Q&A Round Two - Terminal Services.pdf

RFW HTC711-20-Q-R006

Terminal Services, Beaumont Texas Question and Answer – Round Two (Questions 1 through 8)

Reference: Section 3, Page 6, Paragraph 4

Question #1: While we understand the requirement for fresh labor the historical work period in Texas is from 07:00 – 23:00. This is based on our current labor hiring rules and practices. Will we be allowed to continue the long standing work practice of working from 07:00-23:00?

Answer #1: In accordance with PWS Paragraph 3.4, the unit commander will conduct risk assessments and make the decision whether contractor labor may work beyond the requirement.

Reference: Section 3, Page 7, Paragraph 6, 6.1

Question #2: Can you please clarify that training on military/specialized military equipment will not be paid for by the military, as customary, but will be at the Contractors expense? If at the Contractors expense, how will the contractor be compensated for the cost of the wages paid to labor?

Answer #2: Unless otherwise prohibited by SDDC Regulations, the Contractor will be compensated at man-hour rates. See amended PWS dated 31 January 2020.

Section 4, Page 12,13, Paragraph 3, 3.1, 3.1.1, 3.4, 3.5, 3.5.1

Question #3: Can you please clarify how the contractor will be paid for OOP expenses? Section 8 of the SOR currently has a fix amount entered and the cell is locked. Where can the contractor place their proposed markup for purchasing administrative fees?

Answer #3: The amount for out-of-pocket expenses is merely an estimate which is established by the Government. The Contractor is not permitted to insert its own rate for the line item however if workload demands an increase for the line item amount, the COR will seek proper approvals.

Out-of-pocket expenses will be reimbursed in accordance with PWS Section 4.4.2 which states that the “Contractor shall coordinate with the COR and the OO regarding all OOP expenses prior to incurring any costs. The Contractor shall only provide items or services after receipt of written approval from the COR or CO for each item purchased in the form of a Task Order. The Contractor shall not incur any OOP expenses valued at $3,500 or more per item or service without written approval of the CO, in addition to the signed TO.” Reasonable administrative fees, including all other OOP expenses, will be paid according to the procedure listed above.

Section 4, Page, 18, Paragraph 4.12

Question #4: Can you please clarify the intent of this paragraph? Are you stating that you won’t pay overtime as required by CBA?

Answer #4: The Government will pay overtime as required by the CBA.

Section 5, Page, 25, Paragraph 2.1

Question #5: Please clarify if the contractor will be required to work on the two defined no work days in our CBA?

Answer #5: The requirement is to provide labor 365-days per year, 24-hours per day. Labor provided under the contract will be in accordance with the governing CBA.

Section 5, Page, 29, Paragraph 10, 11

Question #6: Please clarify how much of the cargo moved will require removing and reinstalling of transporter components? This should be compensated on a man-hour basis?

Answer #6: The Government is unable to speculate on the amount of cargo moved that will require removing and reinstalling of transporter components. Compensation will be included in the commodity rates.

Section 5, Page, 29, Paragraph 10, 11

Question #7: Please clarify how much of the cargo moved will require removing and reinstalling of transporter components? This should be compensated on a man-hour basis?

Answer #7: Please see Answer #6 above.

General Question:

Question #8: Due to the extensiveness of the requirements contained in this RFP and the need for answers to our questions in order to provide a full and complete bid we politely ask that the due date be extended until February 17th.

Answer #8: USTRANSCOM is unable to extend the RFQ to February 17th. The RFQ will be extended by twenty-four (24) hours. Quotes must be submited by 0800 CT on Tuesday 4 February 2020. No further extensions will be granted.