Solicitation Amendment 003 - RFP 47PF0020R0108.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

5P1QFB

Matthew Nelson

This Amendment is for the following purposes:

1. Answer Requests for Information (see attached).

2. Provide Pre-proposal Agenda and Attendance Sheet

Capital Construction and Customer Project Team 230 S. Dearborn Street, Suite 3500 Chicago, IL 60604

47PF0020R0108

03/26/2021

02/25/2021

1 8

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

GSA Great Lakes Region

Solicitation 47PF0020R0108 Amendment 003 RFI List

76. 2.5.G: Spec calls to retain the compensation for car 11 only, I assume there is no compensation on all other passenger cars and thus N/A?

a. Because the existing machines will be retained, the existing compensation will be retained.

77. 2.7.B: We noticed there were no escutcheon holes in the hatch doors currently, please confirm this will not be required with an elevator modernization for GSA

a. Escutcheon holes do not exist and are required as part this project per code. Some friable materials in the hoistway door will be encountered and abatement procedures will be required for the escutcheon holes at the hoistway doors (only), not full abatement. For additional information on abatement procedures, refer to the responses to RFI #80 and RFI #81.

78. Can you confirm if the following exist currently: Top of car handrails, pit ladders, safety switches, hoistway screening between cars, walk in pits.

"Safety Switches" refers to escape hatch at the top of car. Do they currently have an emergency active contact in place currently?

a. Yes, the top of car handrails exist. Pit ladders exist at the west bank of elevators and the elevators on the east bank have walk in pits. If additional safety switches are required for your work, then the contractor will need to provide them. The Contractor should follow safety procedures and anticipate that the hoist ways do not have hoist way screening between cars. For additional information, refer to

SECTION 142200 - ELECTRIC TRACTION ELEVATOR MODERNIZATION.

79. The hydraulic elevators nor the service elevators are in the scope of work. Please confirm these cars will not be require fire service upgrades once the modernization of the passenger elevators occur.

a. All fire key switches in non-modernized elevators in this building are to be replaced to match modernized elevators. For additional information, refer to SECTION 142200 - ELECTRIC TRACTION

ELEVATOR MODERNIZATION.

80. Is Asbestos Abatement a part of this scope of work? GSA provided a specification for asbestos abatement, but stated that the materials which tested positive are not anticipated to be disturbed for this project.

a. Due to escutcheon holes being require in the hoistway (hatch) door (see RFI #77), the contract scope will require drilling into asbestos containing material (hatch door lining) potentially making a non-friable material now friable. However, due to the limited amount of work, a properly licensed individual will be able to ensure this work is performed properly without any fibers being released. The contractor shall still be required to follow all OSHA regulations during the work and applicable sections of Specification

028200.

81. The Asbestos report states the cab floor tiles and hoistway door lining contains asbestos, the drawing(s) sheet

A100 - Floor Plan - say both of these items are to remain in place as is. The specifications referenced herein contain much documentation and reference to asbestos abatement policies and procedures. Please confirm that within the scope of planning and bidding of this project, we the contractor are not to provide any asbestos abatement planning, costs, or resources in our bid at this time? Please confirm if asbestos is discovered or disturbed at any time in the project, the GSA would be responsible for the additional costs and schedule delays of abatement and remediation of the asbestos material.

a. Due to escutcheon holes being require in the hoistway (hatch) door (see RFI #77), the contract scope will require drilling into asbestos containing material (hatch door lining) potentially making a non-friable material now friable. However, due to the limited amount of work, a properly licensed individual will be able to ensure this work is performed properly without any fibers being released. The contractor shall still be required to follow all OSHA regulations during the work and applicable sections of Specification

028200.

82. Provide a copy of the post modernization maintenance agreement referenced for the elevator work.

a. A post maintenance agreement will not be required above and beyond warranty.

83. What time should be included for site training and daily/monthly processes required by the facility.

Just trying to understand what requirements of any are there by the GSA for our technicians to come in and work? Or is it our assumption that we will work IUEC hours, uninterrupted with no requirement for site training, badging, site safety meetings etc.

a. The contractor shall be responsible for attending weekly project progress meetings as specified in the specifications. Additionally, any site safety meetings are the responsibility of the prime contractor to coordinate with their subs.

Security Clearance process does not require any training, however a Security Clearance POC, from the GC staff, will be required to work with the GSA Requesting Official (RO) on obtaining security clearances for the contractor employees.

The contractor will also be responsible for training the building O&M contractor on items as applicable to the scope of work. Refer to specifications regarding training requirements.

84. The timeline appears to be achievable assuming we work on 1 car per bank at a time but we would request an additional 3-4 weeks per car for the new machine option should it be accepted.

a. The Period of Performance is listed within the drawings and specifications. Provided bids should show how the project can be accomplished within that time frame. For additional information on the number of elevators to remain operational per bank, refer to the response to RFI#14 (in Amendment 002).

85. Will the prime contractor be provided a laydown area for materials.

a. Yes.

86. Please confirm if any temporary barriers are required for fall protection at hoist way doors at each floor.

a. Yes. For additional information on other temporary barriers, refer to the response for RFI #49 (in

Amendment 002).

87. Please confirm if there are any costs associated with the GSA EPM System requested for this project.

a. There is no cost to the GC to obtain this web-based system. The GC will work with the GSA to obtain an ePM account for all applicable personnel upon receipt of their security clearance.

88. For the elevator machines the specifications state, “retain existing (alternate for new AC, permanent magnet machine with redundant brake)” there are no price alternates listed in the solicitation. Please advise.

a. The alternate for the new AC will not be taken and bidder should not price this alternate. Delete

'Alternate for new AC, permanent magnet machine with redundant brake' under Paragraph B, Article

2.1 SUMMARY in SECTION 142200 - ELECTRIC TRACTION ELEVATOR MODERNIZATION.

89. For the gearless Traction Hoist Machine the specifications state, “retain existing. Alternate for new”. There are no price alternates listed in the solicitation. Please advise.

a. The alternate for the new AC will not be taken and bidder should not price this alternate. Delete

'Alternate for new.' under Paragraph B, Article 2.5 MACHINE ROOM EQUIPMENT in SECTION

142200 - ELECTRIC TRACTION ELEVATOR MODERNIZATION.

90. Is there a proprietary DIV28 security contractor at the facility? If so, please provide company and point of contact.

a. The elevators are currently monitored by Battle Creek so any entrapments would be reported through the access lines in the elevators directly to BCMC.

91. What needs to be included in the Project Management Plan?

a. Per the solicitation, Evaluation Factor 2, the Project Management Plan should include: narrative on

Overall Approach, Staffing Plan, Quality Control Plan, Safety Plan and a Recycling and Green Building

Plan. For more detail on specifics these plans should include, please see the "GC Solicitation -

47PF0020R0108 - 02252021" document page 24.

92. Is the safety plan and quality control plan included in the 60 page proposal limitation?

a. The safety plan and quality control plan can be excluded from the 60 page proposal limitation.

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice Properly destroy documents when no longer needed

Harold Washington Social Security Elevator upgrades Project

Solicitation # 47PF0020R0108

Pre-Proposal Conference Agenda

ATTENDANCE

Project Location:

Harold Washington Social Security Center

600 W. Madison, Chicago Il 60661

Project Summary:

The Harold Washington Social Security Center is a 10 story structure constructed in 1975. The

Passenger Elevator Upgrade Project is intended to repair passenger elevator equipment. The project will upgrade 12 passenger elevators with new state of the art, energy efficient, non-proprietary, microprocessor-based controllers and drives. Additional scope includes refurbishment of governors, buffers and pit equipment for each elevator; and realignment of any misaligned guide rails. The fire command panel will be replaced and incorporated with the emergency power operation panel along with the fire alarm monitoring and management system. Guarded LED lighting will be added in pits and shafts. All Abandoned Equipment will be removed in repainted machine rooms. Building Information Modeling (BIM) will be provided. Cab interiors, which were refurbished in 2017, are in good condition and are not part of the project.

Contract Type and Evaluation Criteria:

This contact will be awarded as a firm fixed price and proposals will be evaluated using a best value process. The four main factors being evaluated are:

1. Past Experience on Projects of Similar Size and Scope

2. Project Management Plan

3. Qualifications and Experience of Key Personnel

4. Relevant Past Performance

For this RFP, the technical evaluation is more important than price. However, as proposals become more equal in their technical merit, the evaluated cost or price becomes more important.

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice Properly destroy documents when no longer needed

Evaluation Criteria Elements:

1. Past Experience on Projects of Similar Size and Scope:

This factor considers the offeror’s past experience as a firm in providing comparable construction services on similar projects. This factor will be evaluated based upon the written response included in the technical proposal. Experience can be described as what jobs the firm has performed. Greater weight will be given to experience more similar in scope to this project.

2. Project Management Plan:

This factor considers the Offeror’s project management plan which indicates the means and methods they will employ to ensure management of the project in a manner which will maximize the opportunity for successful completion that is on-time, on-budget, and within quality expectations. This factor will be evaluated based upon the written response included in the technical proposal. The proposal should delineate the Offeror’s knowledge, programs and processes, relating them to the unique requirements of this project and demonstrating their approach to its management and execution.

3. Qualifications and Experience of Key Personnel:

The offeror shall identify the personnel they propose to fill the key team member positions and state their roles and responsibility to the project. The Offeror shall provide evidence of the competency, past performance, qualifications, and related experience of key team members.

4. Relevant Past Performance:

This factor considers the Offeror’s Past Performance for the projects submitted under evaluation factor number 1, Past Experience on Projects of Similar Size and Scope. This factor will be evaluated based upon the responses from the references provided by the Offeror. Past performance can be described as how an Offeror performed on a job.

NOTE

• All outstanding RFIs will be answered and posted in a solicitation amendment by 4PM CST Friday March 26th.

• The RFP close date has been extended from April 2, until April 9, 2021 at

1PM CST.

Attendees:

GSA Role

Matt Nelson Contracting Officer matthew.nelson@gsa.gov

John Frendreis Project Manager john.frendreis@gsa.gov

Irene Kazazakis COR irene.kazazakis@gsa.gov

Steve Juniper Contract Specialist steven.juniper@gsa.gov

Joseph Mulligan Co-sponsor joseph.mulligan@gsa.gov;

SSA Role

Larry Smith Director Larry.G.Smith@ssa.gov

Sharon Young PM / POC Sharon.A.Young@ssa.gov

Lerch Bates Role

Jim Hoppensteadt Project Manager Jim.Hoppensteadt@LerchBates.com

AECOM Role

Chris Moore Project Manager Christopher.Moore2@aecom.com

Bidders

Matt Perch Wu & Associates estimating@wuassociates.com

Adam Wronkiewicz KONE Elevators adam.wronkiewicz@kone.com

Brad Ford CCC Holdings bford@ccc-chicago.com

Joseph Wells Elevated Technologies Josephwells@elevatedinc.com

Taylor Jansen Elevated Technologies, Inc. taylorjanse@elevatedinc.com

Tim Reiland Scale Construction tr@scaleconstruction.com

John Zordani Scale Construction jcz@Scaleconstruction.com

Randy Butler Accel Construction Group rbutler@acceldevgroup.com

Vern Vojak Andros Contracting mailto:matthew.nelson@gsa.gov mailto:john.frendreis@gsa.gov mailto:irene.kazazakis@gsa.gov mailto:steven.juniper@gsa.gov mailto:joseph.mulligan@gsa.gov mailto:Larry.G.Smith@ssa.gov mailto:Sharon.A.Young@ssa.gov mailto:Jim.Hoppensteadt@LerchBates.com mailto:Christopher.Moore2@aecom.com mailto:estimating@wuassociates.com mailto:adam.wronkiewicz@kone.com mailto:bford@ccc-chicago.com mailto:Josephwells@elevatedinc.com mailto:taylorjanse@elevatedinc.com mailto:tr@scaleconstruction.com mailto:jcz@Scaleconstruction.com mailto:rbutler@acceldevgroup.com