IFB-27-04-Presidential-Way.pdf

IFB 27-04 Solicitation for:

Presidential Way at New Boston Street Intersection- City of Woburn, Massachusetts

Posted: August 12, 2026 Due: September 3, 2026 @ 12:00 NOON Questions due by: August 20, 2026 @ 12:00 NOON odeluca@cityofwoburn.com

Deliver to:

City of Woburn / Purchasing Department Orazio DeLuca, MCPPO Chief Procurement Officer 10 Common Street Woburn, MA 01801

SECTION 1.0

INSTRUCTIONS TO OFFEROR

1.1 General

• When submitting bid, please identify the solicitation title and number clearly on the submitted envelope. All responses must be sealed and delivered to: Purchasing Department, City of Woburn, 10 Common St. Woburn, MA 01801

• Bid submitted must be an original

• The completion of the following forms and documentation is necessary for consideration of a potential contract award. When submitting documents, please retain the order of documents as originally provided:

a. Bid Bond

b. Completed Quality Requirements

c. Signed Terms, Conditions and Certifications

d. Completed Bid Pricing Page

e. Completed Appendix A - Past Performance

f. Completed Appendix B – Contractor’s Questionnaire

- Proof of Licensure for all personnel proposed on contract

- Proof of OSHA Training for all personnel proposed on contract

NOTE: If Vendor is incorporated, an updated “CERTIFICATE OF GOOD STANDING” from the Commonwealth of Massachusetts may be required for the awarded vendor only.

Please review and return with your sealed bids as sent. Also, insure that all forms are completed and your bid response is submitted as requested.

1.2 General Information & Submission Instructions

1.2.1 Bid Delivery

Responses must be delivered by September 3, 2026 at 12:00 NOON EST to City of Woburn, Purchasing Department, Attn: Orazio DeLuca, 10 Common St. Woburn, MA 01801. One (1) original of the response should be submitted. Response must be sealed and marked with the solicitation tile and number. All bids must include a forms items listed in Section 1.1.

1.2.2 Bid Signature

A response must be signed as follows: 1) if the Offeror is an individual, by her/him personally; 2) if the Offeror is a partnership, by the name of the partnership, followed by the signature of each general partner; and 3) if the Offeror is a corporation, by the authorized officer, whose signature must be attested to by the clerk/secretary of the corporation, and with the corporate seal affixed.

1.2.3 Time for Bid Acceptance

The contract will be awarded within 30 days after the bid opening. The time for award may be extended for up to 30 additional days by mutual agreement between the City of Woburn and the apparent lowest responsive and responsible bidder (or, for a contract requiring payment, the apparent highest responsive and responsible bidder.)

1.2.4 Bonding Requirements

• 5% Bid Bond of the total bid amount

• 100% Payment Bond (Required for Awarded Contractor Only) provided within 10 days of award notice. Labor and Materials Bond from a surety company qualified to do business under the Laws of the Commonwealth of Massachusetts and satisfactory to the Awarding Authority in the amount stated.

1.2.5 Changes & Addenda

If any changes are made to this solicitation, an addendum will be issued. Addenda will be emailed to all bidders on record as having picked up the solicitation. No changes may be made to the solicitation documents by the Offerors without written authorization and/or an addendum from the Purchasing Department. It is also the responsibility of the vendor to monitor the City’s website for addenda. The web address is: www.cityofwoburn.com

1.2.6 Modification or Withdrawal of Bids, Mistakes, and Minor Informalities An Offeror may correct, modify, or withdraw a bid by written notice received by the City of Woburn prior to the time and date set for the bid opening. Bid modifications must be submitted in a sealed envelope clearly labeled "Modification No.__" to the address listed in part one of this section. Each modification must be numbered in sequence, and must reference the original solicitation.

After the bid opening, an Offeror may not change any provision of the bid in a manner prejudicial to the interests of the City or fair competition. Minor informalities will be waived or the bidder will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder will be notified in writing; the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident.

1.2.7 Right to Cancel/Reject Bids

The City of Woburn may cancel this solicitation, or reject in whole or in part any and all bids, if the City determines that cancellation or rejection serves the best interests of the City.

1.2.8 Bid Prices to Remain Firm

All bid prices submitted in response to this solicitation must remain firm for 60 days following the bid opening.

1.2.9 Unbalanced Bids

The City reserves the right to reject unbalanced, front-loaded and conditional bids.

1.2.10 Unforeseen Office Closure

If, at the time of the scheduled bid opening, Purchasing Department is closed due to uncontrolled events such as fire, snow, ice, wind, or building evacuation, the bid opening will be postponed until 2:00 p.m. on the next normal business day. Bids will be accepted until that date and time.

http://www.cityofwoburn.com/ file://woburnfs1/Purchasing/Bids%20FY-2014/14-IFB-003%20POTS%20&%20PRI%20Voice%20Services/Model%20IFB%20comments.doc#statute file://woburnfs1/Purchasing/Bids%20FY-2014/14-IFB-003%20POTS%20&%20PRI%20Voice%20Services/Model%20IFB%20comments.doc#cancel

1.2.11 Price Submission

All prices must contain the unit rate as requested on the bid price form in this solicitation. All prices are to include delivery, the cost of fuel, the cost of labor and all other charges related to the products or services listed. Prices are to remain fixed for the contract period of performance.

1.2.12 Estimated Quantities

The City of Woburn has provided estimated quantities for services over the course of the contract period. These estimates are estimates only and not guaranteed.

1.2.13 Brand Name “or Equal”

Any references to any brand name or proprietary product in the specifications shall require the acceptance of an equal or better brand. The City has the right to make the final determination as to whether an alternate brand is equal to the brand specified.

1.2.14 Warranty

The Offeror warrants that (1) the Supplies sold are merchantable, (2) that they are fit for the purpose for which they are being purchased, (3) that they are absent any latent defects and (4) that they are in conformity with any sample which may have been presented to the City. The bidder guarantees that upon inspection, any defective or inferior Supplies shall be replaced without additional cost to the City. The Vendor will assume any additional cost accrued by the City due to the defective or inferior Supplies. The bidder guarantees all Supplies for a period of one (1) year, or as otherwise specified herein.

1.3 Questions about the Solicitation

Questions concerning this solicitation must be submitted in writing to: Orazio DeLuca, City of Woburn, Purchasing Department, 10 Common St. Woburn, MA 01801 before @ 12:00 NOON Thursday August 20, 2026. Questions may be e-mailed to odeluca@cityofwoburn.com. Written responses will be mailed or faxed to all bidders on record as having picked up the IFB. If any bidders or proposers contact anyone outside of the Purchasing Department regarding this bid/proposal, that bidder/proposer will be disqualified immediately.

mailto:odeluca@cityofwoburn.com

1.4 Quality Requirements

The following quality requirements, or basic business requirements, are the minimum set of standards that an entity must meet and certify to be considered responsible and responsive. The

City of Woburn will disqualify any response that does not meet the minimum quality requirements on items 1-5, or a failure to respond to any of the following minimum standards at all.

QUALITY REQUIREMENTS YES NO

1. Contractor can meet the Technical Specifications and requirements within the bid package?

2. Contractor has personnel on staff with experience in the street and road improvements

3. Contractor to be in business for at least five (5) years providing Concrete, installation and finish cement work, curbing

4.

Optional:

Are you a Mass. Supplier Diversity Office MBE/WBE certified minority or woman owned business?

1.5 Rule for Award

A contract will be awarded to the responsive and responsible bidder offering the lowest firm fixed price (FFP) for the following: The completion of the project at Presidential Way and New Boston Street.

1.6 Tie Breaker Policy

Should there be a tie in submitted prices from two or more low bidders on a sealed bid acquisition, the Purchasing Agent will adhere to the following process. In the physical presence of both/ all tied contractors, the Purchasing Agent will conduct a documented coin toss to determine awardee.

SECTION 2.0

GENERAL TERMS, CONDITIONS, CERTIFICATIONS

2.1 Bid Offers

The right is reserved to reject any and all bids or parts of bids and to make an award as may be determined to be in the best interests of the City of Woburn. Bids not submitted in duplicate may be rejected. Bids with erasures or alterations will be rejected.

2.2 Prices

Must be FOB Destination. No charges will be allowed for packing, crating, freight, handling, or cartage unless specifically stated and included with bid.

2.3 Awards

to a bidder may be cancelled if the bidder shall fail to prosecute the work with promptness and diligence.

2.4. Payment

The City of Woburn shall make no payment for a supply or service rendered prior to execution of a written Contract. Bills for services, materials, or supplies furnished by bidders under Contract should be submitted before the first day of the in which payment is to be made to insure payment by twentieth day of that month, except where the allowance for a discount differs from the above.

Contractor agrees to submit bills and delivery slips to the City Department in sufficient time for such discounts to be taken advantage of by the City and, in any event, shall not be less than ten

(10) days from the submission to the Department of such bills and delivery slips. Time in connection with a discount offered will be computed from the date of delivery to the City, as specified on the order or from the date a correct invoice is received by the using agency of the City, if the latter date is later than the date of delivery.

2.5. Guarantees

The successful bidder shall repair, replace, or make good, without cost to the City, any defects or faults arising within one (1) year after the date of acceptance of articles furnished hereunder resulting from imperfect or defective work done or materials furnished by the Seller.

2.6 Patents

The Seller shall indemnify and save harmless the City and all persons acting for or on behalf of it from all suits and claims against them, or any of them, arising from or occasioned by the use of any material, equipment, or apparatus, or any part thereof, which infringes or is alleged to infringe on any patent rights. In case such material, equipment, or apparatus, or any part thereof, in any such suit is held to constitute an infringement, the Seller within a reasonable time, will, at its expense and as the City may elect, replace such material, equipment, or apparatus, or remove the material, equipment, or apparatus and refund the sums paid.

2.7 Legality

The successful bidder shall comply with all applicable United States, Massachusetts, and/or City of Woburn codes, statutes, ordinances, rules, and regulations.

2.8 Taxes

Purchases made by the City are exempt from Massachusetts Sales Tax and Federal Excise Taxes.

Bid prices must exclude any such taxes. Exemption certificates will be furnished upon request.

2.9 Bonds

If this Invitation requires bid surety, the surety shall be in the form of bid bond of a MA Licensed Company, certified check, bank check, money order from a responsible bank, made payable to City of Woburn and must be filed with the original bid at the Office of the Purchasing Agent.

Failure to submit surety will cause the bid to be rejected. The bid surety will be returned to the successful bidder within seven (7) days after the execution of the awarded contract and approval by the City of the performance bond. In the case of a default, the bid surety shall be forfeited to the City of Woburn. The successful bidder may be required to furnish a performance bond in an amount and with a MA licensed Surety satisfactory to the City. The Contractor will assume all costs for bonds.

2.10 Orders

Verbal Orders are not binding on the City of Woburn, and any delivery made or work performed without written order or written Contract are at the risk of the Seller or Contractor and may result in an unenforceable claim. The actual needs of City Departments shall govern the actual amount delivered under Contract to be drawn and entered into between the successful bidder and the City.

Purchase Orders issued by the City to pay for goods or services shall be made part of Contract.

2.11 Indemnity

Contractor shall agree to Indemnify, Defend, and Hold the City Harmless from any and all claims arising out of the performance of this contract from the negligence, willful acts or omissions of the contractor, its employees, agents, or any sub-contractors.

2.12. Equality Where trade names or specific manufacturers are mentioned in the specifications, the City does not intend to limit competition, but merely to indicate the general type of commodity to be supplied. The City invites offers on comparable commodities to those named or described in the specification. Naming of any commercial name, trademark or other identifier shall not be construed to exclude any item or manufacturer not mentioned by name or as limiting competition, but shall establish a standard of equality only. An item shall be considered equal to the item so named or described if:(a)it is at least equal in quality, durability, appearance, strength, and design;(b)it will perform at least equally the function imposed by the general design for the purpose being contracted for or the material being purchased; and(c)it conforms in a substantial way, even with deviations, to the detailed requirements for the item in the specifications. The name and identification of all materials, other than the one named, shall be submitted to the City in writing for approval, prior to the purchase, use, or fabrication of such items. Subject to the provisions of M.G.L., Ch.30,s.39J, or other applicable statute, approval shall be at the sole discretion of the City, it shall be in writing to be effective, and the decision of the City shall be final. The City may require tests of all materials so submitted to establish quality standards at the vendor’s expense. All directions, specifications, and advice by the manufacturer for the proper installation, handling, storage, adjustment, or operation of their equipment shall be complied with and the responsibility for the proper performance shall continue to rest with the vendor. Include a written brochure outlining all features of the product offered whenever possible.

2.13 Minority Business Enterprise Plan

Pursuant to M.G.L. c 7, §40N and M.G.L. c. 7, §61, the Supplier Diversity Office (“SDO”) (formerly SOMWBA) and the Division of Capital Asset Management (“DCAM”) have set revised participation goals for Minority Business Enterprise (“MBE”) and Women Business Enterprise (“WBE”) participation for affected state funded building projects and state assisted municipal building projects as defined in the above referenced laws and related Executive Orders, including Executive Orders 524 and 526.

Effective January 1, 2012, and until such time as the goals may be revised, the MBE and WBE participation goals for building construction and design awards and expenditures on new projects advertised on or after the effective date will be a combined MBE/WBE goal as follows:

10.4% combined MBE/WBE participation on construction contract awards; and, 17.9% combined MBE/WBE participation on design contract awards.

Overall annual designations by awarding authorities, as well as MBE/WBE participation on individual projects with a combined MBE/WBE participation goal, must include a reasonable representation of both MBE and WBE firms that meets or exceeds the combined goal. Proposed MBE/WBE participation plans that include solely MBE or solely WBE participation, or do not include a reasonable amount of participation by both MBE and WBE firms to meet the combined goal, will not be considered responsive. Where the prime contractor or designer is an SDO certified MBE or WBE, the prime must bring a reasonable amount of participation by a firm or firms that hold the certification which is not held by the prime contractor or designer on the project. Proposed participation on construction projects or design projects which consists solely of either an MBE or WBE representing 100% of the overall combined goal will not be considered reasonable participation.

The SDO and DCAM will determine whether there is reasonable participation by both MBE and WBE firms on individual projects under their respective oversight. Firms submitting MBE/WBE participation plans which do not provide reasonable participation by both MBE/WBE firms shall be provided an opportunity to revise and resubmit their plans within the time frame set by the awarding authority; however no price adjustments shall be permitted as a result of the revised plan.

Firms failing to submit an MBE/WBE participation plan deemed reasonable and accepted by the awarding authority shall not be awarded the contract.

Participation by MBE and WBE firms must be documented, tracked and reported on separately as MBE participation and WBE participation by prime vendors, subcontractors and awarding authorities.

2.14 Right to Know Legislation

M.G.L., Ch.111F and 454 CMR 21.06 All vendors furnishing substances or mixtures which may be classified as toxic or hazardous, pursuant to MGL,Ch.111F , are cautioned to obtain and read the Law and the Regulations referred to above. Copies may be obtained from the State House Bookstore, State House, Room 117, Boston, MA 02133 for a fee.

2.15 Non-Collusion Affidavit

M.G.L., Ch.30, s.39M and/or Ch.30B, s. 10 Any person submitting a bid or proposal for the procurement or disposal of supplies or services to any governmental body shall certify in writing on the bid or proposal, as follows: the undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity, or group of individuals.

2.16 State Taxes Paid

Pursuant to M.G. L. Ch.62C, s.49A, the undersigned certifies that, to the best of their knowledge and belief, they have complied with all the laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting of child support.

2.17 Bid Offers

Bid offers will be reviewed and awards made as soon as is possible. Awards will be made within 30 business days from Bid Opening. Offers must be signed to be valid.

2.18 Unit Price

The case of arithmetical error in any offer involving extension of prices quoted herein, the unit price will govern the final price of quantities offered.

2.19 Insurance

Contractor shall purchase and maintain coverage for Workers’ Compensation, Comprehensive General Liability, including products, completed operations, and contractual liability;

Automobile Liability to protect their employees and others from bodily injury and damages to property which may arise out of or result from the Contractor’s operations under this agreement, whether such operations be the Contractor’s, any subcontractor, or anyone directly or indirectly employed by any of them. This insurance shall be in limits specified by Law, or as specified in the specifications. In no case shall the limits be less than $ 1,000,000 in Bodily Injury and in Property Damages. A certificate of insurance naming the City of Woburn as Additional Named Insured shall be filed with the City prior to the commencement of any contract’s operations. All policies and certificates shall contain an endorsement requiring at least thirty (30) days written notice, non-renewal or cancellation of coverage to City of Woburn. Compliance by the Contractor with the insurance requirements shall not relieve the Contractor from liability under the full indemnity provisions contained herein (see 11).

2.20 Independent Contractor

The contractor is neither an agent nor an employee of the City of Woburn and is not authorized to act in behalf of the City of Woburn.

2.21 Complete Agreement

The written contract supersedes all prior agreements or understandings between the parties and shall not be changed unless mutually agreed by both parties in writing.

2.22 Assignment / Sub-Contracting

The Contractor shall not assign any interest in a contract nor engage any other entity, company, subcontractor or individual to perform any obligation to the City without prior written consent of the City of Woburn.

2.23 Conflict of Interest

The bidder certifies that no official or employee of the City of Woburn has a financial interest in this offer or in the contract which the bidder offers to execute or in the expected profit to arise there from, unless there has been compliance with the provisions of M.G.L.,Ch.43, s.27 (Interest in Public Contracts by Public Employees) and of provisions of M.G.L.,Ch.268A,s.20 (Conflict of Interest Law) and that this offer is made in good faith without fraud or collusion or connection with any other person submitting an offer to the City of Woburn.

2.24 Termination

The City of Woburn shall have the Right to terminate this Agreement, if:(A) the Contractor neglects or fails to perform or observe any of its obligations hereunder and cure is not affected by the Contractor within Fifteen (15) Days next following its receipt of a termination notice issued by the City of Woburn, or,(B)a judgment or decree is entered against the Contractor approving a petition for arrangement, liquidation, dissolution or similar relief relating to any bankruptcy or insolvency and such judgment or decree remains unvacated for Thirty (30) Days; or Immediately, if Contractor shall file a voluntary petition in bankruptcy or any petition or answer seeking any arrangement, liquidation or dissolution relating to bankruptcy, insolvency or other relief of debtors, or shall seek or consent or acquiesce in appointment of any trustee, receiver or liquidation of Contractor’s property; or (C) funds are not appropriated or otherwise made available to support continuation of performance in any Fiscal Year succeeding the first year of this Agreement. City of Woburn shall pay all reasonable and supportable costs incurred prior to termination which payment shall not exceed the value of any services provided. NOTICE: The City of Woburn may terminate this Contract or any Purchase Order issued hereunder without cause at anytime, effective upon the termination date stated in the notice of termination. The Contractor shall cease performance upon the stated termination date. If the Contract or any Purchase Order is terminated under this subsection, the Contractor shall be entitled to be paid for supplies and/or services delivered and accepted prior to the notice of termination. In no event shall the Contractor be entitled to be paid for any supplies or services delivered after the effective date of termination.

2.25 Return of property

Upon termination, the Contractor shall immediately return to the City of Woburn, without limitation, all documents ,plans, drawings, tools, equipment, and items of any nature whatsoever supplied to the Contractor by the City, or items developed by the Contractor in accordance with the terms of a Contract with the City of Woburn.

2.26 Interpretations of Specifications

Any prospective bidder that requests an interpretation of existing specifications’ terms or conditions must do so within five (5) working days before the scheduled bid opening or defined question due date located with the instructions to bidder. All requests shall be in writing to the Purchasing Agent.

2.27 Information

The submission of a bid offer authorizes the City to contact any and all parties referenced by the bidder in regard to financial and operational information. The City shall have the right to request verification of any information or qualifications submitted as part of any offer to the City.

2.28 Price Reduction

It is understood and agreed that should any price reductions occur between the opening of the bid offers and the completion of the delivery of goods or services that the benefit of all such reductions will be extended to City.

2.29 Governing Law

The offer and any Contract which may ensue shall be governed by the Laws of the Commonwealth of Massachusetts.

2.30. Enforceability

In the event that any provision of this offer or Contract is found to be legally unenforceable, such legal unenforceability shall not prevent enforcement of any other provisions of a Contract.

2.31 Samples

Any qualified bidder may be required to submit samples of the goods offered at the request of the Purchasing Agent. Evaluation for acceptability will be a determining factor in the selection process.

2.32 Discrimination

It is understood and agreed that it shall be a material breach of Contract resulting from this bid offer for the Contractor to engage in any practice which shall violate any provision of M.G.L., Ch.151B, relative to discrimination in hiring, discharge, or, terms or conditions of employment.

(THIS AREA IS LEFT BLANK INTENTIONALLY)

CERTIFICATIONS

Statements below shall be submitted with each Bid or Proposal and shall be duly dated and signed with an original signature and all other information, or, the Bid or Proposal will be rejected.

In witness whereof, the undersigned certifies, under the pains and penalties of perjury that:

1.STATE TAXES PAID: Pursuant to M.G.L. Chapter 62C, s. 49A, the undersigned certifies that, to the best of my knowledge and belief, have complied with all the laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting of child support.

2.CERTIFICATE OF NON-COLLUSION: M.G.L. C. 30, s. 39M and/or C. 30B, s.10 : Any person submitting a bid or proposal for the procurement or disposal of supplies or services to any governmental body shall certify in writing, on the bid or proposal, as follows: The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity, or group of individuals.

3.PUBLIC CONTRACTS - DEBARMENT: M.G.L. C. 550, Acts of 1991: The undersigned certifies that the said "person" is not presently debarred from doing public construction work in the Commonwealth of Massachusetts under the provisions of C. 29, s. 29F, or any other applicable debarment provision of any other Chapter of the General Laws, or any Rule or Regulation promulgated thereunder. Additionally, the undersigned is not presently debarred by any Agency of the Federal Government.

4.HEALTH & SAFETY ON PUBLIC CONSTRUCTION PROJECTS OVER $ 10000:

Chapter 306 of the Acts of 2004: The undersigned certifies that the firm is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work;(2) that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the U.S. OSHA that is at least 10 hours in duration at the time that the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and(3) that all employees to be employed in the work subject to this bid have successfully completed a course in construction safety and health approved by the U.S.

OSHA that is at least 10 hours in duration.

5.COMPLIANCE : The undersigned is in compliance with all of the provisions, and shall remain in full compliance with the provisions for the life of any Contract resulting from this solicitation. That the bidder is qualified to perform any such Contract and possesses, or shall obtain, all requisite licenses and/or permits to complete performance; shall maintain all unemployment, workers' compensation, professional and personal liability insurance policies sufficient to cover its performance under any such Contract; and shall comply with relevant prevailing wage rates and employment laws. To the best of its knowledge and belief has paid all local taxes, tax titles, utilities, motor vehicle excise taxes, water and wastewater bills in MA as required by Law.

Print Name __________________________________

Circle: Corporation Partnership Individual

Authorized Signature __________________________________

Print Name __________________________________________

Title of Person Signing Bid or Proposal _________________________

Date _____________________

Company Federal ID # or Social Security # ______________________

State of Incorporation __________

Approval of a Contract, or other Agreement, will not be granted unless this form is signed and fully complete.

EMAIL ADDRESS: _____________________________________________

SECTION 3.0

INVOICING REQUIREMENTS

3.1 General

Each invoice shall be mailed to the designated billing office at the following address after completion of order:

Department Address

City

Woburn Engineering Department Attn: Alex Rozycki – City Engineer 6 Common Street arozycki@cityofwoburn.com

To ensure a proper invoice, the invoice must include the following information and/or attached documentation:

• Name of the business concern, invoice number and invoice date;

• Contract number, or authorization for delivery of property of performance of services;

• Description, price, and quantity and services actually delivered or rendered; Receipts of parts and materials verifying actual costs

• Shipping and payment terms;

• Name (where practicable), title, phone number, and complete mailing address of responsible official to whom payment is to be sent;

• Other substantiating documentation or information as required by the contract.

A Services Activity Report (SAR) shall be submitted to Project Manager and Purchasing Agent that includes: Dates of services, type of service, quantity, personnel, hours and supplies used for standard service, and the dates, type of service, quantity, personnel, hours and supplies used for emergency service. This information should exactly reflect work submitted for payment on invoice.

Per M.G.L. c. 149, §§26-27D, certified payrolls are to be submitted to the Purchasing Agent upon submission of each invoice.

SECTION 4.0

STATEMENT OF WORK (SOW)

SP - 1

SPECIAL PROVISIONS

Transportation Improvement Project

New Boston Street/Woburn Street/Presidential Way Intersection

Woburn, Massachusetts

SCOPE OF WORK

The proposed project consists of intersection improvements for the intersection of Woburn Street/New Boston Street and Presidential Way in Woburn, MA. Intersection improvements include updating the intersection geometry to accommodate new turn lanes on Woburn Street and Presidential Way, addition of crosswalks across New Boston Street and Presidential Way with pedestrian curb ramps, reconfigure driveways within the project limits, pavement markings and regulatory signage, and installation of traffic conduit to be used for future installation of traffic signals. Additionally, Add Alternative 1 proposes sidewalk on the west side of New Boston Street to connect to the New Boston Street bridge project.

The work includes full depth pavement widening, cement concrete pedestrian curb ramps, cement concrete sidewalk, granite curb, pavement markings, signage, traffic conduit and other incidental work.

All work under this Contract shall be done in conformance with the 2026 Standard Specifications for Highways and Bridges, the Construction Standard Details in effect as of January 2026, the 1990 Standard Drawings for Signs and Supports, the 2015 Overhead Signal Structure and

Foundation Standard Drawings, the 11th Edition of the Manual on Uniform Traffic Control

Devices (MUTCD) and the January 2026 Massachusetts Amendments to the MUTCD, the 1968

Standard Drawings for Traffic Signals and Highway Lighting, the latest edition of The American

Standard for Nursery Stock, the Plans and these Special Provisions.

The General Conditions, Supplementary Conditions and Special Provisions shall take precedence over the General Requirements of Division I of the Standard Specifications.

WORK SCHEDULE

Work hours shall be from 7:00AM to 3:30PM Monday through Friday unless otherwise approved by the City.

Work on this project is restricted to a normal eight-hour day, five-day week, with the Contractor and all Subcontractors working on the same shift.

No work shall be done on this contract on Saturdays, Sundays, holidays, or on the day before or the day after a long weekend which involves a holiday, without prior approval by the City.

No work impacting the travel way will be allowed during peak traffic periods. Peak periods are defined as Monday through Friday, 6:00AM to 9:00 AM and 3:00PM to 7:00PM

SP - 2

SHOP DRAWING SUBMITTALS

(Supplementing Subsection 5.02)

The Contractor shall submit a submittals schedule for all materials and equipment required for this Project. Submittals schedule shall indicate required dates for submitting shop drawings, samples, and product data for materials to meet project schedule.

No changes shall be made to the approved drawings without the written consent of the City.

PLANS

(Supplementing Subsection 5.02)

The Contractor shall furnish Mylar "AS BUILT" plans and electronic AutoCAD files of the completed project to the City. These "AS BUILT" plans shall be furnished prior to the date of final acceptance. Full compensation for these plans shall be included in the prices bid for the various Contract items of work and no additional compensation will be allowed therefore.

“AS BUILT” plans shall contain all information shown on the contract drawings and shall clearly indicate areas where changes were made during construction.

The “AS BUILT” plans shall be titled “AS BUILT” and stamped and dated by a Professional Engineer of the appropriate discipline registered in Massachusetts. The Professional Engineer’s stamp is required to certify any changes made to the contract drawings and shall not dictate responsibility for the original design drawings.

The “AS BUILT” plans will provide a record of constructed improvements that include signal system layout, utility infrastructure, aerial utilities, and walls. The “AS BUILT” plans are for future reference; therefore partial plan sets will not be accepted. The Contractor may elect to use a combination of reproducible duplicates of the design drawings and revised CAD drawings to provide a complete set of “AS BUILT” plans.

COOPERATION OF THE CONTRACTOR

(Supplementing MassDOT Subsections 5.05 and 5.06)

Agents of various public service agencies, municipal and State Departments, and private site contractors may be entering on the work site to remove existing utilities, to construct or place new facilities or to make alterations to existing facilities.

The Contractor shall perform the work in cooperation with the various agencies in a manner which causes the least interference with the operations of the aforementioned agencies and shall have no claim for delay which may be due, or result, from said work of these agents.

Any member of the Conservation Commissions, or their respective agents, and MassDEP, or its agents shall have the right to enter and conduct site inspections throughout the construction process to evaluate compliance with the conditions of MassDEP Variance. Such visits may be scheduled with the City, or other individual designated by Applicant.

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CONSTRUCTION STAKING

(Supplementing MassDOT Subsection 5.07)

The Contractor will be furnished information and ties for the survey baseline and benchmarks.

The Contractor shall perform all survey required for the work.

ORDER OF CONDITIONS

The Contractor is advised that the City is in the process of obtaining an Order of Conditions from the City of Woburn Conservation Commission. Once the order of conditions is obtained, it will become part of the contract documents.

The Contractor shall be responsible for complying with all the conditions listed in the Order of Conditions. No separate payment will be made for complying with the orders of conditions, except as noted in the special provisions, but all costs in connection therewith shall be included in the unit prices bid for the various contract items.

MASSACHUSETTS DEPARTMENT OF ENVIRONMENTAL PROTECTION FILE

NUMBER SIGN

(Supplementing MassDOT Subsection 7.01)

This project is subject to Massachusetts General Laws, Chapter 131, Section 40 as amended.

Signs shall be in accordance with the latest MassDOT Construction Standards. All costs for the manufacture, erection, maintenance, moving, and removal of the signs shall be absorbed by the contractor with no additional compensation other than the contract unit prices.

For this project the Massachusetts Department of Environmental Protection File Number will be provided.

MASSACHUSETTS WATER RESOURCES AUTHORITY (MWRA) – 8m PERMITS

Contractor shall note that one (1) MWRA sewer line is present along Woburn Street/New Boston Street within the project limits. The City is in the process of applying for an 8m permit. Once the permit is issued by MWRA, it will become part of the contract documents. The contractor will be responsible for complying with MWRA’s requirements and permit conditions at no extra cost.

NEW INTRODUCTIONS OF INVASIVE PLANTS INTO OR AROUND THE SITE

(Supplementing Subsections 7.01(D) Plant Pest Control and 7.13 Protection and Restoration of Property)

The Contractor shall ensure that no invasive plant species, as defined and listed by the Massachusetts Invasive Plant Advisory Group, are introduced or moved around the site by construction activities either by improperly cleaned construction equipment or importation of infected materials such as borrow, compost, nursery stock, seed, or hay bales. Corrective measures, if necessary, shall be made by the Contractor as directed by the City. The Contractor shall be solely responsible for all costs associated with ensuring that invasive species are not introduced or moved around the site by construction activities and for all corrective measures

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required for as long as necessary to eliminate the introduced invasive plant species and prevent re-establishment of same.

PUBLIC SAFETY AND CONVENIENCE

(Supplementing MassDOT Subsection 7.09)

The Contractor shall provide necessary access for fire apparatus and other emergency vehicles through the work zones to abutting properties at all times.

Sweeping and cleaning of surfaces beyond the limits of the project required to clean up material caused by spillage or vehicular tracking during the various phases of the work shall be considered as incidental to the work being performed under the Contract and there will be no additional compensation.

PROTECTION OF UTILITIES AND PROPERTY

(Supplementing Subsection 7.13)

The Contractor, in constructing or installing facilities alongside or near sewers, drains, water or gas pipes, electric or telephone conduits, poles, sidewalks, walls, vaults or other structures shall sustain them securely in place. The Contractor shall coordinate with the officers and agents of the various utility companies and municipal departments to assure that the services of these structures are maintained. The Contractor shall be responsible for the repair or replacement, at no additional cost to the Owner (City), of any damage to such structures caused by construction operations. The Contractor is responsible to leave them in the same condition as they existed prior to commencement of the work. In case of damage to utilities, the Contractor shall promptly notify the utility owner and shall, if requested by the City, furnish labor and equipment to work temporarily under the utility owner's direction. Pipes or other structures damaged by the operation of the Contractor may be repaired by the Department or by the utility owner which suffers the loss.

The cost of such repairs shall be borne by the Contractor, without compensation therefor.

If during construction there is an existing utility and/ or structure found to be in conflict with the proposed work under this Contract, the Contractor shall protect and maintain the services to the utilities and structures. The City will, as soon as possible identify the utilities to be relocated or other such activities deemed suitable for resolution.

If live service connections are to be interrupted by excavations of any kind, the Contractor shall not break the service until new services are provided. Abandoned services shall be plugged off or otherwise made secure.

Full compensation for furnishing all labor, materials, tools, equipment and incidentals for doing all the work involved in protecting or repairing property as specified in this Section, shall be considered included in the prices paid for the various Contract items of work and no additional compensation will be allowed therefor.

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NOTICE TO OWNERS OF UTILITIES

(Supplementing Subsection 7.13)

Written notice shall be given by the Contractor to all public service corporations or municipal and State officials owning or having charge of publicly or privately-owned utilities at least one week in advance of the commencement of operations that will affect the utilities. The Contractor shall, at the same time, file a copy of such notice with the City.

Before commencing work on service connections, the Contractor is responsible for contacting the Electric Company servicing the area to obtain construction requirements, standards, and to give adequate notice of commencement of work. The Contractor's attention is further directed to the requirements of Work in the Immediate Vicinity of Certain Underground Structures and Poles herein included in these Special Provisions.

The following are the names and addresses of owners and representative of the utilities that may be affected, but the completeness of the list is not guaranteed:

CITY OF WOBURN

Engineering Department Alex Rozycki, City Engineer

10 Common Street Phone: (781) 897-5880

Woburn, MA 01801 EMail: arozycki@cityofwoburn.com

Woburn Fire Department Chief George Poole

791 Main Street Phone:(781) 897-1380

Woburn Police Department Chief Brian McManus 25 Harrison Avenue Phone: (781) 933-1212

Department of Public Works Anthony Parziale

50 North Warren Street Phone: (781) 897-5980

Woburn, MA 01801 aparziale@cityofwoburn.com

WATER AND SEWER

Woburn Department of Public Works See above

MWRA (Sewer) Kevin McKenna 2 Griffin Way Phone: (617) 305-5956

Chelsea, MA 02150 EMail: Kevin.McKenna@mwra.state.ma.us

MWRA (Water) Ralph Fracesconi

2 Griffin Way Phone: (617) 305-5827

Chelsea, MA 02150 EMail: Ralph.Francesconi@mwra.state.ma.us

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NOTICE TO OWNERS OF UTILITIES (Continued)

ELECTRIC

Eversource Electric “A” Ned Sadowski 1165 Massachusetts Avenue EMail: ned.sadowski@eversource.com

Dorchester, MA 02125

Utility Pole Responsibility: Eversource

TELEPHONE

Verizon Paul Diamantopoulos

385 Myles Standish Boulevard Phone: (978) 323-0282

Taunton, MA 02780 EMail: paul.e.diamantopoulos@verizon.com

GAS

National Grid Gas Melissa Owens 170 Data Drive Phone: (781) 907-2845

Waltham, MA 02451 EMail: Melissa.Owens@nationalgrid.com

Tennessee Gas Pipeline Company David Wood

8 Anngina Drive Phone: (860) 763-6005

Enfield, CT 06082 EMail: Wood@kindermorgan.com

CABLE

Astound Alex Ortiz 956 Massachusetts Avenue Phone: (781) 316-8878

Arlington, MA 02476 EMail: alex.ortiz@astound.com

Comcast Michael Cook

PO Box 6505, 5 Omni Way EMail: Michael_Cook7@comcast.com

Chelmsford, MA 01824

AT&T/Teleport Communications

America, c/o Siena Engineering Erica Hudson 50 Mall Road – Suite 203 Phone: (781) 221-8400, ext 7041

Burlington, MA 01803 EMail: erica.hudson@sienaengineeringgroup.com

Zayo Mark Bonanno

80 Central Street Phone: (508) 616-7818

Boxborough, MA 01719 EMail: Mark.bonanno@zayo.com

Eversource Fiber Bechir Khoury

247 Station Drive, Phone: (781) 441-3864 Mail Stop: SUM SE 320 Email: bechir.khoury@eversource.com

Westwood, MA 02090

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NOTICE TO OWNERS OF UTILITIES (Continued)

RAILROAD

MBTA Archives & Digital Asset Preservation Sylvia Welsh

10 Park Plaza EMail: archives@mbta.com

Boston, MA 02116

NATIONAL GRID EMERGENCY TELEPHONE NUMBERS

GAS:

Emergency: 1-800-233-5325 New Service: 1- 877-696-4743

Customer Support: 1-800-732-3400

EVERSOURCE EMERGENCY TELEPHONE NUMBERS

ELECTRIC:

Outage/ Emergency: 800-592-2000 or 844-726-7562

New Service: 1-888-633-3797 (1-888-need pwr)

Customer Support: 1-800-340-9822

PROTECTION OF UNDERGROUND FACILITIES

The locations of utilities shown on the Plans are approximate and have been plotted from field survey and record plan information. The Contractor's attention is directed to the necessity of making his own investigation in order to assure that no damage to existing structures, drainage lines, water or sewer lines, traffic signal conduits, etcetera, will occur.

The Contractor shall notify Massachusetts DIG SAFE and procure a Dig Safe Number for each location prior to disturbing existing ground in any way. The telephone number of the Dig Safe Call Center is 1-888-344-7233

ACCESS TO UTILITIES

The Contractor shall provide access to the Owner of any private or publicly owned utility in the event of an emergency. The Contractor shall accurately locate any structures whenever the structures are to be lowered below grade. The Contractor shall be available to access any buried structure 24 hours a day with a minimum 1 hour response time.

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SAWCUTS

Existing pavements to remain shall be sawcut at all openings for utility work, for new or reset curb and at all joints with proposed full-depth hot mix asphalt pavement, as shown on the plans.

Payments for sawcuts shall be included in the unit costs bid as part of the Contract.

Sawcuts for existing pavements to be removed shall be incidental to the excavation for the pavement removal.

Sawcuts for hot mix asphalt superpave materials shall be incidental to hot mix asphalt superpave items and to hot mix asphalt driveway and sidewalk items.

Sawcuts for conduit or utility related trench work and for new or reset curb shall be incidental to the respective conduit, utility and curb items.

Sawcutting existing pavement at the limits of proposed cement concrete sidewalk shall be incidental to the sidewalk item.

FINAL INSPECTION AND ACCEPTANCE

The City will notify the Contractor in writing of any items in which the inspection reveals that the work is incomplete, defective, or does not otherwise meet the project specifications. The Contractor shall perform the corrective actions necessary to achieve final acceptance by the City.

These corrective actions shall be done by and at the expense of the contractor and within 15 days of the date of the inspection report, unless otherwise approved in writing by the City.

GUARANTEE AFTER FINAL ACCEPTANCE

Upon the date of acceptance of the project by the City, the Contractor shall turn over all guarantees and warranties to the City of Woburn.

PROPERTY BOUNDS

The Contractor shall exercise due care when working around all property bounds which are to remain. Should any damage to a bound result from the actions of the Contractor, the bound shall be replaced and/or realigned by a licensed surveyor in the Commonwealth hired by the Contractor as directed by the Engineer at no cost to the Owner in accordance with Article 4.05 of the General Conditions.

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ARCHITECTURAL ACCESS BOARD TOLERANCES

The Contractor is hereby notified that they are ultimately responsible for constructing all project elements in strict compliance with the current AAB/ADA rules, regulations and standards.

All construction elements in this project associated with sidewalks, walkways, wheelchair ramps and curb cuts are controlled by 521CMR - Rules and Regulations of the Architectural Access Board (AAB).

The AAB Rules and Regulations specify maximum slopes and minimum dimensions required for construction acceptance. There is no tolerance allowed for slopes greater than the maximum slope nor for dimensions less than the minimum dimensions.

Contractors shall establish grade elevations at all wheel chair ramp locations and shall set transition lengths according to the appropriate table in the Construction Standards (or to the details shown on the plans).

All wheelchair ramp joints and transition sections which define grade changes shall be formed, staked and checked prior to placing cement concrete. All grade changes are to be made at joints.

EMERALD ASH BORER ADVISORY

To the extent possible, all trees and brush shall be disposed on site, typically chipped and spread in place. When trees or brush must be removed, such as in urban, or otherwise populated areas, Contractor shall identify proposed location for disposal, and provide written notification to the City for approval. Disposal shall be in city or town of project, or at minimum, within county, of construction operations.

SP - 10

ADJACENT SUPERFUND SITES

The Contractor shall note that the Project Area is located between two (2) Environmental Protection Agency (EPA) Superfund Sites, as detailed below.

The Project Area is located to the north of the Industri-Plex Superfund Site.