Atch_3_-_Addendums_to_52.212-1_&_52.212-2.pdf

HTC71118QR008

Attachment 3

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (FEB 2012)

Title of 52.212-1, is tailored to read: INSTRUCTIONS TO QUOTERS-COMMERCIAL ITEMS

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph“ (b)

Quote Preparation Instructions” below.

Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: The Government requires a minimum of 90 calendar days for acceptance of quotations submitted in response to this solicitation.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple quotations presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this Request for Quote (RFQ). Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.”

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation should be submitted in writing to:

USTRANSCOM/TCAQ-R

ATTN: Caleb Higgerson / Paige Elbe

508 Scott Drive

Scott AFB IL 62225-5357 or caleb.j.higgerson.civ@mail.mil and paige.e.elbe.civ@mail.mil

Written questions will be answered in writing and provided to all quoters via e-mail. However, due to the time required to research a question and provide an answer, questions received after 8am Central on 5

February 2018 may not be answered.

(b) QUOTATION PREPARATION INSTRUCTIONS

General Information

To assure timely and equitable evaluation of quotations, quoters must follow the instructions contained herein.

Quoters are required to meet all RFQ requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a quotation being ineligible for award.

1. Quoter is required to submit an electronic version of the quotation via email with the RFQ number and

Quoter’s business name in the subject line, by the due date specified. All documents provided by email shall be Adobe PDF files except the pricing quotation which shall be in Microsoft Excel format with an

.xlsx file extension. Send quotations to Paige Elbe paige.e.elbe.civ@mail.mil and Caleb Higgerson caleb.j.higgerson.civ@mail.mil.

2. Quotations shall be submitted via email using Times New Roman, 12 point font except for figures, tables, and diagrams where smaller is acceptable as long as it is readable The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered.

3. Quotations shall include the following:

A. Contract Documentation

B. Part I – Technical Worksheet mailto:caleb.j.higgerson.civ@mail.mil mailto:paige.e.elbe.civ@mail.mil mailto:paige.e.elbe.civ@mail.mil mailto:%20caleb.j.higgerson.civ@mail.mil mailto:%20caleb.j.higgerson.civ@mail.mil

C. Part II – Price Quotation

4. Instructions for submitting Contract Documentation, Parts I and II are as follows:

A. Contract Documentation

This part shall consist of:

(1) By submitting a quotation, quoter agrees it shall submit an RFQ Information Sheet at the request of the contracting officer. If the apparent successful quoter fails to submit an RFQ

Information Sheet within 48 hours of the contracting officer’s request, the quoter will be ineligible for an offer. Quoter shall be required to supply information including (i) the company name and address as registered in the System for Award Management (SAM) database; (ii)

DUNS code; (iii) CAGE code; and (iv) Identification of the name, title, telephone number and email address of the company point of contact regarding decisions made with respect to your quotation and who can obligate your company contractually.

(2) Complete blocks 12 (must be completed even if no discount is offered), 17a, 30a, b and c of the SF 1449, Solicitation. In doing so, the quoter accedes to the contract terms and conditions as written in the RFQ, with attachments. Signature by the quoter on the SF 1449 constitutes a quotation, which the Government may accept. Block 17b – if remittance address is different, such address must be registered in the System for Award Management

(SAM) database.

(3) Complete blocks 8, 15A and 15B on each SF 30, Amendment of Solicitation to acknowledge all solicitation amendments (if any).

(4) Representations and Certifications should be submitted online using SAM at https://www.sam.gov OR may be submitted with contract documentation in accordance with

FAR clause 52.212-3 Offeror Representations and Certifications -- Commercial Items.

(5) Complete clause 52.209-5 Certification Regarding Responsibility Matters and 52.209-7 –

Information Regarding Responsibility Matters.

(6) By submitting a quotation, quoter agrees that small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns will have the maximum practicable opportunity to participate in contract performance consistent with its efficient performance. By submitting a quotation, quoter agrees it shall submit an acceptable subcontracting plan at the request of the contracting officer. If the apparent successful quoter fails to negotiate a subcontracting plan acceptable to the contracting officer within 48 hours of the contracting officer’s request, the quoter will be ineligible for an offer.

(7) Appropriate documentary evidence – Licensure, written authorization, and any other documentation that the quoter or its intended subcontractor(s) is authorized to perform the required services at the specified location, including:

a. Proof of licensure or written authorization from any relevant Port Authority to perform the required services at specified port location, where applicable; and

b. Proof of current certification of at least two (2) proposed personnel trained and tested in handling Hazardous Materials per the requirements of the Code of Federal Regulation (CFR)

Title 49, Section 172.702.

B. Part I – Technical Worksheet (Attachment 5) Technical Worksheet shall be clear, concise, and include sufficient detail for effective evaluation. The answers provided in the Technical Worksheet should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the quoter intends to meet the requirements of the PWS. Statements that the quoter understands, can, or will comply with the PWS; statements paraphrasing the PWS or parts thereof; and phrases such as “standard procedures will be employed’ or “well known techniques will be used,” etc., will be considered unacceptable. Quoters shall assume the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the Technical Worksheet.

http://www.sam.gov/

Entire submission of the Technical Worksheet shall not exceed 10 pages (Note: a single side is considered one page). Port certifications, documentary evidence and equipment lists shall not count against the page limit.

C. Part II – Price Quote

(1) Schedule of Rates. The quoter shall only input unit pricing rates for all items highlighted yellow. Enter unit pricing with two decimals only. Do not utilize formulas. If quoter intends to offer a service at no charge, $0 shall be inserted in the applicable cell. Failure to input a unit price in any highlighted cell shall be construed as the quoter’s intention to propose a price of $0.

Apparent successful quoter shall submit a breakdown of proposed man- hour and commodity rates, including fringe benefits, payroll taxes, insurance, overhead, general and administrative, and profit, as applicable, for the purposes of future wage rate adjustments required by the

Service Labor Act as required by the contracting officer.

(2) All prices in US Dollars submitted shall be entered to the nearest cent.

NOTE: Contract award and payment shall be made in US Dollars ($).

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

(a) The Government will offer one contract resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price, and other factors considered: The following factors shall be used to evaluate quotations:

1. Technical Worksheet (Acceptable/Unacceptable); and

2. Price.

(b) A written notice will be provided to the apparent successful quoter.

(c) Basis for contract offer - This acquisition is being conducted under FAR Part’s 13, Simplified

Acquisition Procedures, Subpart 13.5 and Part 12, Acquisition of Commercial Items of the Federal Acquisition

Regulation (FAR). Quotation will be evaluated using the factors identified in FAR 52.212-2, Evaluation –

Commercial items and this addendum. Noncompliance may be grounds to eliminate the quotation from consideration for contract award. Award will be made on the basis of lowest evaluated price of the quote whose technical factor is rated “acceptable”.

Specifically, by submitting a quote the quoter understands and accedes to all the terms and conditions of this solicitation. The evaluation process shall proceed as follows: First, the Technical Worksheets of all quotes received will be evaluated and receive a rating of Acceptable or Unacceptable. In order to be rated as

Acceptable, the Technical Worksheet must meet the Government's minimum requirements. Quotes deemed

Unacceptable are those that fail to meet the Government's minimum requirements.

The lowest priced quote whose Technical Worksheet received an acceptable rating will then be evaluated to determine fair and reasonableness using one or more techniques set forth in FAR 13.106-3. The

Government will review the prices quoted in Attachment 2 of the pricing Excel (.xlsx) spreadsheet to determine if the prices quoted are fair and reasonable. If the lowest priced quote is deemed to have fair and reasonable and balanced prices, the Government will complete a responsibility determination IAW the criteria specified in FAR 9.104-1. If found responsible, the evaluation process stops at this point as that quotation represents the best value to the Government. Offer shall be made to that quoter without further consideration of any other quotations.

If the lowest priced quoter cannot be determined fair and reasonable or if the lowest quoter is found to be non-responsible, the next lowest priced quoter will be evaluated. This process will continue until a quoter is determined to have an acceptable Technical Worksheet, fair and reasonable and balanced prices, and the quoter is deemed responsible or until all quotations have been evaluated.

The Government reserves the right to offer no contract at all depending on the quality of the quotes submitted and availability of funds for the requirement. The Government intends to evaluate quoations and offer a single IDIQ contract without requesting or accepting revised quotations. Therefore, the quoters will be advised that their initial quotation should contain the most favorable terms and reflect its best possible performance potential.

The Contracting Officer at any time may inquire about any quoter’s quotation if additional information or a revised quotation is required. The Contracting Officer may inquire about all, none, or as many quotations as needed. However, the Contracting Officer shall treat all quoters fairly and impartially, in accordance with FAR

1.102-2(c)(3).

(d) The following factors shall be used to evaluate quotations:

1. Factor I: Technical Worksheet. Each quoter’s Technical Worksheet will be evaluated as

Acceptable or Unacceptable, as defined below. A quoter will be considered ineligible for award if the Technical

Worksheet is not complete.

RATING DESCRIPTION

Acceptable Technical Worksheet clearly meets the minimum requirements of the solicitation.

Unacceptable Technical Worksheet does not clearly meet the minimum requirements of the solicitation.

2. Factor II: Price.

The quoter shall complete and submit the Schedule of Rates, Attachment 2 as its price proposal. The price proposal shall be submitted as an attachment to an email and contain no hidden formulas or external links.

The Government utilizes the Schedule of Rates Excel (.xlsx) spreadsheet to capture pricing and to calculate the

Total Evaluated Price (TEP) for evaluation and award purposes. The TEP is calculated using the rates proposed in all highlighted cells where proposed unit pricing is required, for the base and all option periods, to include a 6 month extension of services. The summation of the base, all option years, and the six month extension of services will constitute the TEP. Failure to input a unit price in any highlighted cell shall be construed as the quoter’s intention to propose a price of zero (0). However, quoters may be considered ineligible for award if all required pricing is not complete. In order to be considered for award, price must be determined fair and reasonable and balanced using one or more techniques set forth in FAR 13.106-3.