MLC_Q&A_Round_4.xlsx

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Attached to
Master Lease Contract (Formerly Container Management Streamlining Contract) Federal contract opportunity
Solicitation number
HTC71118RR007
Issued by
Department of Defense United States Transportation Command

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This document contains questions and answers from a pre-proposal conference for the Master Lease Contract solicitation number HTC71118RR007 issued by the Department of Defense United States Transportation Command. The solicitation seeks container leasing and transportation services for shipping containers, tank containers, chassis, and other equipment to locations within the continental United States and overseas. Key details include that the government intends to make up to five awards for a base year and four option years, with an estimated total contract value of $97 million to be distributed among awardees. Offerors must price transportation and leasing services for Tiers 1 through 4 equipment in Attachment 2 and meet small business subcontracting goals of 44.1% of subcontracting dollars. Clarification was provided on inspection processes, systems access, and other requirements.

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Q&A Round 4 - 19 Sep 18

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Other files for this federal contract opportunity

Other files attached to Master Lease Contract (Formerly Container Management Streamlining Contract), newest first.
File Type Posted
Synopsis_of_Award_MLC.pdf PDF
HTC71118RR007_0005.pdf PDF
Amendment__4.zip ZIP file
MLC_Q&A_Round_7.xlsx XLSX spreadsheet
Amendment__3.zip ZIP file
MLC_Q&A_Round_6.xlsx XLSX spreadsheet
Provision__&_Clauses__References_by_Full_Text.zip ZIP file
MLC_Q&A_Round_5.xlsx XLSX spreadsheet
Amendment_2_Zip_Files.zip ZIP file
MLC_Q&A_Round_3.xlsx XLSX spreadsheet
MLC_Q&A_Round_2_Posted_14_Sep.xlsx XLSX spreadsheet
MLC_Q&A_round_1.xlsx XLSX spreadsheet
Amendment_0001_Zip_Files.zip ZIP file
Preproposal_Conference_MLC_2.PPTX PPTX presentation
PPC_Sign-in_Sheet_30Aug.pdf PDF
Pre-Proposal_Conference_Instructions_for_FBO.pdf PDF
Atch_1_MLC_Pre-Proposal_Conf_Directions.pdf PDF
Atch_2__Agenda.pdf PDF
Official_Sol.zip ZIP file
Synopsis_of_Solicitation_HTC71118RR007.pdf PDF
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Sheet1

MASTER LEASE CONTRACT RFP QUESTIONS AND ANSWERS ROUND 1
SectionPageParagraphQuestionUnited States Government (USG) ResponseIndustry Response during Pre Proposal Conference
1. Will the chassis for OCONUS be a requirement?No, chassis are CONUS delivery and redelivery only.
2. Will there be any forecasts for requirements?No, by the time the notification goes to the contractors the requirement is fully funded.
3. Is it possible that one contractor (at task order level) could get all awards?Yes, but not likely
4. Referencing the SF1449, must a contractor complete Block 12, Discount Terms?This block should reflect the prompt payment discount offered to the Government, if any. If "Net 30", it should state so, this indicates no discount was offered.
5. Is there a security standard for all depots? If not, how do we address security changes which will cause driver's denial to base?Security requirements vary across locations. The commander of each location has the authority to institute security measures based on their specific mission and operations tempo. The Government relies on the customer to advise of any short notice changes.
6. Is the depreciation schedule in Attachment E for reference purposes only?Yes, based on historical data.Tank containers with “in-service inspections” are not typically conducted. This is not in line with commercial best practices. More efficient for both parties to off-hire the tank container and replace with a fresh tank container.
7. Referencing the Inspection and Rejection process, How often do rejections occur?The United States Government (USG) does not have this data.
8. Referencing the Inspection and Rejection process, when rejections occur, what rectification options are there?DFARS clause 252.243-7002 is included in the contract, if claims are required.
9. What is the turnover rate for inspectors?The information is not tracked by the USG.
10. Are there any opportunities to meet inspectors prior to inspection?Although this is not a common occurrence, meetings between inspectors could possibly be arranged. Additionally, the USG has held joint inspections to rectify any issues.
11. Regarding equipment pools; how would contractors be compensated for the setup of these pools and how would contractors set these up to begin with? Would they find adjacent locations or would they be allowed to setup pools on Government installations?This is a contractor business decision. Contractors will not be compensated for proposed equipment pools.
12. Referencing Attachment 1a, what is the intent of the tables? What must the contractors do with the tables?The intent of the table is to ensure that cyber security requirements are being met. The self assessment must be performed by all offerors per PWS section 6.2.
13. What fuel adjustment mechanisms are in place?Allowing annual rate re-pricing is the mechanism intended to mitigate risk associated with fuel price fluctuation.
14. Per PWS 1.3.2.4.1 Expedited Delivery Surcharge, what is the significance of the 5 days/15%? Is the %/days is adequate?The USG would consider revising the current language should industry provide data which substantiates the need for revision. Data can be submitted to the USG in accordance with the procedures identified in the RFP for submission of questions or this issue could considered any time post award.Two companies thought the percent was low due to the amount of work required
15. Per PWS Section 7.0, subcontractor suitability, how did this requirement originate? Is there a list of banned subcontractors/foreign carriers?Foreign Entity Vetting (FEV) language is required for all USTC contracts which include OCONUS contractors. The list of unsuitable contractors will be provided prior to the proposal due date. Should an offeror have a question regarding a potential sub-contractor's suitability; Offeror's may submit the name to the Contracting Officer for vetting until the official list is released.
16. 40' Reefers are mentioned in the PWS/Pricing table, is this a requirement?40' reefers are obsolete, the intent is to remove 40' reefers from the pricing worksheet.40' Reefers are obsolete and should not be mentioned……..
17. Regarding small business goals, is 44.1% a reasonable goal?The 41 % was based on historical data, the current contractor consistently surpassed established goals. Lastly the SB goals only applies to CONUS.Some of the interested parties thought it was high, others noted it was a realistic goal
18. Regarding small business goals, are offerors required to project a dollar amount for all 5 years at the time of proposal submission?Yes, offerors shall submit a dollar amount AND percent for the base year plus all option years. For simplicity, each offeror shall use $3.9M annually for their estimated contract value. The value derived from the total estimated contract amount ($97M), divided by 5 offerors, divided by 5 years. Each offeror shall fill in the separate dollar and percentage goals using proposed goals listed in the Business Proposal section of the RFP.
Round 2 -
19. Can the USG provide detailed addresses for the Japan bases? Especially Kanagawa-ken and Higashi -The pricing sheet will be amended to include regions vs. specific locations for Kanagawa-ken and Higashi.
20. Section 1.3.1 - Are the JCM, GFM, and ETA systems available/accessible now?No, the systems will become available during the transition phase during post award.
2121. How do we gain access to these systems?PWS paragraph 1.3.3 outlines the requirements for Systems Information, to include steps to gaining access to any and all required systems and/or platforms.
22. System compliance may not be complete day 1 from the vendor or military perspective – what work around flexibility will there?Market Research showed that a 30 day transition was adequate to be operational. Contractor's will be expected to be operational within 30 days of award of the base contract.
23. Are bases able to send EDI on Gate in/out or when there is repair activity?Gate in/out sounds like receive/ship and that is done by the government CCO. No EDI will be required for this function.
24. Do bases use CEDX/ISO codes?No.
25. Is there a tutorial available for JCM, GFM, ETA or other systems that we will be required to work in/through?The Government will provide user training along with step by step slides for all functions to all successful offerors.
26. Section 1.3.2 - Is it mandatory that we provide 40’ refrigerated containers, drop frame tank chassis, generator repair kits?No.
27. Section - 1.3.2.1 - How many ammo 20’ dry containers were rejected during 2017?The Government does not have historical data to answer this question.
28. Of those how many were repaired on base?The Government does not have historical data to answer this question.
29. Which bases performed minor repairs and which required rejected containers be picked up and removed?The only locations that performed minor repairs were Bluegrass, McAlester, Crane, Tooele, and Letterkenny. All other depots required reject pick ups.
30. What are the primary causes for rejectionFloorboards with delamination, worn/torn gaskets, and bent crossmembers.
31. Section 1.3.2.5.3 - When we deliver chassis, will you request delivery in stacks of 4 or 5 (flipped) or will you request 3 chassis on a flatbed (not flipped)?or will we deliver singles (1 chassis pulled behind a truck).Chassis are normally ordered as part of a container/chassis step. If chassis are ordered separately how they are delivered is coordinated with the customer and depends solely on their lift capability.
32. When we pick up chassis, will you create stacks of 4 or 5 or will we put 3 chassis on a flatbedThis is based upon the customers lift capability. If lift is available the chassis will be stacked based upon their capabilities. If lift is not available they will be picked up separately.
33. Section 1.3.2.10 - This section requires mobile repair. Can you provide a list of mobile repair service providers that have performed work on or off base?No, the USG does not maintain a list.
34. 3.4 - How do we gain access to JCM?See response to question 21 above.
35. What is web service?IAW PWS Appendix A, web service is a method of electronically transferring data between a service provider and a service consumer.
36. 3.5 - How do we gain access to wide area work flow?Instructions will be provided to all awardees. Guidance can be found at the Procurement Integrated Enterprise Environment website at https://wawf.eb.mil/.
37. 4.3 - If we are asked to provide services during non-duty days and holidays, how will we be paid for this additional work?The offeror should include weekend / holiday work proposed unit pricing.
38. Section - 7.0 - We use subcontractors when delivering and picking up. These companies often use an internet based job posting systems. We will not have driver names until after pick up and we will not have the ability to perform background checks before loading drivers. Will the background check occur at the base gate?Yes, background checks typically occur at the base gate.
39. Triton has fewer than 500 employees. Does that characterize us as a small business?Please refer to the US Small Business Administration. Determination is based on individual NAICS codes in conjunction with income and or number of employees.
40. When containers currently on-lease from Textainer or others are ready for return, will they be responsible for pick up even when we’re in the process of delivering on another order?Yes, this does not absolve the contractor of the responsibility to pick up equipment within the pick-up window once return notification has been sent.
Are there any Equipment Pools currently near or on bases?No.
41. Are you able to project possible scenarios where win/win pool locations would come into play, saving the military and lessor trucking expenses?One scenario would be making short notice RDDs that other contractors would not be able to meet.
42. What types of files will the JCM system be able to upload from Triton’s system?JCM will accept all file types for upload
43. The RFQ requires all the same work as the current contract. The contract currently in place has a management fee. Will we be able to charge a fee that covers reporting requirements and other work required that is separate from the delivery and supplyof intermodal equipment?The offeror include management fees in their proposed unit pricing
44. Will we be allowed to update our offer after initial presentation and award? Items such as:Re-pricing will be allowed yearly prior to exercising a new option period. This is the only time re-pricing will be allowed.
4445. Add additional delivery locations / rates?Re-pricing will be allowed yearly prior to exercising a new option period. This is the only time re-pricing will be allowed.
46. Add additional equipment types (drop chassis or ISO tanks)?Re-pricing will be allowed yearly prior to exercising a new option period. This is the only time re-pricing will be allowed.
47. ISO Tanks, opentops and flatracks come from different locations and will be returned to different locations. I have a simalar observation related to refrigerated containers and 40’HHC ISO containers. Can delivery / redelivery of ISO tanks be separatedform special containers and refrigerated containers from 40’HC ISO containers?An Amendment is forthcoming which will address the recommended changes
48. We do not have access to chassis in Korea, Japan, Indonesia, Europe or in the Middle East. Is it a requirement to provide chassis pricing outside the US?Chassis pricing is only a requirement for CONUS, the pricing sheet will be amended to reflect same.
49. In the transportation pricing worksheet, locations like Alaska, Los Angeles and San Diego are listed as supply points. Not specific bases. Do I understand correctly that we may at times be asked to deliver to a location other than a base?Yes, not all locations will be bases. Some locations may be National Guard or Reserve locations.
50. Solicitation, page 3, Contract Value - Is the maximum amount stated in this section the potential total accumulated for all intended awardees, considering the intent to make up to 5 awards? And is this amount based on the historical use of the contract from the past 5 years?The maximum amount stated is based off future needs and historical data. All awardees will have the same maximum amount specified based on the figure noted in the RFP.this is an estimate from historical performance, no percentages by awardee were taken into consideration
51. Solicitation, pages 3&4, CLIN Pricing - Solicitation in these pages refers to CLINs for “Leasing Operations – Per Diem (0001)“, “Leasing Operations – Transportation (0002”) and “Repair and Other Direct Costs (0003) for the base year. What CLIN will be associated with Leasing Operations – On-Hire and Off-Hire Costs or Expedited Costs and Long-Lead Discounts? To confirm are there no pricing requirements for Program Management or
for Transition activities? -Refer to the pricing sheet, Attachment 2. The leasing operations tab includes On-Hire / Off-Hire as well as Discount /Surcharges. CLIN 0001 identifies "Leasing Operations - Pier Diem" There are no CLINS specifically for Management Costs or Transition.On-hire/Off-hire charges to be lumped into CLIN0001.Unclear: What CLIN will Expedited and Long-lead Discount be accounted for?
52. Solicitation, page 22, (c) (2)- Who will determine the Line Item Codes (as noted in the Pricing Attachment 2) in order complete the “fill-in” the DFARS 252.225-7020 for “Line Item Codes: and “Country of Origin”Use CLINS 0003, Repair and Other Direct Costs.Include any of the CLINS 0001 or 0002 (Line Item Code) in the fill-in and Country of

Origin, ie China, USA (Dry/Reefers/Specials, Tanks), USA(Gensets, Chassis)

53. Solicitation, page 24, Business Proposal, SF 1449 Block 12 - In what regard is the “discount terms” related to?See question 4.Use “0” (Blank) or Standard payment discount terms.
54. Solicitation, page 25, (I) Small Business Proposal/Attachment 6 – SB Subcontracting Plan Template (SBSPT) - What price increase or decrease assumptions can be made in order to complete the SBSPT for the base year AND the additional option years (ie projected goals) if there are no suggested price adjustment factors to consider and that MLC pricing is only required for base year award consideration?See question 8.Gov’t to look into this and respond.
55. Solicitation, page 25, (I) Small Business Proposal/Attachment 6 – SB Subcontracting Plan Template (SBSPT) - How did government come up with the minimum suggested percentage of 44.4% of domestic subcontracting dollars for small businesses?The provided percentage was based on historical data and current goals.% goals based on Market Research
56. Solicitation, page 25, (I) Small Business Proposal/Attachment 6 – SB Subcontracting Plan Template (SBSPT) - Is there a suggested percentage of total subcontracting dollars to consider for both large and small business in total?
The Small Business Subcontracting Plan only applies to Large Businesses. The percentage goals are provided per RFP, Volume I - Business Proposal (I)(1).Should be an estimate based on proposed pricing.
57. Solicitation, page 25,26, Volume III Price Proposal - Noted are references to information contained in paragraph’s (c), (e), (g), (h), (k) and (m). From what document are these paragraphs drawn from?Refer to FAR 52.212-1, the Addendum pertains to same.Noted are references to information contained in paragraph’s (c), (e), (g), (h), (k) and (m). From what document are these paragraphs drawn from?
58. Solicitation, page 27, Factor 2 – Technical Capability, (a) Subfactor 1, Implementation/Transition Plan - Reference is made to “PWS, Paragraph 6.0, Contractor Transition”. In the PWS Paragraph 6.0 is referenced to Cyber Security, and Contractor Transition is referenced to Paragraph 8.0. Should this be corrected?Typo, corrected via Amendment 0001.This “typo” was noted.
59. PWS, 1.3.1.3, page 5, Requested Reports - What does “3.3” in front of “final invoice” mean? Is this simply a typo or is there any other kind of meaning?Type, removed/corrected via Amendment 0001.This “typo” was noted.
60. PWS, 1.3.1.4, page 5, Price Proposals-Option Years - Is the ability to provide updated pricing for option years in place of any other kind of more frequent cost adjustments for increased transportation rates, ie related to cost of fuel increases, negative pricing effects from truck driver shortages, Hours of Service and Electronic Logging Device regulations?See question 13.The only opportunity to reprice is for subsequent option years as stated in the PWS, 1.3.1.4.
61. PWS, 1.3.2, page 5 Task 2, Leasing Operations - In reference to the last paragraph, the ACEP program, used by most major leasing companies, is not referenced in PWS text, however, it is referenced in section 3.7.5 of the MIL-STD 3037 document. Shouldn’t it be noted in the text of the PWS if you are also including language referencing the requirement for “one year remaining on its (CSC) certification” as an alternative?No, the PWS remains unchanged. MIL-STD 3037 is the standard. IAW PWS, the "one year remaining on its certification" is not an alternative but the Government's minimum requirement.Government will check into this and advise. Unclear: Adding to this question, does government not intend to include any reference to container leasing industry standard equipment inspection criteria associated to the latest version of “IICL” for general cargo as has been the practice in the past contracts?
62. PWS, 1.3.2 page 5 Task 2, Leasing Operations - Additionally, referenced in the last paragraph is the statement that “the contractor shall not be reimbursed for costs associated with delivery or redelivery of non-compliant equipment”. Couldn’t there be a situation whereby there is justification for equitable reimbursement if through a 3rd party inspection it was found that any equipment was incorrectly deemed non-compliant?DFARS 252.243-7002 is included in the contract as a means for contractor claims.Reference was made to the clause 252.243-7002 referenced in the Solicitation for “equitable adjustment”, in addition to a verbally stated mechanism available for filing claims for disputed equipment rejections resulting in unjustified contractor equipment replacement costs.
63. PWS, 1.3.2.2, page 6, Quotes - What components of an OTO (One-Time-Only) rate are considered being based on current approved rates, (ie per diem, on-hire/off-hire)? Doesn’t “OTO” imply that there are not approved rates for delivery/redelivery? Are OTO rates then being solicited for locations and zones not quoted in the pricing matrix (attachment 2) initially proposed?Yes, One Time Only Rates are only for the delivery/redelivery rates that are not in areas covered by the contract.OTO rates are to be requested only for locations not requested in the solicitation pricing matrix. If a contractor chooses not to price a line item for delivery/redelivery they will not be eligible to be offered a task order for that requirement.
64. PWS, 1.3.2.3, page 6, Contractor Selection - Once a requirement is known to the Ordering Officer (OO), is there any or how much visibility (ie time in days), is there to this requirement BEFORE a quote is submitted to a contractor for acceptance, rejection or counter? Are lease requests prior to quoting visible anywhere on the JCM in the form of an RFQ?See the response to question 2. above.The government’s intent is to offer task orders at the time estimates are requested fro the OO (Ordering Officer) and where funds have been committed, even though the official Task Order has not necessarily been fully documented. Contractor then still has opportunity to accept reject or counter based on ability to meet the requirements of the offer.
65. PWS, 1.3.2.4, page 6 Delivery – Is there a specific Bill of Lading format required?IAW PWS 1.3.2.4 BOL's shall list at a minimum, task order number, container number and the names of the driver(s), but a specific format is not required.
66. PWS, 1.3.2.4.1, page 6, Expedited Delivery Surcharge - What is the justification for imposing a proposed expedited surcharge fixed percentage by government vs. being able to propose a fixed percentage the contractor deems more appropriate and justifiable, especially in the current trucking capacity environment?The multiple award strategy allows contractors an opportunity to reject or counter in the event they cannot meet the RDD, which is significantly different than the current contract with only one offeror meeting ALL RDDs. Therefore, the Government elected to continue to allow some surcharge to offeror's as an incentive to accept requirements with shorter lead times.Government will check into this and advise. Also note that these cells are not “locked” so they can be change by error or intentionally.
67. PWS, 1.3.2.5.1, page 7, FOB Destination versus FOB Origin Inspection – Does “consignee must perform initial inspection for damages at the Contractor’s depot prior to yard departure” mean that the government will employ their own inspectors to go to our depots? When? What would be the trigger for them to inspect versus us or our inspectors?For FOB Origin Delivery the consignee is picking up the equipment from the contractor's depot vice having the equipment delivered and must conduct the initial inspection prior to departure. If the contractor chooses to have an inspector present to conduct a joint inspection then that is solely at their discretion and expense.
68. PWS, 1.3.2.5.2, page 7 Refrigerated Container Inspection - Ryan Type recorders no longer exist. Do we install temperature measurement devices that are compatible with the prevailing technology acceptable to the government?Yes, devices compatible with the prevailing technology will suffice.
69. PWS, 1.3.2.7, page 9 Order Consolidation - This section states “…there may be instances when delivery/redelivery costs are reduced through shipment consolidation. In these instances, the Government will only be responsible for the cost to deliver/redeliver the highest priced asset per conveyance.” Who is the deciding authority for determining if a consolidated move could have been used? And what are the criteria they will use?Consolidated moves are normally equipment setups, i.e. container with chassis but could also be chassis where stacking would be at the discretion of the customer based on their lift capability.
70. PWS, 1.3.2.8, page 9 Reconcile Damages - When would we need to obtain approval for tank cleaning costs? At the time of delivery/redelivery? Where it reads “Contractor shall pay for, schedule and complete third party off-hire survey…” does this mean we have to have every off-hire surveyed by a 3rd party? Or only as needed?An Amendment is forthcoming which will include an updated PWS which will clarify when appoval is required.
71. PWS, 1.3.2.8, page 9 Reconcile Damages - This section states that “The Government will not be responsible for normal wear and tear, non-conforming repairs, or preventative maintenance, to include but not limited to gasket replacement on tank containers.” The military does not perform in-service repairs, but what if that should change? Does this mean that the Government would not be responsible for non-conforming repairs at that point?The solicitation includes the Government's requirement at this time. Any changes to the requirement during the course of performance will be addressed with contractors accordingly.
72. Attachment 2 – MLC Pricing, Tier 4 All Chassis - Are we correct to assume that Chassis supply and transportation pricing will NOT be required for OCONUS locations?Chassis rates are for CONUS only.Government will check into this and advise.
73. In the absence of Program Management and Transition fees to be included in the Leasing Operations

section of the Pricing Matrix, does the government anticipate that a percentage of these costs the offeror will bear be included in their pricing of On-Hire, Off-hire, Per Diem and Transportation

rates?The USG understands that overhead costs etc., will be included in their unit prices.Government understood the question as there being the potential for proposals that will vary widely amongst offerors that a new to the contract requirements; yet reserved the right to check into this and advise any further considerations.
74. Attachment 2 – MLC Pricing, Instructions - Will leaving Line Items blank, meaning we will not offer services, be detrimental to the evaluation of the overall proposal? Is it the governments intent to allow an offeror to pick and choose locations that are best suited for their capability to service? To clarify, is the option to leave line items blank only available for delivery and redelivery services?Per FAR 52.212-2 Evaluation--Commercial items, Factor 3 - Price Proposal (a) - To determine the TEP the Government will evaluate each Offerors Total Proposed Price (TPP) for Transportation Tier 1 - 20' Dry ISO; 20' Ammunition Grade containers for the eleven locations in which Offerors are required to submit pricing (Attachment 2—MLC Pricing Tab 2). All items listed in the "Leasing Operations Pricing" tab shall be priced.Related to question on OTO rates, offeror will only be offered task orders for

requirements which were priced on the pricing matrix. Fair opportunity to compete is given to awardees for any requirement offered to service.

75. Attachment 2 – MLC Pricing, TPP Tab - When inputting rates into the MLC Pricing Excel Spreadsheet, I noticed that some input rate information is not carrying correctly into the TPP Tab, for example, it carries the rate from “Transportation Tier Pricing Tab” when the formula in the corresponding cell (location) is identified as “='Transportation Tier Pricing'!C61”, in cell “C6” for example. But it does not carry the rate when the formula is identified as “=TPP!C75” cell C8 for example. Also, cells “I4” and “I5” on the TPP Tab are identical giving the same rate for two distinct locations. Should this MLC Pricing spreadsheet be corrected in order that it is more precise in its representation of the TPP? Additionally, in the TPP Tab, why are the quantities input into the columns not consistent with the range of quantities listed in the column header?An Amendment is forthcoming.
76. Ref Section 1.3.2., Page 5, Paragraph 3 - Will the latest commercial standards, such as the Institute of International Container Lessors (IICL6), be deemed as acceptable container criteria or referenced as part of solicitation # HTC711-18-R-007/Contract?All contractor equipment must comply with the Military Standard 3037.
77. Ref Section 1.3.2., Page 5, Paragraph 3 - Why is the Approved Continuous Examination Program (ACEP) no longer referenced under solicitation # HTC711-18-R-007? Will containers enrolled in ACEP, an industry standard, be deemed acceptable under solicitation # HTC711-18-R-007/Contract?All contractors shall comply with the requirements as stated in PWS Section 1.3.2. Attachment 1, PWS describes the Government's requirement under subject solicitation which includes revisions from previous procurements, based on the Government's current needs.
78. Ref Section 1.3.2.4, Page 6, Paragraph 5 - What electronic file format is required to transmit/upload data into JCM for the following: Scheduled Delivery Notification, BOL’s, Container Equipment list and Delivery/Redelivery Update Reporting?There are no specific file formats for transmitting /uploading data into JCM.
79. Ref Section 1.3.2.5.4, Page 8, Paragraph 6 - Will the lessee be responsible for periodic tank inspections under solicitation HTC711-18-R-007? Commercial standards, such the International Tank Container Organization industry, require periodic inspections for tanks and the responsibility of the Lessee.The PWS will be amended to clarify tank cleaning responsibilitites.
80. Ref Section 1.3.2.6, Page 8, Paragraph 7 - Does the 5 business days for CONUS and 10 business days for OCONUS redelivery window start from the official redelivery request date or from the next business day?The business day after submitting the request.
81. Ref Section 1.3.2.8, Page 9, Paragraph 6 - What electronic file format is required to transmit/upload data into JCM for damage claim? What is the specific accepted documentation for on-hire and off-hire, as well as, file format to upload documentation into JCM?There are no specific file formats for transmitting /uploading data into JCM.
82. Ref Section 1.3.2.8, Page 9, Paragraph 6 - Will USG consider extending number of days to complete 3rd party off-hire surveys from 10 to 15 business days?

Commercial standards, such the International Tank Container Organization (ITCO) guidelines, indicate gasket replacement after each use as mandatory due to possible contamination. This cost is allocated to Lessee, as per Industry guidelines. Therefore, will damage repair costs be amended and allocated to Lessee under Solicitation # HTC711-18-R-007/Contract?

PWS Section 1.3.2.8 states "Contractor shall pay for, schedule, and complete third party off-hire survey within ten (10) business days or a mutually agreed upon timeframe from the time the damage claim is received." Language as written allows for discretion on an as needed basis. Therefore, no revisions will be made at this time.
83. Red B Invoicing Procedures for Services Ordered, Page 29, What electronic file format is required to upload invoices to JCM IPP and subsequent file format for transmission to WAWF?For JCM IPP, Excel spreadsheets are the format for uploads; for WAWF, please reference the following .pdf file: https://contractingacademy.gatech.edu/wp-content/uploads/2013/07/WAWF-Reference-Guide-for-Vendors.pdf
84. Ref Appendix C, Page 32, Appendix C lists the NIST SP800-171 Requirements for the contract. Appendix F provides a “Plan of Action” template several pages of controls, far more than what is listed in Appendix C. Is the contractor required to address only the controls in Appendix C, or is the contractor required to address all NIST controls listed in Appendix F?Attachment 1a is the document that needs to be completed by the offeror. Appendix C is provided as clarification. The language allows the contractors 10 months from the date of award to comply with NIST 800-171 standards and submit a self-assessment identifying any deviations, non-compliance, or proposed alternative means of compliance, as well as plans of action for correcting non-compliant requirements to the contracting officer.
8585. Solicitation, Page 12, FAR Clause 52.209-10 Prohibition on Contracting with Inverted Domestic Corporation - Can you provide clarification on what an Inverted Domestic Corporation is? And advise if there are any
existing waivers (Section 9.108-46 U.S. Code 395) that exist to this clause under this contract solicitation?Title 6 U.S.C. Sec. 395 (b) defines inverted domestic corporation; FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations, allows, at subparagraph (c), "Exceptions to this prohibition" at 9.108-2. FAR 9.108-4, Waiver, provides:

Any agency head may waive the prohibition in subsection 9.108-2 and the requirement of subsection 9.108-3 for a specific contract if the agency head determines in writing that the waiver is required in the interest of national security, documents the determination, and reports it to the Congress.

If the entity making the request is an inverted domestic corporation, per 9.108-4, it will take effort to obtain a waiver.

86. ADD ON QUESTION - See Question 75 above - Where did the qty of units number used in the TPP come from? What data was used to come to these numbers given that the qty's don't match the qty range noted?The numbers are estimates based on historical data.
87. PWS, page 7, 1.3.2.5.1 FOB Destination versus FOB Origin Inspection - It is stated in this paragraph that upon delivery the government has “seven (7) calendar days to inspect for initial acceptance” and then another “seven (7) calendar days to inspect for final acceptance” if an asset was initially rejected and replaced within 48 hours. It then goes on to state that “Any damage or deficiencies at
time of delivery shall be noted on a DA Form 2404 and reported to the contractor within ten (10) business days. (up to14 calendar days) to report any deficiencies found upon inspection and then the asset will be accepted as is or any replacement costs will be borne by the government. QUESTION Does the ten (10) business days, up to fourteen (14) calendar days, to “report” include the seven (7) calendar days to “inspect”? If not, isn’t it unrealistic that, under these time allowances for the government to inspect and report, it could theoretically take up to twenty-one (21) calendar days to inspect and report to the contractor any deficiencies found on the initial inspection, and up to thirty (30) calendar days if an asset was found with deficiencies at the initial inspection?The customer has 7 days to perform inspection and 10 business days to provide the DA 2404 with reasons for rejection. A total of 10 business days for the entire inspection and rejection process
88. PWS, page 7, 1.3.2.5.1 FOB Destination versus FOB Origin Inspection - It is stated in this paragraph that upon delivery the government has “seven (7) calendar days to inspect for initial acceptance” and then another “seven (7) calendar days to inspect for final acceptance” if an asset was initially rejected and replaced within 48 hours. It then goes on to state that “Any damage or deficiencies at
time of delivery shall be noted on a DA Form 2404 and reported to the contractor within ten (10) business days. (up to14 calendar days) to report any deficiencies found upon inspection and then the asset will be accepted as is or any replacement costs will be borne by the government. QUESTION: Who determines when an FOB Origin Inspection is required and what is the government process to arrange for this? Can joint inspections be arranged when FOB Origin inspection is preferred?FOB Origin inspection is a customer decision. If the customer deems it in their best interest to pick up the equipment from the contractor's depot and avoid the delivery charge then the initial inspection would take place at the contractor's depot. This would be identified prior to issuance of the Task Order. If the contractor deems it necessary to have an inspector present during this initial inspection then that is the contractor's decision but must not hold up the customer from pick up.
Round 3 -
89. Under the current CMS contract, CLIN 0001 through 4004 is assigned to Program Management. Please confirm if Program Management fee will be included or offered as part of the new CMS solicitation # HTC711-18-R-R007?No, Program Management is not a separate CLIN. Offerors are instructed via Attachment 2, MLC Pricing, proposed prices shall be inclusive of all PWS tasks associated with this contract and resultant task orders.
90. Under CMS solicitation # HTC711-18-R-R007, will USG consider a minimum on-hire usage for the following equipment types? - 20’ and 40’ Standard Chassis – 180 DaysNo, the USG does not wish to entertain minimum on-hire usage requirements.
91. Under CMS solicitation # HTC711-18-R-R007, will USG consider a minimum on-hire usage for the following equipment types?- Drop Frame Chassis – 30 DaysNo, the USG does not wish to entertain minimum on-hire usage requirements.
92. Under CMS solicitation # HTC711-18-R-R007, will USG consider a minimum on-hire usage for the following equipment types? - 20’ ISO Tank – 30 DaysNo, the USG does not wish to entertain minimum on-hire usage requirements.
93. Per PWS, Section 1.3.2.5.2 - Is there a temperature that RFRS must be when they arrive at bases? -No, they don't have to be at any particular temperature.
94. Per PWS Section 5.4.3.1 - The Contractor shall obtain installation/port access clearance for any vehicles used in performance of this contract. The Contractor will submit a comprehensive list of vehicles required during the duration of this contract immediately upon award to the COR in order to obtain access clearance. The list shall identify vehicle type, license plate, and owner/ company name. Personally Owned Vehicles shall not be authorized entry unless identified as official vehicles critical to the success of the mission. When submission of a new vehicle is necessary, only substitutions are acceptable to maintain a reasonable number of cleared vehicles authorized entry. Q: Over time we may identify regular drivers but initially we will use flatbed brokers when coordinating delivery and pick up. Flatbed brokers post requirements on their sites and commonly, independent owner operators reply/accept the moves. We won’t have comprehensive list of vehicles or drivers that will be used throughout the duration of the contract. Will we or the dray company dispatcher be allowed to submit truck / trucker information as draymen are secured? Probably 24 – 48 hours ahead of delivery or pick up.This requirement applies at time of Task Order award.
95. Per PWS Section 5.4.3 - Will contractors (either prime or subs) be allowed to forward truck and driver information to base security gates in an effort to confirm drivers will pass base security and to expedite moves in and out of bases?No.
96. If a company uses subsideries for special types of containers will the subsidery be able to invoice versus the company name of the primce contractor?No, only the prime contract can invoice against the contract.
97. When ISO tanks are delivered, do they stay on drop chassis throughout the lease?Yes
98. Are you able to give more specifics regarding 20’ ISO and drop chassis average length of lease?Historically, 20' tanks and drop frame chassis have been leased for 360 day periods. However, there have been 90 day leases, typically for potable water during exercises.
99. When you require gensets, will they be nose mount or underslung ?Historically, the majority have been underslungs. However this depends on the customers requirements.
100. ADD-ON to Question 68: Since the days of the "Ryan Recorders" being utilized the costs to employ new technology on reefer equipment is much higher than it was in the past. Will contractors have the ability to bill (charge) installation of temperature measuring devices to the ODC (Other Direct Cost) CLIN is approved in advance of delivery, ie similiar to billing for genset spare parts kits?No.
101. ADD-ON to Question 47: If there is an amendment forthcoming which will substantially change the Pricing Matrix, ie seperating out the specified equipment types into different Equipment Tiers, will this be a trigger to extend the proposal due date?Yes, the proposal due date will be revised in a forthcoming amendment.

HTC711-18-R-R007

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