HTUTC MFD 032425.pdf
PDF 267 KB Posted
- Contract number
- 44100000-24-NASPO-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for Multi-Function Devices, Copiers, and Related Software and Services, issued by the Florida Department of Management Services, Division of State Purchasing. The contract is part of the NASPO ValuePoint cooperative purchasing program, with contract number 44100000-24-NASPO-ACS. Nine contractors are listed: Canon U.S.A., Inc., HP Computing and Printing Inc., Konica Minolta Business Solutions U.S.A., Inc., Kyocera Document Solutions America, Inc., Lexmark International, Inc., Ricoh USA, Inc., Sharp Electronics Corporation, Toshiba America Business Solutions, Inc., and Xerox Corporation.
The contract provides a purchasing mechanism for state agencies to acquire multi-function devices, copiers, and related software and services. Agencies are required to issue requests for quotes (RFQs) to a minimum of 25 contracted vendors, or all vendors if fewer than 25 are available. The preferred ordering method is through MyFloridaMarketPlace (MFMP), with specific commodity codes for procurement. Each purchase order must include the NASPO ValuePoint master agreement number, and agencies are encouraged to use this contract source for potential savings, though not mandated. The contract covers equipment leases, with equipment leases exceeding $35,000 annually requiring prior approval from the Department of Financial Services.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Canon USA Inc OPA.pdf | ||
| Kyocera Document Solutions America, Inc. OPA.pdf | ||
| Lexmark International, Inc Original Participatging Addendum.pdf | ||
| Sharp OPA.pdf | ||
| Xerox Corporation MFD OPA.pdf | ||
| KMBS OPA (1).pdf | ||
| HP OPA.pdf | ||
| RICOH MFD OPA.pdf | ||
| Toshiba OPA.pdf |
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Text version
How to Use This Contract Multi-Function Devices, Copiers, and Related Software and Services
(44100000-24-NASPO-ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreemen ts/alternate_contract_source/multi-function_devices_copiers_and_related_software_and_services.
State Agencies
• Agencies must ensure that an RFQ is issued to a minimum of 25 contracted vendors on contract for Multi-Function Devices, Copiers, and Related Software and Services (or all vendors, if less than 25). Some contractors may not be contracted to provide all of the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that are available under this contract; the selected vendors must offer the “services”, “service categories”, “job titles”, “products”, “regions”, etc. requested in the RFQ. Please refer to the contract web-page Pricing sheet to determine the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that each contractor is contracted to provide.
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE:
This section will be updated as contractors establish catalogs for this contract.
o COMMODITY CODE: 43211711, 43232202, 44101700, 44102200, 44103100, 81111504, 81111508, 81111808, 81111809, 81111811, 81112004, 81112005, 81112306, or select the most appropriate eight-digit commodity code under 43212100, 44101500, or 80161800;
the current list of commodity codes activated in MFMP is located at https:// http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketpl ace/commodity_codes.
o METHOD OF PROCUREMENT: C - Alternate contract source o IMPORTANT: Please note that this contract requires customers to include the NASPO
ValuePoint master contract number on all purchase orders. Please add a comment to the requisition that includes the selected contractor’s master contract number; master contract numbers are listed below. Please ensure that the ‘Visible to Supplier’ checkbox is selected so that the comment will be included on the purchase order. 10/24/22 https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/multi-function_devices_copiers_and_related_software_and_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/multi-function_devices_copiers_and_related_software_and_services https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes http://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes
Contractor NASPO ValuePoint Master Agreement Number
Canon U.S.A., Inc. 187646 HP Computing and Printing Inc. 187822 Konica Minolta Business Solutions U.S.A., Inc. 187962 Kyocera Document Solutions America, Inc. 189398 Lexmark International, Inc. 188733 Ricoh USA, Inc. 187846 Sharp Electronics Corporation 188627 Toshiba America Business Solutions, Inc. 188037 Xerox Corporation 187800
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
• IMPORTANT: Please note that this contract requires customers to include the NASPO ValuePoint master agreement number on all purchase orders. Master agreement numbers are listed in the section above.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Additional Information
• Equipment leases that have an annual cost anticipated to exceed the purchasing Category Two threshold (i.e. $35,000), established in s. 287.017 F.S., require prior approval from the Department of Financial Services (DFS); please refer to the Checklist for Requesting DFS Approval to Lease Equipment located at https://www.myfloridacfo.com/Division/AA/Forms.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
10/24/22 https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.myfloridacfo.com/Division/AA/Forms https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
| State Agencies |
| Eligible Users |
| Frequently Asked Questions |
| Additional Information |
| Contact Information |
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