Pre_Sol_Conf_Slides_FBO.pdf
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- Attached to
- Universal Service Contract (USC)-9 Federal contract opportunity
- Solicitation number
- HTC71119RW001
About this file
This document contains slides from a pre-solicitation conference for the Universal Service Contract (USC)-9. Key details include:
The conference covered topics such as updating the RDD matrix using five years of historical EDI data analysis, adjusting performance measures to increase the weighting of lane-level scores and EDI timeliness, applying BVN scores to the award of one-time-only orders, revising the D-RAP auto-approval process and claims timeline, and extending the contract period of performance from one base year plus two option years to one base year plus four option years. Industry feedback was also discussed relating to these topics, with the aim of balancing service requirements with operational realities. The associated federal contract opportunity posting provided a draft PWS and comment matrix for the USC-9 solicitation, with comments requested by August 3, 2018 to be submitted to the listed government points of contact.
USC-9 Pre-Solicitation Conference Slides
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Universal Service Contract (USC)-9 Pre-Solicitation
Conference
TCAQ
13 September 2018
Introductions and Opening Remarks
Mr. Nick Weiss Chief, Sealift Services Division
Mr. Will Fugate Services Acquisition Manager
Agenda
0830 Sign-in
0900 Introduction and opening remarks
G8 Discussion
RDD construction data and analysis
Performance measures and Composite Score
OTO – performance measures and evaluation
D-RAP and CPP
1200 Lunch
1330 Claims timeline
Period of Performance
Open Discussion
Closing Remarks
RDD Construction
Problem Statement
• Removing Attachment 10 from USC8 has created confusion between contract language and the Customer Advisory for establishing reasonable RDDs. Customer feedback for USC-9 resulted in requests for improved transit times.
Industry Feedback
• More realistic RDDs
• Consensus that the RDD matrix needs to be refreshed
RDD Construction (Contd.)
Analysis
• 60 months of PAT ITV from 2013 – 2017
• Analyzed the spread between EDI transactions
• Aggregated the data by lanes for booking purposes
• Calculated means and standard deviations for 1) the spread between all EDI transactions and 2) each type of movement term (P2P, D2P, D2D, P2D)
Change
• Provide detailed RDD Matrix to customers, derived by TCJ4 analysis of 5 years of historical EDI data.
Update as needed to provide guidance to customers for suggested transit times by lane.
• Update IBS with the top 80% of lanes based on volume (~ 35 lanes)
• Only for D2P and D2D due to system limitations
Performance Measures and Composite Score
Problem Statement
• Data demonstrates increase in untimely and inaccurate EDI submissions
• Improve BVN at booking to better portray lane performance. Composite scores currently have equal consideration granted to lane and world scores.
Industry Feedback
• Difficulty in submitting timely EDIs in austere AORs
• Increase lane score weight
Change
• Increased EDI timeline from 24 hours to 48 hours
• Adjusted EDI submission/timeliness weighting from 80/20 to 50/50
• Increase Lane Score weight to 90% in BVN formula to drive increased performance on individual lanes
Performance Measures and Composite Score
Performance Score (Lane and World Score) = (RDD % * .75) + EDI Score % (.25)
EDI Score = (. 5 * Submission %) + (.5 * Timely %)
Composite Score (CS)= Lane Score * (.9) + World Score* (.1)
BVN = $ / CS
One-Time-Only Performance Factor
Problem Statement
• Currently there are no performance measures taken into account when awarding OTOs, however, OTO performance does count toward the overall BVN.
• Current process negatively impacts competition.
Industry Feedback
• Incorporate BVN into the OTO process.
Change
• BVN to be applied when awarding OTOs in accordance with Exhibit 4.
D-RAP
Problem Statement
• Per the D-RAP Business Rules, there are several items listed as not compensable/excusable delays
• Significant amount of RDD extensions for non-government caused delays approved by the
D-RAP Auto-Approval Process
Industry Feedback
• Standardization for processing D-RAPs across the OCCAs
• Industry open to RDD extensions via CPP
Change
• Government evaluation period will move from 4 days to 10 days (if no action by OO then auto approval) and no RDD extension
• If RDD is missed due to the fault of the Government, carriers can submit documentation in
CPP at the end of the month for review and exclusion.
Claims Timeline
Problem Statement
• FAR 33.206(a): Contractor claims shall be submitted, in writing, to the contracting officer for a decision within 6 years after accrual of a claim, unless the contracting parties agreed to a shorter time period.
• Current claims submission deadline (6 yrs) requires both the Carriers and Government to spend immense resources researching claims data (REA/TDR) in which the information has degraded or may not be available.
Industry Feedback
• Commercial standard is one year
• Agreeable to 3 year claims timeline
Change
• Claims limitation for both government and contractor claims shortened to 3 years
Period of Performance
Problem Statement
• Current contract structure (one-year base plus two one-year options) places immense administrative burden on the Government and Contractors by requiring all parties to undergo the acquisition process every 18 months, in addition to the yearly rate refresh process.
Industry Feedback
• Majority in favor of longer period of performance
• Industry expressed need for large scale issues or meaningful changes to be resolved on a more frequent basis
Change
• One-year base plus four one-year options
Open Discussion
• Additional comments and feedback
| Universal Service Contract (USC)-9 Pre-Solicitation�Conference |
| Introductions and Opening Remarks |
| Agenda |
| RDD Construction |
| RDD Construction (Contd.) |
| RDD Construction (Contd.) |
| RDD Construction (Contd.) |
| Performance Measures and Composite Score |
| Performance Measures and Composite Score |
| One-Time-Only Performance Factor |
| D-RAP |
| Claims Timeline |
| Period of Performance |
| Open Discussion |
| Closing Remarks |
File details come from the government source that posted it. Updated .