HTP-APP_Attach 3_Draft RFP_Proposal Submission Requirements.pdf

RFP TBD

Attachment X

Proposal Submission Requirements

General Instructions:

Proposals shall be submitted in accordance with Request for Proposal (RFP) TBD. Proposals shall be prepared simply and economically and shall provide a straightforward, concise delineation of the information required. Emphasis should be on completeness and clarity.

Proposals are preferred to be submitted via email to Samantha.Ernst@pnnl.gov with a subject line that includes the words "Proposal to RFP TBD”.

Proposals must be submitted in separate electronic files/PDFs and shall be organized and shall be separated and organized as follows:

• Volume 1 – Technical Proposal (Step 1)

• Volume 2 - Technical Proposal (Step 2)

• Volume 3 - Pricing Proposal (Step 2)

• Volume 4 – Business Proposal (Step 2)

Incomplete or partial responses in any material respect, affecting the acceptability of the proposal, will not be considered. Failure to respond or follow the instructions regarding the organization, content, layout, or format of the proposal may result in the Offeror’s proposal being considered deficient.

Proposals shall be valid for a minimum of 120 days after the final proposal due date.

Volume 1 - Technical Proposal (Step 1)

Do not include any pricing information in this file

The Volume 1 Technical Proposal shall correspond with the requirements listed in the

Performance Specification (Attachment 1) and the Evaluation Criteria (Attachment 5) and be organized as follows:

1. Cover Page including:

• Company Name/Division/Proposal Team Names

• Include RFP number and Title of Proposal

• Business/Administrative point-of-contact name, title, telephone and email address

• Technical point-of-contact, name, title, telephone and email address

• Small business qualification status (if any)

• Country where business is owned and operated

• Statement of acknowledgement of RFP Amendment(s)

2. Mandatory Go/No-Go Requirements

3. Past Performance/Project Experience

4. Design Concept and Technical Approach

5. Management Systems

6. Key Personnel

7. Teaming Approach mailto:Samantha.Ernst@pnnl.gov

Volume 2 - Technical Proposal (Step 2)

Do not include any pricing information in this file

The Volume 2 Technical Proposal shall correspond with the requirements listed in the

Performance Specification (Attachment 1) and the Evaluation Criteria (Attachment 5) and be organized as follows:

• Include RFP number and Title of Proposal

• Business/Administrative point-of-contact name, title, telephone and email address

• Technical point-of-contact, name, title, telephone and email address

2. Conceptual Design Approach

3. Project Management

4. Team Experience & Qualifications

Volume 3 – Price Proposal (Step 2)

The Volume 3 Price Proposal shall consist of the following:

• Include RFP number and Title of Proposal

• Business/Administrative point-of-contact name, title, telephone and email address

2. Completed Price Proposal Worksheet including both “Price Summary” and “Milestone

Payment” sheets (Attachment 7)

3. Clearly Stated Pricing Assumptions (if any)

Volume 4 – Business Proposal (Step 2)

The Volume 4 Price Proposal shall consist of the following:

• Include RFP number and Title of Proposal

• Business/Administrative point-of-contact name, title, telephone and email address

• Technical point-of-contact, name, title, telephone and email address

• Small business qualification status (if any)

• Country where business is owned and operated

2. Completion and Signature of pages 1 and 2 of the Battelle RFP Instructions document confirming Offeror’s acceptance of Battelle’s Performance Specification, General Requirements, General Provisions, and Terms included in the Draft Contract.

3. Completed attached Representations and Certifications (Attachment 8).

4. Insurance Certificate or Evidence of Insurability in accordance with the Battelle

General Provisions in the Draft Contract.

5. Completed Organizational Conflict of Interest Disclosure and OR Representation

Statements (Attachment 9) Note: Offeror shall complete and provide either the

Disclosure Statement or the Representation Statement – not both.

6. Proof of registration in the System for Award Management (SAM) at https://www.sam.gov.

7. Proof of registration in the E-Verify system at https://www.e-verify.gov/.

8. Completed Small Business Subcontracting Plan, if a Large Business, in accordance with General Provisions 52.219-9 (template available at https://www.pnnl.gov/contracts/contractdocuments.aspx).

9. Copy of End User License Agreement (EULA) or Software License Agreement (SLA), if applicable.

NOTE: Any provided EULA or SLA will be included as a Contract Attachment

(modified as necessary to conform to Battelle requirements). Under no circumstances will a vendor EULA or SLA take precedence over the Battelle

General Provisions detailed in the Draft Contract.

10. Any exceptions taken to the technical requirements or the Battelle General Provisions found in the Draft Contract shall be provided with the proposal in a redlined Word document to be considered. Be advised that all exceptions taken will be considered in evaluating Offeror proposal and may result in the proposal being considered nonresponsive.

NOTE: Under no circumstances will an Offeror’s Terms & Conditions take precedence over Battelle’s General Provisions included in the Draft Contract.

Offerors proposing such action may be considered nonresponsive.

https://www.sam.gov/ https://www.e-verify.gov/ https://www.pnnl.gov/contracts/contractdocuments.aspx