ADDENDUM #1 - IFB 26-037 -C202969 - Sagamore - HVAC.pdf
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- Attached to
- IFB 26-037 - Sagamore CPC - HVAC - C202969
- Solicitation number
- 2136947
- Issued by
- Suffolk County, New York
About this file
This Addendum #1 modifies Invitation for Bid (IFB) 26-037 issued by the New York State Office of Mental Health (OMH) for HVAC system maintenance services at the Sagamore Children's Psychiatric Institute located at 197 Half Hollow Road, Dix Hills, New York. The addendum establishes revised event dates for the procurement process, including a Pre-bid Conference/Site Visit Registration Form due by 3:00 PM ET on Friday, July 17th, 2026, a mandatory initial site visit on Monday, July 20th, 2026 at 10:00 AM ET, and an additional mandatory site visit on Friday, August 7th, 2026 at 10:00 AM ET. Vendors who attended the original July 20th site visit are not required to attend the second site visit but remain eligible for bid submission. The Notice of Intent to Bid and receipt of questions from potential bidders are due by 3:00 PM ET on Thursday, August 13th, 2026, with OMH providing responses by Wednesday, August 19th, 2026. The revised proposal submission deadline is Monday, August 24th, 2026 by 3:00 PM ET, and the anticipated contract term runs from February 1, 2027 through January 31, 2032.
The addendum requires proposers to sign and date the document, attaching it behind Attachment A (Solicitation Cover Sheet) as part of the formal proposal submission. Bids must be submitted using the specified Excel sheet titled "IFB 26-037 -C202969 - Sagamore - HVAC - BQS." The procurement includes a 30% total MWBE participation goal and a 6% Service-Disabled Veteran-Owned Business contracting goal. Select/Non-Select letters will be issued to bidders as soon as possible following bid opening, with bidder protest deadlines set for no later than seven business days after the date on non-select letters. All requirements and conditions of the original IFB 26-037 remain in effect unless specifically amended by this addendum.
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Text version
KATHY HOCHUL
Governor
ANN MARIE T. SULLIVAN, M.D.
Commissioner
ADDENDUM #1
8/03/2026
IFB 26-037
OMH01-C202969-3650606 – Sagamore CPC HVAC & Refrigeration
OMH is issuing Addendum # 1 for IFB 26-037 to hereby amend, add, change, or clarify the sections and documentation outlined in the list below. All additions are highlighted blue and all deletions have been crossed out. Referenced documents and Exhibits are included as separate files attached with this notice as well as made available through the NYSCR advertisement for this solicitation.
1 EVENT DATES:
Return of Pre-bid Conference/Site Visit Registration Form (Attachment B):
Friday, July 17th, 2026 by
3:00PMET
Mandatory Site Visit Monday, July 20th , 2026 at
10:00AMET
Mandatory Site Visit # 2 ** Friday, August 7th, 2026 at
10:00AMET
Notice of Intent to Bid submission (Attachment B-1):
Monday, July 27th, 2026 by
3:00PMET
Notice of Intent to Bid submission (Attachment B-1):
Thursday, August 13th, 2026 by
3:00PMET
Receipt of Questions from Potential Bidders:
Monday, July 27th, 2026 by
3:00PMET
Receipt of Questions from Potential Bidders:
Thursday, August 13th, 2026 by
3:00PMET
Questions & Answers sent by OMH: Friday, July 31st, 2026
Questions & Answers sent by OMH: Wednesday, August 19th, 2026
Proposal Submission/No Bid Due Date and Time:
Friday, August 10th, 2026 by
3:00PMET
Proposal Submission/No Bid Due Date and Time:
Monday , August 24th, 2026 by
3:00PMET
Select/Non-Select Letters sent to appropriate Bidders As soon as possible after the bid opening
Bidder Protest Deadline:
OMH must receive no later than 7 business days after date on non-select letter
Anticipated Contract Start/End Dates: 2/01/2027 - 1/31/2032
All other requirements and conditions remain as indicated in the IFB 26-037.
All proposals are due by Monday , August 24th, 2026 by 3:00PMET.
** Please note all vendors who attended the original July 20th, 2026 site visit are NOT required to attend the Friday, August 7th, 2026 site visit and are still eligible for bid submission.
If submitting a proposal, this Addendum should contain an original signature, be dated, and attached behind Attachment A – Solicitation Cover Sheet as part of your proposal submission.
Company Name: ___________________________________________________________
Proposer’s Name (please print) _______________________________________________
Title: ____________________________________________________________________
Signature: ________________________________________________________________
Date: ________________
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