About this file
This is a Group Sales Agreement executed between the Hyatt Place Eugene hotel and The Board of Regents of the University of Nebraska – Lincoln for a baseball team visit. The agreement was signed on May 7, 2025, with an arrival date of Thursday, April 9, 2026, and departure date of Sunday, April 12, 2026. The group contact is Renee Brinkmann, Administrative Assistant, located in Lincoln, Nebraska, while the hotel property contact is Daniel Lindsey, Area Sales Manager, at the Hyatt Place Eugene location in Eugene, Oregon.
The contract reserves a total of 93 room nights across three room types: King rooms at $169.00 per night, Suite Upgrades at $169.00 per night, and Two Queen rooms at $169.00 per night. Meeting space in the Sky View Room is reserved for four events on April 9-12 with a setup fee of $24 and rental cost of $150.00 per event. The rate includes breakfast and complimentary guest Wi-Fi. All room and tax charges are billed to a master account with payment due three business days before arrival. Meeting space charges are subject to a 22% service charge. The reservation cutoff date is Friday, March 20, 2026. The agreement includes a performance block calculation whereby the hotel absorbs the first 20% of unrealized room revenue, with liquidated damages applicable if the group fails to meet the 69-room-night performance threshold. Full group cancellation penalties range from 100% of the anticipated $11,661.00 revenue (0-14 days prior) to 50% (31-45 days prior). Individual room cancellations are subject to a 3-day cancellation policy with responsibility for at least one night's charges, although all cancellation penalties are waived if the baseball competition is cancelled or rescheduled.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Printed: May 2, 2025 2:55 PM
Check-in/Check-out:
Check-in time is 3:00PM, Pacific Time. Guests arriving prior to this time will be accommodated on a space available basis. Check-out time is 11:00AM, Pacific Time. Late check-out requests will be taken on a space available basis. (Additional charges may apply).
Guest Parking:
Onsite Bus Parking is available at $150 per bus, per day. Discounted to $75 per, with signed agreement submitted 14+ days prior to arrival. On-site standard parking is available at $20 per vehicle, per day.
Performance & Cancellation:
The room rate being offered by us to you is based in part upon the total revenue anticipated by us as a result of full usage of the reserved guest room block. In the event you do not utilize all sleeping rooms held in the block, you will pay liquidated damages to us based upon the following formula. The formula applies to the sum of the entire room block and is not based on performance for individual nights.
The Hotel agrees to absorb the first 20% of room revenue not realized.
93 contracted room nights – (20% Slippage) 24 = Performance Block 69 The hotel will not charge for room nights resold.
Full Group Cancellation:
University of Nebraska - Baseball agrees to provide Hotel with written notice of any decision to cancel its use of the total room nights and/or catering commitments. The parties agree and understand that in the event of a cancellation, our actual damages would be difficult to determine. Therefore, the parties agree on the following amounts to be paid by you to us as liquidated damages in the event of a cancellation. The anticipated revenue is based on the performance block listed above. The estimated anticipated revenue is $11,661.00:
0 days to 14 days prior to the arrival date: 100% of anticipated room revenue: $11,661.00 15 days to 30 days prior to the arrival date: 75% of anticipated room revenue: $8,745.00 31 days to 45 days prior to the arrival date: 50% of anticipated room revenue: $5,830.00
Guest Room Cancellation:
The parties agree that any guaranteed reservation made within the Group block is also subject to a 3-day cancellation policy or Hotel’s individual policy, whichever is longer. Should any individual room cancel within that range, the group or individual will be responsible for at least one room night’s rate/charges including tax.
In the event that the contest/competition is cancelled or re-scheduled (date/location), all cancellation penalties will be waived.
Indemnification:
Each party hereby agrees to indemnify, defend and hold harmless from any loss, liability, cost or damages arising from actual or threatened claims or causes of action resulting from the gross negligence or intentional misconduct of such party or its respective officers, directors, employees, agents, contractors, member or participants (as applicable), provided that with the respect to officers, directors, employees and agents, such individuals are acting within the scope of their employment or agency, as applicable.
Force Majeure:
If a party’s performance under this Agreement is subject to acts of God, war, government regulation, terrorism, disaster, strikes, civil disorder, or any of the following which affect the destination and prevent the attendance of at least sixty-five percent (65%) of the anticipated attendees from attending the Event: (a) a Travel Advisory issued by the U.S. Department of State (or comparable advisory issued by a similar agency in the host country); (b) a Travel Notice issued by the Center for Disease Control (or comparable notice issued by a similar agency in the host country); (c) similar guidance issued by the World Health Organization; (d) an officially-declared state of emergency; (e) curtailment of transportation facilities; or any other emergency of a comparable nature beyond the party’s control that in each case make it illegal or impossible to perform its obligations under this Agreement. In such event, the terminating party shall give written notice of termination to the other party within five (5) days of such occurrence.
This agreement (and any additional pages attached hereto) constitutes the entire agreement between the parties and may not be amended or changed unless done so in writing and signed by the HOTEL and an authorized representative of GROUP.
File details come from the government source that posted it. Updated .