IFB_11625_Attachment_4_-_Bid_Sheet.xlsx
XLSX spreadsheet 58 KB Posted
- Solicitation number
- SFGOV-0000011625
- Issued by
- San Francisco County, California
About this file
Summary of IFB Bid Sheet Documentation
This Invitation for Bids (IFB) Bid Sheet, issued by the San Francisco Department of Public Health (DPH) under Sourcing Event ID SFGOV-0000011625, seeks pricing proposals for Non-Emergency Wheelchair-Accessible Transportation (NEWAT) services for patients and residents at Zuckerberg San Francisco General Hospital, Laguna Honda Hospital, and DPH-operated/contracted clinics. The solicitation is structured around five distinct line items with estimated annual volumes: 3,720 one-way trips within City and County borders, 5,784 roundtrip transportation trips within City and County borders, 19,416 miles for surcharges outside City and County borders, 84 trips requiring stair assistance, and 84 hours for transportation services outside standard operating hours (6:00 AM to 10:00 PM, seven days per week). The pre-bid conference is scheduled for September 11, 2026, at 1:00 PM PT via Microsoft Teams, with a deadline for written questions on September 15, 2026, at 5:00 PM PT. Bids are due on September 24, 2026, at 2:00 PM PT, with bid opening and notice of intent to award both scheduled for September 28, 2026.
Bidders must complete all required yellow cells for each line item and submit unit prices and extended prices for each transportation category; all prices must be exclusive of sales tax. The City will not award primary and secondary contracts, and bidders must submit bids on all five lines to have their proposals considered responsive. No equal or substitute products are permitted. The lowest total extended price across all five line items will be deemed the lowest bid. The pricing model utilizes extended price methodology by line item, calculated by multiplying the bidder's proposed unit price by the estimated annual trips, miles, or hours for each transportation category. No prompt payment discount evaluation is indicated in this particular bid sheet template.
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Summary
UPDATED 01-2026
Listed below is a summary of the Price Proposal Templates and contract Price Adjusment terms found in this file. Choose the pricing model and price adjustment options that best meets your business needs. Ensure the accompanying Solicitation indicates how the "Lowest Price Proposal" will be evaluated (e.g., scored, lowest bid, etc.). Remember to delete this Summary Tab as well as all other Tabs not used prior to publication!!!
| PRICE PROPOSAL MODELS | |||
| Tab Name | Category | Metric for Evaluating "Lowest" Price Proposal | Possible Contract Types |
| Goods - Ext Price- By Aggregate | Goods | Lowest Total (Extended) Cost for Each Aggregate | ¾ As-Needed Goods |
| ¾ Defined Set of Goods | |||
| Goods - Ext Price- By Line | Goods | Lowest Total (Extended) Price by Line | ¾ As-Needed Goods |
| ¾ Defined Set of Goods | |||
| Goods - Cost+- By Aggregate | Goods | Lowest Weighted Cost+ Value for Each Aggregate | ¾ As-Needed Set of Goods |
| ¾ Catalog of Offerings | |||
| Goods - Cost+- By Line | Goods | Lowest Weighted Cost+ Value for Each Line | ¾ As-Needed Set of Goods |
| ¾ Catalog of Offerings | |||
| Goods - % Disc - By Aggregate | Goods | Highest Weighted % Discount Off of List Value for Each Aggregate | ¾ As-Needed Set of Goods |
| ¾ Catalog of Offerings | |||
| Goods - % Disc - By Line | Goods | Highest Weighted % Discount Off of List Value for Each Aggregate | ¾ As-Needed Set of Goods |
| ¾ Catalog of Offerings | |||
| Labor - Ext Price -By Aggregate | Labor | Lowest Total Cost for Each Aggregate | ¾ As-Needed Services |
| Labor - Ext Price -By Line | Labor | Lowest Extended Price by Line | ¾ As-Needed Services |
| Labor – Total Cost – Deliverables | Labor | Lowest Total Project Cost | ¾ Fixed Price Contract based on defined scope of work and pre-defined deliverables. |
| Labor - AvgHrly$ - Defined Hrs | Labor | Lowest Average Hourly Rate based on Predefined Scope of Work with Estimated Hours | ¾ Time and Material Contract based on defined scope of work. Other Direct Costs allowed but not evaluated. |
| Labor - AvgHrly$ - No Defined Hrs | Labor | Lowest Average Hourly Rate based on Estimated Participation % by Resource Type During Contract Term | ¾ Time and Material Contract without a defined scope of work. Other Direct Costs allowed but not evaluated. |
| Labor - OPR - Defined Hrs | Labor | Lowest Effective Overhead Profit Rate based on Predefined Scope of Work with Estimated Hours | ¾ Time and Material Contract based on defined scope of work. Other Direct Costs allowed but not evaluated. |
| Labor - OPR – No Defined Hrs | Labor | Lowest Effective Overhead Profit Rate based on Estimated Participation % by Resource Type During Contract Term | ¾ Time and Material Contract without a defined scope of work. Other Direct Costs allowed but not evaluated. |
| PRICE ADJUSTMENT CONTRACT TERMS | ||
| Tab Name | Category | Possible Contract Types |
| Goods - Price Adjustment Options | Goods | ¾ As-Needed Goods |
| ¾ As-Needed Set of Goods | ||
| ¾ Defined Set of Goods purchased over multiple years | ||
| Labor - Price Adjustment Options | Labor | ¾ As-Needed Services |
| ¾ Time and Material Contract based on a defined scope of work. | ||
| ¾ Time and Material Contract without a defined scope of work. |
Goods - Ext Price- By Aggregate Attachment 4 - Bid Sheet
| Department: | [Enter Dept Name] |
| Sourcing Event ID: | [Enter Sourcing Event ID] |
| Bidder's Name: | |
| Instructions: | Bidders shall complete all YELLOW cells for ALL LINES in their entirety within EACH AGGREGATE. Failure to do so will result in a rejected Bid. All prices shall be exclusive of sales tax. The lowest "Total Cost" for each Aggregate will be deemed the Lowest Bid for that Aggregate. |
| Will City Award Primary and Secondary Contracts for each Aggregate? | [Choose: Yes/No] |
| Must Bidders Bid on All Aggregates? | [Choose: Yes/No] |
| May Bidders offer equal/substitute to products named below? | [Choose: Yes/No] |
| Prompt Payment Discount |
(Refer to Solicitation to see if/how this discount will be evaluated)
| Aggregate 1 | |||||||||
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Offered Unit Price | Extended Price |
| 1 | Microwave | SamSung | ME16K3000AS/AA | 500 | EA | $ 10,000.00 | $ 5,000,000.00 | ||
| 2 | |||||||||
| 3 | |||||||||
| 4 | |||||||||
| 5 | |||||||||
| Total Cost: | $ 5,000,000.00 | ||||||||
| Aggregate 2 | |||||||||
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Offered Unit Price | Extended Price |
| 1 | Microwave | SamSung | ME16K3000AS/AA | 500 | EA | $ 10,000.00 | $ 5,000,000.00 | ||
| 2 | |||||||||
| 3 | |||||||||
| 4 | |||||||||
| 5 | |||||||||
| Total Cost: | $ 5,000,000.00 | ||||||||
| Aggregate 3 | |||||||||
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Offered Unit Price | Extended Price |
| 1 | Microwave | SamSung | ME16K3000AS/AA | 500 | EA | $ 10,000.00 | $ 5,000,000.00 | ||
| 2 | |||||||||
| 3 | |||||||||
| 4 | |||||||||
| 5 | |||||||||
| Total Cost: | $ 5,000,000.00 |
Template Instructions to City ====> City to complete all green text and Supplier to complete all cells highlighted in yellow as part of Bid Sheet.
====> Ensure Solicitation explains how Aggregates will be evaluated. Add or Delete Aggregates as needed.
====> City to convert all green text into black font and delete these blue instructions and text box before publication.
====> Clearly inform Bidders what fields to enter into PeopleSoft.
Goods - Ext Price - By Line Attachment 4 - Bid Sheet
| Department: | [Enter Dept Name] |
| Sourcing Event ID: | [Enter Sourcing Event ID] |
| Bidder's Name: | |
| Instructions: | Bidders shall complete all YELLOW cells in their entirety within EACH LINE below. Failure to do so will result in a rejected Bid. All prices shall be exclusive of sales tax. The lowest "Extended Price" for each Line will be deemed the Lowest Bid for that Line. |
| Will City Award Primary and Secondary Contracts for each Line? | [Choose: Yes/No] |
| Must Bidders Bid on All Lines? | [Choose: Yes/No] |
| May Bidders offer equal/substitute to products named below? | [Choose: Yes/No] |
| Prompt Payment Discount |
(Refer to Solicitation to see if/how this discount will be evaluated)
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Offered Unit Price | Extended Price |
| 1 | Microwave | SamSung | ME16K3000AS/AA | 500 | EA | $ 10,000.00 | $ 5,000,000.00 | ||
| 2 | |||||||||
| 3 | |||||||||
| 4 | |||||||||
| 5 | |||||||||
| 6 | |||||||||
| 7 | |||||||||
| 8 | |||||||||
| 9 | |||||||||
| 10 |
Template Instructions to City ====> City to complete all green text and Supplier to complete all cells highlighted in yellow as part of Bid Sheet.
====> Ensure Solicitation also explains how Lines will be evaluated. Add or Delete Lines as needed.
====> City to convert all green text into black font and delete these blue instructions and text box before publication.
====> Clearly inform Bidders what fields to enter into PeopleSoft.
Goods - Cost+ - By Aggregate
| Attachment 4 - Bid Sheet | |
| Department: | [Enter Dept Name] |
| Sourcing Event ID: | [Enter Sourcing Event ID] |
| Bidder's Name: | |
| Instructions: | Bidders shall complete all YELLOW cells for ALL LINES in their entirety within EACH AGGREGATE. Failure to do so will result in a rejected Bid. All prices shall be exclusive of sales tax. The lowest "Weighted Cost + Value" for each Aggregate will be deemed the Lowest Bid for that Aggregate. |
| Will City Award Primary and Secondary Contracts for each Aggregate? | [Choose: Yes/No] |
| Must Bidders Bid on All Aggregates? | [Choose: Yes/No] |
| May Bidders offer equal/substitute to products named below? | [Choose: Yes/No] |
| Prompt Payment Discount |
(Refer to Solicitation to see if/how this discount will be evaluated)
| Aggregate 1 | |||||||||
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Enter % Above Cost | Weighted Cost+ Value |
| 1 | Microwave | Samsung | ME16K3000AS/AA | 500 | EA | 7.00% | 35 | ||
| 2 | - 0 | ||||||||
| 3 | - 0 | ||||||||
| 4 | - 0 | ||||||||
| 5 | - 0 | ||||||||
| Total Weighted Cost + Value: | 35 | ||||||||
| Aggregate 2 | |||||||||
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Enter % Above Cost | Weighted Cost+ Value |
| 1 | Microwave | Samsung | ME16K3000AS/AA | 500 | EA | 7.00% | 35 | ||
| 2 | - 0 | ||||||||
| 3 | - 0 | ||||||||
| 4 | - 0 | ||||||||
| 5 | - 0 | ||||||||
| Total Weighted Cost + Value: | 35 | ||||||||
| Aggregate 3 | |||||||||
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Enter % Above Cost | Weighted Cost+ Value |
| 1 | Microwave | Samsung | ME16K3000AS/AA | 500 | EA | 7.00% | 35 | ||
| 2 | - 0 | ||||||||
| 3 | - 0 | ||||||||
| 4 | - 0 | ||||||||
| 5 | - 0 | ||||||||
| Total Weighted Cost + Value: | 35 |
Template Instructions to City ====> City to complete all green text and Supplier to complete all cells highlighted in yellow as part of Bid Sheet.
====> Ensure Solicitation also explains how Aggregates will be evaluated. Add or Delete Aggregates as needed.
====> City to convert all green text into black font and delete these blue instructions and text box before publication.
Goods - Cost+ - By Line
| Attachment 4 - Bid Sheet | |
| Department: | [Enter Dept Name] |
| Sourcing Event ID: | [Enter Sourcing Event ID] |
| Bidder's Name: | |
| Instructions: | Bidders shall complete all YELLOW cells for EACH LINE in its entirety. Failure to do so will result in a rejected Bid. All prices shall be exclusive of sales tax. The lowest "Weighted Cost + Value" for each Line will be deemed the Lowest Bid for that Line. |
| Will City Award Primary and Secondary Contracts for each Line? | [Choose: Yes/No] |
| Must Bidders Bid on All Lines? | [Choose: Yes/No] |
| May Bidders offer equal/substitute to products named below? | [Choose: Yes/No] |
| Prompt Payment Discount |
(Refer to Solicitation to see if/how this discount will be evaluated)
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Enter % Above Cost | Weighted Cost + Value |
| 1 | Microwave | Samsung | ME16K3000AS/AA | 500 | EA | 7.00% | 35 | ||
| 2 | - 0 | ||||||||
| 3 | - 0 | ||||||||
| 4 | - 0 | ||||||||
| 5 | - 0 | ||||||||
| 6 | - 0 | ||||||||
| 7 | - 0 | ||||||||
| 8 | - 0 | ||||||||
| 9 | - 0 | ||||||||
| 10 | - 0 |
Template Instructions to City ====> City to complete all green text and Supplier to complete all cells highlighted in yellow as part of Bid Sheet.
====> Ensure Solicitation also explains how Lines will be evaluated. Add or Delete Lines as needed.
====> City to convert all green text into black font and delete these blue instructions and text box before publication.
Goods - % Disc - By Aggregate
| Attachment 4 - Bid Sheet | |
| Department: | [Enter Dept Name] |
| Sourcing Event ID: | [Enter Sourcing Event ID] |
| Bidder's Name: | |
| Instructions: | Bidders shall complete all YELLOW cells for ALL LINES in their entirety within EACH AGGREGATE. Failure to do so will result in a rejected Bid. All prices shall be exclusive of sales tax. The highest "Weighted % Discount off of List Value" for each Aggregate will be deemed the Lowest Bid for that Aggregate. |
| Will City Award Primary and Secondary Contracts for each Aggregate? | [Choose: Yes/No] |
| Must Bidders Bid on All Aggregates? | [Choose: Yes/No] |
| May Bidders offer equal/substitute to products named below? | [Choose: Yes/No] |
| Prompt Payment Discount |
(Refer to Solicitation to see if/how this discount will be evaluated)
| Aggregate 1 | ||||||||||
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Enter % Discount Off | ||
| of List Value | Weighted % Discount Off of List Value | |||||||||
| 1 | Microwave | Samsung | ME16K3000AS/AA | 500 | EA | -7.00% | (35) | |||
| 2 | - 0 | |||||||||
| 3 | - 0 | |||||||||
| 4 | - 0 | |||||||||
| 5 | - 0 | |||||||||
| Total Weighted % Discount off of List Value: | (35) | |||||||||
| Aggregate 2 | ||||||||||
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Enter % Discount Off | ||
| of List Value | Weighted % Discount Off of List Value | |||||||||
| 1 | Microwave | Samsung | ME16K3000AS/AA | 500 | EA | -7.00% | (35) | |||
| 2 | - 0 | |||||||||
| 3 | - 0 | |||||||||
| 4 | - 0 | |||||||||
| 5 | - 0 | |||||||||
| Total Weighted % Discount off of List Value: | (35) | |||||||||
| Aggregate 3 | ||||||||||
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Enter % Discount Off | ||
| of List Value | Weighted % Discount Off of List Value | |||||||||
| 1 | Microwave | Samsung | ME16K3000AS/AA | 500 | EA | -7.00% | (35) | |||
| 2 | - 0 | |||||||||
| 3 | - 0 | |||||||||
| 4 | - 0 | |||||||||
| 5 | - 0 | |||||||||
| Total Weighted % Discount off of List Value: | (35) |
Template Instructions to City ====> City to complete all green text and Supplier to complete all cells highlighted in yellow as part of Bid Sheet.
====> Ensure Solicitation also explains how Aggregates will be evaluated. Add or Delete Aggregates as needed.
====> City to convert all green text into black font and delete these blue instructions and text box before publication.
Goods - % Disc - By Line
| Attachment 4 - Bid Sheet | |
| Department: | [Enter Dept Name] |
| Sourcing Event ID: | [Enter Sourcing Event ID] |
| Bidder's Name: | |
| Instructions: | Bidders shall complete all YELLOW cells for EACH LINE in its entirety. Failure to do so will result in a rejected Bid. All prices shall be exclusive of sales tax. The highest "Weighted % Discount off of List Value" for each Line will be deemed the Lowest Bid for that Line. |
| Will City Award Primary and Secondary Contracts for each Line? | [Choose: Yes/No] |
| Must Bidders Bid on All Lines? | [Choose: Yes/No] |
| May Bidders offer equal/substitute to products named below? | [Choose: Yes/No] |
| Prompt Payment Discount |
(Refer to Solicitation to see if/how this discount will be evaluated)
| Aggregate 1 | ||||||||||
| Line | Description | Manufacturer | Model/SKU | Proposed Manufacturer | Proposed Model/SKU | Est. Annual Qty | Unit of Measure | Enter % Discount Off | ||
| of List Value | Weighted % Discount Off of List Value | |||||||||
| 1 | Microwave | Samsung | ME16K3000AS/AA | 500 | EA | -7.00% | (35) | |||
| 2 | - 0 | |||||||||
| 3 | - 0 | |||||||||
| 4 | - 0 | |||||||||
| 5 | - 0 | |||||||||
| 6 | - 0 | |||||||||
| 7 | - 0 | |||||||||
| 8 | - 0 | |||||||||
| 9 | - 0 | |||||||||
| 10 | - 0 |
Template Instructions to City ====> City to complete all green text and Supplier to complete all cells highlighted in yellow as part of Bid Sheet.
====> Ensure Solicitation also explains how Lines will be evaluated. Add or Delete Lines as needed.
====> City to convert all green text into black font and delete these blue instructions and text box before publication.
Labor - Ext Price -By Aggregate Attachment 4 - Bid Sheet
| Department: | [Enter Dept Name] |
| Sourcing Event ID: | [Enter Sourcing Event ID] |
| Bidder's Name: | |
| Instructions: | Bidders shall complete all YELLOW cells for ALL LINES in their entirety within EACH AGGREGATE. Failure to do so will result in a rejected Bid. All prices shall be exclusive of sales tax. The lowest "Total Cost" for each Aggregate will be deemed the Lowest Bid for that Aggregate. |
| Will City Award Primary and Secondary Contracts for each Aggregate? | [Choose: Yes/No] |
| Must Bidders Bid on All Aggregates? | [Choose: Yes/No] |
| May Bidders offer equal/substitute to products named below? | [Choose: Yes/No] |
| Prompt Payment Discount |
(Refer to Solicitation to see if/how this discount will be evaluated)
| Aggregate 1 | |||||
| Line | Description | Est. Annual Qty | Unit of Measure | Offered Unit Price | Extended Price |
| 1 | Janitorial Services - Weekend Rate | 5,000 | Hr | $ 25.00 | $ 125,000.00 |
| 2 | Janitorial Services - Non Weekend Rate | 10,000 | Hr | $ 25.00 | $ 250,000.00 |
| 3 | |||||
| 4 | |||||
| 5 | |||||
| Total Cost: | $ 375,000.00 | ||||
| Aggregate 2 | |||||
| Line | Description | Est. Annual Qty | Unit of Measure | Offered Unit Price | Extended Price |
| 1 | Janitorial Services - Weekend Rate | 5,000 | Hr | $ 25.00 | $ 125,000.00 |
| 2 | Janitorial Services - Non Weekend Rate | 10,000 | Hr | $ 25.00 | $ 250,000.00 |
| 3 | |||||
| 4 | |||||
| 5 | |||||
| Total Cost: | $ 375,000.00 |
| Aggregate 3 | |||||
| Line | Description | Est. Annual Qty | Unit of Measure | Offered Unit Price | Extended Price |
| 1 | Janitorial Services - Weekend Rate | 5,000 | Hr | $ 25.00 | $ 125,000.00 |
| 2 | Janitorial Services - Non Weekend Rate | 10,000 | Hr | $ 25.00 | $ 250,000.00 |
| 3 | |||||
| 4 | |||||
| 5 | |||||
| Total Cost: | $ 375,000.00 |
Template Instructions to City ====> City to complete all green text and Supplier to complete all cells highlighted in yellow as part of Bid Sheet.
====> Ensure Solicitation explains how Aggregates will be evaluated. Add or Delete Aggregates as needed.
====> City to convert all green text into black font and delete these blue instructions and text box before publication.
Bid Sheet Attachment 4 - Bid Sheet
| Department: | Department of Public Health |
| Sourcing Event ID: | SFGOV-0000011625 |
| Bidder's Legal Entity Name: | |
| Instructions: | Bidders shall complete all YELLOW cells in their entirety within EACH LINE below. Failure to do so will result in a rejected Bid. All prices shall be exclusive of sales tax. The lowest "Total Extended Price" in green below will be deemed the Lowest Bid. |
| Will City Award Primary and Secondary Contracts for each Line? | No |
| Must Bidders Bid on All Lines? | Yes |
| May Bidders offer equal/substitute to products named below? | No |
| Line | Description | Est. Annual Trips/Miles/Hours | Unit of Measure | Offered Unit Price | Extended Price | |
| 1 | A ONE-WAY transportation trip within the City and County of San Francisco borders. | 3,720 | Trips | $ - 0 | $ - 0 | |
| 2 | A ROUNDTRIP transportation trip within the City and County of San Francisco borders. | 5,784 | Trips | $ - 0 | $ - 0 | |
| 3 | Per mile surcharge for miles driven outside of the City and County of San Francisco borders. | 19,416 | Miles | $ - 0 | $ - 0 | |
| 4 | Per trip surcharge for Stair Assistance for Patient/Resident. | 84 | Trips | $ - 0 | $ - 0 | |
| 5 | Per hour surchage for providing Transportation Trips outside of Trip Hours of Operation (06:00AM-10:00PM, 7 days per week, 365 days per year, including holidays). | 84 | Hours | $ - 0 | $ - 0 | |
| $ - 0 | Total Extended Price |
File details come from the government source that posted it. Updated .