Attachment_3_-_CARE_SA_Instructions.pdf

HTC711-14-R-W001

Attachment 3

ELECTRONIC RATE SUBMISSION – CARE SA

A. The CARE SA Service Module is open and available for submission of rate proposals.

B. The electronic proposal for rates must be submitted using the following Internet address:

https://care2web.eta.sddc.gov/care/caremain.asp

C. CARE SA Instructions

1. Carriers submitting an offer are required to complete the forms contained in the CARE SA. Instructions for this application can be obtained from the CARE SA System Center Web Site. Carriers will be submitting their offers in CARE SA system to reference number RFP 0018 (base year), 0018-1 (option year 1), and 0018-2 (option year 2).

2. Note that a rate offered with the value of “0.00” (zero) will be considered as “no charge” for service by the Contracting Officer.

3. All basic container rates, unless otherwise specified, are to be offered in dollars and cents per container (lump sum).

4. All basic breakbulk ocean rates, unless otherwise specified, are to be offered in dollars and cents per measurement ton (MT) of 40 cubic feet manifest measure, and are based on liner terms.

5. Cargo volumes in CARE are based on yearly historical data.

6. Changes to rate offers can be made to any contract Rate Submission (*) as identified in the CARE SA. The offeror must enter changes to offers in dollars and cents per MT or per container or as otherwise specified, in the appropriate line item field. Offers may be changed/revised prior to the expiration of the time and date set for receipt of initial proposals. If rates are changed in CARE SA, an updated excel file must also be sent to Melinda Lewis, David Hoag, and Nick Weiss via e-mail (melinda.j.lewis9.civ@mail.mil; david.m.hoag.civ@mail.mil;

nicholas.e.weiss.civ@mail.mil ) prior to the expiration of the time and date set for receipt of initial proposals with a statement that the updated rates supersede the original submittal. If there is a discrepancy between the rates provided in CARE SA and the rates provided in the latest Excel file, the Excel file will take precedence.

7. Carriers must immediately notify the Contracting Officer in the event difficulties in accessing the CARE SA data are encountered. If carriers are unable to access the CARE SA to enter the required data in sufficient time to be received by the Government by the date established for receipt of proposals, they must notify the Contracting Officer. Should the Carrier be awarded the contract, rates must be entered into CARE no later than 3 business days after award, and must be identical to those rates provided in the Pricing Schedule.

D. Request For CARE SA.

1. The CARE SA user account will consist of a User ID and Password, each unique to the individual offeror. The offeror is required to add its Standard Carrier Alpha Code (SCAC) to the list of information required to obtain a CARE SA account. The Carrier Analysis and Rate Evaluation Application (CARE SA) application will be provided only upon written request. Requests for the application must be submitted to Melinda Lewis in the following format:

-(Company Name) hereby requests a user account(s) be established to allow access to the CARE SA to facilitate the solicitation of proposed service offers under Request for Proposal No. HTC711-14-R-W001 -Individual Name -Name of Company Representative -Title of Company Representative https://care2web.eta.sddc.gov/care/caremain.asp mailto:melinda.j.lewis9.civ@mail.mil mailto:david.m.hoag.civ@mail.mil mailto:nicholas.e.weiss.civ@mail.mil

HTC711-14-R-W001

Attachment 3

-Telephone Number:

-FAX Number:

-Email Address:

-(Signed by Authorized Company Representative)

2. Upon receipt by the Contracting Officer of the request, the CARE SA user ID and password will be made available to the requesting party within two (2) working days.

E. Hardware and Software Requirements

1. The minimum hardware and software requirements for the operation of the CARE SA application are:

Pentium or higher processor Windows 98, Windows NT, or Windows 2000 64 MB RAM (128 MB recommended) 50 MB hard disk space Super VGA monitor with 800 x 600 resolution Microsoft Mouse or compatible pointing device

2. In order to access the CARE SA from the web, offerors must have Internet access and the following minimum web browser specifications:

Microsoft Internet Explorer 4.5 (Internet Explorer 8.0 recommended).

Netscape Navigator 4.5 (Netscape Communicator 4 76 recommended).

Browser must support 128-bit encryption for secure transmission of data

ELECTRONIC RATE SUBMISSION – CARE SA