Solicitation Amendment 001 - RFP 47PF0020R0108.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

5P1QFB

Matthew Nelson

This Amendment is for the following purposes:

1. Answer Requests for Information (see attached)

2. Schedule a Pre-Proposal Conference (see details attached at the end of RFI document)

3. Confirm all RFIs must be received by Friday March 19th, 2021

4. Provide a copy of the site visit agenda and attendance list (see attached)

5. Provide a solicitation specific Form 1442 (see attached)

Capital Construction and Customer Project Team 230 S. Dearborn Street, Suite 3500 Chicago, IL 60604

47PF0020R0108

03/16/2021

02/25/2021

1 13

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

47PF0020R0108

Capital Construction and Customer Project Team 230 S. Dearborn Street, Suite 3500 Chicago, IL 60604

See Attached

Capital Construction and Customer Project Team 230 S. Dearborn Street, Suite 3500 Chicago, IL 60604

5P1QFB

Matthew Nelson (347) 244-5147

02/25/2021

04/02/2021

1:00PM CST

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

27. PAYMENT WILL BE MADE BY

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

Matthew Nelson

GSA Great Lakes Region

Solicitation 47PF0020R0108 Amendment 001 RFI List

1. Given that this solicitation is a Total Small Business Set-Aside, would the government please consider revising the Factor #1 Past Experience project magnitudes from projects of construction cost $5M-$10M to projects of construction cost $1M-$10M?

a. The dollar value provided is in compliance with requirements of the Federal Acquisition Regulations, in regards to supplying project magnitude. The dollar value is intended to represent the level of effort demonstrated under past experience. Proposals will be evaluated per the requirements of the solicitation; projects submitted under Factor #1 which are highly similar to the scope of the proposed project will be scored more favorably than projects submitted which are less similar.

2. Will the government consider the past experience and references of major subcontractors for Factors #1 and

#4? As this is a Total Small Business Set-Aside within NAICS 236220, the specialty trade experience will likely come from a subcontractor.

a. The potential contract will be with the Prime Contractor submitting the proposal; the Prime Contractor will also be responsible for managing the overall contract, so it will be the past experience of the Prime

Contractor which should be considered for evaluation. While it is permissible to supply past experience and past performance of significant subcontractors, the focus of the proposal evaluation will be on the qualifications of the Prime.

3. Through our research it would prove difficult for a Small Business prime contractor to meet the requirement of 3 past performance projects for factors 1 and 4, with a project magnitude at $5mm-10mm. Can prime contractor use subcontractor's previous experience to fulfill these factors?

a. Please see answer to RFI #2.

4. Can the same past performance projects be submitted for factors 1 and 4?

a. Past performance questionnaires for Factor 4 should be directly attributed to the past experience projects submitted under factor 1.

5. Can the Offeror apply for Facility Security Clearance upon Notice of Award in lieu of possessing such clearance at the time of the bid? As there is a long lead time associated with starting this project in the field, the

Offeror would have adequate time to request this clearance.

a. A contractor will only be required to submit security clearance requests if they are selected for award.

The information on that process would be included with an award letter. It is not a requirement for submitting a proposal.

6. Will a signed and notarized non-disclosure agreement be required of each subcontractor wishing to gain access to the drawings through the general contractor, or will the interested subcontractor(s) be required to contact the GSA point of contact directly to gain access to the drawings?

a. A non-disclosure agreement will not be required to share the elevator project design drawings with subcontractors. The drawings are labeled Sensitive but Unclassified (SBU), and should be treated as such. They should only be disseminated to those with a business need to know, and be destroyed when no longer needed for business purposes.

7. Please confirm what time the bid is due. Beta.sam.gov states 1PM CDT, as well as the cover of the solicitation.

Solicitation page 6 of 31 states 4:00PM CST.

a. The bids are due at 1:00PM CST on April 2nd, 2021.

8. Bids are to only be submitted electronically by email as stated on page 6, Receipt of Offers. Can they be sent in multiple emails due to the potential size of the attachments?

a. Yes, if attachments are over 25MB, they may not be able to be sent successfully. If this is the case, please send in multiple emails noting each emails "1 of 2" and "2 of 2" etc.

9. 1.2.A: Please confirm the elevator contractors are submitting their bids through the soliciting GC’s. Also, please confirm all related work/work by others will be carried by the GC

a. This is a total small business set-aside. To be the prime contractor and submit a proposal on this project your firm needs to be register in the System for Award Management as a small business. Large elevator contractors can be used as subcontractors on this project.

10. Given that the project's site visits were split up between different days, can the sign in sheets for each visit be provided.

a. Yes, they are attached to Solicitation Amendment 001.

11. Factor #4 of the solicitation states that Offerors must provide a GC Reference Form for each project submitted in Factor 1, but then goes on to also describe that the Offeror must have their references submit Past

Performance Questionnaires directly to the Contracting Officer. Please confirm if both the GC Reference Form and PPQ are required for this submission.

a. The GC reference form is simply the name and contact info of the references you plan on having fill out the PPQs. Both are required as the PPQs are what is being evaluated, and the contact information is necessary incase the information provided by the reference is incomplete or if a follow up is required.

12. Can you confirm the due date for RFIs for RFP 47PF0020R0108 SSA Elevator Upgrades?

a. RFIs are due by Friday March 19th, 2021.

The GSA will be holding a virtual pre-proposal conference to discuss the proposal requirements for this solicitation on Wednesday March 24th, 2021 at 11AM CST. Please email the Contracting Officer at matthew.nelson@gsa.gov to receive meeting invite information.

http://beta.sam.gov/ mailto:matthew.nelson@gsa.gov

HWSSC Passenger Elevator Upgrades Project - Bidder Walkthrough

March 10, 2021 10:00 am

Name & Email Company Name Phone Number

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice Properly destroy documents when no longer needed

Harold Washington Social Security Elevator upgrades Project

Solicitation # 47PF0020R0108

SITE VISIT REQUEST FORM

Pre-registration is required for all attendees wanting an in-person pre-proposal Site Visit. Please complete and return this request form and required personnel information via email by close of business on March 3rd, 2021.

SITE VISIT LOCATION:

Harold Washington Social Security Center

600 W. Madison, Chicago Il 60661

SITE VISIT DATE:

Please select your preferred time range in order of descending preference (1-3).

Be aware that if your 1st preferred time slot is not available due to crowd handling capacity limitations, you will be scheduled for your 2nd or 3rd preferred time. A follow up email will be sent to you confirming your scheduled appointment by Close of Business on March 4th, 2021.

● Day 3/8 10am / 1pm

● Day 3/9 10am / 1pm

● Day 3/10 10am / 1pm (if required)

(all CST times)

Company Name___________________________________________________

Point of Contact Name, Email, and Phone No.

Number of attendees: _____________ (Limited to 3)

Do not remove this notice Properly destroy documents when no longer needed

Those visiting the site will be escorted and limited to no more than 3 individuals. You may not be able to see space right at the start of the block of time selected, but we anticipate being able to accommodate everyone within their respective time block. All individuals attending the site visit shall:

1. Report any fever, flu-like symptoms, fatigue, or new loss of smell or taste.

2. Wear a face mask.

3. Practice social distancing as recommended by the Center for Disease Control

(i.e., remain six feet apart).

4. Adhere to any building regulations, such as limits on elevator usage.

5. The contractor will report any COVID-19 symptom, including but not limited to fever, flu-like symptoms, fatigue or new loss of smell or taste for any employee that has been on site up to 72 hours after their visit. Reporting will also be made regarding any employee that had been on site and does test positive for COVID-19 within ten days of being on site. All reports shall be made to the GSA Contracting Officer by the contractor within 8 hours of the employer being notified.

If stricter Federal, state or local requirements are in-place for face coverings, those shall be followed. Photos of the site may be permitted on a case-by-case basis, with permission required by the onsite coordinator.

For each attendee, please provide their names:

1.Name_________________________________________________

2.Name_________________________________________________

3.Name_________________________________________________

Alternates

4.Name_________________________________________________

5.Name_________________________________________________

Do not remove this notice Properly destroy documents when no longer needed

Visitors shall not be allowed to ask questions during the walkthrough. Questions must be submitted in writing directed to GSA Matthew Nelson , Contracting Officer matthew.nelson@gsa.gov cc”d irene.kazazakis@gsa.gov COR so that responses can be provided as formal amendments to the Solicitation.

Walk-through Itinerary

1. Building Representative to meet Contractors inside the First Floor Lobby at Security

Desk.

2. The following areas will be walked through:

a. Loading Dock

b. Elevator Pit

c. Hoistway

d. Storage Area: Machines

e. Storage Area: men / materials

f. Machine Room / Penthouse

g. Elevator pits on grade.

h. Lobby

3. Return to First Floor Entrance Lobby for the end of the tour. Return badges and sign out.

mailto:matthew.nelson@gsa.gov mailto:irene.kazazakis@gsa.gov

HW SSA Contractor Site Visit Request Form and Agenda