IFB_26-03 Exterior Painting at Palm Lake Village_final.pdf

INVITATION FOR BIDS (IFB)

RFP #26-003 for

EXTERIOR PAINTING & TILT WALL

SERVICES AT PALM LAKE VILLAGE

Pinellas County Housing Authority 11479 Ulmerton Road

Largo, FL 33778

MILESTONE DATE / TIME

Issue Date June 23, 2026

Prebid Meeting July 9, 2026, at 10 a.m. at Palm Lake Village

Deadline for Questions July 16, 2026, by 2:00 p.m. EST

Deadline for Answers July 17, 2026

Submission Deadline July 23, 2026, by 2:00 p.m. EST

SUBMISSION ADDRESS

Submit electronically to: Mle@pinellashousing.com

Email subject line: "IFB #26-003 Exterior Painting and Tilt Wall at Palm Lake Village"

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TABLE OF CONTENTS

I. Project Summary 3 II. Notice of Intent to Receive Bids 5 III. Insurance 7 IV. Submission Requirements 11

EXHIBITS

Exhibit A Scope of Work Exhibit B Bid Proposal Form and Schedule of Values Exhibit C Bidder’s Qualifications Exhibit D Performance Bond sample Exhibit E Form HUD 5369, Instructions to Bidders for Contracts, Public and Indian Housing Programs Exhibit F Form HUD 5369-A, Representations, Certifications, and Other Statements Exhibit G Form HUD 5370, General Conditions for Construction Contracts-Public Housing Programs Exhibit H Certification of Acceptance, HUD Form 5370, General Conditions for Construction Contracts Exhibit I Non-Collusive Affidavit of Contractor/Subcontractor Exhibit J Sworn Statement Pursuant to Section 287.133(3)(a), on Public Entity Crimes Exhibit K Contract Provisions-2 CFR 200.326 (bonding requirements) Exhibit L Certification of Authorization to Execute Bid/Contract on Behalf of Company Exhibit M Certification Regarding Debarment, Suspension and other Responsibility Matters

Exhibit N Certification Regarding Lobbying Exhibit O Conflict of Interest Certification Exhibit P Sample Contract

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I. PROJECT SUMMARY

Project Name: Exterior Painting and Tilt Wall at Palm Lake Village (PLV) 1515 County Road One Dunedin, FL 34698

Owner: Pinellas County Housing Authority 11479 Ulmerton Road Largo, FL 33778-1602

Project Description: The project scope includes, but is not limited to, the following work at PLV (see Scope of Work for details):

• Seal Tilt Walls

• Building Exterior Painting

• Community Center Exterior Painting

• Property Signage

Prebid Meeting: A non-mandatory pre-bid conference will be held at PLV on July 09, 2026, at 10:00 a.m. to observe the actual conditions of the site. Contractors or their representatives are encouraged to be in attendance.

BID DUE DATE: Bid form and required documents are due from qualified bidders no later than July 23, 2026 by 2:00 p.m..

Bid Submission ~ Each Bidder must submit the bid form and bid documents via email to mle@pinellashousing.com

Email subject must state – “IFB #26-003 – Exterior Painting and Tilt Wall at Palm Lake Village”

Any Bids received after the specified time and date will not be accepted. THERE WILL BE NO EXCEPTIONS. A confirmation email acknowledging receipt of the bid will be sent within one (1) hour of submission.

Questions and Addenda Any questions pertaining to this IFB must be emailed to Mle@pinellashousing.com no later than 2:00 P.M., EST on July 16, 2026. All addenda and questions and answers will be published on PCHA’s website and on the Housing Agency Marketplace:

• https://pinellashousing.com/departments/procurement/open_solicitations_and_bid_results.php

• https://ha.internationaleprocurement.com/

IMPORTANT NOTICE: The PCHA reserves the right to request additional information and/or submission of documents concerning any and/or all proposals submitted. A request for additional information will be emailed to the firm within 48 hours of the deadline established by PCHA for submission of additional information. Firms are strongly encouraged to be prepared to respond.

mailto:mle@pinellashousing.com

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Bonding: A Performance Bond is required for this Project.

Liquidated Damages: $100 per day ~ See details in Exhibit A

Proposals shall be prepared in accordance with instructions contained within this RFP and shall remain valid for 90 days. PCHA reserves the right to reject any or all proposals if such action is in the best interest of PCHA and to waive any and/or all informalities and minor irregularities. PCHA reserves the right to cancel this solicitation for any reason it deems is in the best interest of the agency.

This solicitation and all related documents (addenda, notices of decisions, etc.) are posted on PCHA’s website:

https://pinellashousing.com/departments/procurement/open_solicitations_and_bid_resul ts.php and the Housing Agency Marketplace: https://ha.internationaleprocurement.com/. Firms are responsible for checking PCHA’s website for addenda and updates to this solicitation.

Page 5 of 12 ~ IFB 26-003

INVITATION FOR BID # 26-003

Exterior Painting and Tilt Wall at Palm Lake Village

II. NOTICE OF INTENT TO RECEIVE BIDS

The Pinellas County Housing Authority (PCHA) formally requests competitive bids from qualified, responsible, licensed contractors interested in performing exterior painting and tilt wall at Palm Lake Village Apartments located at 1515 County Road One, Dunedin, FL 34698.

SECTION A

A-1 Type of Contract

PCHA contemplates the award of a firm fixed price contract resulting from this solicitation.

A performance bond will be required with the execution of a contract. See Exhibit D for Performance bond sample form.

SECTION B

B-1 Overview of Project

Palm Lake Village Apartments consists of 475 dwelling units consisting of 409 one bedrooms and 66 two bedrooms.

B-2 Scope of Work

Furnish all labor, materials, and equipment necessary to perform exterior painting and tilt wall as detailed in the scope of work located in Exhibit A.

SECTION C

C-1 Contract Award

A contract shall be awarded in accordance with the terms of Form HUD 5369, Instructions to Bidders for Contracts, Public and Indian Housing Programs, attached hereto as Exhibit A, and its Procurement Policy. The Executive Director shall make a final recommendation to the Board of Commissioners. The Board of Commissioners will make the final selection of the firm to be awarded the contract. A contract will be awarded to the Bidder whose bid best meets the needs and requirements of PCHA for the best value. Failure to meet the threshold requirements may result in rejection of the bid. PCHA reserves the right to reject any and all bids, to award one or more contracts or no contract.

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SECTION D

D-1 Acceptance of Bids

Bid must be emailed to mle@pinellashousing.com , no later than the bid submission time and date. Bids submitted after the designated date and hour will not be accepted for any reason.

PCHA reserves the right to accept or reject any or all Bids, to take exception to these IFB specifications or to waive any irregularities and/or informalities. Bidder may be excluded from further consideration for failure to comply fully with the specifications of this IFB. PCHA also reserves the right to reject the Bid of any Bidder who has previously failed to perform properly, or to complete on time, contract(s) of a similar nature; who is not in a position to perform the contract, or who habitually and without just cause neglected the payment of bills or otherwise disregarded its obligations to subcontractors, providers of materials, or employees.

D-2 Confidential Material

Any material submitted by a Bidder that is to be considered as confidential must be clearly marked as such. In accordance with Florida Statutes, Chapter 119 regarding Public Records, all bids are subject to public inspection.

D-3 Financial Statements

The Bidder may be requested to submit current financial statements. Furthermore, the Bidder shall disclose any past or current litigation to which it is a party and the amount in controversy or potential liability.

D-4 Withdrawal of Bids

Bids may be withdrawn on a written request dispatched via email to mle@pinellashousing.com . Negligence on the part of the Bidder in preparing its Bid confers no right of withdrawal or modification of its bid after the due date and time specified herein.

D-5 Incurring Costs

PCHA is not liable for any costs incurred by any Bidder prior to issuance of a Notice to Proceed. In general, no pre-contract costs will be paid to the successful Bidder.

All costs incurred in the preparation and presentation of Bid shall be wholly borne by each Bidder. All supporting documentation and manuals submitted with each Bid will become the property of PCHA unless otherwise indicated by the Bidder at the time of submission.

Page 7 of 12 ~ IFB 26-003

D-6 Ineligible Contractors

PCHA is prohibited from making any awards to contractors or accepting as subcontractors any individuals or firms that are on the GSA List of Parties Excluded from Federal Procurement and Non-procurement Programs.

D-7 Award of Contracts

A contract shall be awarded according to the criteria specified herein, provided the bid is in the best interest of PCHA. The Bidder to whom an award is made will be notified at the earliest practical date.

SECTION E

E-1 Insurance

The successful Bidder shall be required to furnish original Certificates of Insurance evidencing the required coverage to be in force on the date of the Contract, and Renewal Certificates of Insurance, or a copy of the policy, if the coverage has an expiration or renewal date occurring during the term of this Contract or extensions thereof. The receipt of any certificates does not constitute agreement by PCHA that the insurance requirements in the Contract have been fully met or that the insurance policies indicated on the certificates comply with all Contract requirements. The insurance policies shall provide for thirty (30) days prior written notice to be given to PCHA in the event coverage is substantially changed, canceled, or non-renewed.

The Bidder shall require all subcontractors to carry the insurance required herein, or the Bidder may provide the coverage for any or all subcontractors, and, if so, the Certificate of Insurance or copy of the policy submitted shall so stipulate.

The Bidder and all subcontractors agree that insurers shall waive their rights of Subrogation against the Pinellas County Housing Authority.

The Bidder expressly understands and agrees that any insurance or self insurance programs maintained by the Pinellas County Housing Authority shall apply in excess of and not contribute with insurance provided by the successful Bidder and subcontractors under the Contract.

(a) The successful Bidder shall procure and maintain at its sole cost and expense for the duration of this Contract, insurance against claims for injuries to persons or damages to Properties which may arise from or in connection with the performance of the work hereunder by Bidder, its agents, representatives, volunteers, employees, or subcontractors. Bidder acknowledges that it has familiarized itself with the extent and scope of work to be performed and certifies that its insurance policies provide coverage for losses that might arise from the types of hazards to be found herein.

Page 8 of 12 ~ IFB 26-003

1. Bidder’s insurance coverage shall be primary and noncontributory with respect to PCHA, its officials, employees, and volunteers.

2. To the extent that subcontractors may be used, Bidder shall include all subcontractors as Additional Insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

3. Certificates of insurance and endorsements shall be furnished to PCHA and approved by PCHA before services are furnished. PCHA must be named as an “Additional Insured”.

4. The following standard insurance policies shall be required:

i. Commercial General Liability Policy

ii. Workers’ Compensation Policy

iii. Automobile Liability

5. Approval, disapproval, or failure to act by PCHA regarding any insurance supplied by Bidder shall not relieve Bidder of full responsibility or liability for damages and accident as set forth in the contract documents.

Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate Bidder from liability.

(b) The following requirements are applicable to all policies:

1. Commercial General Liability and Workers Compensation insurance shall be written by a carrier with an A-VII or better rating in accordance with current A.M. Best Key Rating Guide.

2. Only insurance carriers licensed or duly authorized to do business in the State of Florida will be accepted.

3. Only deductibles applicable to property damage are acceptable; if applicable they must be shown on the certificate of insurance and approved by PCHA.

4. “Claims made” policies will not be accepted.

5. PCHA, its officers, employees, and volunteers are to be added as “Additional Insured” to all required policies. The coverage shall contain no special limitations on the scope of protection afforded to PCHA, its officials, employees, or volunteers.

6. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, non-renewed or reduced in coverage or in limits except after thirty (30) days prior written notice to PCHA.

7. Upon request, certified copies of all insurance policies shall be furnished to PCHA.

Page 9 of 12 ~ IFB 26-003

(c) COMMERCIAL GENERAL LIABILITY INSURANCE. The following Commercial General Liability Insurance is required:

1. Minimum Limits of $500,000 per Occurrence with an annual Aggregate of $2,000,000 for Bodily Injury, Personal Injury and Property Damage.

2. Coverage shall be provided for premises/operations and product/completed operations hazards.

3. The ISO Commercial General Liability Policy form (Acord 25 2009/09) or broader with no deletions of coverage. Any exclusions, changes or limitations of coverage must be submitted with Contractor’s written bid and must be approved by the PCHA risk manager.

(d) WORKERS’ COMPENSATION INSURANCE. The following Workers’

Compensation is required:

1. Minimum Employer’s Liability limits of:

(a) By Accident – Florida Statutory Limit

(b) By Disease – Florida Statutory Limit

2. A waiver of subrogation in favor of PCHA must be endorsed to the policy.

3. “Florida,” must appear in item 3A of the declarations page of item 3C must contain the following: “All states except those in Item 3A and the state of NV, ND, OH, WA, WV, and WY.

(e) AUTOMOBILE LIABILITY. The following Automobile Liability Insurance will be required:

1. On Owned, Non-owned or Hired motor vehicles used on the site or in connection therewith, a minimum Combined Single limit of $500,000, each Accident for Bodily Injury and Property Damage.

2. PCHA, its officers, employees, and volunteers, shall be added as “Additional Insured”.

3. Insurance Services Office Business Auto coverage form (Acord 25 2009/09) or broader with symbol 1, “any auto” shown in the Covered Autos portion of the declarations page.

4. PCHA, its officers, employees, and volunteers, shall be added as “Additional Insured”.

5. There shall be no special limitations regarding the scope of protection afforded to PCHA, its officials, employees, or volunteers.

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(f) CERTIFICATES OF INSURANCE. All Certificates of Insurance shall have the following:

Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent, and shall contain provisions warranting the following:

1. The company is authorized to do business in the State of Florida.

2. The insurance set forth by the insurance company is written on forms, which have been approved by the Florida State Board of Insurance or

ISO.

3. Sets forth all endorsement and insurance coverages according to requirements and instructions contained herein.

4. Shall specifically set forth the notice of cancellation, termination, or change in coverage provisions to PCHA.

5. Original endorsements affecting coverage required by this section shall be furnished with the certificates of insurance.

(g) VERIFICATION OF COVERAGE. The following requirement pertains to all

Certificates of Insurance. Bidder shall furnish PCHA with certificate of insurance and with original endorsements effecting coverage by this clause.

The certificates and endorsements for each policy are to be signed by a person authorized by that insurer to bind coverage on its behalf and written on forms which have been approved by the Florida Department of Insurance or Insurance Services Office. They must set forth all coverage and deductibles as well as the notice of cancellation, termination or change in coverage provisions to PCHA according to requirements and instructions contained herein. Certificates of Insurance (or certified copies of policies) and any required endorsements shall be furnished to and approved by PCHA before work commences. PCHA reserves the rights to require complete, certified copies of all required insurance policies at any time.

E-2 Indemnification

The successful Bidder will be required to protect, defend, indemnify, keep, save, and hold PCHA, its officers, officials, employees and agents, free and harmless from and against any and all liabilities, losses, penalties, damages, settlements, environmental liability, costs, charges, professional fees or other expenses or liabilities of every kind, obligations, actions, suits, judgments of settlements, proceedings of causes of action of every kind, nature and character (collectively, “Claims”) in connection with or arising directly or indirectly out of the acts or omissions and/or the performance thereof by the successful Bidder, its officers, officials, agents, employees, and subcontractors, including, but not limit to, the enforcement of, the indemnification provision. The

Page 11 of 12 ~ IFB 26-003 successful Bidder will be further required to investigate, handle, respond to, provide defense for and defend all suits for any and all Claims, at its sole expense and agrees to bear all other costs and expenses related thereto, even if the Claims are considered groundless, false or fraudulent.

PCHA will have the right, at its option and at its expense, to participate in the defense of any suit, without relieving the successful Bidder of any of its obligations under this indemnity provision. The indemnities to be set forth in the contract resulting from this IFB will survive the expiration or termination of that Contract.

E-3 Rules, Regulations, and Licensing Requirements

Each Bidder and its staff must possess all required State of Florida licenses, as well as any other licenses required by Pinellas County to perform in accordance with the contract scope of services herein. In addition, the Bidder shall comply with all laws, ordinances, and regulations applicable to the scope of services contemplated herein.

The successful Bidder is presumed to be familiar with all federal, state, and local laws, ordinances, codes, rules and regulations.

E-4 Assignment

The successful Bidder shall not enter into any subcontracts, retain consultants, or assign, transfer, convey, sublet, or otherwise delegate its obligations under the contract resulting from this IFB, or any or all of its rights, title or interest therein, or its power to execute such contract to any person, company or corporation without the prior written consent and approval of PCHA.

SECTION F

F-1 Submission Requirements

Bids are to be submitted in accordance with Form HUD 5369, Instructions to Bidders for Contracts, Public and Indian Housing Programs. Bidders shall submit one original of its bid. Each bid package shall incorporate the following elements:

1. The following forms must be included:

• Exhibit B ~ One completed and signed copy of PCHA’s Bid Proposal Form and Schedule of Values to correspond with Bid amount

• Exhibit C ~ One completed, signed, and notarized Statement of Bidder’s Qualifications

• Exhibit F ~ One completed and signed copy of HUD Form 5369-A, Representations, Certifications, and other Statement of Bidders, Public and Indian Housing Programs

• Exhibit H ~ One completed and signed copy of the Certification of Acceptance of Form HUD 5370, General Conditions for Construction Contracts-Public Housing Programs

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• Exhibit I ~ One completed, signed, and notarized Non-Collusive Affidavit of Contractor/Subcontractor

• Exhibit J ~ One completed, signed, and notarized Sworn Statement Pursuant to Sections 287.133(3)(a) Florida Statutes, on Public Entity Crimes

• Exhibit L ~ One completed and signed copy of Bidder’s Certification of Authorization to Execute Bid/Contract on Behalf of Company

• Listing of all contracts from the past three (3) years. PCHA will choose from this list to check references on past projects. Please include company/customer name, contact name, and contact phone and e-mail addresses.

Please list the physical address of the property where the contracted work was performed.

• Proof of Insurance

• Appropriate Certificate/License

• Acknowledgement of Receipt of Documents for all Addenda issued, if applicable

Alterations to the bid, or the terms and conditions in this IFB shall be grounds for rejecting the entire bid. Late bids shall not be accepted for ANY reason.

The IFB, as a general requirement, specifies that all work be performed in accordance with professional standards, HUD regulations, requirements and criteria, local codes, regulation ordinances, and statutes. It is PCHA’s full expectation, and it will be a contractual requirement that the successful respondent fully and routinely meet this requirement. Therefore, PCHA will carefully monitor and audit performance to ensure such performance.

End of IFB Document

Exhibit A

IFB # 26-003

Scope of Work

1 Palm Lake Village Paint & Tilt Wall Scope of Work 06/16/2026

PALM LAKE VILLAGE APARTMENTS

1515 COUNTY ROAD ONE

DUNEDIN, FL 34698

Scope of Work

Project consists of:

a. Seal Tilt Walls – Refer to Attachment 1 -Tilt Wall Phasing Plan for location of buildings.

Specifically, 2026 Project – Buildings Color Coded in Blue; 27 Buildings total. Thirteen (13) duplexes, and fourteen (14) quadplexes.

b. Building Exterior Painting – Refer to Attachment 2 - Exterior Painting Phasing Plan for location of buildings. Specifically, 2026 Project – Buildings Color Coded in Purple; 34 Buildings total.

One (1) Single Laundry Room, thirteen (13) duplexes and twenty (20) quadplexes.

c. Community Center Exterior Painting – Approximately 4,500 Square Feet Building and Knee Walls located around Community Center.

d. Property Signage- Refer to Attachment 3

EXTERIOR AND INTERIOR PAINTING

A. SCOPE OF WORK:

1. The work will consist of all surface preparation, surface repair, caulking, sealants, patching and the application of the paint coating to the substrates and systems outlined in this specification.

2. Exterior wall repair allowance of 50 square feet (SF) shall be included in the base bid and provide a separate line-item unit price in square feet for additive/deductive purposes in the event of unforeseen conditions that necessitate a change order. This is to include patching and finish texture to match existing conditions.

3. Protection of substrates not to be painted: Contractor shall protect work areas at all times and shall protect adjacent work and materials by suitable covering or other methods during the progress of work. The contractor shall protect all adjacent areas not to be painted by taking appropriate measures. Areas to be protected are windows, brick, surrounding lawn, trees, shrubbery, floors and steps, resident belongings and vehicles. Upon completion of work, contractor shall remove all paint droppings and over-spray from work areas to include but not limited to floors, glass, concrete and other areas not specified to be painted.

4. Prior to commencement of work, contractor shall meet with owner representative(s) for a pre-construction meeting.

2 Palm Lake Village Paint & Tilt Wall Scope of Work

5. Work to be completed within sixty (60) business days (Monday through Friday 8:00 am to 5:00 pm- no weekends or Federal holidays) from issuance of the Notice to Proceed.

a) Each building must be completed within five (5) business days. Multiple buildings may be worked on simultaneously unless contractor exceeds day allowance. Then, no further buildings may start painting until existing work has been completed.

6. Liquidated damages shall be assessed at one-hundred dollars ($100.00) per day.

7. During work the units in the buildings will be occupied. The tenants are to be notified when work being performed at the building will affect them. Contractor to update project manager and Management Office forty-eight (48) hours prior to painting the consecutive building.

8. Painting Contractor shall provide two-year warranty on all labor. Material shall have a longer warranty per manufacturer specifications.

9. Contractor shall provide PCHA with a copy of all warranties and material specifications upon completion of project.

10. Contractor shall provide two (2) gallons of each paint color and type for PCHA at the end of the project.

11. Contractor shall not hook up any electrical tools at tenant’s power sources. They must provide their own generator.

12. Contractor cannot connect to tenant’s water sources but can use hose bib at laundry buildings.

13. Contractor to field verify all conditions and site prior to submitting their bid.

14. Paint Colors:

b) All EXTERIOR paint colors are to be a satin finish.

c) Contractor shall verify locations with owner at pre-construction conference.

Residential Building and Paint Exterior Colors

i. Color #1: Accent squares between the windows. DutchTile Blue SW0031.

ii. Color #2: Main body color. Mindful Gray SW7016.

iii. Color #3: Paint all building doors, gutters, downspouts, soffit, trim, fascia. Patio walls. Extra White SW7006.

iv. Color #4: Building Signage – Contractor to remove and dispose of Truss and

Non- Smoking Signs from building. Building numbers and letters will remain in place and then hand painted in black to match existing.

3 Palm Lake Village Paint & Tilt Wall Scope of Work

v. Color #5: Patio Walls. Exterior and interior patio walls to be painted. Excluding the aluminum walls inside the patio area. There is a four (4) ft aluminum panel located between the two porch doors that does require painting on quadplexes. The porch wall near the driveway area on duplex is to be painted in addition a two (2) ft section of side porch door. Remainder to be pressure washed only.

vi. General Building Note: Any screws remaining in walls need to be removed, patched and then painted by contractor. Water hose holder will be removed by maintenance. All windows to be caulked.

d) Community Center exterior paint colors.

i. All paint colors to match existing paint color(s).

e) Palm Lake Village Property Sign paint colors.

i. Property Sign to be prepped and painted to match existing.

f) Knee Walls located near Community Center.

i. Knee walls to be repaired, if necessary, prepped and then painted to match existing color.

B. MATERIALS

1. All materials specified are from The Sherwin-Williams Company or approved equal.

• SuperPaint Exterior Warranted 7 years or approved equal.

• SuperPaint Interior Acrylic Latex Paint 7 years or approved equal

2. All product specifications may be substituted with an “Approved Equal”. For consideration, all proposed “Approved Equal” product submittals must be included with quote. Approval of substitutions will not be given after contract award.

3. All paints shall be delivered to the job site in the original container with the manufacturer’s label intact. Contractor to store materials onsite in trailer in designated area.

4. The paint shall be used and applied per label and data sheet instructions. The material shall not be thinned or modified in any way unless specified herein. Manufacturer’s recommendation for proper surface preparation shall be followed. All data sheets on specified materials are available from your local Sherwin-Williams representative or www.paintdocs.com.

5. All paint and sundries at the job site shall be available for inspection at any time upon commencement of the job by the owner, owner’s agent, or a paint manufacturer representative.

6. Selected paint shall be applied to multiple building materials. Any substitution must also cover all materials. If not, contractor must submit multiple specifications to meet the same requirements due to the various materials of the buildings.

4 Palm Lake Village Paint & Tilt Wall Scope of Work

C. PROTECTION OF SUBSTRATES NOT TO BE PAINTED

1. Contractor shall protect his/her work at all times and shall protect all adjacent work and materials by suitable covering or other methods during progress of work. The contractor will protect all adjacent areas not to be painted by taking appropriate measures. Areas to be protected are windows, surrounding lawn, trees, shrubbery, floor, and steps. Upon completion of work, he/she shall remove all paint droppings and over-spray from floors, glass, concrete, and other surfaces not specified to be painted.

2. Contractor shall repair and restore to original all new work and existing improvements that may have been damaged as a result of work included in this contract.

a) Contractor shall also repair any damages to landscaping and sod due to vehicles, trailers, and dumpsters.

b) Contractor shall be responsible of covering parked vehicles in the proximity of the buildings so that overspray does not damage them.

D. MINIMUM SPECIFICATIONS

1. If instructions contained in this specification, bid documents or painting schedule are at variance with the paint manufacturer’s instructions or the applicable standard, and codes listed, surfaces shall be prepared and painted to suit the higher standard, as determined by paint manufacturer, the customer or management representative.

E. RESOLUTION OF CONFLICTS

1. Contractor shall be responsible for stopping work and request prompt clarification when instructions are lacking, when conflicts occur in the specifications and/or paint manufacturer’s literature, or the procedures specified are not clearly understood. Any questions concerning these specifications shall be clarified prior to commencing the job. Any changes to these specifications would require written approval by paint manufacturer, the customer or customer’s representative.

F. COORDINATION OF WORK

1.The general contractor and subcontractor shall be responsible for coordination of his work with the other crafts and contractors working on the same job and with the project manager/maintenance supervisor.

G. SAFETY

1. All pertinent safety regulations shall be adhered to rigidly. In addition, all safety noted on the manufacturer’s Product Data Sheets and labels shall be observed. Material Safety Data Sheets and Product Data Sheets are available from your local paint manufacturer store or representative.

2. Verify the existence of lead-based paints on the project. Buildings constructed after 1978 are less likely to contain lead-based paints. If lead-based paints are suspected on the project, all removal

5 Palm Lake Village Paint & Tilt Wall Scope of Work must be done in accordance with the EPA Renovation, Repair and Painting Rule or similar state regulation.

3. Site usage – use of the site for any construction staging or other operations shall be coordinated with PCHA. Take care not to block or adversely affect any public or adjacent owner areas, or other areas not within the construction limits.

H. JOBSITE VISITATION

1. The contractor shall visit the facility and become thoroughly familiar with the existing conditions and scope of work prior to bidding. It is the responsibility of the contractor and each of his subcontractors to review the entire scope of work to assure coordination of all work affecting each trade. Failure to review all contract documents for applicable items of work shall not relieve the party responsible from performing all work required.

2. All work during application is subject to inspection by the owner or his representative.

3. It will be the paint contractor’s responsibility to own and use a wet film thickness gauge to check his application thickness as he proceeds.

4. Contractor has responsibility for ensuring that the project specifications are followed, notwithstanding periodic visits to the project by any paint manufacturer representative.

5. Any questions concerning these specifications shall be clarified prior to commencing the job. Any changes to these specifications would require written approval of the owner, agent, or paint manufacturer representative.

I. SURFACE PREPARATION

1.surface shall be cleaned, scraped, sanded, and prepared as specified. The painting contractor is responsible for the finish of his work. Should any surface be found unsuitable to produce a proper paint or sealant finish, the project representative shall be notified, in writing, and no materials shall be applied until the unsuitable surfaces have been made satisfactory. Commencing of work in a specific area shall be construed as acceptance of surfaces and thereafter as fit and proper to receive finish. Contractor shall be fully responsible for satisfactory work.

2. All deteriorated or delaminated substates (ie wood, hardboard siding, T-111, stucco, and masonry surfaces) shall be replaced with new materials. New substrates will box primed (6 sides) before installation in accordance with specifications. Delaminated substrate defined is defined as a substrate surface that paint is being applied to lifting or peeling away from previous coating/s or original substrate/s.

3.All exterior surfaces to be painted shall be pressure cleaned, scraped to remove all dirt, mildew, peeling paint, chalk and any foreign materials detrimental to the new finish (see Pressure Washing).

4. Thoroughly sand all glossy surfaces to create a profile for paint and/or primer to adhere to.

6 Palm Lake Village Paint & Tilt Wall Scope of Work

5. Apply caulks and sealants where appropriate. All existing underperforming caulks or sealants shall be removed and replaced with sealant as specified. Allow sealant to cure for specified time in dry weather before paint is applied. NOTE: It is recommended to apply all primers first and then apply sealant before topcoat is applied. See specified sealants section.

6. Knots and pitch streaks shall be scraped, sanded and spot primed before full priming coat is applied. All nail holes or small openings shall be patched after priming coat is applied. Any wood that is rotten, cracked, delaminated or water damaged shall be replaced. Fill nail holes, imperfections and cracks with putty (color to match primer). Edges, corners and raised grain shall be prepared by sanding. Apply sealants to all joints between wood items with a specified sealant.

Notify Owner to have wood replaced prior to painting. Provide line-item pricing in bid.

7. All masonry surfaces shall be scraped and cleaned to remove all peeling paint, delaminated surfaces or substrates, chalk, dirt, stains, efflorescence, and other surface contaminants. These areas shall be pressure washed and scrubbed with a cleaner/degreaser solution. After cleaning if there is still chalk evident this shall be brought to the owner’s attention in writing before any further work is done. Use an industry accepted patch or filler to assure a visually aesthetic finished substrate. Any masonry surface should be thoroughly tested to assure the surface pH levels are within accepted range of coating/s to be applied.

8. Brick must be free of dirt, loose or peeling paint, loose and excess mortar, delaminating layers of the brick, and foreign material. All brick should be allowed to weather for at least one year followed by wire brushing to remove efflorescence

9. All galvanized gutters and flashing shall be thoroughly cleaned and sanded to remove loose and peeling paint. Any bare galvanized metal shall be wiped down with a non-petroleum solvent cleaner.

10. All ferrous metals shall be thoroughly cleaned and all loose rust or mill scale be removed by wire brush, scraper and/or power tool, such as an electric drill with wire brush attachment. Any rust spots or bare metal shall receive the specified prime coat. Any hard, glossy surfaces shall be sanded or dulled. Previously painted hand rails in sound condition should be washed down with a strong degreasing cleaner such as Krud Kutter, M-1 House Wash or Simple Green.

11. All vinyl siding should be clean thoroughly by scrubbing with a warm, soapy water solution. Rinse thoroughly. Do not paint vinyl siding with any color darker than the original color, unless the product and color are designed for such use. Painting with darker colors my cause siding to warp.

12. Cement Composition Siding/Panel/Fiber Cement Sidings : Remove all surface contamination by washing with an appropriate cleaner, rinse thoroughly and allow to dry. Existing peeled or checked paint should be scraped and sanded to a sound surface. Pressure clean, if needed, to remove all dirt, dust, grease, oil, loose particles, laitance, foreign material, and peeling or defective coatings.

Allow the surface to dry thoroughly. The pH of the surface should be 7 or less, unless the products are designed to be applied to high pH substrates.

7 Palm Lake Village Paint & Tilt Wall Scope of Work

10. EIFS: Remove all surface contamination by washing with an appropriate cleaner, rinse thoroughly and allow to dry. Remove and replace any peeling or delaminating surfaces. Replace EIFS to manufactures recommendation.

J. MOISTURE

All areas that could cause paint failure due to moisture shall be addressed and eliminated. This would include but is not limited to:

1. Gutters and downspouts not working properly.

2. Previous coats of paint not adhering properly.

3. Wood checking (cracks and splits in wood).

4. Deteriorated caulking or sealant.

5. Gaps between substrates.

6. Rotten wood.

7. Areas affected by water splashing.

8. Painting in inclement weather.

9. Painting an under substrate.

10. Uncaulked nail holes.

K. PRESSURE WASHING & SURFACE PREPARATION

1. Pressure wash or water blast to remove oil, grease, dirt, loose mill scale and loose paint by water at pressures of 2,500-3,000 P.S.I. Power tool clean per SSPC-SP3 to remove loose rust and mill scale. Hand tool clean per SSPC- SP2 and sand all glossy surfaces to promote adhesion.

2. Remove mildew per the following:

a. Tools: Stiff brush, garden pump sprayer or chemical injector power washer method.

b. Remove before painting by washing with a solution of one part liquid bleach and 3 parts water.

Apply the solution and scrub the mildewed area. Allow the solution to remain on the surface for 10 minutes. Rinse thoroughly with water and allow the surface to dry before painting. Wear protective eyewear, waterproof gloves, and protective clothing. Quickly wash off any of the mixture that comes in contact with your skin. Do not add detergents or ammonia to the bleach/water solution.

L. APPLICATION

1. Contractor shall be responsible for notification of owner’s representative and receive approval before beginning work. A preliminary work schedule will need to be provided at pre-construction meeting and residents will need to be notified at least 48 hours in advance prior to work on resident buildings.

2. Contractor shall protect his/her work at all times and shall protect all adjacent work and materials by suitable covering or other method during progress of the work. Upon completion of work, he/she shall remove all paint and varnish spots from floors, glass and other surfaces. He shall remove from premises all rubbish and accumulated materials of whatever nature not caused by others and shall leave his part of work in a clean, orderly, and acceptable condition.

8 Palm Lake Village Paint & Tilt Wall Scope of Work

3. Remove and protect hardware, accessories, device plates, lighting fixtures, factory finished work and similar items or provide ample in-place protection. Upon completion of each space, carefully replace all removed items.

4. Cover all electrical panel box covers and doors before painting walls. Omit if covers have been previously painted.

5. Materials shall be applied under adequate illumination, evenly spread and flowed on smoothly to avoid runs, sags, holidays, brush marks, air bubbles and excessive roller stipple. The finished paint film shall be a consistent color and sheen to provide a uniform appearance.

6. All coats shall be dry to manufacturer’s instructions before applying additional coats.

7. Any masonry surface with an elevated pH level or “hot spots” shall be sealed with a suitable primer/sealer prior to application of finish coat. High pH is considered at a level of 7 pH or greater.

8. When spray painting is specified, contractor shall finish 100 square feet by spraying a sample of finish upon request of owner. This shall be finished with materials specified and shall be called a Pilot Wall.

9. Exterior doors with paintable tops, bottoms, and side edges shall be painted or sealed using the door manufacturer’s paint specification and/or recommendations.

10. Building by building inspections will be made by the owner or owner representative. If requested, a paint manufacturer’s representative may participate in these visits for technical consultation.

11. All repairs, replacements, and applications are to meet or exceed all manufacturers’ and attached specifications.

12. Elastomeric coatings shall not be applied directly over pre-existing elastomeric coatings.

13. Coverage and hide shall be complete. When color, stain, dirt, or undercoats show through final coat of paint, surface shall be covered by additional coats until paint film is of uniform finish, color, appearance and coverage (regardless the number of coats specified).

M. WORKMANSHIP AND APPLICATION CONDITIONS

All work shall be performed in a first-class, workmanlike manner matching and aligning all surfaces, where applicable, to afford a finished and clean appearance. The contractor shall clean all surfaces and remove all dirt and refuse caused by debris from installation techniques of each trade. Adjacent existing surfaces shall be left as they appeared prior to the commencement of work under this contract.

1. Keep surface dust, dirt, and debris free before, during, and after painting, until paint is cured.

2. Execute work in accordance with label directions. Coating application shall be made in conformance to this specification and to the manufacturer’s paint instruction on the labels and Product Data Sheets.

9 Palm Lake Village Paint & Tilt Wall Scope of Work

3. All work shall be accomplished by persons with the necessary skill and expertise and qualified to do the work in a competent and professional manner.

4. All shrubbery, outside carpeting and sprinkler systems shall be fully protected against damage during each stage of the painting project.

5. Any potentially hazardous substrate shall be reviewed with owner and owner’s agent. All necessary safety precautions must be fully taken to ensure worker’s safety.

6. All exterior substrates designated not to receive paint coatings shall be kept free of paint residue, i.e., windows, outdoor carpeting, walkways, etc.

7. Normal safety and “wet paint” signs, necessary lighting, and temporary roping off around work areas shall be installed and maintained in accordance with OSHA requirements while the work is in progress.

8. A weekly progress meeting will be required between project manager and contractor. A painting schedule shall be furnished by the contractor to the owner for approval and shall be based on the contract completion date. Contractor shall advise the owner of those areas in which work is to be performed sufficiently in advance of the work schedule to permit the owner to prepare for the work, advise residents, move vehicles, etc.

9. Do not paint over any code required labels or any equipment identification, performance rating, name, or nomenclature plates.

10. Coverage and hide shall be complete. When color, stain, dirt, or undercoats show through final coat of paint, surface shall be covered by additional coats until paint film is of uniform finish, color, appearance, and coverage (regardless of number of coats specified).

11. Cleaning During Construction: Remove waste materials, rubbish, and debris daily from the site and legally dispose of it at public or private dumping areas, off the job site.

N. WEATHER

1. All materials are to be applied in accordance with the product data page with regard to weather conditions. Stop exterior work early enough in the day to permit paint film to set up before condensation caused by night temperature drops occurs.

2. Do not begin painting until surfaces are moisture free.

O. RECOMMENDED COATINGS SYSTEMS

Surface preparation, application methods, spreading rates, and wet and dry film thicknesses will be determined by the attached specifications and our Material Safety Data Sheets.

All surface contamination, such as mildew, chalk, grease, dirt, grime, rust, efflorescence, old loose peeling paint, rotten wood, and hard glossy surfaces, needs to be removed by pressure washing, prep work and hand tool clean, before a new coating system can be applied. Be sure to read and follow the Data Sheets before application.

10 Palm Lake Village Paint & Tilt Wall Scope of Work

Minimum Recommended Surface Preparation

SSPC-SP1: Remove all oil, grease, chalk, and other surface contamination SSPC-SP2: Remove all rotten wood, peeling paint, and rust

Surface Cleaner: Krud Kutter Wash Cleaner or equivalent non-residue surface cleaner Sealant: Concrete and Masonry Elastomeric Patching Material and Stampede Urethane Sealant, or approved equal

1. Caulks and Sealants

I. Execution A. Do not begin application of caulk or sealants until substrates have been properly prepared.

Notify owner of unsatisfactory conditions before proceeding.

B. Proceed with work only after conditions have been corrected, and approved by all parties, otherwise application of caulks and sealants will be considered as an acceptance of surface conditions.

II. Surface Preparation

A. Clean all joints by removing any foreign matter or contaminants that would impede adhesion of the sealant to the building material. The surface must be dry and in sound condition.

Remove oil, dust, dirt, loose rust, peeling paint or other contamination to ensure good adhesion.

B. Porous materials are usually treated by mechanical means and nonporous surfaces by a solvent wipe that is compatible with the building substrate being used. Note: For porous surfaces, the use of detergent or soap and water is NOT recommended.

C. Existing sealants intended to be painted shall be tested to assure coatings will fully adhere.

Silicone sealants cannot be painted unless tested and approved by paint manufacturer and Owner.

D. Priming: When required, apply a primer. Do NOT allow it to pool or puddle.

E. Install backup materials as required to ensure that the recommended depth is regulated when using the backup material.

F. No exterior caulking should be done immediately after a rain, during foggy weather, when rain is predicted, or when the temperature is below 50°F, unless products are designed specifically for these conditions.

III. Installation

A. Apply all caulks and sealants with manufacturer specifications in mind.

B. Do not apply to wet or damp surfaces.

1. Wait at least 30 days before applying to new concrete or masonry or follow manufacturer’s procedures to apply appropriate sealants prior to 30 days.

2. Wait until wood is fully dry after rain or morning fog or dew.

11 Palm Lake Village Paint & Tilt Wall Scope of Work

C. Apply sealants using methods recommended by manufacturer.

D. Uniformly apply caulks and sealants without skips, voids, or sags. Tool bead to a consistent, smooth surface.

IV. PVC, Plastic, and Wood:

1.Exterior Acrylic Latex:

SHER-MAX ULTRA Urethanized Elastomeric Sealant or approved equal.

V. Concrete: Vertical Applications

1. Exterior Polyurethane:

Sherwin-Williams Loxon H-1 One Component Polyurethane/Silicone Hybrid Alternate Acrylic Latex: SHER-MAX ULTRA Urethanized Elastomeric Sealant or approved equal.

VI. Gaps: Window and Door Frames

1. Interior/Exterior Insulating Foam:

Sherwin-Williams STOP GAP Minimal Expanding Insulating Foam or approved equal.

VII. Gaps: Large Areas

1. Interior/Exterior Insulating Foam:

Sherwin-Williams STOP GAP! Triple Expanding Insulating Foam or approved equal.

VIII. Glass: Glazing

1. Exterior Latex:

Sherwin-Williams White Lightning Window & Door Siliconized Acrylic Latex Glazing Compound or approved equal.

IX. Glass: Non-Structural Sealing

1. Exterior:

Sherwin-Williams White Lightning All Purpose Silicone Ultra or approved equal.

X. Metal: Ferrous and Non-Ferrous

1. Exterior Polyurethane:

Sherwin-Williams Loxon H-1 One Component Polyurethane/Silicone Hybrid or approved equal.

P. PAINT AND COATINGS SYSTEMS

**Additional coats of paint may be required depending on the selection of colors, substrate conditions, and application procedures. Painters/GC must bid accordingly. **

1. Crack Repair at Stucco Masonry Surfaces Identify all cracks in the existing substrates and repair per manufacturer’s recommendation.

12 Palm Lake Village Paint & Tilt Wall Scope of Work

A. For hairline cracks 1/16 inch or less wide — seal with Sherwin-Williams Concrete and Masonry Elastomeric Patching Compound (smooth or textured) or approved equal.

B. For cracks 1/16-3/5 inch, route the crack open to a uniform size by mechanical methods.

Clean out crack with water and allow to completely dry. Seal with Sherwin-Williams Concrete and Masonry Elastomeric Patching Compound (smooth or textured) or approved equal.

C. For cracks deeper than ½” or wider than ¼”, backer rods shall be used to fill the gap and to eliminate three-point adhesions. See data sheet for additional information.

D. Contractor to coordinate owner and paint manufacturer’s representative inspection to verify all cracks have been repaired prior to painting over surfaces.

2. Stucco and Other Masonry Surfaces Pre-Treatment: Pressure clean, fungicide and rinse clean (minimum 2,500 PSI) Pre-Treatment: Remove all loose, flaking and bubbled paint Pre-Treatment: Inspect all wall intrusions/penetrations and caulk joints Pre-Treatment:…