RFP_HTC711-14-R-D006_Amend_3_ICODES-V7.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for Amendment 03 is to provide updates to the RFP as follow s:

-Revised Sections L-6(b) Table -Revised Sections L-9 (c) and L-9(e) -To provide Revised Attachment 7 and Revised Attachment 15

1. CONTRACT ID CODE PAGE OF PAGES

Z 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Dec-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HTC711-14-R-D006

X 9B. DATED (SEE ITEM 11)

21-Nov-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Dec-2014

CODE

USTRANSCOM-AQ - HTC711

508 SCOTT DR

SCOTT AFB IL 62225-5357

HTC711 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HTC711-14-R-D006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been modified:

CONTRACT ADMINISTRATION DATA

G-1. Method of Payment

a. Cost Plus Fixed Fee (CPFF) portion of the contract: As consideration for the proper performance of the work and services required under this contract, the contractor shall be paid as follows:

1. Development (Cost) CLIN 0001. As consideration for the proper performance of the work and services required under this contract, the contractor shall be paid allowable, allocable and reasonable costs. **Note:

The Government has limited Development funding in the amount of approximately $3,000,000.00 to support CLINs 0001, 0006 and 0007.

2. Development Fixed Fee (FFP) CLIN 0006. The calculation of the fixed fee earned and payment of the earned fee will occur at the time the costs associated with the fee are earned. The fixed fee will be a completion form fixed fee. The fixed fee will be billed by the contractor and paid by the Government under the Fixed Fee CLIN as a predetermined percentage of the negotiated cost. The contractor may invoice earned fixed fee at ___ percent at the time the cost associated with the fee are invoiced. However, the contractor shall not invoice above 85 percent of the fixed fee. Payment shall be subject to the witholding provisions of FAR 52.216-8.

3. Development Technical Data / Computer Software Rights (FFP) CLIN 0007. To be priced if Attachment 15 is completed.

b. Labor Hour (LH) portion of the contract: As consideration for the proper performance of the work and services required under this contract, the contractor shall be paid as invoiced IAW RFP Attach 5 Optional Sustainment Enhancement LH CLINs 0005 and 1005. Option Period Sustainment Enhancement LH CLINs 2005, 3005 and 4005.

c. Firm Fixed Price (FFP) portion of the contract: As consideration for the proper performance of the work and services required under this contract, the contractor shall be paid fixed monthly prices against Optional CLINs 0002 and 1002, and Option Period CLINs 2002, 3002, and 4002.

d. Travel – Travel expenses in support of the contract will be reimbursed to the contractor. All travel will be paid in accordance with the PWS on CLINS 0003, Optional CLIN 1003, and Option Period CLINs 2003, 3003 and 4003.

e. Other Direct Costs (ODCs) in support of the contract will be reimbursed to the contractor. All ODCs will be paid in accordance with the PWS and contract on CLINS 0004, Optional CLIN 1004, and Option Period CLINs 2004, 3004 and 4004.

G-2. Invoices and Payments – For All Firm-Fixed Price CLINs To expedite payment of this order, you are required to submit your invoice through DFAS Limestone, TFMS-M , and courtesy copy Mr. Anthony Armstrong, 618-220-6942, anthony.r.armstrong.civ@mail.mil and Ms Linda Murphy, 618-220-7101, linda.k.murphy.civ@mail.mil. Invoices are to be faxed to (317) 275-0178, REF: TFMS VENDOR PAY or emailed to DFAS-LI-TFMS-AP@DFAS.MIL. The phone number/email for DFAS Customer Service for all issues concerning payment is (800) 756-4571 or cco-af-pis@dfas.mil.

linda.k.murphy.civ@mail.mil

Unilateral Modification: Unilateral modifications for the purposes of making administrative changes (such as changes in accounting codes, payment offices, and other administrative changes which do not affect the terms and conditions of this order), may be issued without prior notice to the contractor. The contractor shall receive copies of unilateral modifications for record-keeping purposes.

Contract Administration: After award has been made, the USTRANSCOM Directorate of Acquisition will administer this contract. Any request for information or clarification after award of contract shall be referred to the buyer, Ms. Linda Murphy. You can email your request to linda.k.murphy.civ@mail.mil.

G-3. Invoices and Payment –For All Cost Reimbursable CLINs and Labor Hour CLINs:

The Contractor shall invoice using Wide Area Work Flow (WAWF). The Contractor is required to submit a cost voucher for all Travel, ODCs, Labor Hour, Cost Reimbursable CLINs.

WIDE AREA WORKFLOW-CR AND LH CLINS

FOR ALL COST REIMBURSABLE AND LABOR HOUR REQUIREMENTS

WIDE AREA WORKFLOW (WAWF) ELECTRONIC INVOICING INSTRUCTIONS

IN ACCORDANCE WITH DFARS 232.7002, USE OF ELECTRONIC PAYMENT REQUESTS IS

MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND

ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR

FEES TO USE WAWF.

Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow system at https://wawf.eb.mil.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at (800) 756-4571 or faxed to (866) 392-7971 or e-mailed to cco-af-vpis@dfas.mil. Please have your contract/order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS myInvoice web site at https://myinvoice.csd.disa.mil//index.html

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR COST VOUCHERS AND

ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF.

CONTRACT NUMBER:

DELIVERY ORDER NUMBER:

TYPE OF DOCUMENT:

CAGE CODE:

ISSUE BY DODAAC:

ADMIN DODAAC:

DCAA OFFICE:

SERVICE ACCEPTOR DODAAC:

PAY OFFICE DODAAC:

SEND MORE E-MAIL NOTIFICATIONS:

CONTRACT ADMINISTRATOR:

HTC711-XX-CXXXX

Cost Voucher

HTC711

HTC711

DCAA CODE TO BE

FURNISHED AT CONTRACT

AWARD

HTC711

CONTRACTING OFFICER:

ADDITIONAL NOTIFICATION:

G-3. Administrative Information

ACQUISITION POINT OF CONTACT

Contracting Officer Belfield C. Collymore

USTRANSCOM/TCAQ-DPO

Phone: 618-220-7089 E-mail: belfield.c.collymore.civ@mail.mil

ADMINISTRATIVE POINT OF CONTACT

Linda K. Murphy

USTRANSCOM/TCAQ-DPO

Phone: 618-220-7101 E-mail: linda.k.murphy.civ@mail.mil

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF DOCUMENTS/EXHIBITS

RFP Attachments

Attachment 1 Performance Work Statement

Attachment 2 DD Form 254

Attachment 3 Quality Assurance Surveillance Plan (QASP) (For Informational Purposes Only)

Attachment 4 Staffing Matrix

Attachment 5 Labor Rates – Price Proposal Break Out

Attachment 5a Labor-Cost Proposal Break Out

Attachment 6 Past Performance Reference Sheet

Attachment 7 Past Performance Log

Attachment 8 Subcontracting Plan Template

Attachment 9 Contract Data Requirements List (CDRLS) DD Form 1423-1

Attachment 10 Past Performance Questionnaire (PPQ)

Attachment 11 Financial Information Questionnaire belfield.c.collymore.civ@mail.mil anthony.r.armstrong.civ@mail.mil

Attachment 12 Instructions for Obtaining the Architectural Documents

Attachment 13 Proposal Submission Checklist

Attachment 14 Technical Data/Computer Software Rights (Government Expense)

Attachment 15 Technical Data/Computer Software Rights (Private Expense)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS/CONDITIONS/NOTICE

L-1. Formal communications and request for clarification and/or information concerning this solicitation shall be submitted in writing or via email to the address below:

USTRANSCOM/TCAQ-D

Attn: Ms. Linda Murphy and Mr. Belfield Collymore Building 1900W, Suite 1123 508 Scott Drive Scott AFB, IL 62225-5357

Attn: Solicitation HTC711-14-R-D006 E-mail: linda.k.murphy.civ@mail.mil and belfield.c.collymore.civ@mail.mil Telephone No.: 618-220-7101 and 618-220-7089

L-2. Request for clarification and/or information concerning this solicitation should be submitted in writing referencing the PWS/RFP or attachment using the following format:

Reference: Document____, Section____, Page____, Paragraph____, (or Figure____).

Question:________________________________________________________.

L-3. Requests may be e-mailed to the Contract Specialist and Contracting Officer at the e-mail addresses designated above.

No requests for clarification will be provided in response to Offeror-initiated telephone calls. All such requests must be made in writing or via e-mail and submitted to the above addresses. Written inquiries will be answered in writing and provided to all Offerors via Federal Business Opportunities at www.fbo.gov. However, time may not permit requests to be answered if received by the above addressee within 15 calendar days of the due date for offers as specified in the solicitation.

L-4. Technical Data, Computer Software and Computer Software Documentation

a. The Government has determined that, in accordance with 10 U.S.C. 2320(a)(2)(B,C,D,E), and the ICODES Version 7 Acquisition Strategy, its minimum needs for this acquisition include:

(1) Unlimited Rights to all non-commercial technical data listed in Table 1 of Attachment 14 where the phrase “Unlimited” is stated in column 4 of the row associated with that item of technical data,

(2) Unlimited Rights or Government Purpose Rights to all remaining non-commercial technical data and computer software delivered under this contract where the phrase "Offeror to Complete" is stated in column 4 of the row associated with that item of technical data or computer software,

(3) A perpetual license to all commercial technical data and computer software for (a) a sufficient number of licenses for ICODES program purposes, (b) that grants the Government unrestricted rights to items described in DFARS 252.227-7015(b)(1), (c) that is consistent with Federal procurement law (e.g., choice of law provisions, forums that would adjudicate any disputes, provisions that require the Government to indemnify the licensor), (see FAR § 2.101 for the definition of ―commercial item), and

(d) that permits the Government to use, release, or disclose that commercial item technical data and computer software outside the Government consistent with the license specified in Attachment15.

(4) Special License Rights to review all data used by the Offeror to create any CDRL or CLIN delivered under this contract to verify the currency, accuracy and completeness of the data contained in those CDRLs/CLINs described in Attachment 14 and 15.

b. CLIN 0001 is a cost-reimbursable CLIN that requires the contractor to conduct software development. As such, the Government will be reimbursing the contractor its allocable, allowable, and reasonable costs of performing such work and thus assumes that an Offeror need not use any technical data or computer software developed completely at private expense to perform any of the requirements. If this assumption is correct, Offerors shall: Complete the Section K provision DFARS 252.227-7017 and column 4 of Table 1 in Attachment 14 consistent with that assumption, (i.e., for any cell that is not labeled N/A, insert the word “Unlimited” or “Government Purpose” into each cell of that Column labeled as “Offeror to Complete” and leave the remaining cells in that column unchanged) and ensure that the statements in both the Section K provision and Attachment 14 are consistent with each other in all respects.

c. If the Offeror’s approach includes providing technical data or computer software previously developed entirely at private expense, except for the items identified at DFARS 227.7103-5(a)(2) and (a)(4) through (a)(9), DFARS 227.7203-5(a)(3) through (6) and DFARS 227.7102-1, Offerors shall:

(1) Complete Section K provision DFARS 252.227-7017 consistent with that approach.

(2) Complete Attachment 14 by inserting the work “Unlimited” or “Government Purpose” into each cell of

Column 4 labled as “Offeror to Complete” and leave the remaining cells in that column unchanged.

(3) Complete Attachment 15 consistent with the instructions provided therein.

L-5. Proposal Submission Requirements

(a) RFP Submissions – The offeror’s proposal shall be received on or before 2:00 pm Central Time on Monday, 5 January 2015. Proposals shall be submitted according to the following: Electronic copies of the proposal shall be submitted to Ms. Linda Murphy and Mr. Belfield Collymore, via the e-mail address listed in L-1, in a format that can be read and edited by Microsoft (MS) Word 2000, MS Excel 2000, MS Project 2000, and MS Power Point 2000 (or newer versions, thru MS Office 2007). Hard copies of the proposal shall be mailed or hand delivered to the address listed in L-1.

(1) Proposal Volumes 1 – 5, to include all attachments, shall be received by 2:00 pm Central Time on Monday, 5 January 2015 in BOTH soft and hard copy.

(2) Respondents must submit the Past Performance Questionnaire (Attachment 10) via e-mail to Linda Murphy and Belfield Collymore, at the e-mail addresses listed in Section L-1 above. Questionnaires must be received no later than the proposal due date/time specified above. The Government will not accept completed Past Performance Questionnaires submitted by the offeror.

(3) Security Information - Offerors shall complete and return as part of their proposal Block 6a-6c of the DD Form 254 and Block 7a-7c (if necessary) (Attachment 2).

(4) All amendments to this RFP shall be acknowledged in Volume 1 of the offeror’s proposal.

(5) Offerors’ proposals must be valid for a period of time not less than 180 days from the original submission date. Offerors shall enter ‘180’ in Block 12 of the SF33.

(b) Hand Carried Proposals - ACCESS TO SCOTT AFB FOR DELIVERY OF HAND CARRIED PROPOSAL.

Offerors are cautioned that when hand carrying proposals to the depository (508 Scott Drive, Building 1900W, Suite 1123, Scott AFB, IL 62225 those individuals not affiliated with this installation must obtain visitors’ passes prior to entrance. The Shiloh gate has been designated as the “Visitors Center.” Some delays can be anticipated for visitors to process through the “Visitors Center” and Offerors should allow sufficient time to obtain visitors’ passes in order that they may arrive at the depository to submit their proposal prior to the deadline. Upon arrival to the depository, Offerors shall call the Contract Specialist, Ms. Linda Murphy (618-220-7101) as they will not have access into Suite 1123. Late proposals will be processed in accordance with the provision entitled “Submission, Modification, Revision and Withdrawals of Proposals”, FAR 52.215-1(c)(3).

(c). Submission Requirements, Organization Conflict of Interest (OCI): The Offeror’s attention is directed to FAR, Subpart 9.5, “Organizational and Consultant Conflicts of Interest.”

The Offeror shall represent within the proposal that, to the best of the Offeror’s knowledge, there are no relevant facts or circumstances concerning any past, present, or potential contracts or financial interest relating to the work to be performed, which could give rise to an organizational conflict of interest, as described in FAR, Subpart 9.5. In the event an actual or potential organizational conflict of interest exists, the Offeror shall instead, (1) identify the relevant facts or circumstances concerning any past, present, or potential contracts or financial interest relating to the work to be performed, and (2) submit a mitigation plan to the Contracting Officer with the proposal, that effectively demonstrates how the Offeror will mitigate any actual or potential organizational conflict of interest while supporting this contract and any other USTRANSCOM contract. As a part of the proposal, the Offeror shall provide the Contracting Officer with information of previous or ongoing work that is in any way associated with this solicitation.

The Contracting Officer will review mitigation plans to determine whether award to the Offeror is consistent with FAR, Subpart 9.5. If the Contracting Officer determines that no conflict would arise or that the mitigation plan adequately protects the interest of the Government, the Offeror will be eligible for award. If the Contracting Officer determines that the mitigation plan is inadequate, remedial actions will be considered, including elimination from the solicitation process, termination of related contract efforts already awarded, or negotiation of the mitigation plan.

The above restrictions shall be included in all subcontracts, teaming arrangements, and other agreements calling for performance of work which is subject to the organizational conflict of interest restrictions identified in these provisions.

The Government reserves the right, in case of a breach, misrepresentation or nondisclosure, to terminate the resultant contract, disqualify the Offeror from subsequent related contractual efforts, or pursue any remedy permitted by law, regulation or the terms and conditions of this solicitation.

(d) Security Requirements. A Contract Security Classification Specification, DD254 is required.

The Contractor will require access to Government information in the performance of this contract. The Contractor may be required to have access to information classified at the SECRET level. The Contractor will require access to secured buildings requiring SECRET level clearance for unescorted access. The Contractor shall not divulge any information, including but not limited to, financial, planning, programming, or budgeting information without the express consent of the Government. The Contractor shall observe and comply with security provisions at Scott AFB, USTRANSCOM, and any other government installations where performance is required. Identification badges shall be worn and displayed at all times. Contract Security Classification Specification, DD Form 254, is required.

Contractors shall complete Block 6a-c of the DD Form 254 (Attachment 2) and submit it with the offer and submit it with their offer in Volume 1. The offeror must possess a facility clearance equal to or higher than the classification stated on the DD Form 254 at the time of proposal submission.

(e) Cost Accounting System.

To be eligible for award an Offeror shall have an adequate cost accounting system in accordance with FAR 16.301- 3(a)(1). The contracting officer will ensure that the contractor’s accounting system will permit timely development of all necessary cost data in the form required by the proposed contract type. Offerors must maintain a cost accounting system determined adequate for determining costs applicable to contract by their cognizant auditing agency. Each Offeror shall complete the below checklist and include it within their Price Proposal Volume.

COST ACCOUNTING SYSTEMS CHECKLIST

Contractor Name on DCAA Reports: _______________________

DCAA Audit Report No. DCAA Audit Report Date

Status

Cost Accounting System

Labor Charging

Billing System Purchasing System Compensation

Comments (if Deficiencies are noted):

DCAA Point of Contact Name (Current) Address Phone Number Email

DCMA Administrative Contracting Officer Name (Current) Address Phone Number Email

I certify that the above statements are true.

Name of Contractor Representative Date Signed

(f) Forward Pricing Rate Agreement (FPRA)

Offerors shall provide a copy of their Defense Contract Aaudit Aagency (DCAA) approved Forward Pricing Rate Agreement (FPRA).

(g) Subcontractors

Same information is to be submitted for subcontractors in a cost environment.

L-6. Proposal Preparation Instructions

General Instructions:

(a) Guidelines

(1) The Offeror’s response to this solicitation shall include a proposal. The proposal (offer) as the term is defined and used in Federal Acquisition Regulation (FAR) 2.101 shall consist of RFP sections A through K, including all documents, and attachments that are incorporated herein and made a part of the contract. In addition to its offer, each Offeror must provide “Past Performance Information”. Past Performance Information consists of contracts or efforts of similar scope and size to this acquisition, a Past Performance Reference Sheet (Attachment 6), a Past Performance Log (Attachment 7), and Past Performance Questionnaires (Attachment 10) completed on each contract.

(2) This section provides general guidance for preparing proposals and Past Performance Information, as well as specific instructions on the format and content of proposals and Past Performance Information. Offerors’ proposals and Past Performance Information shall include all data and information requested by this solicitation and be submitted in accordance with these instructions. Non-conformance with the specific organization, content, and page limitations may result in mis-evaluation of proposals; or depending on the magnitude of the non-conformance, the proposals may be eliminated from further consideration. Facsimile offers will not be considered.

(3) The proposal and Past Performance Information shall be clear, concise, and include sufficient detail to enable the Government to fully evaluate and determine the Offeror’s capability to comply with (i.e., meet or exceed) all requirements identified in this solicitation. The proposal information should not simply rephrase or restate the PWS, but should provide convincing rationale to address how the Offeror intends to meet the requirements of the solicitation. In responding to the specific tasks set forth in the solicitation, Offerors are encouraged to highlight the unique features (strengths) of their approach to meeting/exceeding PWS requirements; especially those which will enhance system capability and cost effective evolution beyond minimum requirements.

(b) Organization/Number of Copies/Markings

(1) Organization - The proposal shall be structured into five volumes with maximum page limits as indicated below. Each volume shall be written to the greatest extent possible on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other parts of the proposal. Each volume shall contain a glossary of all abbreviations and acronyms used within that volume, with an explanation for each. The offeror shall make every effort to minimize the amount of data submitted as part of the proposal. The offeror shall ensure that cost and pricing data is included in the Volume I. The maximum page limit for each volume includes all text pages, tables, foldouts, graphs, and other types of illustrative material. Glossaries do not count against the page limits for the respective volumes. The page limitations listed below are absolute maximums and not planning goals. Excess pages exceeding the maximum limits will not be read or considered in the evaluation. It is entirely acceptable to submit volumes with fewer pages than the maximum limits.

Proposal VOLUMES PAGE LIMIT COPIES Volume 1 – Contract and Associated Information/Price Proposal

Section 1 – Cover Letter/Sections A-K and backup documentation Section 2 - OCI Mitigation Plan Section 3 - Acknowledgement of RFP amendments Section 4 - DD254 (Atch 2)

No Limit Original (free of holes and bound by binder clip), 4 hard copies (3-hole punched on left side in binders), 1 electronic copy

Section 5 - Price Proposal Labor Rates (Atch 5) (Base and All Option Periods), Section 6 – Financial Information Questionnaire (Atch 11)

Proposal VOLUMES PAGE LIMIT COPIES Volume 2 – Technical Approach

30 35 Pages Original (free of holes and bound by binder clip), 4 hard copies (3-hole punched on left side in binders), 1 electronic copy

Volume 3 – Staffing Approach 5 Pages (excluding staffing matrix)

Original (free of holes and bound by binder clip), 4 hard copies (3-hole punched on left side

Volume 4 – Past Performance Information Section 1 – Past Performance Reference Sheet (Atch 6) Section 2 – Past Performance Log (Atch 7) Section 3 – Past Performance Questionnaire**(Atch 10) (email only from respondent)

3 6 Pages Per Reference (12-page per performance area, per past performance reference)

Original (free of holes and bound by binder clip), 4 hard copies (3-hole punched on left side in binders), 1 electronic copy **email only

Volume 5 – Small Business Proposal

No Limit Original (free of holes and bound by binder clip), 4 hard copies (3-hole punched on left side

A complete response to this solicitation shall consist of the required number of copies of the volumes as specified above. One complete hard copy should be clearly marked as “ORIGINAL.” The copies should be marked “COPY 1, etc.”

(2) Pages, Typing, and Page Numbering - The contents of the above volumes shall be typed on 8-1/2 by 11 inch white paper, double sided, with one inch margins on all sides. Times New Roman 12 point font shall be used except for figures and diagrams, where smaller is acceptable as long as it is readable. Foldouts are acceptable and will be counted as multiples of 8.5x11 depending on size. Anything between 8.5x11 and 11x17 counts as two pages, anything between 11x17 and 11x25.5 counts as three, 17x22 counts as four, etc.. All page numbers shall be sequential throughout the volumes and at the bottom of each page. Each page shall identify the offeror in the upper right hand corner. Charts, attachments, etc., should be page numbered and may have additional identification such as a chart or attachment number.

(3) Volume Markings – The Original proposal will be free of holes and bound by a binder clip. The four hard copies will be 3-hole punched on the left side and in a binder. Staples shall not be used. A cover sheet shall be applied to each binder clipped volume, clearly marked as to volume/part, title, RFP identification, and offeror’s name.

(c) Requests for Information

The Government will make the final determination as to whether a proposal is acceptable or unacceptable, and may accept a proposal as initially submitted without requesting further information from any Offeror. However, should the Government request additional information (via clarification requests/evaluation notices), the Offeror shall include the question(s) with their written response. The Government may request additional information from any Offeror at any stage of the acquisition for the purpose of clarification and for determining whether discussions should be conducted with the Offeror. The determination to request such additional information from any Offeror, or to conduct further negotiations with any Offeror, shall be at the sole discretion of the Government.

(d) Proposal Changes

Offerors shall update proposals (offers) throughout the negotiation (FAR 15.306(d)) process based on such things as Government clarification and evaluation notices issued to Offerors. Regardless of the number of proposal updates submitted, integrity and clarity of each proposal must be maintained and all changes must meet the required page limitations. All proposal updates must meet the following criteria:

(a) Be submitted in soft copy.

(b) Changes to proposal data shall be submitted as complete page changes for each page on which a change occurs. A solid black line in the right hand margin of the changed page shall be used to identify the lines of text, data, or graphics changed.

(c) Each change page will contain a revision number and date of each affected page. Changes shall be numbered sequentially, beginning with Change 1.

(d) Change pages must be submitted which maintain the separation of pricing data as specified for the original proposal submission.

(e) Proposal Content

The Offeror's proposal shall respond to all requirements of this solicitation clearly and completely. It is the Offeror's responsibility to ensure information supplied by its subcontractors is accurate and unambiguous. Offerors who fail to respond adequately, or fail to clarify or correct their proposals after having been notified by the Government, may be eliminated from the source selection process without further discussions. Promotional or marketing brochures submitted by the Offeror will not be evaluated.

L-7. Use of Non-Government Advisors

a. The Government may contract with The MITRE Corporation, St Louis Operations, 505 Corporate Center Drive, Shiloh, IL 62221 to provide advisory assistance to the evaluation team. Contractor personnel will have access to Contractors’ proposals. Submission of your proposal is considered to be your written consent to release of proprietary, confidential or privileged commercial or financial data included in your proposal to MITRE personnel.

All Contractor personnel participating on the evaluation team will sign a non-disclosure certificate prohibiting them from releasing proprietary information.

b. The contract(s) under which non-Government technical advisors will provide support to this source selection include an Organizational Conflict of Interest (OCI) clause. The OCI clause requires the companies and their individual non-Government advisors to protect Offeror proprietary data and Government evaluation information and prohibit the companies from otherwise participating as an Offeror, a subContractor, or as a consultant to an Offeror/subContractor in relation to this acquisition.

L-8. Financial Information

In accordance with FAR 9.103, contracts shall be awarded to responsible prospective contractors only. To be determined responsible in accordance with FAR 9.104, a prospective contractor must have adequate financial resources to perform the contract, or the ability to obtain them. Offerors shall complete the Financial Information Questionnaire at Attachment 11 and submit the questionnaire with their proposal. In addition, offerors shall submit a copy of the written letter to their financial institution(s) authorizing the financial institution to discuss the offeror’s financial information with the Contracting Officer or designated representative. Offerors shall place the questionnaire and letter in Volume 1, Section 6. Publicly traded companies may submit a copy of the U.S.

Securities and Exchange Commission Form 10-K instead of the document at Attachment 11 and the letter to the financial institution.

L-9. Proposals

(a) Technical Approach:

Submission Requirements, Technical: Offerors shall submit a sound plan for accomplishing the requirements of the PWS. The plan shall provide a logical approach that ensures timely support for all tasks as described in the PWS.

In addition, the Technical Subfactor 1 proposal shall demonstrate the offeror’s Development Approach for the following:

(1) Replacement of all proprietary dependencies in the present code-base. The offeror’s approach shall identify what is being proposed, a timeline, and an implementation strategy for accomplishing the task.

(2) The offeror’s software development methodology covering all aspects of the Software Development Life Cycle (SDLC) including security requirements as it relates to DOD Information Assurance Certification and Accreditation Process (DIACAP). The proposal shall also identify the key development initiatives and the offeror’s approach to address them. The proposal shall identify the offeror’s approach for interacting with interfacing partners in accordance with established agreements identified in the PWS.

(3) If the offeror’s approach includes incorporating technical data or computer software previously developed at private expense, describe the data and/or software and explain how and where it will be incorporated into ICODES-V7. The offeror shall indicate the data rights to be delivered to the Government by completing Attachment 15 in accordance with the instructions provided within the attachment.

In addition, the Technical Subfactor 2 proposal shall demonstrate the offeror’s Sustainment Approach for the

(1) Introducing approved changes into the system in a timely and cost effective manner considering all areas that may be impacted by the change.

(2) Maintaining a globalized system having multiple deployment configuration models to include Enterprise, Isolated, and Distributed, operating in both 32 and 64 bit Windows OS environments, and utilized by all Department of Defense (DOD) Services.

(3) Providing configuration management in support of all scheduled software releases and patches reflecting an understanding of all dependencies to include, but not limited to, third-party vendors. For example, ORACLE and Adobe.

(b) Staffing Approach:

Submission Requirements, Staffing: Offerors are required to submit their staffing approach as reflected in a personnel matrix which identifies the personnel resources given the Offeror's approach to performing the PWS tasks and subtasks. The matrix shall correlate each labor category by hours to each PWS task and sub-task (if applicable) Reference Attachment 4 for functional and technical labor category descriptions.

(c) Past Performance

Submission Requirements, Past Performance: Offerors shall provide no more than 3 5 examples of Government or commercial contracts/work efforts which they consider relevant, which are currently being performed or were performed within the last 3 years of proposal submission, and which demonstrate their ability to perform the work identified in the past performance areas identified below. The Government reserves the right to evaluate past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition.

Offerors should provide a clear explanation (in Attachment 6) of the relevancy of each example submitted;

however, the Government will not be bound by those statements in making its own relevancy determinations as set out below.

1. Utilizing the Past Performance Reference Sheet (Attachment 6), offerors are required to provide a Point of Contact for each of the areas provided below. Ensure you include the POC name, phone number and e-mail address, if available. Offerors should address all past performance areas noted below, note that each individual example does not need to reflect performance in all identified areas; however the Government will give greater consideration to references that reflect past performance in multiple areas.

(a) Demonstrate experience in developing and sustaining complex software applications using CAD, C++, JAVA, Javascript, MS SQL, .NET, Macromedia Flash, ActionScript (FLEX) and Oracle Databases or equivalent technologies adhering to Government and industry standards and approaches while meeting DOD Information Assurance Certification and Accreditation Process (DIACAP) requirements.

(b) Demonstrate performance in assembling authoritative data from a variety of online subscription-based sources in various formats such as: XML, XSLT, XSD, text-delimited, excel spreadsheets, MS Access Databases, WSDL, and Win Mobile. Utilizing these sources, derive reusable, intelligent coding entities in accordance with Object-Oriented Programming (OOP) and Service Orientated Architecture (SOA) standards and practices.

(c) Demonstrate experience in providing transportation related DOD load planning activities (or similar commercial experience).

2. Past Performance Questionnaires (PPQ). Offerors are responsible for ensuring Past Performance Questionnaires (Attachment 10) are provided to the appropriate POC for each of the Government or commercial contracts referenced. Utilizing the Past Performance Log (Attachment 7), offerors are required to submit contact information for each contract used as a reference including the POC name, phone number, and e-mail address. Past Performance Questionnaires will only be accepted for the three references provided on Attachment 7.

3. Subcontractor consents (if applicable). Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor's consent. With your proposal response, provide a letter from your principal subcontractor(s) that will perform major or critical aspects of the requirement consenting to the release of their past performance information to the prime contractor.

(d) Small Business Proposal

Subfactor 1, Small Business Subcontracting Plan (Applies to Large Businesses Only). Offerors shall submit a Small Business Subcontracting Plan in accordance with FAR 19.7, FAR 52.219-9, DFARS 219.7, and DFARS 252.219-7003 if applicable. The following recommended subcontracting goals are provided to assist in the development of Small Business Subcontracting Plan target goals:

Small Business (SB) 20% of total domestic subcontracting dollars

Small Disadvantaged Business (SDB) 5% of total domestic subcontracting dollars

Veteran Owned SB (Includes SDVOSB) 4% of total domestic subcontracting dollars

Service Disabled Veteran Owned SB 3% of total domestic subcontracting dollars

HUBZone SB 3% of total domestic subcontracting dollars

Woman Owned SB 3% of total domestic subcontracting dollars

Subfactor 2 - Small Business Utilization Plan (Applies to Small Businesses Only). The offeror shall submit a Small Business Utilization Plan which identifies the offeror’s approach to utilizing small business concerns (Small Business, Small Disadvantaged Business, Women-Owned Small Business, HUBZone Small Business, Veteran-Owned Small Business, Service-Disabled Veteran Owned Small Business, Historically Black Colleges or Universities and Minority Institutions and other) in the performance of this contract to the maximum extent practicable. In describing its SB Utilization Strategy, the offeror shall:

(1) Describe the extent of participation of SB concerns under this contract by providing a description of services to be performed by the offeror and any small business concerns proposed.

(2) Provide total proposed domestic contract value (projected for this contract) and goals, expressed as dollars and percentages, of the value of work to be performed (to include supplies) for the offeror and each concern in the format depicted below:

Offeror Name

Total Proposed Domestic Contract Value (including options) “A”

$ A

$ Value to be Performed

% of Total Domestic

Contract Value

Large Business “C” B (B / A)*100

Small Business (SB) Concern and Subcategories: $ Value to be Performed % of Total Domestic

Contract Value

Small Business (do not incorporate subcategories) C (C / A)*100

Small Disadvantaged Business (SDB) D (D / A)*100

Women-Owned SB (WOSB) E (E / A)*100

HUBZone SB F (F / A)*100

Veteran-Owned SB (VOSB) G (G / A)*100

Service-Disabled VOSB (SDVOSB) H (H / A)*100

Historically Black Colleges or Universities and Minority Institutions

I (I / A)*100

Other J (J / A)*100

Total ($ Value should equal “A”) 100%

(e) Cost/Price Proposal

Submission Requirements: Development will be funded with capital dollars and sustainment will be funded with operations dollars; therefore, offerors shall price the development period and sustainment periods separately.

Offerors shall insert the applicable fixed fee as a percentage in Section B of the solicitation.

1. Development Cost CLIN 0001 (CPFF)– Offerors shall identify the period of performance for this CLIN based upon its unique technical approach. The ICODES V7 development effort must be completed and fully deployed no later than (NLT) 30 September 2016. NOTE: The Government has limited Development Funding in the amount of approximately $3,000,000.00. Offerors shall identify labor categories and labor rates for the development period (Attachment 5a) to assist the Government with Cost Analysis.

2. Development Fixed Fee CLIN 0006 (FFP)– Offerors shall identify the fixed fee for the development period.

The fee shall not exceed 10 percent of CLIN 0001.

3. Optional Sustainment Enhancement CLIN 0005 (LH) –This CLIN shall be completed only if CLIN 0002 is utilized. Offerors shall provide the fully burdened labor rates for enhancement (Attachment 5). Labor Rates established in Attachment 5 will be incorporated into the contract.

4. Optional Sustainment Enhancement CLINs 1005 (LH) –This CLIN shall be completed only if CLIN 1002 is utilized. Offerors shall provide the fully burdened labor rates for enhancement (Attachment 5). Labor Rates established in Attachment 5 will be incorporated into the contract.

5. Sustainment Enhancement CLINs (LH) 2005, 3005 and 4005 – Government established NTE amounts.

Offerors shall provide the fully burdened labor rates for enhancement (Attachment 5). Labor Rates established in Attachment 5 will be incorporated into the contract.

6. Firm Fixed Price (FFP) CLINS – Offerors shall complete CLINs 0002 (NTE 30 Sep 15); 0006; 0007; 1002 (NTE 30 Sep 16); 2002 (1 Oct 16 – 30 Sep 17); 3002 (1 Oct 17 – 30 Sep 18); and 4002 (1 Oct 18 – 30 Sep 19).

7. Travel CLINS – Travel will be paid in accordance with the PWS on CLINS 0003, 1003, 2003, 3003 and 4003.

8. Other Direct Costs (ODCs) – ODCs will be paid in accordance with the PWS and contract on CLINS 0004, 1004, 2004, 3004 and 4004.

9. Offerors shall identify the applicable escalation rate for all cost CLINs except Travel and ODCs.

10. Data items on a DD Form 1423, Contract Data Requirements List, are not separately priced (Attach 9).

Not Separately Priced - Include prices in a priced contract line item or subline item.

11. The contractor shall provide a cost proposal for CLIN 0001. The contractor shall submit their proposal in compliance with FAR 52.215-20.

12. Offerors must also complete the Cost Proposal Template (Attachment 5a) included with this solicitation to assist the Government with our Cost Analysis.

13. Offerors are required to propose labor categories and hourly labor rates (exclusive of fees) for all labor categories that will or could be utilized for performance of tasks under this contract.

SECTION M - EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS

M.1. Introduction

a. This section outlines the Evaluation Criteria the Government will use in evaluating proposals for the Integrated Computerized Deployment System (ICODES) Version 7 contract. Evaluations will be conducted in accordance with FAR Part 15. Section L, Proposal Preparation Instructions (PPI) of the RFP, defines the proposal elements required from each offeror for this evaluation.

b. The Government intends to award one contract from this solicitation to the offeror who is determined responsible in accordance with the Federal Acquisition Regulation, as supplemented, whose offer conforms to the solicitation requirements and is determined, based on the evaluation factors and subfactors to represent the best value to the Government. This may result in an award to a higher rated, higher priced offeror, where the decision is consistent with the evaluation factors, and the Source Selection Authority reasonably determines that the benefits provided by a higher priced offeror outweigh the price difference. However, the Government will not pay a price premium that it considers to be disproportionate to the benefits associated with the proposed margin of service superiority. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. The Government will select the best offer based upon an integrated assessment of the evaluation criteria listed in “d” below. The Government reserves the right to award no contract, depending upon the quality of the proposal(s) submitted and the availability of funds. The Government will utilize a source selection to determine the “best value” offer.

c. The Government may evaluate proposals and award a contract without conducting discussions. However, the Government reserves the right to conduct discussions, written and/or oral, with offerors if determined to be in the Government’s best interest. Written proposals shall consist of individual sections for each evaluation criterion. The proposal evaluations may result in the establishment of a “competitive range”. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the highly rated proposals.

Therefore, the offeror’s proposal should contain the offeror’s best terms from a cost/price and technical standpoint.

d. The following factors and subfactors (identified below its respective factor) shall be used to evaluate offers:

Factor 1: Technical Approach (subfactors are equal in importance) Subfactor 1: Development Approach

Subfactor 2: Sustainment Approach Factor 2: Staffing Approach Subfactor 1: Staffing Plan

Factor 3: Past Performance Factor 4: Small Business Proposal Subfactor 1: Small Business Subcontracting Plan/Large Business Only Subfactor 2: Small Business Utilization Plan/Small Business Only Factor 5: Cost/Price

e. The following order of importance of the evaluation criteria applies. Technical Approach is the most important factor (technical subfactors are equal in importance). Staffing Approach and Past Performance are approximately equal and are the least important of the non-cost/price factors. When combined, all non-cost/price factors are considered approximately equal to Cost/Price. Small Business Proposal will be evaluated on a Acceptable/Unacceptable basis.

f. The evaluation process will proceed as follows: First, the Government evaluation team will assess offeror’s technical proposal and assign a color and risk rating to each subfactor. Next, the evaluation team will assess offeror’s staffing approach and assign a color rating to the subfactor. Next, the evaluation team will assess offeror’s past performance and assign an overall past performance confidence assessment rating. Next, the evaluation team will assess the Offeror’s Small Business Proposal and assign an Acceptable or Unacceptable rating. Finally, the evaluation team will assess offeror’s prices. At this point, the Source Selection Authority may make an integrated best value decision and award without discussions or may, if in the Government’s best interest, establish a competitive range and enter into discussions. After conclusion of discussions and submissions of final proposal revisions, the Source Selection Authority will then make an integrated best value assessment and award decision and award a contract to the offeror that represents the best value to the Government. Note: The Contracting Officer may limit the competitive range for purposes of efficiency.

M.2. Evaluation Factors

Factor 1 - Technical Approach. The offeror shall describe its technical approach to accomplish the performance requirements identified in the solicitation. Each Technical Approach subfactor will be evaluated to determine how well an offeror’s proposal meets the performance requirements of the Performance Work Statement (PWS). The Government may assign strengths, weaknesses, significant weaknesses, and deficiencies to the offerors’ technical proposal. Offerors will be given color ratings for each of the subfactors as documented in the table below:

Table 1 – Technical & Staffing Color Ratings

COLOR RATING DESCRIPTION

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements.