HW SSA Contractor Site Visit Request Form and Agenda.pdf

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice Properly destroy documents when no longer needed

Harold Washington Social Security Elevator upgrades Project

Solicitation # 47PF0020R0108

SITE VISIT REQUEST FORM

Pre-registration is required for all attendees wanting an in-person pre-proposal Site Visit. Please complete and return this request form and required personnel information via email by close of business on March 3rd, 2021.

SITE VISIT LOCATION:

Harold Washington Social Security Center

600 W. Madison, Chicago Il 60661

SITE VISIT DATE:

Please select your preferred time range in order of descending preference (1-3).

Be aware that if your 1st preferred time slot is not available due to crowd handling capacity limitations, you will be scheduled for your 2nd or 3rd preferred time. A follow up email will be sent to you confirming your scheduled appointment by Close of Business on March 4th, 2021.

● Day 3/8 10am / 1pm

● Day 3/9 10am / 1pm

● Day 3/10 10am / 1pm (if required)

(all CST times)

Company Name___________________________________________________

Point of Contact Name, Email, and Phone No.

Number of attendees: _____________ (Limited to 3)

Do not remove this notice Properly destroy documents when no longer needed

Those visiting the site will be escorted and limited to no more than 3 individuals. You may not be able to see space right at the start of the block of time selected, but we anticipate being able to accommodate everyone within their respective time block. All individuals attending the site visit shall:

1. Report any fever, flu-like symptoms, fatigue, or new loss of smell or taste.

2. Wear a face mask.

3. Practice social distancing as recommended by the Center for Disease Control

(i.e., remain six feet apart).

4. Adhere to any building regulations, such as limits on elevator usage.

5. The contractor will report any COVID-19 symptom, including but not limited to fever, flu-like symptoms, fatigue or new loss of smell or taste for any employee that has been on site up to 72 hours after their visit. Reporting will also be made regarding any employee that had been on site and does test positive for COVID-19 within ten days of being on site. All reports shall be made to the GSA Contracting Officer by the contractor within 8 hours of the employer being notified.

If stricter Federal, state or local requirements are in-place for face coverings, those shall be followed. Photos of the site may be permitted on a case-by-case basis, with permission required by the onsite coordinator.

For each attendee, please provide their names:

1.Name_________________________________________________

2.Name_________________________________________________

3.Name_________________________________________________

Alternates

4.Name_________________________________________________

5.Name_________________________________________________

Do not remove this notice Properly destroy documents when no longer needed

Visitors shall not be allowed to ask questions during the walkthrough. Questions must be submitted in writing directed to GSA Matthew Nelson , Contracting Officer matthew.nelson@gsa.gov cc”d irene.kazazakis@gsa.gov COR so that responses can be provided as formal amendments to the Solicitation.

Walk-through Itinerary

1. Building Representative to meet Contractors inside the First Floor Lobby at Security

Desk.

2. The following areas will be walked through:

a. Loading Dock

b. Elevator Pit

c. Hoistway

d. Storage Area: Machines

e. Storage Area: men / materials

f. Machine Room / Penthouse

g. Elevator pits on grade.

h. Lobby

3. Return to First Floor Entrance Lobby for the end of the tour. Return badges and sign out.

mailto:matthew.nelson@gsa.gov mailto:irene.kazazakis@gsa.gov