IFB 25-038 West Cargo Apron Pavement Rehab-Airfield Markings Phase II Bid Documents.pdf

INVITATION FOR BID Airport Construction IFB 25-038

West Cargo Apron Pavement Rehab/Airfield Markings Phase II INDEX OF BID FORMS Page Number

Bid Invitation (DO NOT RETURN THIS PAGE) 2

Bid Form (COS BID FORM #1) 3-4

Bid Bond Format (COS BID FORM #2) 5

Corporate Resolution or Written Evidence (See page 57 for an example) (MUST BE TURNED IN

WITH YOUR BID)

NOTE: ALL OF THE REQUIRED COS BID FORMS LISTED ABOVE MUST BE RETURNED WITH BID. IF ANY OF THE REQUIRED

INFORMATION IS NOT PROVIDED, THEN YOUR BID WILL NOT BE CONSIDERED OR ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your bid. It shall remain part of the bid by reference only.

Special Conditions 7-11

SAA Contract 12-62

Contractor Agent Forms 63-68

Insurance & Bond Requirements 69-72

Adjudicated Property Affidavit 73

Felony Conviction/E-Verify Affidavit 74

Format for the Return Envelope 75

Scope 76

Wage Rates 77-82

EXHIBITS

Exhibit A-Contract Document and Technical Specifications 144 PAGES

Exhibit B-Plans 25 PAGES

Exhibit C-DBE Documents 13 PAGES

Exhibit D-General Contract Provisions 42 PAGES

Exhibit E-Contract Provision Guidelines for Obligated Sponsors and Airport Improvements Program Projects

46 PAGES

Exhibit F-Buy American Preference (MUST BE TURNED IN WITH YOUR BID) 4 PAGES

Exhibit G-Tax Delinquency and Felony Convictions 1 PAGE

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT IS INCORPORATED BY REFERENCE WITH THE SAME FORCE AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED HEREIN, THE MORE STRINGENT WILL APPLY.

1.0 Standard Specifications for Infrastructure Improvements 2021 Edition & Standard Plans for Infrastructure 2015 Edition. These documents may be downloaded from our website: https://www.shreveportla.gov/DocumentCenter/View/20083/2021-Standard-Specifications & www.shreveportla.gov/DocumentCenter/View/5567.

2.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve Memorial Library or at most library branches.

3.0 The CONTRACT VERIFICATION-DBE/FSC FORM 6, must be furnished within five (5) working days after the City executed contract is picked up by the prime contractor.

4.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Bidder after the opening. Revised 01-20-21 https://www.shreveportla.gov/DocumentCenter/View/20083/2021-Standard-Specifications http://www.shreveportla.gov/DocumentCenter/View/5567 http://www.shreveportla.gov/

AN INVITATION FOR YOU TO RESPOND WITH A FORMAL SEALED OR ELECTRONIC BID

DATES ADVERTISED:

Ju ly 29, 2025 August 5 , 2025 August 12 , 2025

Date Posted : July 29, 2025

DO NOT RETURN THIS PAGE-FAXED OR E-MAILED BIDS NOT ACCEPTED

INVITATION FOR BID (IFB)

City of Shreveport

Renee Anderson, MBA, NIGP-CPP, CPPO, CPPB

Purchasing Agent

BIDS MUST BE DELIVERED TO:

City of Shreveport Office of the Purchasing Agent Government Plaza-Suite 610 505 Travis Street Shreveport, LA 71101-3042

OR GO TO

BIDNETDIRECT.COM TO

SEND ELECTRONIC

BID

BID MUST BE RECEIVED NOT LATER THAN 2:00 P.M. ON: August 26, 2025

THEN PUBLICLY OPENED

THIS IS NOT AN ORDER BID NUMBER: IFB #25-038

BID TITLE:

West Cargo Apron Pavement Rehab/Airfield Markings

Phase II

PREBID

CONFERENCE:

NON-MANDATORY PRE-BID MEETING

August 6, 2025, at 11:00 a.m. (CDT) Shreveport Regional Airport – 3rd Floor Conference Room 5103 Hollywood Ave., Shreveport, LA 71109

E-MAIL

QUESTIONS TO:

Kimberly.floyd@shreveportla.gov 7 working days before the opening or fax to:

(R.S. 38:2295 C)

318-673-5408

BID BOND IS REQUIRED. See attached format. Designer’s Estimate $475,000.00

*Bids received after the time specified for opening cannot be considered for an award.

Louisiana State Licensing Board for Contractors Project Classification:

Only Required when Total Bid is $50,000 or more.

Highways, Streets, and Bridge Construction

Number of signs to be provided and installed by the contractor: N/A Number of Days: 60 Calendar

CONSTRUCTION BID REQUIREMENTS

For paper bids, if you do not provide all of the required COS Bid Forms or the information required on the bid forms, then your bid must be declared as non-responsive. The bid forms are clearly identified as COS Bid Form #1, 2 & etc. near the top right of the page. If you have any questions, please call Renee Anderson at 318-673-5450.

ELECTRONIC BIDS/BID NOTICES

The City of Shreveport listing of current bids (IFB) is posted on BidNetDirect.com. To view the general bid information and receive bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the option to submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at www.shreveportla.gov/Solicitations. BidNetDirect. shall be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted, provide your state contractor’s license number when the bid with alternates amounts to $50,000 or more. To request copies of bids by e-mail, send your request to Kimberly.floyd@shreveportla.gov.

Important- If you consider the specifications as restrictive or have a problem with this document, please contact the Purchasing Agent at least five days before the bid opening at (318) 673-5450 http://www.shreveportla.gov/Solicitations mailto:support@bidnet.com mailto:Kimberly.floyd@shreveportla.gov

LOUISIANA UNIFORM PUBLIC WORK BID FORM – COS Form #1

TO: City of Shreveport BID FOR: IFB 25-038

Office of the Purchasing Agent WEST CARGO APRON PAVEMENT REHAB/AIRFIELD

Government Plaza, Suite 610 MARKINGS PHASE II

Shreveport, LA 71101-3042

Deposit/Fee for Plans/Specs (Paper): $ N/A

(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding

Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by:

KSA Engineers-Jonathan Farmer and dated: 07/18/25 (Owner to provide name of entity preparing bidding documents.)

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the Designer has assigned to each of the addenda that the Bidder is acknowledging) __________________________________________ .

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid” * but not alternates) the sum of:

Dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE: _______________________

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA

UNIFORM PUBLIC WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218(A) attached to and made a part of this bid. (Current as of 10/16/19)

UNIT PRICE FORM

TO: City of Shreveport BID FOR: IFB 25-038 ______________________ ___

Office of the Purchasing Agent West Cargo Apron Pavement Rehab/Airfield Marks Phase II

Government Plaza, 505 Travis St., Suite 610 __________________________

Shreveport, LA 71101 COS Bid Form #1 ____________________________

Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

DESCRIPTION: Base Bid or ❑ Alt.# ___ MOBILIZATION

REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

C-105 1 L.S.

DESCRIPTION: Base Bid or ❑ Alt.# ___ROUT, CLEAN, AND SEAL EXISTING CONCRETE JOINTS

P-605-5.1 35,300 L.F.

DESCRIPTION: Base Bid or ❑ Alt.# ___SURFACE PREPARATION

P-620-5.1 160,300 S.F.

DESCRIPTION: Base Bid or ❑ Alt.# ___WHITE MARKING (REFLECTIVE)

P-620-5.2a 103,300 S.F.

DESCRIPTION: Base Bid or ❑ Alt.# ___YELLOW MARKING (REFLECTIVE)

P-620-5.2b 11,900 S.F.

DESCRIPTION: Base Bid or ❑ Alt.# ___RED MARKING (REFLECTIVE)

P-620-5.2c 5100 S.F.

DESCRIPTION: Base Bid or ❑ Alt.# ___BLACK MARKING (NON-REFLECTIVE)

P-620-5.2d 40,200 S.F.

DESCRIPTION: Base Bid or ❑ Alt.# ___BARRICADES AND MARKINGS FOR PAVEMENT CLOSURES

105-3.1 1 L.S.

Wording for “DESCRIPTION” is to be provided by the Owner.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

(Current as of 10/16/19)

BID BOND

(For a paper bid, one original required of all Bidders with Power of Attorney attached. For an electronic bid, an electronic bid bond or a paper bond will still be accepted if received before the bid opening). If a paper bid bond is provided, it shall be on this form and only on this form.

Date:

KNOW ALL MEN BY THESE PRESENTS:

That of , as Principal, and , as Surety, are held and firmly bound unto the City of Shreveport, in the full and just sum of five (5%) percent of the total amount of this bid, including all alternates, lawful money of the United States, for payment of which sum, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly by these presents.

Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater than the amount for which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A - rating in the latest printing of the A. M. Bests Key Rating Guide. If surety qualifies by virtue of its Bests listing, the Bond amount may not exceed ten percent of policyholder’s surplus as shown in the latest A. M. Bests Key Rating Guide.

Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is signed by surety’s agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.

THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its bid to the Obligee on a Contract for:

IFB 25-038 WEST CARGO APRON PAVEMENT REHAB/AIRFIELD MARKINGS PHASE II

NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation shall be void; otherwise, this obligation shall become due and payable.

PRINCIPAL (BIDDER) SURETY

BY: BY:

AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT (SEAL)

Special Conditions for Construction

1.0 STATE CONTRACTORS LICENSE

1.1 On any public works bid submitted in the amount of $50,000 or more, the Contractor shall certify that he or she is licensed under Louisiana Revised Statute 37:2150, et seq. and show his or her license number on the outside of the bid envelope and on the bid schedule. In the case of an electronic bid, a contractor must submit an authentic digital signature on the electronic bid accompanied by the contractor’s license number, when required.

1.2 The licensee shall not be permitted to bid or perform any type or types of work not included in the classification under which the license was issued.

1.3 Any construction bid that does not require the contractor to hold an active license shall state EXEMPTION on the bid envelope.

2.0 PERMITS, TAXES AND FEES

2.1 All Bids submitted must include the price of any business and professional licenses, permits, taxes and fees as required by Federal, State or Local Government Agencies.

3.0 CLARIFICATION/SUBSTITUTION REQUESTS

3.1 Bidders requiring additional information may submit their question(s) in writing to the attention of the Buyer as listed on page two.

3.2 Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all firms that have received the original Invitation for Bid.

3.3 Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of bids will be given consideration.

3.4 Every interpretation made to a Bidder will be in the form of written Addendum to the contract document and when issued will be on file in the Purchasing Agents office.

3.4.1 Addenda must be delivered to all prime bidders who have requested bid documents within twenty-four hours of issuance either by fax, e-mail, or other electronic means or by hand and a copy shall be mailed to all prime bidders who have requested bid documents. If the addendum cannot be transmitted by fax, e-mail, or other electronic means or by hand, the bid opening shall be postponed by at least seven (7) working days. La. R.S.

38:2212 (C)(2)(a).

3.4.2 All such addenda shall become part of the Contract Documents and all Bidders shall be bound by such addenda.

3.4.3 The City shall not be legally bound by an addendum or interpretation that is not in writing.

3.4.4 If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour period (exclusive of holidays, Saturdays, and Sundays) before the scheduled bid opening then the opening of bids shall be extended for at least seven but not more than twenty-one working days. (Louisiana R.S.

38:2212-C-2).

3.4.5 It shall be the Bidders responsibility to make inquiry as to the Addenda issued.

4.0 BID BOND

4.1 An acceptable Bid Bond in the format as enclosed herein, Cashier’s Check, or Certified Check payable to the City of Shreveport, in an amount not less than five (5%) percent of the total bid including all additive alternates must accompany the bid.

4.2 Negotiable Bid Bonds will be returned to the unsuccessful bidder as soon as possible, or not more than 45 days after the opening of bids.

4.3 All bonds applicable to this transaction must be accompanied by an original Power of Attorney.

4.4 Bidders agree to forfeit Bidders Bond, in the event of failure to contract with the city within ten (10) days after the award of Bid.

5.0 PERFORMANCE/PAYMENT/MAINTENANCE BONDS

5.1 Acceptable Performance/Payment/Maintenance Bonds will be required of the successful bidder as follows:

Special Conditions for Construction Continued

5.2 When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.

5.3 When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.

5.4 When the total contract amount with alternates is $25,000 or more, a two-year 10% maintenance bond shall be required.

6.0 AWARD CRITERIA

6.1 Award will be made to the lowest responsible and responsive bidder according to the criteria designated in the Invitation for Bid.

6.2 In addition to price, the Bid Evaluation will include the following factors (as they apply):

6.2.1 The quality of performance/workmanship of previous contracts, or references which attest to the specific experiences of others.

6.2.2 The timely completion of previous contracts, or references which attest to the specific experiences of others.

6.2.3 The sufficiency of financial resources and its impact on ability of the bidder to perform the contract.

6.2.4 The City reserves the right to conduct on-site inspections of any bidder’s facilities prior to award and the results of said inspection will be considered by the City in determining bidders’ capabilities of successfully administering to this contract.

6.2.5 The ability and availability of the bidder to provide quality and timely maintenance, service, and/or parts.

6.2.6 The cost of maintenance and operational costs.

6.2.7 The availability and capability of local support as it affects the quantity, quality, and timeliness of the work required.

6.2.8 The timely completion of a project as stated in the bid.

6.2.9 Substantial compliance or noncompliance with specifications set forth in the bid as determined by the City.

6.2.10 Product or parts inventory capability as it relates to a particular bid.

6.2.11 Results of product/equipment testing.

6.2.12 The warranty - Terms and Conditions.

6.2.13 Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory manner.

6.2.14 An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable of fulfilling proper liaison service with mechanical trades.

6.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.

6.2.16 A record of amicable relations with labor.

6.2.17 An adequate supply of construction equipment in good operating condition

6.3 ALTERNATES

6.3.1 If alternates are listed on the Bid Schedule, it is the intent of the City, if the City accepts any Alternates, to accept them in the order in which they are listed in the bid form.

6.3.1.1 The low bidder shall be determined on the basis of the sum of the base bid and the Alternates accepted.

6.3.2 When alternates/options are requested, the City reserves the right to select the bid with or without these, whichever will be in the best interest of the City.

6.4 AWARD

6.5 The Purchasing Division will make the award to one bidder.

7.0 REJECTION

7.1 This solicitation does not commit the City of Shreveport to award a contract, to pay any costs incurred in the preparation of a bid, or to procure or contract for the articles of goods or service.

7.2 The City reserves the right to accept or reject any or all bids for just cause received as a result of this request as permitted by LA R.S. 38:2214 (B).

7.3 The City of Shreveport reserves the right to declare any bid non-responsive in which the delivery/completion time indicated is considered to delay the operation for which the item/work is intended, due to the noncompliance of the BID SPECIFICATION.

7.4 REJECTION OF LOWEST BID

7.5 Substantial negative findings from the Award Criteria, as listed above, may result in the disqualification of the lowest bidder, if in the best interest of the City of Shreveport.

8.0 DISQUALIFICATION REVIEW BOARD (La. R.S. 38:2212 J- 1 & 2/ City of Shreveport Code of Ordinances Sec. 26-265)

8.1 When a contractor has been given notice of possible disqualification based upon La. R.S. 38:2212 et. seq., and/or debarment based upon Sec.26-265, the contractor may submit a written appeal to the Purchasing Agent for review by the City’s Disqualification Review Board.

8.2 The written appeal must be submitted within ten (10) days after notice of possible disqualification and may request either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal only.

8.3 A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.

8.4 The Review Board will be composed of the Chief Administrative Officer (CAO), City Engineer, Purchasing Agent and the Director of Using Department.

8.5 The decision of the Review Board will be given to the contractor in writing ten (10) days after all pertinent information has been considered.

8.6 The decision of the Review Board will not operate as a waiver by the City of its rights concerning the assessment of liquidated damages.

9.0 RECORDING OF CONTRACT/BONDS/CHANGE ORDERS

9.1 When the contract amount is $25,000 or more, the successful bidder will be furnished with the original and one copy of the signed contract, with the original to be forwarded to the Parish Court House, by the Contractor, for recording of the contract and all bonds by the Clerk of Court. Each change order to a contract which adds an amount of ten percent or more of the original contract amount and which additional amount is at least $10,000 or all change orders to a contract aggregating to an amount of twenty percent or more of the original contract amount and which additional amount is at least $10,000 must be recorded at the Parish Court House.

10.0 PUBLIC INSPECTION OF BIDS (La. R.S. 44:33 et seq./Attorney General’s Opinion No. 95-155)

10.1 Bids will be in active use after the opening and therefore will not be available for public inspection until 72 hours after the bid opening (exclusive of Saturdays, Sundays, and legal public holidays- La. R.S. 44:33).

11.0 BRAND NAMES (LA. R.S. 38:2212 F- 2 & 2295)

11.1 All plans and specifications for public works submitted by an architect or engineer shall include the following provisions relating to equal brand products other than those specified:

11.1.1 The name of a certain brand, make, manufacturer, or definite specifications is to denote the quality standard of the article desired, but does not restrict bidders to the specific brand, make, manufacturer, or specification named. It is to set forth and convey to prospective bidders the general style, type, character, and quality of article desired.

11.1.2 When in specifications or contract documents a particular brand, make of material, device, or equipment is shown or specified, such brand, make of material, device, or equipment shall be regarded merely as a standard.

11.2 When in specifications or contract documents an architect or engineer specifies a particular brand, make of material, device, or equipment, or equal thereto, he shall adequately identify said product by including, minimally, the model or catalog number of the product.

11.3 If a potential supplier wishes to submit for prior approval a particular product other than a product specified in the contract documents, he shall do so no later than seven working days prior to the opening of bids. Within three days, exclusive of holidays and weekends, after such submission, the prime design professional shall furnish to both the public entity and the potential supplier written approval or denial of the product submitted.

11.4 It shall be the responsibility of the Purchasing Agent and the professionally employed architect or engineer to determine what is considered an equivalent product on any and all projects in which they have been legally employed to perform professional services.

12.0 PARTIAL PAYMENTS (RS 38:2248

12.1 Partial payment will be made to the successful bidder as follows:

12.1.1 On or before the 15th of each month an invoice listing in detail the amount of each item of construction completes in place and the amount of work performed will be furnished to the Architect or Engineer.

12.1.2 The Architect or Engineer will make written estimates of the items complete in place and the amount of work performed in accordance with the contract during the current period of time between estimates.

12.1.3 From the total of the estimate so ascertained will be deducted an amount equivalent to ten (10%) percent of the whole on projects of less than Five Hundred Thousand Dollars ($500,000) and five (5%) percent of the whole on projects of Five Hundred Thousand Dollars ($500,000) or more, to be retained by the City until after the completion of the entire contract in an acceptable manner, and the balance of the sum equivalent to ninety (90%) percent/ninety-five (95%) percent of the whole, shall be certified by the Architect or Engineer for payment. Estimates will be made monthly. LA R.S. 38:2248.A.

12.1.4 All public works contracts shall contain a clause stating that any punch list generated during a construction project shall include the cost estimates for the particular items of work the design professional has developed based on the mobilization, labor, material, and equipment costs of correcting each punch list item. The design professional shall retain his working papers used to determine the punch list items cost estimates should the matter be disputed later. The contracting agency shall not withhold from payment more than the value of the punch list. Punch list items completed shall be paid upon the expiration of the forty-five-day lien period. The provisions of this Section shall not be subject to waiver, nor shall these provisions apply to the Department of Transportation and Development. LA R.S. 38:2248.B.

12.1.5 No estimates except final estimates will be made for a sum less than Five Hundred Dollars ($500.00).

12.1.6 The estimates will be approximate only, and all partial or monthly estimates and payments shall be subject to correction in the estimate rendered following discovery of an error in any previous estimates.

13.0 PAYMENTS DUE THE CITY

13.1 Section 26-211 of the City’s Code of Ordinances requires the following:

13.1.1 On every contract to which the City is a party and for which written specifications are prepared, the specification shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses, fees, and other charges which are outstanding and due to the City.

13.1.2 No contract to which the city is a party shall be awarded to any person who:

13.1.3 Has not paid all taxes, licenses, fees, and other charges which are outstanding and due the city, or

13.1.4 Owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it, or

13.1.5 Owns more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it.

13.1.6 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or adjudication.

13.1.7 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.

14.0 LIQUIDATED DAMAGES

14.1 For each calendar day or workday, as specified, that any work shall remain uncompleted after the contract

14.2 time specified for the completion of the work required by the contract; the sum specified below will be deducted from any money due the Contractor not as a penalty but as liquidated damages.

14.3 Due account shall be taken of any adjustment of the contract time for completion of work granted under the provisions.

14.4 Permitting the Contractor to continue the work after expiration of the contract time or extended contract time will in no way operate as a waiver on the part of the City of any of its rights under the contract.

14.5 The City may waive such portions of the liquidated damages as may accrue after the work is in condition for safe and convenient use by the traveling public.

14.6 Based on the amount of the original contract, the following charges per contract day will be made for each such day after expiration of the contract time or extended contract time.

14.7 When the contract time is on either the calendar day or fixed calendar date basis, the schedule for calendar days shall be used.

14.8 When the contract time is on a working day basis, the schedule for working days shall be used.

14.9 The amount of liquidated damages will be deducted from any money due the Contractor under this contract, and the Contractor and his surety shall be liable for any liquidated damages in excess of amounts due the Contractor.

15.0 GOVERNING PRICES

15.1 UNIT PRICE BIDS-Prices must be firm and unit prices written in figures shall govern over extended prices.

Prices bid must be based upon payment in thirty (30) days after delivery and acceptance.

15.2 LUMP SUM BIDS (When unit prices are not required)-Prices must be firm and prices written in words shall govern over prices written in figures. Prices bid must be based upon payment in thirty (30) days after delivery and acceptance.

16.0 CHANGE ORDERS

16.1 The issuance of Change Orders within the scope of the project is authorized and any such Change Orders shall be in writing.

17.0 UNSATISFACTORY WORK

17.1 The City shall not be obligated to pay for unsatisfactory work.

18.0 COMPLIANCE WITH CIVIL RIGHTS LAWS

18.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable:

Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by bidder, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.

19.0 JOINT VENTURE

19.1 If the bidder is a joint venture, provide the following information:

19.1.1 Date of formation

19.1.2 Name and address of each venture partner.

ORIGINAL CONTRACT AMOUNT DAILY CHARGE

From More Than To and Including Calendar or Fixed Day or Working Day

$0 $25,000 $150 $195

25,000 50,000 300 345

50,000 100,000 450 400

100,000 500,000 600 510

500,000 1,000,000 750 595

1,000,000 2,000,000 900 695

2,000,000 --------------- 1,000 825

19.1.3 Principals of each venture partner

19.1.4 Venture partner holding the majority interest in the venture and its percentage of interest.

19.2 Bidder shall include a copy of the Joint Venture agreement as an attachment to the bid.

20.0 BID ENVELOPE

20.1 Outside of the bid envelope to list the Bidders name, address, license number, bid number, project name, opening date/time and the City’s address.

21.0 RECEIPT OF BIDS

21.1 The City does not receive bids on holidays and weekends.

CONSTRUCTION SERVICES AGREEMENT

SHREVEPORT ______AIRPORT

SHREVEPORT, LOUISIANA

This Agreement made and entered into this ______ day of _____________, 20______ by and between:

THE CITY OF SHREVEPORT, LOUISIANA, a municipal corporation of the state of Louisiana, appearing herein through its duly authorized agency, THE SHREVEPORT AIRPORT AUTHORITY, represented herein by the Chairman, hereinafter referred to as "OWNER" or “SPONSOR”.

AND

_____________ an entity ________________________, hereinafter referred to and known as

“CONTRACTOR”.

Table of Contents SCOPE OF SERVICES AND RESPONSIBILITIES ............................................................. 15-16

TERM OF SERVICE

PAYMENT FOR SERVICES.................................................................................................. 16-17

REVISIONS

RIGHT OF REVIEW AND AUDIT

INSURANCE ........................................................................................................................... 19-21

REQUIRED CONTRACT PROVISIONS FOR OBLIGATED SPONSORS

ACCESS TO RECORDS AND REPORTS

GENERAL CIVIL RIGHTS PROVISIONS

CIVIL RIGHTS-TITLE VI ASSURANCE

Title VI Solicitation Notice Title VI Clauses for Compliance with Nondiscrimination Requirements ....................... 22-24

Title VI List of Pertinent Nondiscrimination Acts and Authorities ................................. 24-25

DISADVANTATED BUSINESS ENTERPRISES ............................................................. 25-26

AFFIRMATIVE ACTION REQUIREMENT ..................................................................... 26-27

EQUAL EMPLOYEMENT OPPORTUNITY (EEO)

Equal Opportunity Clause ................................................................................................ 27-28

EEO SPECIFICATION

Standard Federal Equal Employment Opportunity .......................................................... 28-32

PROHIBITION OF SEGREGATED FACILITIES ............................................................ 32-33

FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE)

CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS

OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970

COPELAND “ANTI-KICKBACK” ACT

DAVIS-BACON REQUIREMENTS .................................................................................. 35-40

DISTRACTED DRIVING ................................................................................................... 40-41

CLEAN AIR AND WATER POLLUTION CONTROL

ENERGY CONSERVATION REQUIREMENTS

TRADE RESTRICTION CERTIFICATION ...................................................................... 41-42

PROCUREMENT OF RECOVERED MATERIALS

BUY AMERICAN PREFERENCE ..................................................................................... 43-44

LOBBYING AND INFLUENCING FEDERAL EMPLOYEES

VETERAN’S PREFERENCE

TAX DELINQUENCY AND FELONY CONVICTIONS

Certification of Offerer/Bidder Regarding Tax Delinquency and Felony Convictions

BREACH OF CONTRACT TERMS ...................................................................................... 45-46

DEBARMENT AND SUSPENSION .................................................................................. 46-47

Certification of Offerer/Bidder Regarding Debarment Certification of Lower Tier Contractors Regarding Debarment

TERMINATION OF CONTRACT

Termination for Convenience (Construction & Equipment Contracts) ........................... 47-48 Termination for Default (Construction)

Termination for Default (Equipment) .............................................................................. 48-49

CITY OF SHREVEPORT SUPPLEMENTAL CONTRACT TERMS .................................. 50-51

INTEREST AND BENEFITS

ASSIGNABILITY

GOVERNING LAW AND VENUE ....................................................................................... 51-52

GENERAL PROVISIONS

ENTIRE CONTRACT

NOTICES

W I T N E S E T H:

ARTICLE I

SCOPE OF SERVICES AND RESPONSIBILITIES

1.1 That said contractor has agreed, and by these presents does agree with the owner for the consideration hereinafter mentioned, to furnish at its own proper cost and expense, all necessary material and labor and equipment of every description and to carry out and complete in good form, firm and substantial manner, and in accordance with the Invitation for Bid, specifications and provisions, all services for the

____________________ at Shreveport __________ Airport.

1.2 Contractor has paid all taxes, licenses, fees and other charges which are outstanding and due the City, including any property which is adjudicated to the City or which has demolition liens, grass cutting liens, or any other property standards liens on it and/or, does not own more than 25% of a legal entity that owns any property which is adjudicated to the City or which has demolition liens, grass cutting liens, or any other property standards liens on it.

1.3 The contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all services furnished by the contractor under this agreement. The contractor shall, without additional compensation, correct or revise any errors or omissions in any documents they prepare in association with this project.

1.4 The contractor shall ensure that all contractor obligations under this agreement are flowed toward the subcontractor. The contractor shall have the benefit of all rights, remedies and redress against the subcontractor that the owner, under such documents, has against the contractor, and the subcontractor shall have the benefit of all rights, remedies and redress against the contractor that the contractor, under such documents, has against the owner. The contractor shall submit all subcontractor agreements that are part of this agreement in terms of obligations to the Shreveport Airport Authority Manager of Planning and Development.

1.5 In accordance with plans and specifications hereby made part of this agreement by inference, subject to the changes as may be made from time to time by owner or its authorized representative and at the following unit prices indicated in the contractor’s quote and adhering to the statement of work, the contractor shall follow the scope of work. It is expressly understood that the Federal Aviation Administration (FAA) and the Louisiana

Department of Transportation (LADOTD) have the right to approve the terms and conditions of this agreement as outlined in the scope of work and the technical and professional services to be conducted as part of this project.

1.6 Notice to Proceed: All work required to be performed by contractor shall commence within 10 calendar days upon issuance of the notice to proceed from the Authority. Issuance of the notice to proceed is considered a commitment of full funds for the contractors’ work in accordance with the amount of work that has been completed.

1.7 Progress Meetings and Reports: The contractor, in coordination with the consultant/engineer of record and the owner, will hold/attend weekly project meetings, unless alternative arrangements have been authorized by the owner. Also, weekly progress reports will be submitted, in coordination with the consultant/engineer of record, to the owner, based on project observations and questions and concerns based on interaction between the contractor, consultant /engineer of record and owner. Report specifics will include, but not be limited to, the scheduled number of days into and remaining on the project, pictures (if applicable), quality control issues, work completed to date and issues that may impact the project budget, quality and schedule.

1.8 Deliverables

All deliverables and submittals will be submitted to the Engineer of Record in the requested format for the owner and Engineer of Record reviews and approval prior to issuance of the notice to proceed.

ARTICLE II

TERM OF SERVICE

2.1 This agreement shall be effective upon executed date signed by the owner and shall remain in full force and effect for ____ calendar days from the notice to proceed date or until all work under this agreement has been completed, as designated by the owner, or agreement is terminated by the owner under the provisions of the termination section.

ARTICLE III

PAYMENT FOR SERVICES

3.1 Total cost of the statement of work as advertised in IFB ______ for this project is

_______________________________________________________________, not to be exceeded (the

“Contract Sum”). The contractor shall perform and complete all work in the manner as described in this agreement, the scope of work, plans, specifications and the Invitation of Bid (IFB ______). Contractor shall also submit to owner copies of all subcontractor contracts/agreements/purchase orders prior to commencement of work and will submit subcontractor invoices that have been sent to contractor for payment as part of this agreement.

3.2 Payments and Procedures: Contractor will forward all payment applications/invoices to the Engineer of Record for submission to Shreveport Airport Authority Manager of Planning and Development for certification. The following documentation is required and will be signed, certified and attached to the payment application/invoice as applicable:

a. Payment application documenting the following:

- Description of work

- Work completed

- Stored values

- Total completed

- Percentage completed

- Balance to finish.

- Retainage

b. Certified payroll for prime contractor and applicable subcontractors at all tiers

b. Monthly subcontractor payment and utilization reports (required with all invoices, regardless of subcontractor use)

c. Subcontractor data/change order tracking sheets (only required with execution of original contract, changes in sub-contractors and change orders)

Any payment application/invoice without required documentation will be delayed in processing until all documentation is received by the owner.

All payment/invoice requests will be hard copy sent to the following:

Shreveport Airport Authority

ATTN: Project Manager

5103 Hollywood Avenue, Suite 300

Shreveport, LA 71109

Retainage: In accordance with specifications for the construction, alteration, or repair, public bid law shall provide that the City may withhold payment of not more than 10 percent (10%) of the contract price on projects of less than $500,000, and 5 percent (5%) of the contract price on projects of $500,000 or more until the expiration of forty-five days after the recording of formal acceptance of such work, or notice of default by the contractor or subcontractor. For this project, _____% retainage will be withheld until Substantial

Completion of Work has been processed by the consultant/engineer of record and owner. Retainage will be released upon owner receipt of original Lien Certificate and final invoice, with concurrence from owner.

ARTICLE IV

REVISIONS

4.1 It is understood that immaterial revisions in documents submitted as instruments of service shall be made by the contractor without additional compensation as the work progresses; however, should material or major changes in the original scope of work or extra work be required by the owner, which does not involve a change in the original scope of the project, then, and in that event the contractor shall be allowed additional compensation in time and money, only after prior authorization from the owner.

4.2 Change Orders: Any extra work or major changes to the original scope of work shall require a fully executed change order which shall establish the extent of revisions of the changes in the scope and the compensation thereof. Additional compensation for major changes or extra work which does not involve a change in the original scope to the project will be allowed only when authorized in writing by the owner. In no event, however, shall the total amount of such additional work authorized by the Authority exceed 10% of the cost as set forth in the agreement, unless it has been approved by the owner.

Each Change Order submission will be created by the contractor and sent to the consultant/engineer of record for validation and certification. At a minimum, the Change Order will include as applicable:

- Accounting actions- original contract sum, net change orders, new contract amount, contract time and completion date of Change Order upon execution

- Change Order scope of work

- Material costs -will be included in original scheduled values and documented as Change Order value in following invoices, not to adjust original schedule of values

- Hourly wage costs and overhead

- Subcontractor quote - if part of change order is to be completed by a

Subcontractor

The contractor will be given an extension of time for delays beyond their control or for those caused by tardy approvals of work in progress by various official agencies, but no additional compensation shall be allow for such delays. In order to obtain such extension(s), the contractor must notify the owner, in writing, no later than five (5) days after the cessation of the delay-causing event and stipulate the number of days the contractor was delayed by the event

ARTICLE V

RIGHT OF REVIEW AND AUDIT

(26-217 of the City’s Code of Ordinances)

5.1 Contractor agrees to maintain financial records pertaining to all matters relative to this agreement in accordance with generally accepted accounting principles and procedures, All records and supporting documentation pertaining to this agreement shall be retained for a period of three (3) years except as follows:

a. Records that are subject to audit findings shall be retained for five (5) years after such findings have been resolved.

In the event contractor goes out of existence, then the contractor shall turn over to owner all of its records relating to this agreement to be retained by owner for the required period of time.

5.2 Contractor agrees to permit the owner or its designated representative to inspect and/or audit its records and books relative to this agreement at any time during normal business hours and under reasonable circumstances and to copy form there any information that the City desires concerning contractor’s operation hereunder. Owner shall provide written notice prior to the execution of this provision. If the contractor, agreement or its records and books are not located within Caddo or Bossier Parish, in the event of an audit, contractor agrees to deliver the records or have the records delivered to the owner’s designated representative at an address designated by owner within the City of Shreveport. If owner’s designated representative finds that the records delivered by contractor are incomplete, contractor agrees to pay the owner’s representative’s costs to travel to contractor’s offices to audit or retrieve the complete records.

5.3 Contractor agrees to permit owner or its designated representative to inspect, as it deems necessary, all records of this project relating to finances, as well as other records that may be required by relevant directives of funding sources of the owner. Contractor further understands and agrees that said inspection may be made upon reasonable notice.

5.4 Ownership of Documents: All data collected by the contractor, all documents, notes, drawings, tracing and files collected or prepared in connection with this work, except the contractors’ personal and administrative files, shall become and be the property of the owner (Shreveport Airport Authority) and the owner shall not be restricted in any way whatever in its use of such material.

ARTICLE VI

INSURANCE

6.1 The contractor shall, at its own expense, provide and maintain certain insurance in full force and effect at all times during the term of this agreement and any extensions thereto. Such insurance, at a minimum, shall include the following overages and limits of liability:

a. Commercial General Liability Insurance in an amount not less than a combined single limit of

$1,000,000 per occurrence. This policy shall be endorsed to name the City of Shreveport/Shreveport Airport

Authority as an additional insured. It is the intent of the City that the policy coverage should not be limited by an annual aggregation limitation. If this policy is to be limited by an aggregate annual limitation, the aggregate limitation shall not be less than $2,000,000; otherwise, the Contractor Firm shall provide a $1,000,000 per project aggregate applicable for the scope of work specified in this agreement.

b. Comprehensive Auto Liability Insurance included hired, rented or non-owned automobiles, in an amount not less than $100,000 per person and /or $500,000 per accident or a combined single limit of $5

00,000 per occurrence. This policy should be endorsed to name the City of Shreveport / Shreveport Airport

Authority as an additional insured.

c. Workers’ Compensation Insurance as required by the laws of the State of Louisiana and

Employer’s Liability Insurance in a minimum amount of $1,000,000. This policy shall contain an Other States

Coverage Endorsement. This certificate of insurance required herein shall have the following statement shown in the remarks section:

This policy for worker’s compensation protects all members of the insured organization, including an employer, a sole proprietor, a partner or bonfide officer of the insured organization, and all employees.

6.2 The Contractor is an independent contractor as defined in R.S.23:1021 (7) and it is expressly agreed and understood between the parties hereunto in entering into this Agreement, that neither the Shreveport Airport

Authority or the City of Shreveport shall be liable to the Consulting Firm or its employees or subcontractors for any payments, benefits for coverage under the Workers’ Compensation Law of the state of Louisiana, and further under the provision of R.S. 23:1034, no person employed by the Contractor shall be considered an employee of the Shreveport Airport Authority (Owner) or the City of Shreveport for purposes of workers’ compensation coverage.

Professional Liability Insurance

a. For projects with an estimate total cost in excess of $1,000,000 the limit of liability shall be in an amount not less than $1,000,000 per claim and in the annual aggregate.

b. For projects with a total estimated cost of $500,000 to $1,000,000 the limit of liability shall be in an amount not less than $500,000 per claim occurrences and in the annual aggregate.

c. For projects with…