HVAC_Combined_Synopsis_Solicitation_-_05-14-26.pdf

Solicitation Number: 140R6026Q0065

REQUEST FOR QUOTATION (RFQ)

COMBINED SYNOPSIS

Solicitation No.: 140R6026Q0065 HVAC Maintenance Services

U.S. Department of the Interior

Bureau of Reclamation

Leadville Water Treatment Plant

Leadville, CO

Closing Date: May 25, 2026

Closing Time: 2:00 PM MDT

This is a combined synopsis/solicitation for commercial products or services prepared in accordance with the format in subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 140R6026Q0065 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561210 with an associated small business size standard of $47 Million.

This requirement is not Set-Aside for Small Business concerns.

The Government intends to award a single Firm-Fixed-Price (FFP) contract for HVAC

Preventive and Corrective Maintenance as described in the Performance Work Statement (PWS).

The Government may award without discussions; however, it reserves the right to conduct discussions if determined in its best interest.

Price Schedule

The offeror shall provide complete pricing for all Contract Line-Item Numbers (CLINs) listed in the Price Schedule. All pricing shall be firm‑fixed‑price and must include all labor, materials, equipment, travel, overhead, and any applicable fees or taxes necessary to perform the requirements described in the Performance Work Statement. The Firm‑Fixed‑Price Grand Total shall represent the cumulative price for the base period, all option periods, all Emergency

Call‑Out not to exceed (NTE) amounts, and the extension period.

CLIN Description Quantity Unit Unit Price Total Price

0001 HVAC Monthly Services –

Preventative Maintenance –

Base Year

1 YR $ $

0002 HVAC Quarterly Services –

Preventative Maintenance –

Base Year

1 YR $ $

0003 HVAC Corrective

Maintenance Services –

Base Year

1 LOT $10,000.00

(NTE)

$10,000.00

(NTE)

0004 HVAC Monthly Services –

Preventative Maintenance –

Option Year 1

1 YR $ $

0005 HVAC Quarterly Services –

Preventative Maintenance –

Option Year 1

1 YR $ $

0006 HVAC Corrective

Maintenance Services –

Option Year 1

1 LOT $10,000.00

(NTE)

$10,000.00

(NTE)

0007 HVAC Monthly Services –

Preventative Maintenance –

Option Year 2

1 YR $ $

0008 HVAC Quarterly Services –

Preventative Maintenance –

Option Year 2

1 YR $ $

0009 HVAC Corrective

Maintenance Services –

Option Year 2

1 LOT $10,000.00

(NTE)

$10,000.00

(NTE)

0010 HVAC Monthly Services –

Preventative Maintenance –

Option Year 3

1 YR $ $

0011 HVAC Quarterly Services –

Preventative Maintenance –

Option Year 3

1 YR $ $

0012 HVAC Corrective

Maintenance Services –

Option Year 3

1 LOT $10,000.00

(NTE)

$10,000.00

(NTE)

0013 HVAC Monthly Services –

Preventative Maintenance –

Option Year 4

1 YR $ $

0014 HVAC Quarterly Services –

Preventative Maintenance –

Option Year 4

1 YR $ $

0015 HVAC Corrective

Maintenance Services –

Option Year 4

1 LOT $10,000.00

(NTE)

$10,000.00

(NTE)

0016 Available Option 6- Month

Extension (52.217-08)

6 MO. $ $

FFP Grand Total — All CLINS $

(End of Price Schedule)

Period of Performance:

The required period of performance, unless otherwise noted by the Contracting Officer, shall be:

Base Period: August 1, 2026 – July 31, 2027

Option Year 1: August 1, 2027 – July 31, 2028

Option Year 2: August 1, 2028 – July 31, 2029

Option Year 3: August 1, 2029 – July 31, 2030

Option Year 4: August 1, 2030 – July 31, 2031

52.217-08 Extension: NTE Six- Months

Performance will occur at the Leadville Water Treatment Plant, which is located at 749 Highway

91, near Leadville, Colorado in Lake County.

Description of Scope

The work required by this contract is to perform monthly and quarterly Leadville Plant HVAC

Preventative Maintenance (PM) services as well as periodic repairs or service calls for

Corrective Maintenance (CM) responding to unexpected outages. The Contractor shall furnish all labor, materials, transportation, supplies (unless otherwise specified), equipment and supervision to satisfactorily perform HVAC PM and CM services in accordance with the standards as defined in the PWS.

Deliveries or Performance

The period of performance includes a twelve-month Base period and four, twelve-month option periods. The contractor shall adhere to scheduled maintenance intervals for HVAC systems as outlined in the PWS, including monthly and quarterly preventive maintenance tasks and timely corrective actions for unexpected outages. The contractor shall develop and maintain a detailed maintenance schedule in coordination with Reclamation, ensuring compliance with site access requirements and operational constraints. Specific scheduling requirements, reporting timelines, and documentation standards are specified in PWS Sections 3–4 and 12.

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial

Services, applies to this acquisition. Addenda to 52.212-1 substitutes the term “quote” where the term “offer” appears in the provision, and adds the following:

Addenda to FAR 52.212-1:

1. (a) Submission of Quotes.

Quotes shall be submitted no later than 2:00 PM (MT) on May 25, 2026, to the Contracting

Officer (CO) via email: jamahel_fayall@ios.doi.gov. Late offers may be considered in accordance with the FAR. Quotes must include:

i. Technical Information demonstrating the offeror’s ability to perform all requirements of the Performance Work Statement (PWS).

ii. Price Quotation using the CLIN structure provided in the solicitation.

iii. Representations and Certifications. Offerors shall maintain current and accurate representations and certifications in SAM.gov at the time of quote submission and time of award.

(b). Quote Format. Offerors shall organize their quote into two volumes, formatted as described below.

Volume I – Technical Submission

The Technical Submission shall demonstrate the offeror’s capability to meet all requirements of the PWS and must include:

1. Technical Approach

2. Key Personnel and Staffing Plan

3. Past Experience

Volume II – Price Submission

2. Validity of Quotes. Offerors shall hold the prices in their quote as firm and valid for a period of 60 calendar days after the close of the solicitation.

3. Period of Performance. The period of performance is August 1, 2026 – July 31, 2027, + four

Twelve- Month Option Years.

4. Basis for Award. Award will be made utilizing a Lowest Price Technically Acceptable

(LPTA) source selection process, as detailed below in the provision at 52.212-2.

5. Electronic Submission. All documents must be in PDF format and under 20 MB per email.

Questions submitted via telephone calls or mail submission will not be accepted. Offerors who fail to complete and submit the requirement above may be considered nonresponsive.

6. Site Visit. Prospective offerors may contact Plant Supervisor Jenelle Stefanic to schedule a site visit no later than May 20, 2026.

Contact shall be made via email: JStefanic@usbr.gov.

Participants will meet at the Leadville Water Treatment Plant, located at 749 Hwy 91, one mile north of Leadville, Colorado.

7. Technical Questions. All questions must be submitted by 3:00 PM (MT) on May 21, 2026, to the Contracting Officer via email: jamahel_fayall@ios.doi.gov

8. Amendments. Offerors are responsible for acknowledging receipt of all solicitation amendments with their quote submission. Failure to acknowledge amendments may render a quote ineligible for award.

9. Quote Preparation Costs. The Government shall not reimburse any costs incurred in the preparation or submission of a quote.

10. Debriefing. Upon written request, the Government may provide a brief explanation of the basis for award. No proprietary or source selection information from other offerors will be provided.

(End of Provision) mailto:JStefanic@usbr.gov mailto:jamahel_fayall@ios.doi.gov

The provision at 52.212-2 Evaluation—Commercial Products and Commercial Services (NOV

2021), applies to this acquisition.

(a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforms to the solicitation and is determined to be the

Lowest Price Technically Acceptable (LPTA). Technical factors will be evaluated on an acceptable/unacceptable basis. Only those quotations determined Technically Acceptable will be evaluated for price. Award will be made to the lowest-priced offeror whose quotation is rated

Technically Acceptable and who is determined responsible. The following factors will be used to evaluate offers:

Factor 1 – Technical Acceptability (Pass/Fail)

The Government will evaluate the offeror’s Volume I – Technical Submission to determine whether it clearly demonstrates the capability to meet all requirements of the Performance Work

Statement (PWS). Technical acceptability will be evaluated against the following subfactors, all of which must be rated Acceptable for the overall factor to be Acceptable:

Subfactor 1A – Technical Approach

The offeror must provide a clear and compliant approach addressing all required preventive, corrective, monthly, and quarterly HVAC maintenance tasks consistent with

PWS Sections 3–4 and 12. The Government will assess whether the submission adequately addresses:

• Preventive maintenance scheduling and execution

• Adequate equipment and tools necessary for performance

• Safety controls and compliance with OSHA and RSHS

• Response procedures for corrective maintenance

• Quality control processes

• Required reporting and documentation methods

Subfactor 1B – Key Personnel and Staffing Plan

The Government will assess whether:

• Key personnel and qualifications are identified via resumés (e.g., certified HVAC technicians, project lead, etc.)

• Required licenses and certifications (EPA 608, Colorado HVAC/mechanical licenses, etc.) are demonstrated

• Staffing levels are adequate to meet PWS performance requirements

Subfactor 1C – Past Experience

The Government will evaluate the relevance of at least two recent (within five years)

HVAC maintenance contracts of similar size and complexity. Each submission must include:

• Customer name and point of contact

• Contract number and dollar value

• Period of performance

• Description of work and complexity

Factor 2 – Price

Price will be evaluated for:

• Completeness of all CLINs (Base + all Option Years)

• Reasonableness in accordance with FAR 13.106

Only those quotations rated Technically Acceptable under Factor 1 will be evaluated for price.

Among those, award will be made to the offeror submitting the lowest total evaluated price and determined responsible under FAR 9.104. Offerors must satisfy all applicable eligibility requirements prescribed by Federal statute and regulation to be considered for award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

The clause at 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services (NOV 2023) (Incorporated by Reference), applies to this acquisition. (Incorporated by

Reference)

This contract incorporates one or more clauses or provision by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

FAR: www.acquisition.gov/browse/index/far

FAR RFO Deviation Guide: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

DIAR: www.ecfr.gov/current/title-48/chapter-14 http://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far-overhaul/far-part-deviation-guide http://www.ecfr.gov/current/title-48/chapter-14

The following clauses are hereby incorporated by reference:

☒ 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation. (JAN 2017)

☒ 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017)

☒ 52.204-7 System for Award Management (Nov 2024)

☒ 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

☒ 52.204-13 System for Award Management Maintenance (OCT 2018)

☒ 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

☒ 52.204-29 FASCSA Orders—Reps and Disclosures (DEC 2023)

☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

☒ 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

☒ 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

☒ 52.233-3 Protest After Award (AUG 1996)

☒ 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

☒ 52.244-6 Subcontracts for Commercial Products and Commercial Services (JAN 2025)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b), indicated as incorporated by reference to implement provisions of law or Executive orders:

X 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

X 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

X 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025)

X 52.219-28 Post-Award Small Business Program Representation (JAN 2025)

X 52.222-3 Convict Labor (JUNE 2003)

X 52.222-19 Child Labor—Cooperation with Authorities and Remedies (JAN 2025)

X 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

X 52.222-41 Service Contract Labor Standards (AUG 2018)

X 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

(Multiple Year and Option Contracts) (AUG 2018)

X 52.222-50 Combating Trafficking in Persons (NOV 2021)

X 52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation APR 2026)

X 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air

Conditioners (MAY 2024)

X 52.223-20 Aerosols (MAY 2024)

X 52.223-21 Foams (MAY 2024)

X 52.223-23 Sustainable Products and Services (MAY 2024)

X 52.225-1 Buy American—Supplies (OCT 2022)

X 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)

X 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

X 52.232-33 Payment by EFT–SAM (OCT 2018)

X 52.237-3 Continuity of Services (JANUARY 1991)

X 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation

MAR 2026)

(c)-(e) [Reserved]

52.217-08 OPTION TO EXTEND SERVICES (NOVEMBER 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-09 OPTION TO EXTEND THE TERM OF THE CONTRACT (MARCH 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

(MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the

Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5

U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

HVAC Mechanic WG‑10

Maintenance Worker WG-7 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section5341&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section5341&num=0&edition=prelim

52.237-1 SITE VISIT (APRIL 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

1452.228-70 LIABILITY INSURANCE -- DEPARTMENT OF THE INTERIOR (JULY

1996)

(a) The Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer. The named insured parties under the policy shall be the Contractor and the United States of America. The amounts of the insurance shall be not less than as follows:

WORKERS’ COMPENSATION AND EMPLOYER’S LIABILITY

$100,000 minimum coverage

GENERAL LIABILITY

$500,000 per occurrence

AUTOMOBILE LIABILITY

$200,000 each person

$500,000 each occurrence

$ 20,000 property damage

(b) Each policy shall have a certificate evidencing the insurance coverage. The insurance company shall provide an endorsement to notify the Contracting Officer 30 days prior to the effective date of cancellation or termination of the policy or certificate; or modification of the policy or certificate which may adversely affect the interest of the Government in such insurance. The certificate shall identify the contract number, the name and address of the

Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed. The contractor shall furnish the Contracting Officer with a copy of an acceptable insurance certificate prior to beginning the work.

1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (MAR 2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's

Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge.

(Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a

PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI

Access Sponsor immediately, but not later than within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to

$500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a

Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S.

For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with

Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract

Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including

FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of

Title 5, United States Code: the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as CONTROLLED UNCLASSIFIED INFORMATION

(CUI), but in some cases may include other unclassified information. (The protection of National

Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The

Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with

Reclamation Directives and Standards SLE 02-01 Identifying and Safeguarding Controlled

Unclassified Information (CUI), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the

Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the contracting officer may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the contracting officer.

Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the

Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release. The Contractor shall maintain, and furnish upon request of the contracting officer, records of the names of individuals who have access to sensitive material in its custody and the sensitive material to which the individuals had access. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any

Reclamation program or activity, unless the contracting officer has given prior written approval.

This includes, but is not limited to, news releases, marketing promotions, articles, interviews, reports, social media posts, and any other media releases. Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know. The Contractor shall submit its request to the contracting officer ten business days before the proposed date for release. Subcontractors shall submit requests for authorization to release through the prime Contractor to the contracting officer.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of

Government has occurred. This requirement extends to employees and other personnel working on behalf of the Contractor, and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use

Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by Federal employees and contractors, until it is declassified by an appropriate U.S. Government authority. Executive Order 13526, Classified

National Security Information (December 29, 2009), Section 1.1.(c) states, "Classified

Information shall not be declassified automatically as a result of any unauthorized disclosure of identical or similar information." Although the Department has taken steps to prevent access to publicly disclosed classified materials from Departmental computers, it is important to understand our continuing duties and responsibilities in this regard.

(iii) Contractors (which include all employees of the contractor, as well as subcontractors and its employees performing work for the contractor) are reminded of the following obligations with respect to the treatment of classified information and the use of unclassified government information technology systems:

(iv) The contractor shall not, while using unclassified Government computers or other devices

(such as phones or tablets) access documents that are marked classified (including classified documents made publicly available by a third party), as doing so risks that material still classified will be placed onto unclassified systems. This requirement does not restrict contractor access to unclassified, publicly available news reports (and other unclassified material) that may in turn discuss classified material, as distinguished from access to underlying documents that themselves are marked classified (including if the underlying classified documents are available on public web sites or otherwise in the public domain).

(v) For contracts that require access to classified information, the contractor is responsible for obtaining the required national security clearance through the Department of the Defense

National Industrial Security Program Operating Manual (NISPOM). Any classified contracts will be coordinated through the Reclamation Chief Security Officer, or for IT requirements, the

Bureau Chief Information Security Officer. No contractor shall access classified information unless proper clearances have been obtained and transmitted to Reclamation. For further information, refer to 443 DM 1 or DOD NISPOM 5220.22-M dated February 28, 2006

(incorporating change 2 dated May 18, 2016).

(vi) Classified information shall not be removed from official premises.

(vii) Classified information shall not be disclosed without proper authorization.

(c) Reserved

(d) Reserved

(e) Reserved

(f) Reserved

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-

INVOICEPROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice:

The Contractor shall submit an electronic copy of the IPP invoice to the Contracting

Officer’s Representative at JStefanic@usbr.gov and the Contracting Officer at jamahel_fayall@ios.doi.gov for approval prior to the invoice being submitted to IPP.

Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email

IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

Attachments:

Attachment 1: PWS - Finalized LV HVAC Maintenance

Attachment 2: Lake County WD 2015-5439 - 04-29-2026

End of Combined Synopsis/Solicitation