17Q0004_Request_for_Quotes_pipette_BPA.pdf

Solicitation # HU0001-17-Q-0004

The Uniformed Services University of the Health Sciences (USU) is the Nation's federal health sciences university and is committed to excellence in military medicine and public health during peace and war.

We provide the Nation with health professionals dedicated to career service in the Department of Defense and the United States Public Health Service and with scientists who serve the common good.

We serve the uniformed services and the Nation as an outstanding academic health sciences center with a worldwide perspective for education, research, service, and consultation; we are unique in relating these activities to military medicine, disaster medicine, and military medical readiness. USU is located in Bethesda, MD on the grounds of the Naval Support Activity Bethesda.

Additional information regarding USU can be found on our website: www.usuhs.mil.

USU and Armed Forces Radiobiology Research Institute (AFRRI), both located in Bethesda, MD, have a requirement for semi-annual (Feb and June) pipette calibration services of approx. 300-400 pipettes, occurring twice a year at USU and twice a year at AFRRI.

This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a request for quotes (RFQ) for commercial items in accordance with the procedures of FAR Part 12 – Acquisition of Commercial Items and FAR Part 13 – Simplified Acquisition Procedures. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular (FAC) 05-93 (January 1, 2017) and Defense Federal Acquisition Regulation Supplement (DFARS) (December 22, 2016).

This requirement is set-aside for small business concerns under NAICS code 811219 OTHER ELECTRONIC AND PRECISION EQUIPMENT REPAIR AND MAINTENANCE with a size standard of $20,500,000.00.

The government intends to award, on a competitive basis, a single award Blanket Purchase Agreement (BPA) for the performance of pipette calibration services over a period of 5 years.

In order to be eligible for this BPA, offerors must be registered in www.SAM.gov, with completed representations and certifications by the close date of the solicitation.

Pipette Calibration Service Sought:

PM include Can you perform this service? YES/NO

1. Function test

2. Cleaning

3. Visual and pressurized leak test

4. Seal replacement

5. Shaft O-ring of each pipets

6. 1 year warranty on parts and labor

7. Minor repairs

8. Pass and fail report

9. Labels with due date

10. On site or free mail in service

11. DNA decontamination

12. RNase off decontamination

13. 48 Hour lab turn around/preferred onsite service at the TSB/AFRRI BIOMEDICAL Shop

14. Serviced with factory-certified parts

15. Over the phone troubleshooting for our technicians

16. Ordering spare parts if needed by our shop

17. Providing technical support

*Please add an additional service you can offer with your quote http://www.usuhs.mil/

QUOTE

Service for Year 1, price [per unit]

Year 2, price [per unit]

Year 3, price [per unit]

Year 4, price [per unit]

Year 5, price [per unit]

Single channel pipettes

Multi-channel pipettes

Repeater pipettes $ $ $ $ $ Electronic pipettes $ $ $ $ $ Additional pipette service you can offer*

Evaluation

The government intends to award a five year firm-fixed priced (FFP) BPA to the offeror(s) representing the best value, using trade-offs, to the government based on the evaluation factors listed below.

Evaluation factors are listed in order of importance, with most important listed first. The government will conduct a trade-off between price and non-price factors. The Government is not required to award to the lowest priced offeror or the highest technically rated offeror.

Onsite visits shall be coordinated with the technical end-user, who will be identified in the purchase order, and be conducted during normal business hours (Monday – Friday: 8:00 AM local time – 5:00 PM local time, excluding Federal Holidays).

Evaluation Factors (Listed in order of importance):

1. Technical –Offerors are required to submit their technical approach (provide supporting technical/sales literature) of pipette calibration with the quote.

The services listed in the table above will be used for the price comparison purposes because they are the most commonly used. However this does not limit USU and AFRRI to those services. USU and AFFRI can add additional pipette services offered at any time.

Offeror must accept GPC (Government Purchase Card) for payment. Please confirm your acceptance of VISA for payment terms.

2. Price - Offerors must provide a unit price for services listed in the table above but can also provide pricing for all additional services. Provide years two through five pricing if possible. The expected duration of this BPA is five years from February 2017 to February 2022. Offerors must include all other applicable costs they deem pertinent and necessary. The total quoted price for all applicable costs will be the evaluated price.

3. Past Performance - The Government may evaluate the offeror’s present and past performance on similar tasks within the past three years. Offerors should provide at least two customer references for similar work performed. The Government reserves the right to select which reference(s) to contact. The following information must be provided for each reference:

a. Name of client and address;

b. Name of current PoC, including title, phone number, and email address;

c. Contract number, if available;

d. Contract value (total cost);

e. Contract period of performance (PoP); and

f. A clear description of the service provided.

If a company lacks a past performance history, they will not be evaluated favorably or unfavorably for its past performance history.

Base Access

Onsite visits shall be coordinated with the technical end-user, who will be identified in the purchase order, and be conducted during normal business hours (Monday – Friday: 8:00 AM local time – 5:00 PM local time, excluding Federal Holidays).

RapidGate (Base Access) - Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers, and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy installations by submitting identification credentials for verification and undergoing a criminal screening/background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at the vendor’s own cost through a designated independent contractor NCACS service provider. Credentials will be issued every 5 years and access privileges will be reviewed and renewed on an annual basis. The costs incurred to obtain Navy installation access of any kind are not reimbursable, and the price(s) paid to obtain long term NCACS credentials will not be approved as a direct cost of this contract. Further information regarding NCACS can be found under “Popular Links” on the CNIC Headquarters public website at https://g2.cnic.navy.mil/CNICHQ/Pages/Default.aspx.

EHS, radioactive pipettes decontamination responsibilities

Some of the pipettes are radioactive and they will be decontaminated by EHS prior the pipette maintenance, however, vendor could provide additional decontamination or verify decontamination before servicing.

Deadlines:

Questions/clarifications regarding this solicitation must be submitted via email to polina.klimenkova@usuhs.edu by January 10th, 2017. Any question received after January 10th will not be answered. Questions will not be answered over the phone or submitted by any other means. All questions will be answered in an amendment to the solicitation posted on or around January 13th.

Quote packages are due by 08:00 p.m. Eastern Local Time on January 18, 2016. Quotes must be submitted via email to polina.klimenkova@usuhs.edu. Quotes will not be accepted by any other means.

Late quotes will not be considered. Offerors will receive an email confirmation that their quote was received and whether it was on time or late within two (2) business days.

Quote packages should include a cover sheet that provides the following information:

• Company Name

• Point of Contact, to include email and phone number

• DUNS Number

• Statement that includes acknowledgement of latest amendment number (if applicable). Failure to acknowledge the most recent amendment number, may render an offeror’s quote non-responsive.

• Confirmation that VISA (GPC) is accepted as a method of payment without a fee https://g2.cnic.navy.mil/CNICHQ/Pages/Default.aspx