GTMO_Pre-Proposal_Conference_Slides.pdf

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Sealift Transportation for Guantanamo Sealift Transportation for Guantanamo Bay, Cuba (GTMO)Bay, Cuba (GTMO)

PREPRE‐‐PROPOSAL CONFERENCEPROPOSAL CONFERENCE

23 September 201423 September 2014

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Agenda

• Administrative Remarks g

• Introductions

• Requirements Overviewq

• Requirement Changes

• Proposal Submission

• Evaluation of Proposals

• Milestones

W U

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• Wrap Up

Administrative Remarks

• Emergency Exits• Emergency Exits

• Restroom Facilities

• Drinks/Snacks

Introductions

• Government Team

– USTRANSCOM

TCAQ

TCJA

– SDDC

St t i S i Di i i G9 Strategic Sourcing Division G9

– Navy SSEB Technical TeamSSEB Technical Team

• Industry Representatives

– Industry Carriers in attendance

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y

Requirements Overview

• Regularly scheduled commercial liner service for containerized and break bulk cargo between Blount Island/Jacksonville, FL and U.S. Naval Station Guantanamo Bay, Cuba (GTMO) to include:

Port and Terminal Operations All Stevedoring Loading & Discharging Warehousing & Stuffing Office Space

• Minimum space available to the government for each sailing :

Southbound (CONUS to GTMO) 70 FEUs including 20 REEFERs and 2000 sf of Break bulk Cargo

Northbound (GTMO to CONUS) 30 FEUs including 2 REEFERs and 1000 sf of Northbound (GTMO to CONUS) 30 FEUs including 2 REEFERs and 1000 sf of Break‐bulk

• Each of the 40‐foot spaces offered must be able to accommodate two 20‐foot

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containers, or the vessel must have additional space to accommodate the 20’ container shortfall.

• Type of Cargo Transported:

Military and DoD DTS Cargo P i t l O d V hi l (POV) d H h ld d Privately Owned Vehicles (POV) and Household goods Subsistence and Perishables Hazardous cargo

S h d l• Schedule:

Sailings shall be on a fixed‐day‐of‐the‐week basis, on a fixed day selected by the Contractor (Weekends excluded).

Contractor shall maintain a scheduled service southbound, Jacksonville/Blount Island to GTMO.

Frequency must be, at a minimum, every 14 calendar days.

Transit time from JAX to GTMO is a maximum of 7 calendar days Transit time from JAX to GTMO is a maximum of 7 calendar days.

Contractor shall maintain a scheduled service northbound, GTMO to Jacksonville/Blount Island.

Frequency must be, at a minimum, every 14 calendar days.

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q y y y Transit time from GTMO to JAX is a maximum of 18 calendar days.

• General Interest:

Firm Fixed Price, Requirements contract to a Single contractor with Economic Price Adjustment for BAF

100 % Total Small Business (SB) Set‐Aside( ) Competitive Low Price Technically Acceptable Source Selection VISA Preference No Minimum Guarantees No Minimum Guarantees Pay on Delivery SDDC CORs will monitor/evaluate contract performance

– QASP, RDD, In‐Transit Visibility (ITV)

General Interest:

• Solicitation and Amendments (FedBizOps) https://www.fbo.gov/index?s=opportunity&mode=form&id=0e0108c43e7c2dd71dd94759b20ef2a4&tab=core&_cview=1

• RFP Submission Questions/CommentsRFP Submission Questions/Comments

– All questions must be submitted in writing electronically

• Melinda Lewis; (618) 220‐7060; melinda.j.lewis9.civ@mail.mil

• David Hoag; (618) 220‐7082; david.m.hoag.civ@mail.mil

– Submitted questions and answers will be posted on FedBizOps

• Request for Proposal (RFP) Documents:

S li it ti q

Solicitation

Attachment 1 ‐ Performance Work Statement Attachment 2 – Rate & Pricing Scheduleg Attachment 3 – CARE SA Instructions Attachment 4 – Contractor Confirmation Checklist Attachment 5 – Past Performance QuestionnaireAttachment 5 Past Performance Questionnaire Attachment 6 – Cyber Security Guidelines and Lessons Learned Attachment 7 – SCA Wage Determination Attachment 8 – Draft QASPAttachment 8 Draft QASP

Amendments

Requirement Changes

Regularly Scheduled versus Dedicated Service q g

Regularly Scheduled versus Dedicated Service Flexible sail schedule versus Gov’t fixed/set schedule Extended transit days versus fixed/set # of transit days Reduced minimum volumes & space commitments Reduced GTMO harbor access (days & hours) PWS and solicitation content, terms & conditions Proposal Evaluation

Proposal Submission

• Proposals shall consist of four (4) separate volumes:

Volume I ‐ Administrative Volume I ‐ Administrative

(Original, one (1) copy and one (1) CD submission)

Volume II ‐ Price Proposal (O i i l th (3) i d (1) CD b i i )(Original, three (3) copies and one (1) CD submission)

Pricing is to be provided with proposal submission and through CARE SA Attachment 2 Rate & Pricing Schedule https://eta.sddc.army.mil/ RFP 0018, 0018‐1, 0018‐2

Volume III ‐ Technical Proposal (Original, three (3) copies and one (1) CD submission)

Volume IV ‐ Cyber Security Volume IV Cyber Security (Original, one (1) copy and one (1) CD submission)

• Volume I ‐ RFP Documents

Complete all signatures and necessary fill‐ins p

– SF Form 1449 (e.g., Blocks 12, 17a, and 30a‐c)

Acknowledge all amendments Provide Offeror Information

– Person(s) authorized to negotiate & Person(s) authorized to sign

– Standard Carrier Abbreviation Code (SCAC)

– Company web site (if applicable)

Cl 52 212 3 Off R t ti d C tifi ti Clause 52.212‐3, Offeror Representations and Certifications Provide supporting documentation to verify ownership or control for the vessel(s) to be utilized

Past Performance Information Past Performance Information

– List of contracts similar in scope, size, and complexity

– Currently ongoing contracts or completed in the last 3 years

– Limited to 5 contracts

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Mark data that the offeror does not want disclosed to the public

• Volume II – Price Proposal p

Complete Attachment 2 Rate and Pricing Schedule (Excel File) Submit Rates in CARE SA (Reference Attachment 3 for Instructions)

Enter proposed rates for each transportation service line item Estimated annual volumes are provided for Accessorial, Break‐bulk, and Ocean line items

Estimated volumes are not provided for mileage rates

Offeror is responsible for ensuring that the rates provided in the hard copy pricing volume, the CD (Excel Pricing Schedule), and the rates in CARE SA are identical. If there are any discrepancies between the rates submitted viaidentical. If there are any discrepancies between the rates submitted via hard copy, CD or in CARE SA, the hard copy submitted rates will take precedence.

• Volume III ‐ Narratives of Technical Capability p

Attachment 4: Contractor Confirmation Checklist Sub‐factor A: Equipment Sub‐factor B: Management of Operations Sub‐factor C: Schedule

Narratives shall explain how the offeror will meet all requirements established in the solicitation and demonstrate the offeror’s understanding of the requirements identified in the RFP.

N i l f V l III i d 30 Narrative total for Volume III is not to exceed 30 pages

• Volume IV ‐ Information Assurance & Cyber Security No page limit

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o page t

Evaluation of Proposals

• Evaluation Factors ‐ LPTA

F t 1 VISA P ti i ti Factor 1 – VISA Participation Factor 2 – Price Factor 3 Technical Capability Factor 3 – Technical Capability

Sub-factor A – Equipment Sub-factor B – Management of Operations Sub-factor C – Schedule

Factor 4 – Past Performance F t 5 I f ti A & C b S it Factor 5 – Information Assurance & Cyber Security

Factors 3, 4 and 5 when combined are less important than price

• Evaluation Process 1 Off ill b d ith VISA P ti i t N P ti i t1. Offerors will be grouped as either VISA Participant or Non-Participant

2. Each VISA Participant proposal will be evaluated for technical capability, past performance and information assurance & cyber security acceptability

3. VISA Participant offers deemed acceptable will be ranked in ascending price p p g p order by Total Proposed Price

4. The lowest Total Proposed Price acceptable offer will be evaluated to determine price Fair & Reasonableness (F&R); if F&R, 5 Offeror responsibility will be validated and if determined acceptable;5. Offeror responsibility will be validated and if determined acceptable;

6. Award will be made to that VISA Participant without further consideration of any other offers.

If either the price is determined not fair and reasonable or the offeror is non If either the price is determined not fair and reasonable or the offeror is non-responsible; the review process will continue in ascending Total Proposed Price order until an award decision can be achieved.

If there are no VISA Participant offerors determined acceptable; the evaluation process (#2 #6) will be repeated for the VISA Non Participant offerors until an

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process (#2 - #6) will be repeated for the VISA Non-Participant offerors until an award decision can be achieved.

• Factor 1 – VISA Participation:

Verify VISA Participant status with MARAD Verify Active USTRANSCOM VISA Contingency Contract

• Factor 2 ‐ Price:

All individual rates and proposed prices will be evaluated

Unreasonably high prices may result in elimination of Offeror

Total Proposed Price (TPP) = Base Yr + OY1 + OY2 + 6 month extension (Reference Attachment 2 – Tab F)

– Accessorials

– Ocean

– Single Factor Mileage rates will not be calculated in the TPP for ranking offers

6‐Month Extension of Services prices will be based on the unit prices proposed in the offeror’s final option period

( l h l )

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– (Option Year 2 Total Price ÷ 2 = 6‐Month Extension Total Price)

• Factor 3 – Technical Capability: (Acceptable/Unacceptable) P iti t Att h t 4 (C t t C fi ti Ch kli t)Positive responses to Attachment 4 (Contractor Confirmation Checklist) Sub‐factor A: Equipment

– Must identify the vessel(s) (to include flag, size, age and configuration) to be utilized for this contractthis contract

– Describe the quantity and type of equipment proposed to perform the requirements of this solicitation and describe offeror’s proposed warehousing facility and on‐site office space

Sub‐factor B: Management of Operations

– Company overview and description of its current operations in the region or ability to operate in the region D i ti f C f t li S f t M t S t (SMS) if li bl– Description of Company safety policy or Safety Management System (SMS), if applicable

– Description of planned approach to meeting and managing PWS requirements

Sub‐factor C: Schedule Must submit a proposed liner schedule that meets the departure arrival and transit

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– Must submit a proposed liner schedule that meets the departure, arrival, and transit requirements

• Factor 4 – Past Performance:

Past Performance Questionnaires

Information Independently obtained from Gov’t or commercial sources

Determine recency (w/i 3 yrs) and relevancy of each effort

Assign an overall past performance rating

Acceptable:

• Reasonable expectation Offeror will successfully perform

• Offeror’s performance record is unknown

Unacceptable:

• No reasonable expectation Offeror will be able to successfully perform

• Factor 5 – Information Assurance & Cyber Security:

The Information Assurance Report shall describe the offerors environment for adequately safeguarding DOD non‐public information resident on or transiting the contractor's unclassified informationresident on or transiting the contractor s unclassified information systems from unauthorized access and disclosure.

The report shall address the SANS (SysAdmin, Audit, Network, Security) Institute's Twenty Critical Security Controls for Effective Cyber Defense:

Consensus Audit Guidelines (http://www.sans.org/critical‐security‐ controls)

Milestones

• Questions: 5 Oct 2014 – 4:00pm Central Time

• Proposal and PPQ Due Date: 15 Oct 2014 – 4:00pm Central Time d 1 201• Award Date: 15 Dec 2014

• Contract Start Date: 1 Feb 2015

Wrap‐Upp p

QUESTIONS?

Thank You, and We Look Forward to Receiving Your Proposals!