Preproposal_Conference_MLC_2.PPTX

Master Lease Contract (MLC)

Pre-proposal Conference

30 Aug 2018

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Together, we deliver.

Introductions Requirements Overview Proposal Submission Evaluation of Proposals Q&As

** Note: All questions and answers from today will be posted to Federal Business Opportunities (www.fbo.gov)

Agenda

United States Transportation Command Tom Eslinger, Contract Specialist Amy Miller, Contracting Officer Willie McAlister, Attorney-Advisor

Surface Deployment & Distribution Command (SDDC) - Mark LaRue, Chief Global Container Management

Introductions

Mission / CONOPS Mission:

TCAQ, on behalf SDDC, plans to award multiple Master Lease Contracts (MLC) to replace the current Container Management Streamlining (CMS) contract on 29 November 2018, with a performance start date of 1 Jan 2019 (90 day transition period).

Concept of the Operation:

Identify Stakeholders (Government & Industry) Develop the Performance of Work Statement (PWS) Develop Acquisition Strategy Issue Solicitation Conduct Source Selection Award Contract Execute post contract award activities

Contractor shall be responsible for intermodal equipment-leasing services during peacetime, contingency, disaster, and humanitarian operations on a world wide basis in accordance with the tasks identified in the Performance Work Statement (PWS).

Contract Management Leasing Operations Systems Information

Requirements Overview

Contractor shall:

Use DoD system Joint Container Management (JCM), Option to transmit data to and from the DoD system, if/when capability exists (web services) Conduct redelivery inspection and reconcile damages Calculate replacement costs for equipment when needed Have adequate personnel to provide courteous professional service who are capable of addressing complaints/concerns Adapt processes to accommodate volume based on geographical location and maintain quality customer service

Requirements Overview

Contract Type Multiple Award, Indefinite Delivery Indefinite Quantity (IDIQ) Period of Performance – Up to 5 years Base Year 1: 1 January 2019 – 31 December 2019 Option Year 1: 1 January 2020 – 31 December 2020 Option Year 2: 1 January 2021 – 31 December 2021 Option Year 3: 1 January 2022 – 31 December 2022 Option Year 4: 1 January 2023 – 31 December 2023 52.217-8 Option to Extend Services: 1 January 2024 – 30 June 2024 Pricing Arrangement Fixed Price with re-pricing prior to exercising option periods

MLC Acquisition Strategy

Source Selection Overview

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Solicitation (Request For Proposal) was issued via Federal Business Opportunities website – fbo.gov on 22 Aug 2018 Offerors prepare proposals in accordance with the solicitation instructions and submit by the due date and time Government confirms compliance with solicitation instructions Government evaluates proposals IAW the solicitation Government awards a contract; all offerors notified of decision

TCAQ-R

Offer Responsibilities

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Read the entire solicitation Be knowledgeable of the clauses, provisions, and any addendums Clauses may be included with the full text or identified by reference Equally important Clauses listed by reference are in the Federal Acquisition Regulation (FAR) https://www.acquisition.gov/browsefar

Offer Responsibilities

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Ask for clarification before the solicitation closes, if something is not clear RFP closes upon proposal submission due date/time Questions and answers are shared with everyone for fairness Questions must be submitted in writing to the Contracting Officer If solicitation requirements/terms change, the solicitation will be amended.

Amendments will also be posted to www.fbo.gov

General Requirements – SAFE File Exchange

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Electronic submission only – no hard copy proposals **Zip files ONLY AMRDEC Safe Access File Exchange Application for securely exchanging files Anyone can use AMRDEC to send files to a .mil or .gov email address and must be for official government business https://safe.amrdec.army.mil/safe/About.aspx Contractors are “guest users” and system supports files up to 2GB

MLC Source Selection - Evaluation Criteria

Business Proposal Technical Capability Proposal Implementation/Transition Plan Technical Approach Price Proposal

Proposal Compliance, Offerors shall :

Complete applicable fill-ins and signature sections Identify individuals authorized to negotiate with the Government and obligate their company contractually Acknowledge any and all RFP Amendments Submit offer on the SF 1449 Offeror Information Sheet, Attachment 8 Identify and Organizational Conflicts of Interest (OCI) Financial Questionnaire, Attachment 5 Complete and submit fill in clauses Representations and Certifications, www. SAM.gov

Factor 1-Business Proposal

Proposal Compliance, Offerors shall :

Past Performance References No more than two references from different contracts Questionnaire To be completed by the Contracting Office/Agency and sent directly to CO SB Subcontracting Plan Ensure all items are addressed per 52.212-1

Factor 1-Business Proposal (cont.)

Factor 2-Technical Capability Proposal

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Purpose:

Inform the Government of how your company will perform the PWS tasks Demonstrated by more than a reiteration of the PWS Address each Technical Subfactor

Technical Capability Proposal – Volume Page Limit of 20 pages Subfactor 1 – Implementation/Transition Plan Approach for phase-in and phase-out requirements for achieving objectives of PWS 6.0. Transition plan based on 29 Nov 18 award date & 01 Jan 19 start date.

Subfactor 2 – Technical Approach Approach for achieving the objectives of EACH of the following PWS paragraphs and associated subparagraphs:

Factor 2 Technical Capability Proposal

Submit Price Proposal utilizing RFP Attachment 2 (Pricing Sheet) Offerors SHALL submit a proposed price for all cells highlighted green in BOTH Tab 1 & Tab 2 to be considered for award.

Proposed prices shall be inclusive of all PWS tasks associated with this contract and resultant task orders.

Prices shall remain valid for 180 calendar days from receipt.

Option Year periods will be priced at time of award The Total Proposed Price (TPP) will be auto-calculated based on offerors' proposed delivery prices for 20' Dry ISO; 20' Ammunition Grade Containers at the eleven (11) locations highlighted in green in Tab 3, and multiplied by quantities based on historical leasing information.

Factor 3: Price Proposal

Price (cont.)

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Sample Pricing From Attachment 2

Factor 1 - Business Acceptable/Unacceptable basis. The Government will not award to an offeror that has an Unacceptable rating for this factor. In order to be rated Acceptable, the offeror’s proposal shall conform to all requirements of the solicitation, including but not limited to the Submission of Offers under the Addendum to FAR 52.212-1.

Evaluation

Factor 2- Technical Capability Acceptable or Unacceptable To be rated Acceptable, each subfactor must be rated as Acceptable Subfactor is Acceptable if the proposal clearly meets the minimum requirements of the solicitation Unacceptable does not clearly meet the minimum requirements of the solicitation An Unacceptable rating on any subfactor results in the overall rating of Unacceptable.

Evaluation

Evaluation

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Factor 3 Price: Total evaluated price (TEP) must be determined fair and reasonable based on offerors' proposed delivery prices for 20' Dry ISO; 20' Ammunition Grade Containers at the eleven (11) locations highlighted in green in Tab 3, and multiplied by quantities based on historical leasing information.

All Prices will be evaluated and must be determined fair and reasonable to be eligible for award Using one or more techniques in FAR 15.404-1 Prices proposed cannot be materially unbalanced An Offeror’s pricing may be determined fair and reasonable for some locations and not for others.

Prices are to be valid for 180 days from proposal due date

Best Value Source Selection Lowest Price Technically Acceptable

Award Criteria Responsible IAW FAR Part 9 Acceptable Business Proposal and Technical Proposal Represents best value to the Government

- The Government intends to award approximately 5 contracts to offerors deemed responsible with acceptable business and technical proposals and the lowest Total Evaluated Price (TEP).

Source Selection

Do’s and Don'ts

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Don’t Simply rephrase or restate the PWS in your proposal Give past performance information in business proposal Leave the evaluator guessing on what you plan to do Return Past Performance Questionnaires yourself Go over the page limit(s) Do Provide convincing rationale to address how you, the Offeror, intend to meet the requirements of the solicitation Review your numbers for errors…and then review them again Make sure you have the latest version of RFP with amendments Review the submission requirements closely to ensure you are submitting everything If you are unsure of something…ASK YOUR CO!

USG is responsible for evaluating leasing requirements & making best value decisions Best Value Analysis will consider the following factors: Price and Past Performance Past Performance base on how well each contractor met performance objectives outlined in the Service Delivery Summary (SDS) of the PWS, assigned weights as follows:

Task Order Evaluation Criteria

Each contractor will have regional and worldwide PP metrics within each region, see appendix D.

For the first 6 months of performance, no PP will be utilized to determine TO award. Only prices and stated ability to meet RDD will be evaluated.

If a contractor has no performance data during any 6 month period, they will revert back to 100% Once the top three contractors are identified in JCM based on price and performance (excludes first 6 months) each will be solicited via JCM as to whether or not they can meet the RDD. Contractors can accept, reject, or counter.

a. If accepted, contractor is eligible for award.

b. If rejected, contractor becomes ineligible for award.

c. If countered, contractor is eligible, and a best value decision is made based on a delivery date and best value score.

Task Order Evaluation Criteria Continued

Evaluation Factors

Best Value Equation The best value score for Contractor X is expressed by the equation below

Task Order Evaluation Criteria Continued

Competition. Competition is an essential component to this requirement. Noted trends by contractors who consistently reject requirements and/or do not submit a quote for unpriced requirements will be considered unfavorable behavior. Contractors will have an opportunity to remedy discrepancies or unfavorable behavior. However, if they are not remedied in a timely manner after notification, the Contracting Officer may elect to negatively impact the contractor's past performance evaluation in the Business Relations section of the Contractor Performance Assessment Reporting System (CPARS) evaluation and/or may result in the Government not exercising an option period, unless the CO determines extenuating circumstances exist.

Competition

Milestones

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Questions?

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