ICBV Fall Conference Order information~1.docx
DOCX document 16 KB Posted
- Contract number
- 27-444DHS-REHAB-P-99173
- Issued by
- Illinois
About this file
This document is a conference order and requirements specification for the Business Enterprise Program for the Blind, a state entity, for a two-day meeting scheduled for October 16-17, 2026. The document outlines detailed meeting space and accommodations specifications for the event.
The conference requires venue services for approximately 80 participants across two days, with Day One running from 1:00 p.m. to 9:00 p.m. (with access beginning at 12:00 p.m.) and Day Two from 8:00 a.m. to 11:00 a.m. (with access beginning at 7:00 a.m.). Room setup specifications include ten round tables seating eight people each with black or white tablecloths, two rectangular conference-style tables, one registration table, and a podium. The vendor must provide one hour of space access following each day's conclusion for clearing. Hotel accommodations are required at the state rate for approximately 70 attendees for one night (October 16, 2026), including 11 rooms for staff members, with all rooms provided by the selected vendor and subject to the hotel's standard cutoff date policy. Additional requirements include audio accommodations for individuals who are blind and provision of eight pillows for interpreters.
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Other files
| File | Type | Posted |
|---|---|---|
| Terms and Conditions~92.pdf |
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Text version
The Business Enterprise Program for the Blind will hold a two‑day meeting on October 16–17, 2026.
Day One:
The meeting will run from 1:00 p.m. to 9:00 p.m. We will need access to the meeting space beginning at 12:00 p.m. The space should accommodate approximately 80 participants. At the conclusion of the meeting, we request one hour to clear the space.
The main room setup should include:
· Ten round tables seating eight people each, with black or white tablecloths.
Two rectangular tables for conference-style use and one table for registration.
· Podium
Day Two:
The meeting will run from 8:00 a.m. to 11:00 a.m. We will need access to the meeting space beginning at 7:00 a.m. The space requirements and room setup are the same as listed for Day One. Once the meeting concludes, we request one hour to clear the space.
Hotel Accommodations:
Overnight lodging at the state rate will be required. Approximately 70 attendees will need hotel rooms for Day One (October 16, 2026), including 11 rooms for staff members within that total. All lodging must be provided by the selected vendor. Any rooms not reserved by the hotel’s cutoff date will be released back into the hotel’s general inventory.
Other Requirements:
Audio accommodations for individuals who are blind must be provided. Additionally, eight (8) pillows will be needed for interpreters.
File details come from the government source that posted it. Updated .