IFB 26-037 -C202969 - Sagamore - HVAC - Q&A.pdf

This is a Questions and Answers document issued by the New York State Office of Mental Health (OMH) in conjunction with Sagamore Children's Psychiatric Institute for Invitation for Bid (IFB) 26-037. The solicitation seeks a contractor to provide HVAC system maintenance services at 197 Half Hollow Road, Dix Hills, New York 11746. The required specifications are detailed in Appendix D of the Contract Boilerplate. A mandatory site visit was held on Monday, July 20th, 2026, at 10:00 AM ET, with an additional site visit scheduled for Friday, August 7th, 2026, at 10:00 AM ET at the same location. Questions regarding the solicitation were due by 3:00 PM ET on Thursday, August 13th, 2026, with responses to be distributed to potential bidders on Wednesday, August 19th, 2026. Sealed bids were due no later than 3:00 PM ET on Monday, August 24th, 2026, with no late submissions accepted. At the time this Q&A document was issued, no questions had been received from interested vendors.

The solicitation is subject to the New York State Finance Law Sections 139-j and 139-k, with procurement restrictions on communication during the designated restricted period. The contract includes a total Minority and Women-Owned Business Enterprise (MWBE) participation goal of 30% and a Service-Disabled Veteran-Owned Business contracting goal of 6%. There is no Service-Disabled Veteran-Owned Set Aside for this procurement. Interested vendors were required to submit bids using the provided excel sheet titled "IFB 26-037 -C202969 - Sagamore - HVAC - BQS," with all documentation and updates posted to the Contract Reporter website.