Appendix_1.3_Ordering_Procedures.pdf

PWS Appendix 1.3 Solicitation: HTC711-17-R-CC05

1 September 2017

APPENDIX 1.3

ORDERING PROCEDURES

“FAIR OPPORTUNITY PROCESS”

1.1. Fair Opportunity to Compete for Task Order Awards. Under the CAT A multiple award process and in accordance with FAR 16.505, all multiple award contractors shall be provided the fair opportunity to be considered for each order in excess of $3,500 pursuant to procedures established in this section.

1.1.1. Only Traffic Managers/Ordering Offices with a contractor account number are authorized to order services.

For the purpose of this contract, a Commercial Bill of Lading (CBL), electronic Commercial Forms and Procedures (CF&P), or other Government document as approved by the Contracting Officer, shall constitute the task order. The contractor shall, when requested by the agency/organization, assign account numbers to new accounts.

Approved/validated users are identified in Appendix 6.2.

1.1.2. For shipments where transportation costs exceed $3,500 issued under this multiple award contract, Traffic Managers/Ordering Offices shall ensure each awardee is provided a fair opportunity to be considered for the shipment. For shipments where transportation costs exceed $150,000, Traffic Managers/Ordering Offices shall provide a fair notice of the intent to make a purchase, including a clear description of the supplies to be delivered and the basis upon which the selection will be made, to all contractors and afford all contractors responding to the notice a fair opportunity to submit an offer and have that offer fairly considered.

1.1.3. Traffic Managers/Ordering Offices shall use a best value approach. Best value determinations will be based on carrier past performance, technical approach, and price. Past performance includes, but is not limited to, quality of service, on-time pick-up delivery performance, service reliability, in-transit visibility performance, lost or damaged cargo, and claims. Technical approach includes, but are not limited to, overall technical approach, proposed methodology and a demonstrated understanding of the scope of work. For selection criteria purposes, all non-cost factors, when combined, are approximately equal to cost/price.

1.1.4. Traffic Manager/Ordering Office shipment records shall include sufficient documentation to support their best-value award decision in accordance with Federal Acquisition Regulations 16.505(b)(7)(i).

1.1.5. Traffic Managers/Ordering Offices are authorized to issue CBLs when supporting DD Form 1348-1A, DD Form 1149, DD Form 1384, DD Form 250, or other supporting documents. All supporting documents shall be retained with the CBL. Persons furnishing supporting documents, contract data, or other information to Traffic Managers/Ordering Offices are responsible for their accuracy.

1.1.6. Traffic Managers/Ordering Offices are authorized to seek additional discounts (spot bids) before placing an order. If additional discounts are sought, they must be sought from all carriers providing service over the required lane.

1.1.3. Traffic Managers/Ordering Offices shall use a best value approach. Best value determinations will be based on carrier past performance, technical approach, and price. Past performance includes, but is not limited to, quality of service, on-ti...