IFB_17_18-42_Manual_for_Bid_Final.pdf

PROJECT MANUAL – VOLUME 1

Cloud Branch Phase III - Side Streets

City Project: IFB 17/18-42

Contract Documents

May 10, 2018

Prepared for:

City of Sanford, Florida

Prepared by:

Rev 04/2018

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-17/18-42

PROJECT MANUAL

ONE TIME CONTRACT

Due Date:

June 14, 2018

TITLE: CLOUD BRANCH PHASE III –SIDE STREETS

PROJECT MANUAL INDEX

IFB 17/18-42 – CLOUD BRANCH PHASE III – SIDE STREETS

PROJECT MANUAL

Bidding Requirements, Contract Forms, Technical Specifications and Conditions of the Contract

SECTION PAGES

Project Manual Index 00010-1 - 3

00100 Invitation for Bids 00100

00200 Instructions to Bidder 00200-1 - 9

00410 Bid Form 00410-1 - 4

00420 Bid Bond Form 00420-1 - 2

00432 Non-Collusion Affidavit 00432

00434 Conflict of Interest Statement 00434

00436 Public Entity Crimes Statement 00436-1 - 2

00438 Compliance With Public Records Law Affidavit 00438

00440 Bidder Qualification Affidavit 00440-1 - 3

00450 Certification of Non-Segregated Facilities 00450

00452 Disputes Disclosure Form 00452

00454 Drug Free Work Place Certification 00454

00456 Unauthorized (Illegal) Alien Workers Affidavit 00456

00458 E-verify Compliance Affidavit 00458-1 - 2

00460 Americans With Disabilities Act Affidavit 00460

00462 Financial Information Form 00462-1 - 2

00463 Florida Trench Safety Act Statement 00463-1 –2

00505 Notice of Intent to Award 00505

00510 Notice of Award 00510

00520 Agreement 00520-1 - 14

00525 Criminal background check Requirements 00525-1 - 2

00530 Notice to Proceed Form 00530

00605 Performance Bond Form 00605-1 - 3

00610 Payment Bond Form 00610-1 - 3

00615 Material and Workmanship Bond form 00615-1 - 2

00617 Consent of Surety to Final Payment 00617

00618 Insurance Requirements Form 00618-1 - 3

00625 Contractor’s Application for Payment Form 00625-1 - 2

00626 Certificate of Substantial Completion 00626

00627 Certificate of Final Completion 00627

00640 Contractor’s Partial Release of Lien Form 00640

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-17/18-42

PROJECT MANUAL

ONE TIME CONTRACT

Due Date:

June 14, 2018

TITLE: CLOUD BRANCH PHASE III –SIDE STREETS

00641 Subcontractor’s Final Release of Lien Form 00641

00644 Subcontractor’s Partial Release of Lien Form 00642

00645 Contractor’s Final Release of Lien Form 00645-1 - 2

00700 General Conditions 00700-1 - 44

00800 Supplementary Conditions 00800-1 - 13

00820 Debarment Certification 00820

00825 Sub-Contractor Debarment Certification 00825

00830 MBE-WBE 00830

00885 Contractor Evaluation Form 00885

00886 Project Activity Summary Report 00883

00887 Vendor Contractor Performance Report 00887

00940 Project Field Order Form 00940

00945 Work Change Directive 00945

00950 Change Order 00950-1 - 3

Attachment A – Addendum Receipt Acknowledgement Certification

Attachment B – Reference Form

Attachment C – Organization Information

Attachment D – Proposed Schedule of Subcontractors Participation

Attachment E - Solicitation Response Identification Label

STANDARD TECHNICAL SPECIFICATIONS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION

01 1100 SUMMARY OF WORK

01 5526 TRAFFIC CONTROL

DIVISION 02 - EXISTING CONDITIONS

02 2200 EXISTING CONDITIONS ASSESSSMENT

02 4113 SELECTIVE SITE DEMOLITION

DIVISION 31 - EARTHWORK

31 2000 EARTH MOVING

31 2310 TRENCHING, BACKFILLING AND COMPACTING

31 2500 EROSION AND SEDIMENTATION CONTROL

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 1110 STABILIZED SUBGRADE

32 1134 CRUSHED CONCRETE AGGREGATE BASE

32 1216 ASPHALT PAVING

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-17/18-42

PROJECT MANUAL

ONE TIME CONTRACT

Due Date:

June 14, 2018

TITLE: CLOUD BRANCH PHASE III –SIDE STREETS

32 1313 SITE CONCRETE

32 1420 ROADWAY UNIT PAVING

DIVISION 33 - UTILITIES

33 4100 STORM DAINAGE PIPING AND STRUCTURES

34 7100 ROADWAY CONSTRUCTION

APPENDICES

Appendix A – Schedule of Values

Appendix B – Davis-Bacon Act Wage Determination

Appendix C – Project Permits / SJRWMD Environmental Resources Permit

Appendix D – Engineer's Signature Page

INDEX OF PROJECT PLANS

SHEET NO. SHEET DESCRIPTION NO. OF SHEETS

-- Cover / Index Sheet

C0.10 Index Sheet

C0.20 General Notes

C0.30 General Notes

C0.40 SWPPP Notes and Details

C0.50 Tabulation of Quantities

C1.00 Existing Conditions – Holly Ave

C1.10 Existing Conditions – Myrtle Ave

C2.00 SWPPP and Demolition – Holly Ave

C2.10 SWPPP and Demolition – Myrtle Ave

C3.00 Site Plan - Holly Ave

C3.10 Site Plan – Myrtle Ave

C4.00 Plan and Profile – Holly Ave

C4.10 Plan and Profile – Myrtle Ave

C5.00 Site Details

15 TOTAL SHEETS

END OF PROJECT MANUAL INDEX

300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-17/18-42

PROJECT MANUAL

ONE TIME CONTRACT

Due Date:

June 14, 2018

TITLE: CLOUD BRANCH PHASE III –SIDE STREETS

Issuance | Release Date: Thursday, May 10, 2018

Legal Advertisement Date: Saturday, May 12, 2018 (Orlando Sentinel)

To: All Prospective Bidders

From: Marisol Ordoñez, Purchasing Manager

Dear Potential Bidder:

The City of Sanford, Florida, a City herein after also referred to as the “City”, announces that it is accepting written bids from all qualified firms or individuals interested in providing the services generally described herein and as specified in the “Scope of Services” of this Invitation for Bid (IFB) document. The successful Bidder(s) must demonstrate in their submittal responsible and responsive Bidder to the solicitation with the lowest overall bid which will best meets the specifications and serves the overall needs of the City.

If you are interested in bidding, please read all requirements carefully and complete the bid in the manner as set forth in this IFB document. Your response is considered a binding offer to perform in the manner described in the bid and shall remain a firm offer for a period of one hundred eighty (180) days from public bid opening. Also please be aware that, under the competitive process, the stipulations set forth herein are fully binding on the Bidder to the extent that you confirm acceptance by your signature on Attachment “F”, Bid Price Schedule and

Acceptance of Bid Terms and Conditions.

There will be no pre-bid conference held for this project. Questions regarding this solicitation must be received in writing at the address above no later than Tuesday, June 5th, 2018 at 5:30 P.M. Local Time.

Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted to website: http://www.myvendorlink.com

All Bidders are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your bid. Bids must be prepared in accordance with the IFB instructions and will be evaluated by the City as stated herein. The City reserves the right to waive any formalities, to reject any or all bid submittals or to re-advertise for bid submittals for these commodities/services. The City may withdraw all or part of this IFB at any time to protect the interests of the City. All bidders are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification.

Thank you for your interest in doing business with the City.

City of Sanford, Florida | Purchasing Division

IFB 17/18-42 - Cloud Branch Phase III - Side Streets

Project Name: Cloud Branch Phase III - Side Streets

Invitation for Bids No.: IFB 17/18-42

SECTION 00200

Instructions to Bidders

PART 1 GENERAL

1.01 Bidding Documents

A. Bidding Documents include the Invitation for Bids, Instructions to Bidders, Project Manual, Drawings, Bid Form, other sample bidding and contract forms, and the proposed Contract Documents, including any Addenda issued prior to receipt of bids.

B. Bidding Documents may be obtained in compliance with the Invitation for Bids. No partial sets of the Bidding Documents will be issued. Complete sets of Bidding Documents shall be used in preparing bids. Neither the Owner nor the Engineer will assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. It is hereby noted and understood that the terms owner, City, Engineer or Architect used herein before and after shall be interpreted to mean City of Sanford. The City of Sanford reserves the right to designate an individual or firm to represent the City. If this or other designation occurs it will be accomplished by a specific addendum to the bid documents or to the resulting contract as appropriate.

D. The IFB documents are available on-line at no charge via My VendorLink: http://www.myvendorlink.com.

Register as a vendor to download the solicitation documents. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information, call the Purchasing Division at (407) 688-5028 or 5030. Important: The desire of the City to pursue bid submittals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

E. VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

F. The City of Sanford Purchasing Division, and its service provider by My VendorLink https://www.myvendorlink.com/common/login.aspx are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third party source may be an incomplete set of documents. Bidders using solicitation documents/forms obtained from any other third party source are advised to contact the City’s Purchasing Division to provide a contact name, mailing address, phone number, fax number, and email address to obtain a complete set of solicitation documents and to enable notification of required addenda. Reproduction of these documents without the express permission of the City is prohibited.

1.02 Bidder Questions

A. Any Bidder who is in doubt as to the true meaning of any part of the Bidding Documents, or finds a discrepancy or omission therein, is hereby directed to contact the Owner, in writing, at least seven (7) days prior to the bid opening date, for an interpretation or correction. Written questions shall be submitted on VendorLink www.myvendorlink.com, or email to purchasing@sanfordfl.gov directed to the City Purchasing Division, or by fax at 407.688.5021 attention Marisol Ordoñez, Purchasing Manager. The person submitting the request shall be responsible for its delivery as indicated above. Only interpretation, instructions or correction(s) provided, in writing by the City Purchasing Manager will be binding. It is noted that interpretation, instructions or corrections will be provided only by Addendum.

B. VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City

1.03 Addenda

Addenda will be made available for download from the City of Sanford’s hosted solution at VendorLink (myvendorlink.com).

All Addenda issued during the time of bidding shall form a part of the Contract Documents, shall be covered in the Bid, and shall become a part of the Contract. Receipt of each Addendum shall be acknowledged in Attachment “A” Addendum Receipt Acknowledgement Certification; failure to do so may subject the Bidder to disqualification. It shall be the Bidder's responsibility to ensure that it has downloaded all Addenda prior to bid. The Owner or Engineer shall not be responsible for non-receipt of Addenda due to failure on the part of the Bidder to verify it has received all addenda or the Bidder’s inability to download Addenda. It is noted that any prospective bidder who obtains the bid documents from any other source other than via registration and downloading from VendorLink will not automatically receive notifications regarding addenda. An omission involving addenda will be resolved against said bidder. Addenda will not otherwise be provided by email or fax.

1.04 Examination of Documents and Inspection of Site

A. Before submitting a Bid, Bidders must thoroughly examine the Specifications and Contract Documents which include the Invitation to Bid, Instructions to Bidders, Bid Form, Construction Agreement Form, Form(s) of Bond(s), General Conditions, Supplementary Conditions, Specifications, drawings, any addenda, and fully inform themselves of all existing conditions and limitations, and include in the Proposal a sum to cover the cost of all items included in the Contract Documents. Bidders are required to inform themselves fully of the conditions relating to construction and labor under which the work will be or is now being performed, and the Contractor must employ, so far as possible, such methods and means in carrying out his work as will not cause any interruption or interference with any other construction the Owner has underway.

B. Each bidder shall visit the site of the proposed work and fully acquaint themselves with conditions relating to construction and labor so that he may fully understand facilities, difficulties and restrictions attending the execution of work under the Contract. The failure or omission of any bidder to receive or examine any form, instrument, addendum or other documents, or to visit the site and acquaint himself with conditions there existing shall in no way relieve any bidder from any obligation with respect to his bid or to the Contract. The submission of a bid shall be taken as prima facie evidence of compliance with this section.

C. In submitting a Bid, the Bidder represents that the Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this bid for the performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

1.05 Laws and Regulations

A. Each Contractor and Subcontractor shall comply fully with all applicable federal, state and local laws and regulations concerning labor, work hours and labor conditions.

B. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

1.06 Bidder's Interest in More Than One Bid

No person, firm, or corporation shall be allowed to make, file, or have an interest in more than one Bid for the same work, unless Alternates are called for. A person, firm, or corporation who has submitted a sub-bid to a Bidder or who has quoted prices on materials to a Bidder is not hereby disqualified from submitting a sub-bid or quoting prices to other Bidders.

1.07 Certificates and Licenses

Bidders must be properly licensed to perform the Contract Work. Proper licensing shall be as defined by Florida Statutes.

Bidders that have not done business with the City or have not provided a W-9 within the last two (2) years must submit a W-9 with their bid submittal.

1.08 Public Entity Crimes - Denial or Revocation of Right to Transact Business With a Public Entity

Per Florida Statutes (FS) 287.133(2)(a), a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in FS 287.017 for CATEGORY TWO ($25,000) for a period of 36 months from the date of being placed on the convicted vendor list.

1.09 Florida Trench Safety Act

Bidders must comply with the Florida Trench Safety Act (FS 553.60-553.64), by completing and submitting with the sealed bid the Trench Safety Form, a copy of which is included as part of these Contract Documents.

1.10 Discrimination

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may no transact business with any public entity.

1.11 Debarred or Suspended Bidders

The Bidder certifies, by submission of its Proposal (Bid), that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in contracting with any federal department or agency. The City reserves the right to reject any bid from a debarred or suspended Bidder or from a Bidder whose principals are debarred or suspended.

1.12 Rejection of Bidders Under Litigation

The Owner reserves the right to reject the Bid of any Bidder who is behind, as determined by the Owner or Engineer, on the completion schedule for any existing contracts; who has failed to properly progress work on any construction contract with any governmental agency within the past five (5) years; who is currently under litigation with the Owner; who is in litigation with any governmental agency within the past five (5) years; who is involved in any dispute resolution procedure with any governmental agency within the past five (5) years; who has previously defaulted on a contract with any governmental agency within the past five (5) years; or who has previously failed to satisfy all requirements related to life safety including, but not limited to, the maintenance of traffic provisions on existing or previous agreements with any governmental agency within the past five (5) years.

1.13 Form of Bid

A. All bids must be submitted on the City’s standard solicitation forms and must include all applicable completed attachments included herein. Bids on Bidder’s quotation forms shall not be accepted. Please ensure all applicable required submittal documents are included with your bid response.

B. Each Bid shall be submitted on the Bid Form included as one of the Bidding Documents. The Bidder is not permitted to make changes in the Bid Form provided. The Bidder shall fill in spaces on the Bid Form by typewriter, computer, or manually in ink. When a Bidder submits a Bid and fills in information, which is then changed, each change must be initialed by the person signing the Bid.

C. The Bidder must fill in all unit prices, total prices, and total amounts. Where so indicated by the makeup of the Bid Form, amounts shall be expressed in both words and figures, and in case of discrepancy between the two, the amount in words shall govern.

D. No conditional Bids will be accepted. Alternate Bids will not be considered unless called for. Oral proposals or modifications will not be considered. Unsolicited alternates will become the property of the Owner and bestow no rights what so ever upon the Bidder who submitted the unsolicited alternates.

E. All submitted bid packages including alternate bid items become the property of the City.

1.14 Bid Security

A. Provide a bid security in the form of a certified check or bid bond. Bid security shall be payable without condition to the Owner, as a guaranty that the Bidder, if awarded the Contract, will promptly execute the Agreement in accordance with the Bidding Documents, and will furnish all bonds and insurance as required. If Bid Bond is provided it shall be provided using the form included in section 00420 and shall be provided by a surety company authorized to do business in the State of Florida. The amount of the Bid Security shall be as follows:

1. Construction Projects where the Maximum Bid Price is $60,000 or greater: Bid Security shall be in an amount equal to at least 5% of the Maximum Bid Price (Base Bid Plus Alternates).

2. Construction Projects where the Maximum Bid Price is less than $60,000: Bid Security shall be in an amount equal to at least 10% of the Maximum Bid Price (Base Bid Plus Alternates).

B. If the bidder provides bid security in the form of a certified check as indicated above, then Paragraphs 1.19.B.5 and 1.20.A.3 will be strictly followed.

C. If the bidder provides bid security in the form of a bid bond using the Bid Bond Form contained in section 00420, the requirement for an audited financial statement as indicated in Paragraphs 1.19.B.5 and 1.20.A.3 may be waived at the discretion of the City

D. If for any reason the Bidder withdraws his Bid after Bid Opening or fails to execute an Agreement or to provide the specified bonds, insurance, and insurance certification, such Bidder shall be in default. The defaulting Bidder shall forfeit his/her bid bond to the City liquidated damages

E. The Bid Security of all except the three (3) apparent lowest Bidders will be returned within 21 days after the canvass of Bids.

1.15 “Or-Equal” Materials and Equipment

Whenever Materials or Equipment are specified or described in the Drawings or Specifications by using the name of a proprietary item or the name(s) of a particular brand(s) and model(s) this naming of the item(s) is intended to establish the type, function and quality required of the item. However, if the name is followed by words indicating that no substitution is permitted or if specifically indicated approved brand(s) and model(s) are listed, the Bidder/Contractor shall base his bid on the approved items.

Bids for unapproved items will not be accepted. Requests or proposals to add items of equipment or material to the “approved” list will not be accepted from anyone other than the Bidder/Contractor. Also, the Bidder/Contractor shall provide sufficient information with the request or proposal to enable the Engineer and the City to determine that the material or equipment proposed is equivalent to that named. It is noted that any requests or proposals to add items to the approved items list must be delivered to the City Purchasing Manager no later than twenty-one (21) calendar days prior to the date of the bid opening.

1.16 Submission of Bids

A. Submit two duplicate originals of the Bid, Bid Security, and all other documents required to be submitted with the Bid. Enclose in a single sealed opaque envelope, addressed to the party receiving the Bids. Label on the outside of the envelope the Project name, project number (if applicable), and the Bidder's name and address. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation "Bid Enclosed" on the face thereof.

B. Bids shall be delivered to the designated location prior to the time and date for receipt of Bids indicated in the Invitation for Bids or any extension thereof made by Addendum. Bids received after the time and date for receipt of Bids will be returned unopened to the person or firm submitting the Bid.

C. The Bidder shall assume full responsibility for timely delivery of his Bid to the designated location.

1.17 Modification and Withdrawal of Bids

A. Bids may be modified or withdrawn after submittal, but, prior to the Bid Opening time and date.

B. Withdrawal requests shall be made in writing and must be received by the Owner before the time and date stated or as “addended” for the Bid Opening. Properly withdrawn Bids will be returned unopened to the person or firm submitting the Bid. The date and time stamp which documents when the bid was received by the City will be annotated as void.

C. A Bidder who withdraws his Bid may submit a new Bid in the same manner as specified under "Submission of Bids." It is noted that the new bid must be time and date stamped when received by the City as a new submission.

D. If an award, intent to award is made, or, when appropriate, negotiations undertaken do not occur as provided by the bid submission document which specifies the time period that the bid must be held firm, the Bidder may withdraw his Bid. It is noted that if both the Bidder and the City agree, an award may be made at a later date if it is in the City’s best interests to do so.

E. The obligations of the City as relevant to any award as a result of this solicitation are contingent upon the availability of appropriated funds for this project. Also, it is hereby provided that the City of Sanford reserves the right, in the event that the lowest responsive bid is in excess of the funding reserved for the goods and/or services described herein, to negotiate with the lowest responsive and responsible bidder in an effort to establish a contract for the procurement of said goods and/or services.

1.18 Basis of Award

A. The Owner reserves the right to accept or reject any or all bids in whole or in part with or without cause, to waive technicalities, or to accept the bid(s) which, in its judgment, best serves the interest of the Owner.

B. Except in cases where the Owner exercises the right to reject all Bids, the Contract will be awarded by the Owner, as soon as practicable after Opening of Bids, to the responsive, responsible Bidder who has submitted the lower individual or combination Bid.

C. The lowest Bid will be determined by comparison of the “Total Base Bid” stipulated on the Bid Form, plus any combination of Additive or Deductive Alternate Bid Items of the Owner’s choosing. If the stated “Total Base Bid” conflicts with the sum of the Total Prices on the Bid Schedule, then the sum of the Total Prices prevails.

The Total Price for each item is the stated unit price times the quantity.

1.19 Responsiveness Requirements

A. All Bidders are required to be responsive. Failure to meet any of the responsiveness requirements set forth herein may result in the Bidder being judged non-responsive.

B. To be judged responsive, the Bidder shall submit the following fully executed forms:

Note: Review the list of forms below - highlighted forms may not be required for all projects and should be deleted if not required. Also, make sure the below list matches the list of submitted forms shown on the Bid Form (section 00410).

1. Bid Form completely filled out including the Bidder information; acknowledgement of receipt of all Addenda; the Bid Amount including Unit Prices and Total Prices for all Items including all alternate items; and the bid properly signed and dated by the person or persons legally authorized to bind the Bidder to a Contract. A Bid by a corporation shall further give the State of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current Power of Attorney attached certifying agent's authority to bind Bidder. A bid submitted by a partnership shall be signed in the name of the firm by one or more of the partners.

2. Bid Security complying with the requirements of the Bidding Documents. Include notarized power of attorney, if required.

3. Section 00432 Non Collusion Affidavit

4. Section 00434 Conflict of Interest Affidavit

5. Section 00436 Florida Statutes on Public Entity Crimes Affidavit

6. Section 00438 Compliance With the Public Records Law Affidavit

7. Section 00440 Bidder Qualification Affidavit

8. Section 00442 Receipt of Exempt Public Records and Agreement to Safeguard

9. Section 00450 Certificate of Non Segregated Facilities

10. Section 00452 Dispute Disclosure Form

11. Section 00454 Drug Free Workplace Affidavit

12. Section 00456 Unauthorized (Illegal) Alien Worker Affidavit

13. Section 00458 E-Verify Compliance Affidavit

14. Section 00460 ADA Affidavit

15. Section 00463 Florida Trench Safety Act Statement

16. Section 00618 Insurance Requirement

17. Addendum Receipt Acknowledgement Certification

18. Reference Form

19. Organization Information

20. Proposed Scheduled of Subcontractors Participation

C. If the Invitation to Bids requires attendance at a mandatory Pre-Bid meeting, then Bids submitted from Bidders who do not attend the mandatory Pre-Bid meeting will be judged non-responsive; unless providentially hindered as to such required attendance due to provable circumstances beyond the control of the Bidder whereupon mandatory attendance may be waived at the sole discretion of the Owner.

1.20 Responsibility Requirements

A. All Bidders are required to be responsible. Failure to meet any of the responsibility requirements set forth herein may result in the Bidder being judged non-responsible. Bids from non-responsible bidders may be accepted or rejected at the discretion of the Owner.

B. To be judged responsible, the Bidder shall meet the following standards:

1. The Bidder shall be properly licensed and shall have a satisfactory record of integrity, judgment, and performance as a corporation (including its shareholders and officers), partnership, or as a sole proprietorship, including in particular, any prior performance upon contracts from the State and the Owner.

2. The Bidder shall have at least three (3) years of experience as a prime contractor.

3. The Bidder shall have performed as a prime contractor on at least five (5) projects of similar type and size as the proposed contract work.

4. The Bidder shall be able to comply with the required completion schedule for the project.

5. The Bidder shall have adequate financial resources to perform the work, and shall have an adequate financial management system and audit procedure which provides efficient and effective accountability and control of all property, funds, and assets. The Bidder shall be able to demonstrate this by being able to provide a current (within the last 12 months) audited financial statement prepared in accordance with generally accepted accounting procedures.

6. The Bidder shall conform with the civil rights, equal employment opportunity and labor law requirements of the Bid Documents.

C. The City reserves the right to conduct any investigation and consider any evidence relevant to the qualifications and capabilities of the bidder to perform the work contemplated. The investigation may include, but is not limited to, a detailed review of references, current and previous entities for whom similar work has been performed, an inspection of the Offeror’s facility(ies), equipment, personnel and any other evidence including financial, technical and other qualifications and abilities of the proposer.

1.21 Bidder Evaluation Submittal Requirements

A. It is the intention of the Owner to award this contract to a Bidder competent to perform and complete the Work in a satisfactory manner. Accordingly, within 7 calendar days after being notified of being the apparent lowest, responsive Bidder, the Bidder shall submit the following information to the Owner for evaluation to determine compliance with the responsibility requirements. The following information may also be required to be submitted by the second and third low bidders within 7 calendar days, if notified by the Owner.

1. Provide a statement of the Bidder's organization, including resumes of key personnel, especially those personnel proposed for work on this Project.

2. The Bidder must be a provider currently doing business with the general public, currently serving a minimum of three (3) commercial accounts equal in size and scope to this bid/project, and be properly licensed to do business in the State of Florida.

3. The Bidder, under its current business name, must also have a minimum of one (1) consecutive year of verifiable experience servicing commercial equal in size and scope to this bid/project.

4. The Bidder shall provide a summary of the Bidder's construction experience as a prime contractor on Reference form and include the following information:

a. Name of Project

b. Name of Owner

c. Name of Party that executed construction contract with Bidder (if not Owner)

d. Construction Contract Amount

e. Date construction started and was completed

f. Description of construction including major construction items and quantities

g. Name of references relating to the project. Provide contact’s name, organization, address, phone no., and e-mail address.

5. Provide a current (within the last 12 months) audited financial statement prepared in accordance with generally accepted accounting procedures. The financial statement shall include, as a minimum, an income statement, a statement of changes and related footnotes, a balance sheet, and certification that the financial status of the company has not materially changed since the audit.

6. Provide a list of equipment and quantities currently owned or under lease to the Bidder and available for the work.

7. Provide a list of all sub-contractors on Proposed Scheduled of Subcontractors Participation to be utilized by the Bidder for the contract work.

8. Submit copies of all construction licenses.

9. List of personnel, by name and title, contemplated to perform the work. All delivery personnel shall have a Florida Driver’s License.

10. As required by the City, submit fully executed copies of the following forms

a) Certification Of Non-Segregated Facilities Form - Section 00450

b) Disputes Disclosure Form - Section 00452

c) Drug Free Workplace Form - Section 00454

d) Unauthorized (Illegal) Alien Workers Affidavit - Section 00456

e) E-Verify Compliance Form - Section 00458

f) Americans With Disabilities Act Affidavit - Section 00460

g) Financial Information Form - Section 00462

h) Criminal Background Check Requirements - Section 00525 (Note: For projects where this form is not required, it will be excluded from the forms contained in the Project Manual and will not be a form required to be executed by the Bidder / Contractor).

i) Insurance Requirement- Section 00618

j) Addendum Receipt Acknowledgement Certification.

k) Reference Form.

l) Organization Information

m) Proposed Scheduled of Subcontractors Participation.

C. The determination on whether a Bidder is responsible or not shall be at the sole discretion of the City. Although the City may request submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etcetera; the City’s determination of a Bidder’s responsibility shall not solely be based on the number of similar procurements the Bidder provides but the entirety of the Bidder’s qualifications. The Bidder shall provide proof of the above minimum qualification by furnishing copies of letters, certificates, etcetera (as applicable); which clearly document said qualifications.

Failure to provide said documentation may be cause for deeming your bid submittal unresponsive and removing it from further consideration. This is a non-negotiable item.

1.

1.22 Award of Contract

If the contract is to be awarded, the Owner or its agent will deliver to the successful low bidder a Notice of Award and Agreement form within ninety (90) days after the day of the bid opening. The successful low bidder shall sign and return the Agreement and required bonds and insurance within fourteen (14) days of receipt of the Notice of Award.

1.23 Bonds and Insurance

A. Upon award of the contract, the Bidder, simultaneously with the execution of the Agreement, shall furnish certificates of insurance, insurance certification, performance bond, and payment bond. The forms of the bonds and insurance certification, including bonding amounts and duration and insurance coverage required are included in the Bidding Documents.

B. The successful Bidder shall, before commencing the work, record said Payment and Performance Bond in the public records of the County where the improvement is located in accordance with FS 255.05.

1.24 Waiver

Each Bidder agrees to waive any claims it has or may have against the Owner, Engineer, and their respective officers, employees, agents, designees, successors, legal representatives or assigns, arising out of or in connection with the administration, evaluation, recommendation, rejection or award of any bid.

1.25 City of Sanford Quality, Professional Standards, and Security Requirements

In accordance with the provisions of Section 00520, the Contractor and all subcontractors shall comply with the professional quality, employee identification, and security screening requirements for all workers who will be at the project site.

1.26 City of Sanford Tax Recovery

A. Bidder is hereby informed the City of Sanford is tax exempt and may elect to exercise its right to purchase directly, via its purchase orders, various construction materials, supplies and equipment that may be part of this contract. By signing its bid submission, the Bidder hereby acknowledges that the City has the right to exercise this option and that Bidder will cooperate fully to enable the City to achieve the tax recovery savings applicable to the materials, supplies and equipment so designated by the City.

B. As applicable to the purchase of identified equipment, material and supplies, the Contractor shall assist the City in the preparation of purchase orders. The City may direct the Contractor to prepare the Purchase order on the City’s form and make ready for verification and execution by the City. The materials shall be purchased from the vendor/suppliers originally selected by the Contractor, for the price originally negotiated by the Contractor including special terms and conditions agreed upon by the contractor.

C. The Contractor shall, within twenty-one (21) calendar days from the date of the Notice to Proceed, prepare a complete list of materials, supplies and equipment applicable to the project. The list must include the cost of each item, delivery from supplier ARO and delivery schedule required to maintain timely scheduling of the project. The City will advise the Contractor within ten (10) days which items from the list the Owner wishes to purchase directly.

D. At the time the direct order is placed, the Purchase Order to the General Contractor shall be reduced by the net, undiscounted amount of the purchase order, plus all sales tax, six percent plus 1 percent surcharge on the first $5,000. Issuance of the purchase orders by the City does not change any of the Contractor’s responsibilities regarding material purchases, or installations, with the exception of the payments for the materials purchased.

The Contractor remains responsible for coordination, correct quantities order, submittals, protection, storage, shipping tickets and invoices, installation, cleaning, all applicable warranties and that all materials purchased meet the requirements of the Contract Documents. The Contractor shall certify all invoices as accurate and acceptable and forward the certified invoices to the City for payment.

E. In the event that materials, supplies, or equipment purchased under this option are defective, nonconforming or rejected for any reason whatsoever, and it becomes necessary to initiate action against the responsible party, the Contractor shall be responsible to take appropriate action.

1.27 Protests

Protests, if any shall be filed in compliance and subject to City of Sanford, Purchasing Policy, Section 16.

1. Any prospective Bidder or Respondent may file a Notice of Solicitation Protest concerning a Solicitation in writing to the Purchasing Manager. The protest must be received in the Purchasing Division Office at least five (5) business days prior to the due date for the Solicitation in accordance the City of Sanford Purchasing Policy.

2. Any Bidder or Respondent, who is not the intended awardee and who claims to be the rightful awardee, may file a Notice of Award Protest, in writing, with the Purchasing Division Office, by 5:00 pm on the fifth (5th) business day after the Notice of Intent to Award is posted. An Award Protest is not valid if filed by a Bidder who cannot show they would be awarded the Contract if their protest is upheld in accordance with the City of Sanford Purchasing Policy.

3. Protest Appeal Bond smallest of five (5%) or $5,000.00 if the issue cannot be determined as a monetary amount, the bid bond will be set by the Purchasing Manager and confirmed by the City Manager.

The decision of the City Commission shall be final and conclusive.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION - Not Used

END OF SECTION 00200

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-17/18-42

PROJECT MANUAL

ONE TIME CONTRACT

Due Date:

June 14, 2018

TITLE: CLOUD BRANCH PHASE III –SIDE STREETS

SECTION 00410

BID FORM

PART 1 GENERAL

1.01 Description

The following Bid, for the (1) Cloud Branch Phase III - Side Streets; IFB 17/18-42, is hereby made to (2) City of Sanford, hereafter called the Owner. This Bid is submitted by (3)

(1) Name of Project as shown in the Invitation for Bids (2) Owner (3) Name, address, and telephone number and email address of Bidder

1.02 The Undersigned:

A. See Addendum Receipt Acknowledgement Certification.

B. Has examined the site and all Bidding Documents and understands that in submitting his Bid, he waives all right to plead any misunderstanding regarding the same.

C. Agrees:

1. To hold this Bid open for 60 calendar days after the bid opening date.

2. To accept the provisions of the Instructions to Bidders regarding disposition of Bid Security.

3. To enter into and execute a contract with the Owner, if awarded on the basis of this Bid, and to furnish a Performance Bond and a Labor and Material Payment Bond in accordance with the Instructions to Bidders and to accomplish the work in accordance with the Contract Documents.

4. To begin work not later than 10 days after the issuance of a Notice to Proceed, unless otherwise provided, and substantially complete the work within 150 calendar days of the date and final completion 180 days later making a total of 30 days of the Notice to Proceed.

5. To accept the provisions of the Agreement as to liquidated damages in the event of failure to complete the work on time.

D. Certifies that by affixing its signature below, neither the bidder nor the principals of the bidding entity are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in contracting with any federal, state or local department or agency. The City reserves the right to reject any bid from a debarred or suspended bidder and/or from an entity whose principals are so debarred or suspended.

SECTION 00410 Page 1 of 4

PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE

�Failure to submit this form may be grounds for disqualification of your submittal

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-17/18-42

PROJECT MANUAL

ONE TIME CONTRACT

Due Date:

June 14, 2018

TITLE: CLOUD BRANCH PHASE III –SIDE STREETS

1.03 Bid Schedule

The Bidder hereby agrees to perform all work as required by the Contract Documents for the following Lump Sum Bid Price inclusive of furnishing all manpower, equipment, materials and performance of all operations relative to construction of the project. Work for which there is not a Pay Item will be considered incidental to the Contract and no additional compensation will be allowed.

A. The bid;

Lump Sum of:

(written words)

Amount (USD) $

Measurement of Payment conforming to Article 14 of the General Conditions.

(Intentionally left blank)

SECTION 00410 Page 2 of 4

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-17/18-42

PROJECT MANUAL

ONE TIME CONTRACT

Due Date:

June 14, 2018

SECTION 00410 BID FORM

I/we, the undersigned, as authorized signatory to commit the firm, do hereby accept in total all the terms and conditions stipulated and referenced in this IFB document and do hereby agree that if a contract is offered or negotiated it will abide by the terms and conditions presented in the IFB document or as negotiated pursuant thereto. The undersigned, having familiarized him/herself with the terms of the IFB documents, local conditions, and the cost of the work at the place(s) where the work is to be done, hereby proposes and agrees to perform within the time stipulated, all work required in accordance with the scope of services and other documents including Addenda, if any, on file at the City of Sanford Purchasing Division for the price set forth herein in Bid Form Section 00410 sub-section 1.03(A) “Bid Price” and Acceptance of Bid Terms and Conditions. The signature(s) below are an acknowledgment of my/our full understanding and acceptance of all the terms and conditions set forth in this IFB document or as otherwise agreed to between the parties in writing.

Bidder/Contractor

Name: ________________________________________________________________________________

Address: _____________________________________________________________________________

Telephone Number: _______________________ Fax Number: ___________________

E-mail Address: ___________________________________________________________

FEIN: ____________________

Authorized Signatory Printed Name

Title Date

STATE OF ________________

COUNTY OF ________________

The foregoing instrument was executed before me this ____ day of _______________, 20___, by ________________________________as________________________of_____________________________________, who personally swore or affirmed that he/she is authorized to execute this document and thereby bind the Corporation, and who is personally known to me OR has produced ___________________ as identification.

NOTARY PUBLIC, State of ____________

(stamp)

SECTION 00410 Page 3 of 4

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-17/18-42

PROJECT MANUAL

ONE TIME CONTRACT

Due Date:

June 14, 2018

SECTION 00410 “BID FORM”

B. *Note: The bid must be submitted on this document as provided by the solicitation.

1.04 Miscellaneous Requirements and Affirmations

A. Bids must be on the Bid Form. (Submit 1 original and 2 copies of your response including the attachments listed in item B)

B. I have attached the following required fully executed forms to this Bid:

1. Section 00432 - Non Collusion Affidavit

2. Section 00434 - Conflict of Interest Affidavit

3. Section 00436 - Public Entities Crime Affidavit

4. Section 00438 - Compliance With the Public Records Law Affidavit

5. Section 00440 - Bidder Qualification Affidavit

6. Section 00450- Cert. Non-Segregated Facilities

7. Section 00452 - Disputes Disclosure

8. Section 00454 - Drug Free Workplace Affidavit

9. Section 00456 - Unauthorized (Illegal) Alien Worker Affidavit

10. Section 00458 - E-Verify Compliance Affidavit

11. Section 00460 - ADA Affidavit

12. Section 00463 - Florida Trench Safety Act Statement

13. Section 00618 - Insurance Requirement

14. Attachment “A” Addendum Receipt Acknowledgement Certification

15. Attachment “B” Reference

16. Attachment “C” Organizational Information

17. Attachment “D” Proposed Scheduled of Subcontractor Participation

18. Financial Information – If requested by the City

1.05 SUBMITTED, signed and sealed this day of , .

Contractor (Signature) Date Printed Name and Title

Business Address

(CORPORATE SEAL)

City State Zip Code

ATTEST: (by Company Officer)

By (Signature) Date

Printed Name and Title

SECTION 00410 Page 4 of 4

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-17/18-42

PROJECT MANUAL

ONE TIME CONTRACT

Due Date:

June 14, 2018

TITLE: CLOUD BRANCH PHASE III –SIDE STREETS

SECTION 00420

BID BOND FORM

KNOW ALL MEN BY THESE PRESENT, that we, the undersigned, (1)

, as Principal, and (2) , as Surety, are hereby and firmly bound unto The (3) City of Sanford, Florida as Owner, in the penal sum of (4)

Dollars ($ ) (5 percent of the total base bid) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns.

The condition of the above obligation is such that whereas the Principal has submitted to (3) The City of Sanford, Florida as Owner a certain Bid for (5) Cloud Branch Phase III – Side Streets / IFB 17/18-42 attached hereto and hereby made a part hereof.

1) Bidder

2) Surety

3) City of Sanford, Florida

4) Amount of Bond as Required in the Instructions to Bidders

5) Name of Project as Shown in Invitation for Bids

NOW, THEREFORE,

A. If said Bidder shall be in rejected, or in the alternate, B. If said Bid shall be accepted and the Principal shall execute and deliver the Agreement (properly completed in accordance with the Bidding Documents), and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid; and said Surety does hereby give waive notice of any such extension.

(Intentionally left blank. See page 2)

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation

Number:

IFB-17/18-42

PROJECT MANUAL

ONE TIME CONTRACT

Due Date:

June 14, 2018

TITLE: CLOUD BRANCH PHASE III –SIDE STREETS

SECTION 00420 BID BOND FORM

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and…