IFB 26-095.PDF

IFB No. 26-095 Page 1 of 11 On-Call Tree Trimming Services

INVITATION FOR BID (“IFB”) 26-095

ON-CALL TREE TRIMMING SERVICES

June 30, 2026

The City of Missouri City (“CITY”), Texas is soliciting competitive pricing from companies that can perform the work specified in Exhibit A Scope of Work (SOW) in accordance with the requirements and terms and conditions specified herein.

Potential Bidders who wish to respond to this solicitation must submit the required documents specified in Section 43 Submittals in a sealed envelope/package by 3 P.M.

Central Daylight Time (“CDT”) August 5, 2026, addressed to:

The City of Missouri City, Texas

Attn: City Secretary’s Office Subject: IFB 26-095 (Do Not Open)

1522 Texas Parkway Missouri City, Texas 77489

The CITY will accept sealed envelopes/packages between the hours of 8 A.M. and 5 P.M.

Monday thru Friday only at the above location and is not responsible for sealed envelopes/packages delivered late and/or to the incorrect address. The City will not accept electronic responses to this solicitation, nor evaluate responses that are received after the specified due date.

Bidders are highly encouraged to monitor the websites listed in Exhibit B Procurement Schedule which contains information where to send questions regarding this solicitation, and where any Amendments to this solicitation will be posted.

Purchasing Division Financial Services Department City of Missouri City, Texas http://www.missouricitytx.gov/

IFB No. 26-095 Page 2 of 11

Terms and Conditions

Section 1. Amendments:

The CITY reserves the right to change the requirements and terms and conditions specified herein via an Amendment, and any Amendment(s) is binding as if it were originally incorporated in this solicitation.

The CITY will not be bound by any oral explanations, instructions, clarifications, representations, or requirements regarding this solicitation unless it is issued by the CITY via an Amendment.

Section 2. Anti-Trust Violations:

Potential bidders that engage in consistent and continued tie bidding could cause rejection of their bids by the CITY and result in an investigation for possible Anti-trust violations.

Section 3. Basis for Award:

The CITY intends to award a turnkey fixed-price contract to the lowest responsible bidder or to the bidder who can provide the required goods or services at the best value for the CITY.

In determining the best value for the CITY may consider the:

• Purchase price;

• Reputation of the bidder and the bidder's goods or services;

• Quality of the bidder's goods or services;

• Extent to which the goods or services meet the CITY's needs;

• Bidder's past relationship with the CITY;

• Impact on the ability of the CITY to comply with laws and rules relating to contracting with historically underutilized businesses and non-profit organizations

• Employing persons with disabilities;

• Total long-term cost to the CITY to acquire the bidder's goods or services, and,

• Any relevant criteria specifically listed in the request for bids or proposals.

The term “responsible" refers to the financial, practical ability, experience, and safety record of a potential bidder.

Section 4. Bid Forms:

All documents relating to this solicitation can be obtained from the websites listed in Exhibit B Procurement Schedule, and potential bidders are responsible for ensuring they have this complete solicitation (including any documents incorporated by reference) and are familiar with the project requirements and terms and conditions specified herein.

IFB No. 26-095 Page 3 of 11

Section 5. Bid Opening:

The CITY will publicly open the sealed responses immediately after the due date specified on page 1 of this solicitation, or the date and time specified in any Amendment(s) issued by the CITY.

Potential bidders may attend the public opening of the sealed bids by reporting to the front desk at Missouri City Hall 1522 Texas Parkway Missouri City, Texas 77489, and letting the receptionist know of their desire to attend the bid opening.

The name of each bidder and their total bid price will be announced publicly, and the CITY will not determine the successful bidder at that time. Opened bids cannot be changed.

All bids will become the property of the City, and will not be returned to the bidder.

Bid Tabulations can be obtained by complying with the Texas Public Information Act (TPIA) requirements.

Section 6. Bidder’s Responsibility:

At the time of the opening of the sealed bids, the bidder is assumed to have inspected/visited the job sites (if applicable), understand the scope of the project requirements, and be familiar with the terms and conditions of the proposed contract.

Section 7. Bid Validity Period:

All bids submitted to the CITY shall be valid for ninety (90) days from the specified due date.

Section 8. Billable Charges:

All billable charges shall be included in the unit price and reflected in the Total Bid Price.

Section 9. Blackout Period:

Upon issuance of the solicitation and up to the date the City Secretary publicly posts notice of any City Council agenda containing the applicable award information, potential bidders nor persons acting on their behalf will not communicate (orally or in writing) with any appointed or elected official or employee of the CITY (including their families) regarding this solicitation. Such action may be perceived as trying to obtain an unfair competitive advantage by attempting to persuade or influence the outcome of this solicitation.

Nothing prevents a potential bidder from contacting the Purchasing Division (who is the sole contact for this solicitation) per Exhibit B Procurement Schedule, or from making public statements to City Council convened for a regularly scheduled session after the official selection has been made and placed on the City Council agenda for action, or to a City Council Committee convened to discuss a recommendation regarding this solicitation.

If a bidder fails to obey the guidelines regarding vendor communication during the Blackout Period, their bid may be subject to disqualification.

https://www.missouricitytx.gov/101/Requesting-Records-Information

IFB No. 26-095 Page 4 of 11

Section 10. Brand Names:

Any catalog, brand name, or manufacturer’s reference used in this solicitation is descriptive (and not restrictive) and is intended to indicate the type and quality desired. Bids on brands of like nature and quality will be considered. If bidding on other than reference specifications, the bidder must show the manufacturer, brand or trade name, lot number, etc., of what is being offered. If other than the brand(s) specified is offered, illustrations and complete descriptions should be submitted to the CITY. If a bidder takes no exceptions to the specifications or reference data, they will be required to furnish brand names, numbers, etc., as specified. All items bid shall be new, in first-class condition, and the manufacturer’s latest model and design including containers suitable for shipment and storage, unless otherwise indicated herein. Verbal agreements to the contrary will not be recognized.

If the brochure or information included with the sealed bid does not exactly describe the item to be furnished, then its variance should be listed on Attachment D Exemptions.

Section 11. Cancellation:

The CITY reserves the right to cancel this solicitation at any time for any reason and may re-solicit the goods and services identified herein.

Section 12. City Council Approval:

Based on the results of this solicitation, any contract resulting from this solicitation may require the approval of the City Council of Missouri City, Texas.

Section 13. Clarification:

The CITY reserves the right to contact a bidder to have them clarify their response or request additional information.

Failure of a bidder to respond promptly with the information requested by the CITY may result in their response being removed from further consideration by the CITY.

Section 14. Compliance with Laws:

The successful bidder shall:

• Ensure all equipment, supplies, and work furnished under the contract resulting from this solicitation complies with all applicable State and Federal Laws, City Ordinances, and any other regulations; and,

• Seek, obtain, and pay (independent of the CITY), all permits, certificates, and licenses required and necessary for the performance of the work specified herein, and post any notice(s) required by law.

Section 15. Contract:

Exhibit C contains the terms and conditions of the proposed contract between the successful bidder and the CITY.

IFB No. 26-095 Page 5 of 11

Section 16. Damages:

The successful bidder shall be responsible for any damage(s) to the CITY’s equipment or property while performing the work under the executed contract.

Section 17. Discrepancies:

A potential bidder who finds any ambiguities, errors, omissions, or inconsistencies in this solicitation should follow the instructions in Exhibit B Procurement Schedule regarding the submittals of questions.

Section 18. Due Diligence:

To protect the CITY’s best interests, the CITY may require the bidder (before the award of any contract), to show that it has the ability, capacity, and financial resources to provide the services specified herein in a satisfactory manner. Consequently, by submission of a bid in response to this solicitation, the bidder agrees to promptly furnish to the CITY all requested information.

The CITY may take whatever actions are proper and necessary to determine if a bidder has the ability, capacity, and final resources to perform the work specified herein in a satisfactory manner.

Section 19. Equal Opportunity:

The successful bidder acknowledges that they are an Equal Opportunity Employer. Should complaints of any form of discrimination, either in the dispensation of the service or within company hiring policies be substantiated, any contract issued as a result of this solicitation may be terminated immediately.

The CITY, In accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. In accordance with other related nondiscrimination authorities, bidders and contractors will also not be discriminated against on the grounds of sex, age, disability, or creed/religion, in consideration for an award.

Section 20. Errors:

A bid that has been opened may not be changed to correct an error in the bid price. However, should there be an error between the unit price and the extension price, the unit price shall govern.

Section 21. Ethical Behavior:

Potential bidders (and their authorized representatives/agents) will not engage in any behavior directly or indirectly that attempts to obtain favorable treatment concerning the outcome of this solicitation.

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The CITY may, by written notice, cancel the contract without liability if it is determined by the City that a potential bidder who was awarded a contract engaged in unethical behavior.

Section 22. Exceptions:

Any proposed deviation(s) to the requirements or terms and conditions specified herein must be annotated on Attachment D Exemption.

The CITY will review all statements annotated on Attachment B Exception to determine if they are in the best interests of the CITY, and reserves the right to accept, or reject any exceptions.

Section 23. Fees and Expenses:

Any fees and/or expenses not specifically identified in the contract resulting from this solicitation is the sole responsibility of the successful bidder.

Section 24. Form 1295 Certificate of Interested Parties:

To comply with § 2252.908 of the Texas Government Code, this solicitation will require the bidder to comply with the Texas Ethics Commission requirements regarding the disclosure of interested parties.

Therefore, the CITY requires that your sealed bid package/envelope include a completed Form 1295 which can be obtained by going to https://ethics.state.tx.us/filinginfo/1295/.

The CITY strongly encourages bidders to view the Instructional Video for Business Entities and read the Frequently Asked Questions.

Enter “26-095” as the Contract ID Number when prompted.

Section 25. Forms:

All documents relating to this solicitation can be obtained from the websites listed in Exhibit B Procurement Schedule, and bidders are responsible for ensuring they have the complete solicitation (including any documents incorporated by reference) and understand the project requirements and terms and conditions specified herein.

Bidders should thoroughly review the documents provided and are encouraged to ask questions (per Exhibit B Procurement Schedule) about this solicitation. By doing so, the bidder is provided with an opportunity to obtain as much information as they deem necessary about this project to their satisfaction (including any potential difficulties), with the of submitting a complete, professional, and competitive bid to the CITY.

It is up to the bidder to determine if any independent research is necessary in order to submit a complete, professional, and competitive bid to the CITY.

https://texas.public.law/statutes/tex._gov't_code_section_2252.908 https://ethics.state.tx.us/filinginfo/1295/

IFB No. 26-095 Page 7 of 11

Section 26. Freight:

All prices quoted shall be Free On Board (“FOB”) Destination.

Section 27. Implied Work:

Any work or materials that may have been omitted in the description of this project, but the use of which is implied or necessary to the project's completion, shall be deemed to be included in the contract resulting from this solicitation and shall be furnished by the Contractor as if the same had been stated specifically, without any additional cost to the

CITY.

Section 28. Informalities:

While evaluating the responses to this solicitation, the CITY may waive as an informality, any minor deviations in a bidder’s response provided such deviations do not affect a bidder’s competitive standing.

Section 29. Infringements:

The successful bidder agrees to protect the CITY from claims involving infringement of patents or copyrights.

Section 30. Insurance:

Refer to Section 8 of Exhibit C Draft Services Agreement.

The successful bidder shall be liable for the health and safety of its employees while they are performing the work under the executed contract.

Section 31. Interlocal Agreement:

A Governmental entity that has an Inter-local Agreement with the CITY shall be allowed to utilize this contract if there is a mutual agreement between the entity and the contractor. Any usage by any entity of the contract is between the successful bidder and the individual entity, and shall not affect the award of a contract as a result of this solicitation.

Section 32. Notice To Proceed (NTP):

The CITY may issue an NTP to the successful bidder, and they agree to abide by the requirements, and terms and conditions specified therein.

Section 33. Pay:

The CITY shall pay for acceptable products/services net thirty (30) days after acceptance of the required goods and/or services. Acceptance by the CITY occurs when the CITY is satisfied with the delivered products and/or services.

IFB No. 26-095 Page 8 of 11

The CITY reserves the right to process payments by use of a corporate Procurement Credit Card (“P-Card”) issued by J. P. Morgan Chase, and the successful bidder(s) agrees not to charge the CITY any fees associated with the use of the P-Card.

Section 34. Pricing:

All risk and responsibility for pricing shall remain with the successful bidder, and all prices quoted shall be turnkey and remain firm during the term of the executed contract. Any deviation(s) from this requirement must be annotated on Attachment B Exceptions.

All prices submitted to the CITY will be developed independently and in a professional business-like manner that will not restrict competition. At the time of the opening of the sealed bids, a bidder is assumed to have inspected/visited the job sites (if applicable), understand the scope of the project requirements, and be familiar with the terms and conditions of the proposed contract.

All prices shall be annotated on the Price Sheets incorporated herein which represent the CITY’s best efforts to identify and quantify its needs.

Section 35. Proprietary Information:

All bids received and opened by the CITY are subject to the Texas Government Code, Chapter 552, and will be made available to the public. Except for the prices which shall not be kept confidential, bidders seeking to keep any other portion(s) of their bid confidential shall mark each that portion as “Proprietary”. The CITY will, to the extent allowed by law, endeavor to protect such information from disclosure. The CITY may request a review and determination from the Attorney General’s Office of the State of Texas, of any Bid contents marked as “Proprietary”. A copyright notice or symbol is insufficient to identify proprietary or confidential information.

Section 36. Project Manager:

Refer to Section 7 of Exhibit C Draft Contract.

Section 37. Requirements:

All goods and/or services offered (and subsequently delivered to the CITY), must meet or exceed the minimum specifications and requirements specified herein.

Section 38. Reservation of Rights:

The CITY expressly reserves the right to:

• Reissue this solicitation;

• Reject or cancel any or all bids;

• Specify approximate quantities in this solicitation:

• Extend the closing date and time of this solicitation;

• Procure the required good(s) or service(s) by other means;

• Add additional terms or modify existing terms in this solicitation;

• Reject a bid that has material omissions and/or contains fraudulent information;

IFB No. 26-095 Page 9 of 11

• Consider and accept alternate bids if specified herein when it is most advantageous to the CITY;

• Reject any bid containing exceptions, additions, qualifications, or conditions not called for in this solicitation; and/or,

• Reject any bid received from a bidder who is currently debarred or suspended by the City, State, or Federal Government.

The aforementioned is not all-inclusive but is intended to convey that the City will take the necessary steps to protect its best interests.

Section 39. Resubmission of a Bid:

A bidder may resubmit a sealed bid at any time, as long as it is received by the CITY in accordance with the requirements specified on page 1 of this solicitation, or any Amendment(s) issued by the CITY.

Section 40. Right of Assurance:

When one (1) party to a contract in good faith has reason to question the other party's intent to perform, he/she may demand the other party give a written assurance of this intent to perform. In the event, a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the contract.

Section 41. Silence of Specifications:

The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality shall be used. All interpretations of specifications shall be made on the basis of this statement.

Section 42. Site Visit:

The CITY may visit a bidder’s site/facility to determine firsthand if they have the capacity, resources, and personnel to perform the work specified herein.

Section 43. Submittals:

The sealed envelope/package must contain the below documents. The spaces in the documents must be completely filled in, signed where indicated, and bound or three-hole punched in a binder. Additionally, the required documents must be submitted on a flash drive as one (1) complete pdf adobe document in the following sequence:

• Attachment A Bid Cover Sheet

• Attachment A-1 Price Sheet Year 1 Price Sheet

• Attachment A-2 Price Sheet Year 2 Price Sheet

• Attachment A-3 Price Sheet Year 3 Price Sheet

• Attachment A-4 Price Sheet Year 4 Price Sheet

• Attachment A-5 Price Sheet Year 5 Price Sheet

• Attachment B Exceptions

IFB No. 26-095 Page 10 of 11

• Attachment C Customer References

• Attachment D Questionnaire

• Attachment E Resident Certification

• Attachment F Application for Local Preference

• Attachment G Certification Regarding Debarment, Suspension, Ineligibility, and

Voluntary Exclusion (Page 2 of 2 only)

• Arborist Certification (See Section 2 of Exhibit A.)

• Form 1295 Certificate of Interested Party

Incomplete responses may be deemed non-responsive and removed from further consideration.

The CITY is not responsible or liable for any costs (directly or indirectly) incurred in the development of a response to this solicitation.

Section 44. Substitutions:

Substitutions or deviations from the requirements or terms and conditions specified herein will not be accepted unless it has the prior written approval of the CITY.

Section 45. Supplements:

The following documents referenced in this solicitation are attached herein:

• Attachment A Bid Cover Sheet

• Attachment A-1 Price Sheet Year 1 Price Sheet

• Attachment A-2 Price Sheet Year 2 Price Sheet

• Attachment A-3 Price Sheet Year 3 Price Sheet

• Attachment A-4 Price Sheet Year 4 Price Sheet

• Attachment A-5 Price Sheet Year 5 Price Sheet

• Attachment B Exceptions

• Attachment C Customer References

• Attachment D Questionnaire

• Attachment E Resident Certification

• Attachment F Application for Local Preference

• Attachment G Certification Regarding Debarment, Suspension, Ineligibility, and

Voluntary Exclusion

• Exhibit A Scope of Work

• Exhibit B Procurement Schedule

• Exhibit C Draft Services Agreement

Bidders are responsible for ensuring they have the complete solicitation (including any documents incorporated by reference) and understand the project requirements and terms and conditions specified herein.

Section 46. Taxes:

The CITY is tax-exempt; consequently, quoted prices should not include taxes.

IFB No. 26-095 Page 11 of 11

Section 47. Withdrawal of a Bid:

A bid may be withdrawn (i.e., removed from further consideration) after it has been received by the CITY, provided a letter addressed to the City’s Procurement Manager is e-mailed to Bids@missouricitytx.gov stating this request and the reason for the withdrawal.

mailto:Bids@missouricitytx.gov

IFB 26-095 Page 1 of 1

Attachment A Bid Cover Sheet

INVITATION FOR BID (“IFB”) 26-095

ON-CALL TREE TRIMMING SERVICES

LEGAL NAME OF COMPANY

PRIMARY CONTACT PERSON TITLE

PRIMARY TELEPHONE/CELL NUMBER E-MAIL ADDRESS

ALTERNATE CONTACT PERSON TITLE

ALTERNATE TELEPHONE/CELL NUMBER E-MAIL ADDRESS

COMPLETE MAILING ADDRESS CITY/STATE/ZIP CODE

COMPLETE STREET ADDRESS CITY/STATE/ZIP CODE

(IF DIFFERENT THAN MAILING ADDRESS)

The required services will be provided at a total bid price of: *$______________________________, in accordance with the requirements and terms and conditions annotated in the above-referenced solicitation.

(*Note: This amount reflects the total amount of Attachments A-1 thru A-5.)

Attachment A-1

Year 1 Price Sheet

The following represents the annual estimates and the CITY’s best efforts to identify and quantify its need; consequently, the undersigned acknowledges the CITY makes no commitment (orally or in writing) as to the amount of service (which may increase or decrease at any time), that may be required during the term of any contract resulting from this solicitation, and agrees that any changes in the amount of service will not affect the following prices:

Item Description Approx. Annual Quantity

Unit Price Per Hour

Extended Price

1 Tree Trimming Services performed by 2 (two) Crew

Members 90 Hours _________ _________

2 Tree Trimming Services performed by Each

Additional Crew Member 15 Hours _________ _________

3 Stump Grinding Services 15 Hours _________ _________

4 Debris Removal For 2 (two) Crew Members 30 Hours _________ _________

5 Debris Removal For each additional Crew

Member 3 Hours _________ _________

6 Emergency Tree Trimming Services

15 Hours _________ _________

7 Emergency Debris Removal 3 Hours _________ _________

8 Round Trip Charge 10 Charge _________ _________

Year 1 Total Bid Price $__________________________

LEGAL NAME OF COMPANY

IFB 26-095 Page 1 of 5

Attachment A-2

Year 2 Price Sheet

The following represents the annual estimates and the CITY’s best efforts to identify and quantify its need; consequently, the undersigned acknowledges the CITY makes no commitment (orally or in writing) as to the amount of service (which may increase or decrease at any time), that may be required during the term of any contract resulting from this solicitation, and agrees that any changes in the amount of service will not affect the following prices:

Item Description Approx. Annual Quantity

Unit Price Per Hour

Extended Price

1 Tree Trimming Services performed by 2 (two) Crew

Members 90 Hours _________ _________

2 Tree Trimming Services performed by Each

Additional Crew Member 15 Hours _________ _________

3 Stump Grinding Services 15 Hours _________ _________

4 Debris Removal For 2 (two) Crew Members 30 Hours _________ _________

5 Debris Removal For each additional Crew

Member 3 Hours _________ _________

6 Emergency Tree Trimming Services

15 Hours _________ _________

7 Emergency Debris Removal 3 Hours _________ _________

8 Round Trip Charge 10 Charge _________ _________

Year 2 Total Bid Price $__________________________

LEGAL NAME OF COMPANY

IFB 26-095 Page 2 of 5

Attachment A-3

Year 3 Price Sheet

The following represents the annual estimates and the CITY’s best efforts to identify and quantify its need; consequently, the undersigned acknowledges the CITY makes no commitment (orally or in writing) as to the amount of service (which may increase or decrease at any time), that may be required during the term of any contract resulting from this solicitation, and agrees that any changes in the amount of service will not affect the following prices:

Item Description Approx. Annual Quantity

Unit Price Per Hour

Extended Price

1 Tree Trimming Services performed by 2 (two) Crew

Members 90 Hours _________ _________

2 Tree Trimming Services performed by Each

Additional Crew Member 15 Hours _________ _________

3 Stump Grinding Services 15 Hours _________ _________

4 Debris Removal For 2 (two) Crew Members 30 Hours _________ _________

5 Debris Removal For each additional Crew

Member 3 Hours _________ _________

6 Emergency Tree Trimming Services

15 Hours _________ _________

7 Emergency Debris Removal 3 Hours _________ _________

8 Round Trip Charge 10 Charge _________ _________

Year 3 Total Bid Price $__________________________

LEGAL NAME OF COMPANY

IFB 26-095 Page 3 of 5

Attachment A-4

Year 4 Price Sheet

The following represents the annual estimates and the CITY’s best efforts to identify and quantify its need; consequently, the undersigned acknowledges the CITY makes no commitment (orally or in writing) as to the amount of service (which may increase or decrease at any time), that may be required during the term of any contract resulting from this solicitation, and agrees that any changes in the amount of service will not affect the following prices:

Item Description Approx. Annual Quantity

Unit Price Per Hour

Extended Price

1 Tree Trimming Services performed by 2 (two) Crew

Members 90 Hours _________ _________

2 Tree Trimming Services performed by Each

Additional Crew Member 15 Hours _________ _________

3 Stump Grinding Services 15 Hours _________ _________

4 Debris Removal For 2 (two) Crew Members 30 Hours _________ _________

5 Debris Removal For each additional Crew

Member 3 Hours _________ _________

6 Emergency Tree Trimming Services

15 Hours _________ _________

7 Emergency Debris Removal 3 Hours _________ _________

8 Round Trip Charge 10 Charge _________ _________

Year 4 Total Bid Price $__________________________

LEGAL NAME OF COMPANY

IFB 26-095 Page 4 of 5

Attachment A-5

Year 5 Price Sheet

The following represents the annual estimates and the CITY’s best efforts to identify and quantify its need; consequently, the undersigned acknowledges the CITY makes no commitment (orally or in writing) as to the amount of service (which may increase or decrease at any time), that may be required during the term of any contract resulting from this solicitation, and agrees that any changes in the amount of service will not affect the following prices:

Item Description Approx. Annual Quantity

Unit Price Per Hour

Extended Price

1 Tree Trimming Services performed by 2 (two) Crew

Members 90 Hours _________ _________

2 Tree Trimming Services performed by Each

Additional Crew Member 15 Hours _________ _________

3 Stump Grinding Services 15 Hours _________ _________

4 Debris Removal For 2 (two) Crew Members 30 Hours _________ _________

5 Debris Removal For each additional Crew

Member 3 Hours _________ _________

6 Emergency Tree Trimming Services

15 Hours _________ _________

7 Emergency Debris Removal 3 Hours _________ _________

8 Round Trip Charge 10 Charge _________ _________

Year 5 Total Bid Price $__________________________

LEGAL NAME OF COMPANY

IFB 26-095 Page 5 of 5

Attachment B Page 1 of 1

IFB 26-095

Attachment B Exceptions

The (insert name of your company) _________________________________________________ check one: *does not have (__) or **has (__) the following exceptions to the requirements specified in this solicitation:

NAME OF AUTHORIZED INDIVIDUAL SIGNATURE

Notes:

*This Attachment must be completed even if there are no exemptions.

**Attach additional sheets if necessary.

Attachment C Page 1 of 1

Attachment C Customer Reference List

Provide three (3) former or current customers (preferably public entities) your Firm has provided services similar to the work specified in this solicitation:

Customer Reference No. 1

Company Name:

Complete Address:

Name of Contact Person:

Title of Contact Person:

Phone Number:

E-mail Address:

Contract Award Date:

Dollar Amount of Contract:

Description of Services/Contract:

Customer Reference No. 2

Company Name:

Complete Address:

Name of Contact Person:

Title of Contact Person:

Phone Number:

E-mail Address:

Contract Award Date:

Customer Reference No. 3

Company Name:

Complete Address:

Name of Contact Person:

Title of Contact Person:

Phone Number:

E-mail Address:

Contract Award Date:

Attachment D Page 1 of 2

Attachment D

Questionnaire

Debarment/Suspension Information: Have you or any of the principal(s) of your company been debarred or suspended from contracting with any public entity?

Yes ___ No ___ If “Yes”, identify the public entity and the name and current phone number of a representative of the public entity familiar with the debarment or suspension, and state the reason for or circumstances surrounding the debarment or suspension, including but not limited to the period of time for such debarment or suspension.

Surety Information: Have you had a bond or surety canceled or forfeited?

Yes ___ No ___ if “Yes”, state the name of the bonding company, date, amount of bond, and reason for such cancellation or forfeiture.

Bankruptcy Information: Have you ever declared bankruptcy or filed for protection from creditors under state or federal proceedings?

Yes ___ No ___ if “Yes”, state the date, court, jurisdiction, case number, amount of liabilities, and amount of assets.

Disciplinary Action: Have you received any disciplinary action, or any pending disciplinary action, from any regulatory bodies or professional organizations? If “Yes”, state the name of the regulatory body or professional organization, date and reason for disciplinary or impending disciplinary action.

Attachment D Page 2 of 2

Previous Contracts:

Have you ever failed to complete any contract awarded?

Yes ___ No ___ If “Yes”, state the name of the organization contracted with, services contracted, date, contract amount and reason for failing to complete the contract.

Has any officer or partner proposed for this assignment ever been an officer or partner of some other organization that failed to complete a contract?

Yes ___ No ___ If “Yes”, state the name of the individual, the organization contracted with, services contracted, date, contract amount, and reason for failing to complete the contract.

Has any officer or partner proposed for this assignment ever failed to complete a contract handled in his or her own name?

Yes ___ No ___ If “Yes”, state the name of the individual, the organization contracted with, services contracted, date, contract amount, and reason for failing to complete the contract.

How many full-time employees does your company employ? ________

Do you plan to subcontract any portion of the work specified herein: Yes ___ No ___

If you plan to subcontract any portion of the work, are any of the subcontractors a Historically

Underutilized Business as defined by Section 2161.001 of the Government Code? If yes, please identify:______________________________________________________________ https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm

Attachment E

Resident Certification

Chapter 2252 of the Texas Government Code “CONTRACTS WITH GOVERNMENTAL

ENTITY, SUBCHAPTER A. NONRESIDENT BIDDERS”:

In accordance with Chapter 2252 of the Texas Government Code, a governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is:

(1) Not less than the greater of the following: (A) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located; or (B) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which a majority of the manufacturing relating to the contract will be performed; or

(2) Not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in: (A) the state in which the nonresident’s principal place of business is located; or (B) a state in which the nonresident is a resident manufacturer.

Definitions

(3) "Government contract” means a contract awarded by a governmental entity for general construction, an improvement, a service, or a public works project or for a purchase of supplies, materials, or equipment.

(4) "Governmental entity” includes a municipality.

(5) “Nonresident bidder” refers to a person who is not a resident.

(6) “Resident bidder” refers to a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas.

I certify that as defined in Texas Government Code, Chapter 2252 that:

Yes, I am a Texas Resident bidder

No, I am not a Texas Resident bidder

COMPANY NAME:

SECRETARY OF STATE FILING NUMBER: _______________________________

PRINTED NAME:

SIGNATURE:

Attachment E Page 1 of 1

Attachment F Application for Local Preference Consideration

Section 271.9051 (b) of the Texas Local Government Code

“CONSIDERATION OF LOCATION OF BIDDERS PRINCIPAL PLACE OF BUSINESS IN

CERTAIN MUNICIPALITIES”:

If you DO NOT have your principal place of business located within the City of Missouri City, Texas – STOP – do not fill out this form.

Texas Local Government Code Section 271.9051 (b): In purchasing under this title any real property, personal property that is not affixed to real property, or services, if a municipality receives one or more competitive sealed bids from a bidder whose principal place of business is in the municipality and whose bid is within five percent of the lowest bid price received by the municipality from a bidder who is not a resident of the municipality, the municipality may enter into a contract for construction services in an amount of less than $100,000 or a contract for other purchases in an amount of less than $500,000 with:

(1) the lowest bidder; or

(2) the bidder whose principal place of business is in the municipality if the governing body of the municipality determines, in writing, that the local bidder offers the municipality the best combination of the contract price and additional economic development opportunities for the municipality created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality.

THIS “APPLICATION FOR LOCAL PREFERENCE CONSIDERATION” DOES NOT MEAN

THE CITY OF MISSOURI CITY, TEXAS IS LIMITING RESPONSES TO THIS SOLICITATION

ONLY TO THOSE BUSINESSES LOCATED WITHIN THE CITY LIMITS. ALL RESPONSES

ARE WELCOME. THE CITY RESERVES THE RIGHT TO REJECT ALL RESPONSES.

INTERESTED FIRMS WHO WISH TO QUALIFY UNDER THE LOCAL PREFERENCES LAW

MUST HAVE THEIR PRINCIPAL PLACE OF BUSINESS LOCATED WITHIN THE LIMITS

CITY OF MISSOURI CITY, TEXAS.

If your principal place of business is within the Missouri City, Texas limits AND you want to apply for local preference consideration, then you MUST:

1. Complete this form; and

2. Describe in writing, and attach supporting documentation, the additional economic development opportunities for the City of Missouri City, Texas that will be created if you are awarded this contract. Include the number of Missouri City, Texas residents that you will employ to complete this contract and the increased tax revenues that will be generated for the City of Missouri City, Texas if you are awarded this contract.

I certify that I am a local bidder.

COMPANY NAME:

ADDRESS OF PRINCIPAL PLACE OF BUSINESS (DO NOT PUT P.O. MAILING ADDRESS):

PRINTED NAME:

SIGNATURE:

*** Read item #2 above BEFORE signing. ***

Attachment F Page 1 of 1 https://statutes.capitol.texas.gov/Docs/LG/htm/LG.271.htm

Attachment G

Instructions For Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion – Federal Funding

1. By signing and submitting this proposal and the certification form, the prospective participant (BIDDER/PROPOSER/SUBRECIPENT) is providing the certification set out on the following form in accordance with these instructions.

2. The certifications in this clause are a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective participant (BIDDER/PROPOSER/ SUBRECIPENT) knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective participant (BIDDER/PROPOSER/SUBRECIPENT) shall provide immediate written notice to the person to whom this bid/proposal is submitted if at any time the prospective participant (BIDDER/PROPOSER/SUBRECIPENT) learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective participant (BIDDER/PROPOSER/SUBRECIPENT) agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective participant (BIDDER/PROPOSER/SUBRECIPENT) further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, "without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower-tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the No Procurement List.

8. Nothing contained in the foregoing shall be construed to require the establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Attachment G Page 1 of 2

Certification Regarding Debarment, Suspension, Ineligibility, And Voluntary Exclusion

Project Name:

Location:

Solicitation No.:

This certification is required (or may be required) by the federal regulations implementing Executive Order 12549, Debarment and Suspension. The regulations were published as Part VII of the May 26, 1988, Federal Register (pages 19160-19211).

READ INSTRUCTIONS BEFORE COMPLETING THE CERTIFICATION

(1) The prospective participant (BIDDER/PROPOSER/SUBRECIPENT) certifies, by submission of this document that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal or State Department or Agency.

(2) Where the prospective participant (BIDDER/PROPOSER/SUBRECIPENT) is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation.

Company

Name and Title of Authorized Representative

Signature Date

Attachment G Page 2 of 2

26-095 Page 1 of 3

Exhibit A

Scope of Work (“SOW”)

Section 1. Cleanup and Waste Disposal:

The contractor shall be responsible for the cleanup and removal of all waste resulting from the tree removal services before leaving the worksite for the day. All lawn areas shall be raked, all streets and sidewalks shall be swept, and all brush, branches, and logs shall be removed from the site.

Worksite areas shall be left in a condition equal to that which existed prior to the commencement of tree removal services.

Section 2. Contractor Qualifications:

At least one (1) qualified, fully trained International Society of Arboriculture (ISA) Certified Arborist shall perform all tree trimming and it’s removal.

Section 3. Complaints:

Complaints made by property owners or the general public shall be reported immediately to the CITY’s Project Manager, and the contractor shall be responsible to resolve the complaints without cost to the CITY.

Section 4. Customer Service:

The contractor shall respond to all phone or e-mail requests for service within two (2) business days.

Section 5. General:

The contractor shall be required to provide all the necessary documentation (e.g., permits, certificates licenses, etc.), insurance (per Section 15 of Exhibit C), labor, personnel, supervision, transportation, equipment, vehicles, tools, materials, supplies, and any other ancillary item(s), or resource(s) needed to perform tree trimming services on an “as needed basis” in accordance with the requirements specified herein.

All tools and equipment must be in good working condition and used in a safe manner.

A cleaning product/solution must be used to disinfect all tools before (and between) all pruning.

26-095 Page 2 of 3

Section 6. Performance:

The trimming of trees shall be done in a manner as to protect the current health of the tree(s), and its possible future growth and development.

Tree trimming and removal services shall be made according to current American National Standards Institute (ANSI) standards ANSI A300 & ANSI 2133 of CITY Code standards, depending on whether permission by property owner has been obtained.

Any exceptions must be mutually agreed upon by both parties, prior to commencement of any work.

Stumps & large surface roots shall be ground to a minimum 6 inch depth below grade and mulch removed from the site unless otherwise specified by the CITY.

All tree trimming and removal services may be performed along designated CITY street rights-of-way, parks, or other specified areas.

All pruning cuts made to oak species between February and September shall be painted with an asphalt-based paint, within twelve (12) hours of pruning to prevent the spread of oak wilt disease.

Ensure tree debris is disposed of in a manner that complies with applicable licenses, permits, or ordinances.

Conduct tree maintenance operations on all rights-of-way, after obtaining the necessary lane closure permits, and any other required authorization.

Work may be required at the CITY’s Golf Couse; consequently, the contractor must obtain the prior approval of the CITY’s Project Manager before any vehicles and/or equipment used on or at the Golf Course

Section 7. Prohibitions:

Using machinery (including but not limited to chain saws and chippers) between the hours of 7:00 PM to 7:00 AM., except in emergency situations.

Leaving branch stubs or stumps.

Demining the cambium layer of tree trunks or parent limbs.

Stripping and/or loosening tree bark.

Using climbing spikes or irons, unless the CITY has determined the tree must be removed.

Leaving waste overnight at the work site unless prior arrangements have been made.

26-095 Page 3 of 3

Entering private property without the prior written permission of the property owner and the CITY. If permission is not granted by the property owner, cuts shall be performed that comply with the applicable CITY Code or at the direction of the CITY’s Project Manager.

Section 8. Safety:

The contractor shall be responsible for pedestrian and vehicular safety and control within the worksite and shall provide the necessary warning devices, barricades, and ground personnel needed to give safety, protection, and warning to persons and vehicular traffic at the worksite.

The blocking of public streets shall be permitted ONLY if prior arrangements have been made with the CITY and are coordinated with the CITY’s Project Manager.

Section 9. Size of Trees:

The contract will require the removal of items from basic brush and small saplings all the way up to and including very large, mature trees. There could be instances where trees need removal from 36” diameter and up and as much to 50’ tall and up.

Section 10. Work Hours:

Standard work hours will be Monday through Friday from 7:00 AM to 5:00 PM. Any other time period, including weekends, must be authorized by the CITY’s Project Manager.

Routine calls for tree removal service will be responded to within 48 hours or within a time frame agreed upon by the CITY. Emergency calls for tree removal service will be responded to within 24 hours of the time the call was placed.

Exhibit B Page 1 of 1

Exhibit B

Procurement Schedule

Item Event Date

Legal Posting in Fort Bend Independent Newspaper

July 1, 2026

Posting of documents relative to IFB 26-095 on the following third-party websites:

• State of Texas Electronic State Business Daily Search (EBSD)

Web Address:

https://www.txsmartbuy.gov/esbd?&page=1&agency=City%20of%20 Missouri%20City%20-%20M0796

• DemandStar Web Address: https://network.demandstar.com

(Note: You are encouraged to monitor the websites for any Amendments that may affect this solicitation.)

July 1, 2026

Deadline for the Submittal of Written Questions and/or any discrepancies per

Section 17 of the solicitation to Bids@MissouriCitytx.gov

(Note: Questions must be submitted on your company letterhead, addressed to the City’s Procurement Manager, dated, and reference IFB 26-095.The City will not respond to comments, suggestions, or observations about this solicitation.)

3 P.M. CDT

July 10, 2026

Posting of Answers to

Written Questions on the following websites:

• State of Texas Electronic State Business Daily Search (EBSD) Web Address:

https://www.txsmartbuy.gov/esbd?&page=1&agency=City%20of%20 Missouri%20City%20-%20M0796

• DemandStar Web Address: https://network.demandstar.com

(Note: You are encouraged to monitor the websites for any Amendments that may affect this solicitation.)

July 17, 2026

Deadline for Sealed Responses

(Note: See page 1 where to send the sealed responses, and Section 37 Sumittals for the required information that must be submmited in the sealed envelope/package.)

August 5, 2026 https://www.txsmartbuy.gov/esbd?&page=1&agency=City%20of%20Missouri%20City%20-%20M0796 https://www.txsmartbuy.gov/esbd?&page=1&agency=City%20of%20Missouri%20City%20-%20M0796 https://www.txsmartbuy.gov/esbd?&page=1&agency=City%20of%20Missouri%20City%20-%20M0796 https://network.demandstar.com/ https://network.demandstar.com/ mailto:Bids@MissouriCitytx.gov https://www.txsmartbuy.gov/esbd?&page=1&agency=City%20of%20Missouri%20City%20-%20M0796 https://www.txsmartbuy.gov/esbd?&page=1&agency=City%20of%20Missouri%20City%20-%20M0796 https://www.txsmartbuy.gov/esbd?&page=1&agency=City%20of%20Missouri%20City%20-%20M0796 https://network.demandstar.com/ https://network.demandstar.com/

Services Agreement Local Contract No. 25-____ Page 1 of 10

DRAFT SERVICES AGREEMENT

This SERVICES AGREEMENT (“Agreement”) is entered into by and between the undersigned, ____________________ (“VENDOR”), located at ____________________, and the CITY OF MISSOURI CITY, TEXAS (the “CITY”…