Multi-Function Devices, Copiers, and Related Software and Services

This Florida multi-award vehicle provides comprehensive access to multi-function devices, copiers, and related equipment and services. The contract encompasses A3 and A4 multi-function devices, production equipment, single-function printers, large/wide-format scanners, and specialized printing equipment. Additionally, the vehicle includes associated software, consumable supplies, managed print services, and maintenance agreements. Procurement options are flexible, allowing state agencies to purchase equipment outright, lease under various arrangements (fair market value, capital, and straight leases), or engage managed print service solutions. Not specifically priced items are available with minimum discounts from manufacturer's suggested retail price, and showroom equipment conversion options are available to qualifying users.

The Florida Department of Management Services administers this contract vehicle, which is based on a master agreement competitively procured by the State of Colorado through NASPO ValuePoint. Nine prime contractors are awarded under this vehicle: Canon U.S.A., Inc.; HP Computing and Printing Inc.; Konica Minolta Business Solutions U.S.A., Inc.; Kyocera Document Solutions America, Inc.; Lexmark International, Inc.; Ricoh USA, Inc.; Sharp Electronics Corporation; Toshiba America Business Solutions, Inc.; and Xerox Corporation. The contract term runs from August 1, 2024 through July 31, 2026, with three one-year renewal options available. The vehicle covers the state of Florida and all eligible state agencies and authorized purchasers. This is a competitively solicited cooperative purchasing agreement structured as an alternate contract source under the NASPO ValuePoint program.