HIePRO. Bidders are solely responsible for ensuring that their electronic submission through HIePRO is complete and all necessary files (Mandatory Bid Form) are attached to their bid prior to the IFB due date and time. The University shall not be responsible for any delay or failure of any Bidder to submit any materials updated through the IFB process on a timely basis.

Electronic Procurement Bidders interested in responding to this electronic solicitation must be registered on HIePRO.

To register, visit the following link:

https://hiepro.ehawaii.gov/videos/video/vendor_registration.html. Reference the Vendor Quick Reference Guide for additional information at https://hiepro.ehawaii.gov/static-resources/VendorQuickReferenceGuide.pdf.

HIePRO will be the system of record for the issuance of the IFB, to receive the Mandatory Bid Form and other Bid requirements, issue Amendments, and make award for the IFB.

Amendments and other information and materials provided through HIePRO, may include additions or changes with respect to the due date and time.

Special instructions in HIePRO related to this solicitation are incorporated herein and made a part of this IFB through reference. Bidders shall review all special instructions located in HIePRO.

Questions and Clarifications All questions and requests for clarifications must be submitted electronically through HIePRO.

Questions must be submitted by August 11, 2026 at 4:00 p.m., Hawaii Standard Time.

Responses will be posted on August 18, 2026. The University may refuse to answer any questions received outside of HIePRO or after the Questions/Answers deadline.

Luis P. Salaveria Chief Procurement Officer University of Hawaii

Posting Date: August 4, 2026

Vendors are responsible for notifying the Procurement Specialist Trisha Shibuya (e-mail: tnishino@hawaii.edu) for accessibility concerns related to this IFB.

https://hiepro.ehawaii.gov/videos/video/vendor_registration.html https://hiepro.ehawaii.gov/static-resources/VendorQuickReferenceGuide.pdf https://hiepro.ehawaii.gov/static-resources/VendorQuickReferenceGuide.pdf mailto:tnishino@hawaii.edu

P a g e | 3

BID REQUIREMENTS

REFUSE AND RECYCLING COLLECTION SERVICES

FOR

UNIVERSITY OF HAWAII – WEST OAHU

By attaching The Mandatory Bid Form to HIePRO, the bidder has carefully examined the

INVITATION FOR BIDS (IFB) NO. 27-5884, TO PROVIDE REFUSE AND RECYCLING

COLLECTION SERVICES, UNIVERSITY OF HAWAII – WEST OAHU, KAPOLEI, HAWAII,

and offers to provide the refuse and recycling collection services, as required by the University for an initial period commencing on the Notice to Proceed date, estimated November 1, 2026, and may be renewable thereafter on an annual basis for up to TWO (2) additional years for a total of THREE (3) years, in strict accordance with the true intent and meaning of the Invitation for Bids (IFB), as follows:

TAX LIABILITY

Both out-of-state and Hawaii bidders are advised that the amount bid on this solicitation is subject to the general excise tax imposed by Chapter 237, Hawaii Revised Statutes (HRS) and, if tangible property is being imported into the State of Hawaii for resale, the use tax (currently 1/2%) imposed by Chapter 238, HRS. (Refer to Taxes in the General Provisions.)

Bidders are therefore cautioned to consider such taxes in formulating their bids since no adjustments to the prices bid shall be allowed.

BASIS FOR AWARD

The award of contract, if awarded, shall be made to the lowest responsive and responsible bidder on the TOTAL AGGREGATE BID (ITEMS 1, 2, 3, AND 4).

NOTE TO BIDDERS

An acceptable bid must conform in all material respects to this Invitation for Bids. Any of the following may be grounds for disqualification:

1. Taking exception to any of the specifications, terms or conditions contained in the IFB.

2. Placing conditions on the furnishing of solicited goods or services.

3. Inclusion of a quotation or order form containing additional specifications, terms or conditions.

P a g e | 4

4. Referencing external documents containing additional specifications, terms or conditions.

Bidders are advised that bids are evaluated as submitted and requests by bidders to delete conditions contained in their bids after bid opening cannot be considered.

WAGE CERTIFICATE OF COMPLIANCE

The Wage Certificate included in the Mandatory Bid Form is a requirement of Section 103-55, Hawaii Revised Statutes, as specified in Special Provision 5, ELIGIBILITY TO BID. The Wage Certificate must be completed and included in the bid submittal.

P a g e | 5

TECHNICAL SPECIFICATIONS

This section indicates the Technical Specifications for the Refuse and Recycling Collection services required. The Technical Specifications listed herein are the minimum requirements and are mandatory for an accepted bid.

1. SCOPE OF SERVICE

Contractor shall provide all labor, refuse containers, transportation, and equipment necessary to collect and dispose of refuse and recyclable items from designated areas at University of Hawaii - West Oahu as shown in the Appendix A.

2. PICKUP AREAS, CONTAINER SIZES, AND PICKUP SCHEDULE

Refuse and Recycling Collection for University of Hawaii - West Oahu, 91-1001 Farrington Highway, Kapolei, Hawaii 96707, shall be performed as scheduled below.

The Contractor shall contact the Technical Representative if any delay is anticipated.

During a ONE (1) year period (52 weeks):

Location and Service Type Quantity Container Size Pickup Schedule Administration - General Waste 1 3 cu. yd. 2 times per week Administration – Recycling 1 3 cu. yd. Every Tuesday (Single Stream)

Creative Media - General Waste 1 3 cu. yd. 2 times per week Creative Media – Recycling 1 3 cu. yd. Every Tuesday (Single Stream) Library - General Waste 1 3 cu. yd. 2 times per week Library – Recycling 1 3 cu. yd. Every Tuesday (Single Stream) Campus Center - General Waste 1 6 cu. yd. 2 times per week Laboratory - General Waste 1 3 cu. yd. 2 times per week Maintenance/Mechanical - Disposal 1 40 cu. yd. December 15th & May 15th

3. CONTAINERS

a. Contractor shall provide refuse containers at the specified location in the specified quantity and size of container.

b. The containers shall be of metal or durable plastic construction, furnished with hinged metal or plastic cover which can be opened and closed easily. The containers shall be uniform in configuration and appearance, and easily recognizable as refuse containers.

c. Contractor shall have a sufficient inventory of containers so that replacement containers will be available in the event that containers at any station are removed for repairs or for any other reasons.

P a g e | 6

d. The containers provided by the Contractor shall be properly maintained by the

Contractor at all times.

1) Maintenance shall include, but not be limited to: Painting for good appearance, repairing of damages for safety and prevention of leakage or escape of refuse placed in the containers, periodic clean-up of interior and exterior of containers by washing, scraping, steam-cleaning and/or spraying with an approved disinfectant at least once a month or more often depending upon the type of refuse usually contained, in order to keep the containers clean, sanitary, and free from offensive residual odors.

2) Containers shall be subject to inspection by the Environmental Health and

Safety Officer of the University and Contractor shall comply with all University recommendations, if any, to correct all unsanitary conditions.

e. The only printing which may appear on the containers shall serve to identify ownership of the containers and to identify containers as refuse receptacles. Any printing appearing on the containers shall be discreet in appearance and acceptable to the University. Containers shall not contain any advertising.

f. The University shall not be liable for damages to the container(s) provided by the

Contractor. In addition, the container(s) shall remain the exclusive property of the Contractor.

4. COLLECTION SERVICE

a. The Contractor shall contact the Technical Representative if any delay is anticipated.

b. If the regularly scheduled pickup(s) fall on a State or Federal holiday observed by the University, the Contractor shall re-schedule the pickup(s) for the next workday following the holiday.

c. The Contractor shall completely empty the container during collections to ensure that transfer of refuse from containers to Refuse and Recycling Collection trucks be performed with minimum spillage and pollution of the atmosphere or surrounding area. In the event that spillage occurs, the Contractor shall clean the area to ensure the area is left in a satisfactory clean condition to the University.

d. The Contractor shall perform the work in a manner that results in minimal interference with the safety, welfare, and convenience of the University's daily operations and with the least disturbance to students and staff.

e. On all days when the refuse is collected, the Contractor shall push out the refuse container from the trash area onto the driveway area for emptying and return the

P a g e | 7 refuse container to the trash area for servicing.

f. The 40 cubic yard (cu. yd.) bin shall include the ability to dispose metal and wood items to include, but not limited to, metal filing cabinets, desks, shipping pallets, PVC pipes, office furniture/partitions. No chemical/refrigerant or green waste shall be included in this service.

5. ADDITIONAL “ON CALL” PICKUPS

An additional “on call” pickup shall be considered to be an occasion the Contractor is called upon to make a collection outside of the regularly scheduled collections listed in TECHNICAL SPECIFICATION 2. The Contractor shall be given TWENTY-FOUR (24) hours notice for an “on call” pickup and the cost per pickup shall be at the price(s) for “on call” pickup as set forth in the contract.

6. DISPOSAL OF REFUSE

The Contractor shall be responsible for the disposition of all refuse at the disposal sites.

The cost of the disposal of the refuse including dump fee charges shall be borne by the Contractor.

The Contractor shall comply with all laws, ordinances, statutes, and regulations pertaining to the collection, transportation, and disposal of refuse and shall obtain such permits, licenses or other authorization as may be required.

7. CORRECTION OF DEFICIENCIES

a. In the event that the Contractor is unable to perform the scheduled services, the

Technical Representative shall be notified immediately and the Contractor shall perform such scheduled services by 4:00 p.m. that day or 8:00 a.m. the following day. In the event the refuse container overflows as a result of a delay in collection service, the University shall not be assessed an overage charge. The University shall notify the Contractor as to whether the delay is considered non-excusable.

Excusable delays shall be defined as those delays which are beyond the control of the contractor such as extreme traffic situations.

b. In the event of vehicular obstruction, the Contractor shall notify the Technical

Representative to request for towing services and the Contractor shall wait for the clearance of the obstruction to complete the scheduled services.

c. In the event the Contractor fails to correct any deficiency within TWENTY-FOUR

(24) hours of notification, the University reserves the right to utilize alternate means to correct the situation with all resultant costs chargeable to the Contractor. Should any overflow result from any non-excusable nonperformance, the removal of the bagged overflow shall not be chargeable to the University; and if removed by other means, the cost shall be chargeable to the Contractor.

P a g e | 8

8. CONTRACTOR'S OPERATION

The Contractor shall confine all operations for the Refuse and Recycling Collection services performed to the immediate vicinity of the work area.

9. CONTAINER ACCESS

The University shall keep the area around the containers reasonably clear so the

Contractor will have access to the containers and the Contractor is able to empty and replace the containers without any obstructions or hazards.

10. CHANGES IN PICKUP AREAS AND CONTAINERS

The University reserves the right to add or delete new pickup areas and containers for

University of Hawaii - West Oahu upon request by the University. The Contractor agrees to provide additional refuse containers and service at the additional pickup areas at the prices established in the bid for the type of containers to be used in the additional pickup areas.

Any change to the pickup areas and containers shall be made to the contract upon mutual agreement in writing between the parties via issuance of a modification to the contract.

All questions pertaining to the Technical Specifications must be submitted electronically through HIePRO. Questions must be submitted by August 11, 2026. Responses will be posted on August 18, 2026.

The University may refuse to answer any questions received outside of HIePRO or after the Questions/Answers deadline.

Bidders are cautioned to review the Technical Specifications carefully and thoroughly.

Objections to or requests for clarification of the specifications shall be made through HIePRO as a Question or in writing in accordance with the General Provisions to the Office of Procurement Management prior to the submittal of a bid. The submittal of a bid shall be considered as acceptance of the specifications as published.

P a g e | 9

SPECIAL PROVISIONS

1. SCOPE

The providing of Refuse and Recycling Collection for the University of Hawaii - West

Oahu shall be in accordance with the terms and conditions of IFB No. 27-5884 and the General Provisions dated September 2013 included by reference. Copies of the General Provisions are available at the Office of Procurement Management, University of Hawaii, 1400 Lower Campus Road, Room 15, Honolulu, Hawaii 96822 or the General Provisions may be viewed at: https://www.hawaii.edu/procurement/vendor-info/terms-and-conditions/general-provisions-for-goods-and-services/.

2. AUTHORITY

IFB No. 27-5884 is issued under the provisions of Hawaii Revised Statutes, Chapters

103 and 103D. All prospective bidders are charged with presumptive knowledge of all requirements of the cited legal authorities. Submission of a valid executed bid by any prospective bidder shall constitute an affirmation of such knowledge on the part of such prospective bidder.

3. TECHNICAL REPRESENTATIVE OF THE PROCUREMENT OFFICER (TRPO)

The Technical Representative of the Procurement Officer is Jennifer Watanabe, University of Hawaii – West Oahu, phone: (808) 689-2540, email: jlwatana@hawaii.edu.

4. BIDDER'S QUALIFICATIONS

To qualify to bid on the specified goods and/or services, the bidder must be engaged in a business whose primary and customary interest is to provide the specified goods and/or services. The bidder must also have the requisite experience, appropriate forms of insurance, and proper licenses. The University reserves the right to disqualify any potential bidder if, in its discretion, the University determines that the bidder does not have the requisite experience or expertise to provide the goods and/or services.

5. ELIGIBILITY TO BID

Each prospective bidder, as a prerequisite to bid on any contract to supply services in excess of $25,000 shall, at the time of bid submission, assure the University by certification in writing, of compliance with the requirements of Section 103-55, Hawaii Revised Statutes, that:

a. The services to be rendered shall be performed by employees paid at not less than the wages or salaries paid to public officers and employees for similar work. If, after the initial period, during the life of the contract, the State of Hawaii Salary Schedule is revised, the Contractor shall pay its employees at not less than the revised wages and salaries paid public officers and employees for similar work.

https://www.hawaii.edu/procurement/vendor-info/terms-and-conditions/general-provisions-for-goods-and-services/ https://www.hawaii.edu/procurement/vendor-info/terms-and-conditions/general-provisions-for-goods-and-services/

P a g e | 10

b. All applicable Federal and State laws relating to workers' compensation, unemployment compensation, payment of wages, and safety will be fully complied with.

6. NOTIFICATION TO CONTRACTOR'S EMPLOYEES OF CURRENT WAGE RATES

Contractor shall be obliged to notify its employees performing work under this contract of the provisions of 103-55, HRS, and the current wage rate for public employees performing similar work. The Contractor may meet this obligation by posting a notice to this effect in the Contractor's place of business accessible to all employees, or the Contractor may include such notice with each paycheck or pay envelope furnished to the employee.

7. STATUTORY REQUIREMENTS OF SECTION 103-55, HRS

To assist the bidder in determining whether the work the employees are to perform under this contract is similar to that performed by public employees, the following are the position, classification, and hourly rate for the positions that perform refuse collection services:

Hourly Rate Hourly Rate Hourly Rate Title Class (Effective 07/01/2026) (Effective 07/01/2027) (Effective 07/01/2028)

Refuse Collector BC05 $29.09 $30.26 $31.47 Truck Driver Laborer BC05 $29.09 $30.26 $31.47 Truck Driver BC06 $30.27 $31.48 $32.73 Heavy Truck Driver BC07 $31.47 $32.73 $34.04

8. CONDITIONS AT SITE

Each bidder shall visit the site and examine the conditions of same and be aware or satisfied as to the character and amount of work to be performed as called for by the specifications. No additional allowance will be granted because of lack of knowledge of such conditions. Bidders shall arrange for an appointment by contacting the Technical Representative, Monday through Friday, after 8:00 a.m., but not later than 3:30 p.m.

9. PROTECTION OF PROPERTY AND BUILDINGS

The Contractor shall take all necessary precautions during the progress of the work to protect the buildings as well as adjoining property, roadways, walkways, trees, lawns, landscape, and buildings from damage and injury and shall promptly repair any such damage to the satisfaction of the University, at no cost to the University. If the repair cannot be done immediately, the Contractor shall contact the Technical Representative to work out a time schedule acceptable to the University.

P a g e | 11

10. INDEPENDENT CONTRACTOR

It is understood and agreed that the Contractor shall provide said services as an independent contractor and shall not be under the direction or control of the University.

The University shall not be responsible for any claims and demands of any kind or nature that may be brought against it on any matter or thing arising out of or in connection with the services provided by the Contractor.

11. INSURANCE

Contractor shall, and shall ensure that all Contractor Agents shall, during the entire term of this Agreement, at no cost to UH, procure and maintain, or cause to be procured and maintained, the following insurance described below, issued by an insurance company or companies authorized to do business in the State of Hawai’i with at least an A – VII Financial Rating according to the current edition of Best’s Key Rating Guide:

a. Required Insurance Coverage.

(1) Commercial General Liability Insurance. Commercial general liability insurance written on occurrence basis covering claims with respect to injuries or damages to persons or property sustained as a result of the activities of the Contractor and/or the Contractor Agents, within, on, or about the Premises and/or the UH Campus, with limits not less than the following:

Bodily Injury and Property Damage Combined Single Limit $1,000,000.00 Each occurrence $2,000,000.00 General Aggregate per policy year $2,000,000.00 Products and Completed Operations Aggregate per policy year

Medical Expenses -- Any one person $5,000.00 Personal/Advertising Injury (Included) Damage to Rented Premises (Included)

Personal/Advertising Injury coverage shall include coverage for mental injury, sexual harassment, sexual molestation or misconduct, invasion of privacy, and wrongful detention.

Such limits may be achieved through the use of umbrella/excess liability insurance sufficient to meet the requirements of this Special Provision 11, Insurance covering the Contractor’s conduct of the services on or within the Premises and/or the UH Campus and all of the activities and operations of the Contractor and the Contractor Agents in connection therewith.

(2) Automobile Insurance. Automobile Liability Insurance to include coverage for any owned, non-owned, leased, or hired automobiles with limits of not less than the following:

P a g e | 12

Bodily Injury – Per Person $1,000,000.00 Bodily Injury – Per Accident $1,000,000.00 Property Damage – Each Accident $1,000,000.00 Basic No-Fault Insurance As required by Hawaiʻi law

In the event there is a change in Hawai’i law regarding financial responsibility and insurance requirements of automobile owners or users which make this requirement obsolete, UH shall have the right to impose a new requirement consistent with the then Applicable Laws.

(3) Workers’ Compensation Insurance. Workers’ Compensation insurance with respect to work by employees of the Contractor and the Contractor Agents on or about the Premises and/or the UH Campus, with coverage, amounts, and limits as required by law.

(4) Employers Liability Insurance: Employers Liability Insurance with limits not less than:

Bodily Injury – Each Accident $1,000,000.00 Bodily Injury by Disease – Policy Limit $1,000,000.00 Bodily Injury by Disease – Each Employee $1,000,000.00

The Contractor shall ensure that the Contractor Agents (if any) obtain workers compensation and employer’s liability insurance with the limits described herein to cover the work performed.

b. Common provisions. Each insurance policy that Contractor and/or any of the Contractor Agents are obligated to obtain under this Agreement shall be subject to the following:

(1) Notice of changes. Contractor will be required to notify UH of any cancellation, limitation in scope, material change, or non-renewal of any insurance coverage right away (but no later than five (5) business days of receiving notice from the insurer).

(2) UH insurance not primary. Insurance obtained by Contractor and/or any Contractor Agents pursuant to this Agreement will be primary and any UH insurance will apply only in excess of and not contribute with such insurance obtained by Contractor and/or any Contractor Agents.

(3) Name UH as an additional insured. UH shall be named as an additional insured on all insurance coverage that Contractor and/or any Contractor Agent is required to obtain under this Agreement except for workers compensation and employers liability insurance.

(4) Waiver of subrogation. All insurance obtained by Contractor will contain a waiver of subrogation endorsement in favor of UH.

P a g e | 13

(5) UH not required to pay premiums. Contractor and Contractor Agents will be responsible for paying all costs associated with obtaining the required insurance coverage described in this Agreement, including all premiums. UH will not be responsible for paying any such costs.

(6) Acceptable deductibles. The terms and amounts of any deductibles for the required insurance coverage under this Agreement must be reasonable and acceptable to UH based upon the type of insurance involved and the conduct of the Services.

c. Deposit insurance certificates. Contractor will timely deposit and keep on deposit with UH, certificates of insurance necessary to satisfy UH that the insurance requirements of this Agreement have been and continue to be satisfied during the term of the Agreement.

d. UH may cure failure to obtain/maintain insurance. If Contractor fails to provide and maintain the insurance required by this Agreement after written notice to comply from UH, UH may, but shall not be required to, procure such insurance at the sole cost and expense of Contractor, who shall be obligated to immediately reimburse UH for the cost thereof plus ten percent (10%) to cover UH’s administrative overhead.

e. Lapse in insurance constitutes a breach. Any lapse in, or failure by Contractor or any Contractor Agents to procure and maintain the insurance coverage required under this Agreement, at any time during and throughout the term of this Agreement, shall be a breach of this Agreement and UH may terminate the rights of Contractor and all Contractor Agents to conduct the Services.

f. Insurance shall not limit Contractor liability. Obtaining the required insurance coverage will not be construed to limit Contractor’s liability hereunder or to fulfill Contractor’s indemnification, defense, and hold harmless obligations under this Agreement.

Notwithstanding the required insurance coverage, Contractor shall be obligated for the full and total amount of any damage, injury, or loss arising from acts or omissions of Contractor and/or the Contractor Agents.

g. UH may adjust insurance requirements. UH may, upon reasonable notice and reasonable grounds, increase or change the form, type, coverage, or coverage limits of the insurance required hereunder, in which event Contractor shall, and shall cause the Contractor Agents to, obtain insurance, as modified. UH’s requirements shall be reasonable and shall be designed to provide protection against the kind and extent of risks that exist at the time a change in insurance is required. Contractor shall satisfy all UH risk management requirements that are in effect as of the Effective Date and as may be amended from time to time.

12. REJECTION OF CONTRACTOR'S EMPLOYEES

The University reserves the right to reject any of the Contractor's employees that the

University deems incompetent, uncooperative, negligent, insubordinate, or otherwise objectionable.

P a g e | 14

13. LAWS, ORDINANCES, STATUTES, AND REGULATIONS

The Contractor shall comply with all laws, ordinances, statutes, and regulations pertaining to collection, transportation, and disposal of refuse and shall obtain such permits, licenses or other authorization as may be required.

14. LANDFILL/DISPOSAL FEES

Bidders shall indicate on the Mandatory Bid Form - Price, the percentage of the monthly price that represents the County Landfill/Disposal Fee. Should the County adjust its Landfill/Disposal rates, this fee shall be used to compute price adjustments. The Contractor may submit a written request to the Contracting Officer for a price adjustment due to such increase in actual dumping cost to the Contractor together with the new City and County of Honolulu Landfill/Disposal Fee Schedule. Costs of labor, equipment, equipment operations and materials used in the execution of this contract or any other costs incurred by the Contractor in connection herewith shall in no event be subject to this provision for price.

15. COORDINATION OF WORK

Upon award of the contract, Contractor shall contact the Technical Representative to establish operational and administrative procedures including coordination, scheduling contract personnel including telephone numbers, and lead time for notification of non-scheduled pickups. The Contractor shall not be permitted to interfere with University operations, and work schedules shall be coordinated with the Technical Representative prior to commencing work.

16. PRICE ADJUSTMENTS BASED ON THE INCREASE TO WAGE RATES FOR PUBLIC

EMPLOYEES PERFORMING SIMILAR WORK

If the prevailing wage rates for State Civil Service workers performing similar work are increased beyond the July 1, 2028 rate, the University shall allow the Contractor to adjust the contract price not more than the percentage increase granted to State Civil Service workers performing similar work. Price adjustment shall be made through modifications to the contract for the difference upon request of the Contractor who shall be responsible for providing documentation (to the satisfaction of the University), that the Contractor had paid employee wages not less than that that paid to public employees doing similar work during the period of the contract. This clause, however, shall be voided in the event Section 103-55, Hawai‘i Revised Statutes is repealed or modified so that the section of the statutes is no longer applicable to this contract.

P a g e | 15

17. ESCALATION CLAUSE

The Contractor shall be allowed to request adjustments to the contracted bid price per container pickup subsequent to bid opening, provided the request is made in writing to the University. The University will consider and approve those requests for price adjustment based on the following:

a. Increase to City and County of Honolulu Landfill/Disposal Fee occurring subsequent to the bid opening date. (Documentation satisfactory to the University must be submitted with the request for verification by the University of such changes.)

The following formulas will be used in calculating such increase:

First Increase: LI = (X * Y) * (Z) Subsequent Increase(s): LI = A * Z Whereby LI = dollar amount increase in contract price per container pickup due to increase in City and County of Honolulu Landfill/Disposal Fee occurring subsequent to bid opening date;

X = original contract price per container pickup;

Y = percentage of bid price per container pickup designated by Contractor as representing City and County of Honolulu Landfill/Disposal Fee;

Z = percentage increase in City and County of Honolulu Landfill/Disposal Fee; and A = that portion of the contract price per container pickup representing Landfill/Disposal Fee (this amount is X times Y plus any increase(s) in contract price per container pickup resulting from increase(s) in City and County of Maui Landfill/Disposal Fee).

b. Increase to wage rates to public employees performing similar work occurring subsequent to the initial term of the contract, provided the Contractor designates in bid form that the work his employees are to perform under this contract is similar to that performed by public employees, and provided further, that the Contractor documents to the satisfaction of the University, that he has paid his employees wages not less than that paid to public employees doing similar work during the period of the contract prior to the request.

The following formulas will be used in calculating such increase:

First Increase: WI = (X * Y) * (Z) Subsequent Increase(s): WI = A * Z Whereby WI = dollar amount increase in bid price per container pickup due to increase in State wages;

X = original contract price per container pickup;

Y = percentage of bid price per container pickup designated by Contractor as representing labor costs;

Z = percentage increase in wages paid to State employees performing similar work; and A = that portion of the contract amount representing wages (this

P a g e | 16 amount is X times Y plus any increase(s) in contract price per container pickup resulting from increase in State wages).

18. TERM OF CONTRACT

The estimated start date is November 1, 2026. The Contractor shall enter into a contract with the University for the period of ONE (1) year commencing on the date designated in the Notice to Proceed. Thereafter, the contract shall be renewable from year to year, for a total of THREE (3) years, without the necessity of bidding, upon mutual agreement in writing, THIRTY (30) days prior to the annual renewal date. The contract price for each renewal period shall remain the same or lower than the initial bid price or may be adjusted in accordance with SPECIAL PROVISION 17, ESCALATION CLAUSE, of the contract, upon written request NINETY (90) days prior to the annual renewal date. Further, the University may terminate the contract at any time, after the first year, upon THIRTY (30) days prior written notice.

19. PAYMENT

The Contractor shall be remunerated upon submission of a properly executed original invoice indicating the contract number, to University of Hawaii - West Oahu, Business Office, 91-1001 Farrington Highway, Kapolei, Hawaii 96707, no later than THIRTY (30) calendar days following receipt of invoice or acceptance of services, whichever is later.

P a g e | 17

APPENDIX A