Attachment_2_-_Performance_Work_Statement _ATN_(Amend_04 _20_May_13).pdf

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PERFORMANCE WORK STATEMENT (PWS)

FOR

AFGHANISTAN TRANSPORTATION

NETWORK (ATN)

26 APRIL 2013

Attachment 2 – Performance Work Statement Solicitation No. HTC711-13-R-R007

Afghanistan Transportation Network (ATN)

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1. GENERAL

1.1. Description of Services. The Afghanistan Transportation Network (ATN) uses a network of U.S. Government (USG) approved Afghan privately owned trucking companies, otherwise known as Elder Owned Companies (EOCs) or locally-owned and locally-operated subcontractors. The prime contractor shall manage the approved EOCs or approved subcontractors to provide secure, reliable cargo transportation services to and from locations identified in specified regions without the use of convoy security.

1.2. Background. United States Government (USG) elements within the CJOA-A require distribution support for providing logistics transportation support to USG operations. To meet identified distribution support the USG requires contracted commercial logistics transportation distribution of various classes of supply, including but not limited to reconstruction materials, security equipment, and life support items throughout the CJOA-A (reference Appendix 1 for historical workload data) in order to meet combat service support and movement needs.

1.3. Objectives. The ATN program will provide timely, reliable, secure intra-regional trucking services. The use of ATN regional transportation companies capitalizes on existing business agreements to promote the development of new business agreements with influential regional leaders. This capitalization of existing business agreements into new areas and companies allows Afghan infrastructure to develop, implement and sustain an Afghan-owned and operated transportation network capable of providing secure and reliable transportation of cargo. Local businesses owned by influential leaders and/or Elder Owned Companies (EOCs) create a series of regional transporters that work in a mutual effort to ensure safe passage and assured cargo delivery across provinces and communities. This regionally based structure of local Afghanistan owned companies contributes to the development of an enduring short to medium haul distribution system within Afghanistan, thus improving distribution infrastructure by stabilizing routes throughout the regions. The ATN regional business model provides a deterrent to insurgent activities by utilizing Afghan leaders’ influence to enhance the security environment for the movement of cargo and creating economic opportunities for the local Afghan communities.

1.4. Scope. The contractor shall provide proactive and competent management; well maintained logistical support resources, and trustworthy employees as necessary to facilitate dependable movement of cargo from origin to destination.

Transportation services shall include the secure ground transportation of Class I, II, III, IV, VI, VII, VIII, IX, X and multi-class cargo shipments within specified regions. The contractor shall provide all management and logistical support resources necessary to pick-up cargo (material or equipment) at origin on the specified Required Load Date (RLD) and deliver cargo to destination on the specified Required Deliver Date (RDD) established by USG. The contractor shall

Pg 3 be responsible and accountable for the integrity of the entire transportation process and for the protection of the cargo from loss or damage while cargo is in the contractor’s care. The contractor shall notify the USG immediately if and when the contractor may be unable to meet any of the PWS requirements. The contractor shall perform to, or exceed, standards identified in the contract. The contractor in its management of the approved EOCs/subcontractors shall provide all non-personal services, including but not limited to:

• Personnel (drivers, dispatchers, etc.);

• Equipment (truck, straps, binders, etc.);

• Tools (winch, self-recovery or repair assets, etc.);

• Materials (dunnage, tarps, etc.);

• Supervision (managers, accountants, etc.); and

• Other items necessary to provide the safe, timely & reliable transportation.

1.4.1. North Region (Contract Line Item Number [CLIN] X001). The contractor shall provide trucking and management services in accordance with this PWS primarily using USG approved locally-based, locally-focused, locally-owned and operated trucking subcontractors for short- to medium-haul shipments throughout the Northern region of Afghanistan. This includes the provinces of Faryab, Jawzjan, Sari Pul, Balkh, Samangan, Kunduz, Baghlan, Takhar, and Badakhshan. PWS paragraphs 5.2 (Influential Leader Engagement Team),

7.7.8. (Influential Leader Engagement Plan), 7.13. (Assessment Status Report) and any associated subparagraphs do not apply to the ATN-North region. No more than 10% of the trucking missions shall be performed utilizing prime contractor owned assets, and those missions shall only be performed in Balkh province. All missions into and out of Faryab and Badakhshan provinces shall be performed by subcontrators from those respective provinces. An approved locally-based, locally-owned subcontractor is one that is:

• Registered, approved and vetted in the Joint Contingency Contracting System

(JCCS) at https://www.jccs.gov/olvr/; and,

• The company must have an active address in one of the North provinces identified above, verified and consistent with their registration in JCCS.

1.4.2. South Region (CLIN X002). The contractor shall provide trucking and management services in accordance with this PWS primarily using USG approved EOCs for short- to medium-haul shipments throughout the Southern region of Afghanistan. This includes the provinces of Day Kundi, Uruzgan, Zabul, and Kandahar. PWS paragraph 7.17 (subcontracting plan) does not apply to the ATN-South region. No more than 10% of the trucking missions shall be performed utilizing prime contractor owned assets. Only specifically identified EOCs are permitted to perform services under this contract for this region. After contract award, the USG shall provide the list of the current approved EOCs to the awardee.

https://www.jccs.gov/olvr/

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1.4.3. West Region (CLIN X003). The contractor shall provide trucking and management services in accordance with this PWS primarily using USG approved EOCs for short- to medium-haul shipments throughout the Western region of Afghanistan. This includes the provinces of Helmand, Nimroz, Farah, Ghor, Hirat, and Badghis. PWS paragraph 7.17 (subcontracting plan) does not apply to the ATN-West region. No more than 10% of the trucking missions shall be performed utilizing prime contractor owned assets. Only specifically identified EOCs are permitted to perform services under this contract for this region. After contract award, the USG shall provide the list of the current approved EOCs to the awardee.

1.5. General Information

1.5.1. Subcontracting Requirements & Limitations. The primary objective of the ATN program is to capitalize on existing business agreements established under the predecessor contract(s) and promote the development of new agreements with influential regional leaders to develop, implement, and sustain an Afghan-owned and operated transportation network capable of providing secure and reliable transportation of ISAF cargo without the reliance on convoy security. The contractor shall maximize the employment, training, and transfer of knowledge, skills and abilities to the Afghan workforce and maximize utilization of Afghan subcontractors and businesses. To support the objectives of the ATN program:

1.5.1.1. No more than 10% of trucking missions shall be performed utilizing prime contractor owned assets. No prime contractor labor shall be used to perform any trucking missions under the resultant contract. Allowable prime contractor labor includes: maintenance (site and vehicle), security (site), operations, administrative, accounting and management.

1.5.1.2. The contractor and all subcontractors at any tier shall hire at least 90% Afghan citizens with verifiable information as its employees.

1.5.1.3. The contractor shall utilize a fair opportunity process for assigning missions to equally distribute missions among approved EOCs/subcontractors within each province where overlapping coverage exists.

1.5.2. Security Requirements. The use of any type of security escort services is prohibited.

1.5.3. Quality Control Plan (QCP). The contractor shall be responsible for coordination of all aspects of performance to include quality, technical, logistical, and financial accuracy. Contractor shall develop and maintain a QCP (see

Pg 5 paragraph 7.7.6.) and implement the procedures therein to identify, prevent, and ensure deficiencies noted are not repeated.

1.5.4. Quality Assurance (QA): USG shall evaluate the contractor’s performance through a fully developed QA program detailed in an associated Quality Assurance Surveillance Plan (QASP) document. QASP focuses on what USG elements must do to ensure that CONTRACTOR has performed in accordance with published performance standards. The QASP document defines:

• How performance standards will be applied;

• Frequency of surveillance; and,

• Minimum acceptable defect rate(s).

1.5.5. Contracting Officer’s Representative (COR). A Contracting Officer (KO) issues a COR or Alternate Contracting Officer’s Representative (ACOR) appointment letter clearly identifying the responsibilities and limitations of the COR or ACOR. A copy of each appointment letter should be sent to the Contractor. The COR or ACOR monitors all technical aspects of the contract and assists in contract administration. Neither a COR nor an ACOR are authorized to change a contract, this limitation ensures official guidance or direction to a contractor comes only from the KO. COR or ACOR personnel will maintain a contract file in accordance with USTRANSCOM Instruction 63-5, Contracting Officer Representative Program, and submit all contract file records to the KO after the contract is completed. Within the appointment letter a KO may authorize a COR or ACOR to perform a wide variety of functions; exact level of responsibilities or limitations may and can vary between COR and ACOR personnel. Typically the COR and ACOR perform the following functions:

• Assure the KO that the contractor performs the technical requirements of the contract;

• Perform inspections necessary in connection with contract performance

(outlined in associated QASP);

• Maintains written and oral communications with the Contractor concerning technical aspects of the contract;

• Issues written interpretations of technical requirements;

• Monitors Contractor's performance; and,

• Notifies both the KO and Contractor of any identified deficiencies.

1.5.6. Post-Award Conference. The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5, Post Award Orientation. The Post–Award conference is not a substitute for a contractor fully understanding the requirement, nor is it used to alter the final agreement arrived at in any negotiations preceding the contract award. The US

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Government (USG) reserves the right to conduct one post award conference at a location to be specified or conduct multiple post award conferences for the separate awardees. This meeting shall be at no additional cost to the USG.

1.5.7. Periodic Performance Reviews. The USG may require the contractor to attend periodic reviews to discuss the contractor’s performance or other issues as necessary. These meetings shall be at no additional cost to the government.

1.5.8. Recognized Holidays: NONE

1.5.9. Hours of Operation. The contractor shall be available to conduct all services described in this PWS, twenty-four hours a day, seven days a week (24/7), including holidays and non-standard work days, for the duration of the period of performance.

1.5.10. Access to Procedures, Records, Data, and Facilities. The contractor shall allow USG personnel performing official business, authorized by the Contracting Officer, access when provided 24 hour notification, to examine official/office facilities, documents, operational records, and data related to this contract. This includes all electronic records, documents, data, programs, and systems.

1.5.11. Request Response Timeline. Upon request by the USG, the contractor shall provide meaningful, timely responses, documents, and data no less than 24 hours from the date of the USG request.

1.6. Specific Qualifications

1.6.1. Enrollment in USG mandated databases. All contractor employees that are non US citizens, including all tiers of sub-contractors, shall be enrolled in the Biometric Automated Tracking System (BATS). All contractor employees, including US citizens, shall be identified in the Synchronized Pre-Deployment and Operational Tracker (SPOT). All personnel are required to have a SPOT-generated Letter Of Authorization (LOA) prior to employment within the CJOA-A.

1.6.2. Identification requirements. All contractor and subcontractor personnel shall have some form of photo identification (ID) containing, at a minimum, employee name and recent photograph. ID will be clearly displayed, on exterior clothing, above the waist, at all times while on any ISAF controlled area.

1.6.3. Return of IDs and badges. All USG or Coalition Forces issued badges must be returned to the COR or ACOR when the contract is completed or the employee no longer requires access (e.g. resigns or is terminated). Final payment at the conclusion of the contract may not be processed until all USG or Coalition Forces

Pg 7 issued badges are returned. Both USG and Coalition Forces further reserves the right to cancel/withdraw issued badges to contractor or any tier subcontractor employee at its discretion at any time.

1.6.4. Training and Identification requirements. The contractor is responsible for ensuring all drivers are properly licensed on the equipment they operate in accordance with applicable laws and are able to properly secure cargo loads per US Army standards (reference Military Surface Deployment and Distribution Command [SDDC] Transportation Engineering Agency [TEA] Pamphlet 55-201) for transport. The driver must have valid required identification and/or badge(s) to gain access to FOBs, to include proof of driver’s Tazkeera Number.

1.6.4.1. Training Program. The contractor shall develop and implement a complete training plan to include but not limited to: driver training, dispatch/receipt procedures, safety, accounting, maintenance, administrative tracking and reporting, cargo loading, blocking, bracing, security and maintenance for locally-owned and operated subcontractor transportation companies or EOCs.

The procedures and techniques included in the contractor’s training plan shall be in accordance with generally accepted international standards.

1.6.4.2. Minimum Training Requirements. To promote the development, implementation, and sustainment of a regional based transportation network which consistently meets or exceeds the contract standards, the contractor shall ensure:

1.6.4.2.1. All contractor and subcontractor personnel receive at least 4 hours of training per month.

1.6.4.2.2. Training shall be recorded and reported in accordance with the Training Update Report per Exhibit 5. An email shall be submitted to the COR or Contracting Officer NLT the 10th of each first month of each quarter for training conducted during previous quarter for the duration of the contract.

1.6.5. Background Checks. The contractor shall provide a verifiable background check to the COR, as required by ISAF, for each Contractor employee and subcontractor employee. For local national personnel, the contractor shall perform local and national agency background checks in accordance with Host Nation Government policies and protocols. For Third Country Nationals (TCNs), the contractor shall use one or more of the following sources when conducting background checks: Interpol, FBI, Country of Origin Criminal Records, Country of

1http://www.tea.army.mil/pubs/nr/DynaListDeploy.asp?Cat_id=3&Sub_id=3&Topic_id=0&Cat_Name=Deployabilit y%20Engineering&Topic_Name=Field%20Guidance%20Pamphlets http://www.tea.army.mil/pubs/nr/DynaListDeploy.asp?Cat_id=3&Sub_id=3&Topic_id=0&Cat_Name=Deployability%20Engineering&Topic_Name=Field%20Guidance%20Pamphlets http://www.tea.army.mil/pubs/nr/DynaListDeploy.asp?Cat_id=3&Sub_id=3&Topic_id=0&Cat_Name=Deployability%20Engineering&Topic_Name=Field%20Guidance%20Pamphlets

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Origin U.S. Embassy Information Request, or CIA records. Upon receipt of the contractor’s initial background check, the USG shall conduct a more in-depth background check. Only USG vetted, assessed, and background checked individuals shall be utilized in the performance of this contract. The background check status shall be provided by the first of each month in conjunction with the personnel report.

1.6.6. Payments to Individuals and Subcontractors. All subcontractors shall be paid by Electronic Funds Transfer (EFT). The contractor shall maximize the use of EFT payments to employees and subcontractor employees (i.e. drivers, Elders, Operations Managers, etc.). If EFT payment is not possible, a cash payment log by tazkeera number shall be maintained.

2. DEFINITIONS

Reference Appendix 2, “Acronyms & Definitions”.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

There are no Government Furnished Items, Services, or Equipment under the ATN contract except as identified in clause 952.225-0011, Government Furnished Contractor Support (JUL 2012).

4. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. General. The contractor shall furnish everything not otherwise specified as Government Furnished, required to perform services under this PWS.

4.2. Licenses. The contractor shall ensure all licenses for doing business in Afghanistan are current and valid throughout the entire period of performance of this contract. The KO, COR, ACOR or other authorized USG representative may request proof the contractor is in compliance with all local laws, registrations and licenses at any time.

4.2.1. Afghanistan Investment Support Agency (AISA) License2 - All Private Sector enterprises are required to register with AISA.

4.2.2. Transportation Company License3 - This is required for transportation companies doing business inside Afghanistan only. The offeror or their subcontractor/EOCs must obtain this license or the Transit and Freight Forwarding Company License prior to engaging in transportation services.

2 http://www.aisa.org.af/files/licensing_procedure/english/AISA-license.pdf 3 http://www.aisa.org.af/files/licensing_procedure/english/TransportationCompanyLicense.pdf http://www.aisa.org.af/files/licensing_procedure/english/AISA-license.pdf http://www.aisa.org.af/files/licensing_procedure/english/TransportationCompanyLicense.pdf

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4.2.3. Transit and Freight Forwarding Company License4 - This license is required for transportation companies operating throughout and outside of Afghanistan.

Unless otherwise specified by the Government of the Islamic Republic of Afghanistan, a company need only have either the Transportation Company License or the Transit and Freight Forwarding Company License if operating within Afghanistan as a Transportation company. The AISA website (http://www.aisa.org.af/english/licensing.html) advises companies to contact their Investor Support Department on whether or not additional licenses may be required. The offeror or their subcontractor/EOCs must obtain this license or the Transportation Company License prior to engaging in transportation services.

4.3. Government of the Islamic Republic of Afghanistan (GIRoA) Registration.

The contractor shall ensure all transportation assets are registered with the GIRoA, as required. Vehicles without proper registration shall not be permitted access to ISAF locations.

4.4. Required Insurance.5 Contractor shall maintain sufficient commercial insurance to insure against all third party claims in accordane with commercial business practices and in compliance with GIRoA laws and regulations. Contractor shall maintain workers’ compensation insurance as outlined in contract clause 52.228- 3, Workers’ Compensation Insurance (Defense Base Act) otherwise referred to as DBA Insurance.6 Proof of insurance for the prime and each subcontractor at every tier shall be provided to the Contracting Officer prior to beginning performance under this contract. Failure to provide proof of required insurance shall exclude the contractor from consideration of task orders until such proof is provided.

4.5. Transportation Assets. Contractor shall provide all necessary transportation assets to accomplish the assigned mission. All equipment shall be safely operable and in good working order. All equipment shall meet Afghan safety and cargo highway transportation standards as established by the Ministry of Transportation – Afghanistan (MoT-A), and shall comply with the Driver/Truck Inspection Checklist, referenced at (Exhibit 1). This requirement is met when the Contractor provides proof of GIRoA registration and an acceptable Driver/Truck Inspection Checklist prior to using the asset in performance of this contract. An “acceptable” Driver/Truck Inspection Checklist demonstrates that the asset and driver meet the minimum requirements of the Inspection Checklist (Exhibit 1).

Upon request by the USG, transportation assets shall be registered with the COR. Upon receipt of a registration request memorandum from the COR, the

4 http://www.aisa.org.af/files/licensing_procedure/english/TransitFreightForwardingCompanyLicense.pdf 5 http://www.aisa.org.af/files/laws/english/694-INSURANCE.pdf 6 http://www.dol.gov/owcp/dlhwc/lsdba.htm http://www.aisa.org.af/english/licensing.html http://www.aisa.org.af/files/licensing_procedure/english/TransitFreightForwardingCompanyLicense.pdf http://www.aisa.org.af/files/laws/english/694-INSURANCE.pdf http://www.dol.gov/owcp/dlhwc/lsdba.htm

Pg 10 contractor shall provide proof of ownership and registration, and provide the asset for visual inspection by a USG representative.

4.6. Maintenance. Contractor is responsible for all equipment maintenance and shall not cause delay or cancellation of a mission for failure to maintain equipment in accordance with the approved maintenance plan and paragraph 4.5. If a “dead line” deficiency is identified, the contractor shall either replace the equipment or correct deficiencies to the satisfaction of the government within 8 hours of notification of deficiency. If maintenance deficiencies are not corrected within 8 hours, USG reserves the right to cancel the mission at no cost to the USG. The USG reserves the right to waive less severe maintenance deficiencies and allow the contractor to continue performance as indicated in Exhibit 1.

4.7. In-Transit Visibility (ITV). The current global asset visibility system used by the USG to track trucking missions within Afghanistan is the Global Distribution Management System (GDMS) developed and manufactured by Tapestry Solutions, but is subject to change based on the USG’s requirements. The contractor’s ITV solution shall fully integrate with the USG’s asset visibility system to maintain Total Asset Visibility (TAV). Specifically, the Contractor shall provide ITV solution that utilizes satellite-based Global Positioning System (GPS) tracking that includes the following:

• Transponder equipment that interface and fully communicate with the USG’s asset visibility system. This requires that the contractor’s selected transponder shall be verified as fully compatible with the GDMS, or any other follow-on asset visibility system.

• A communication services plan that ensures the transponder accurately reports and successfully transmits position data to and readable by the USG’s asset visibility system. This requires that the contractor’s selected communication services plan shall be verified as fully capable of transmitting all necessary information to the USG’s asset visibility system.

4.7.1. Use of ITV. Each dispatched truck shall include a fully operational ITV transponder with sufficient battery charge to complete the mission. The contractor shall report the transponder number, Driver’s name, Tazkeera number and ATN registration number to the USG no later than (NLT) twenty-four (24) hours prior to the Ready Load Date (RLD). The naming convention for each device will be determined by the USG and provided to the contractor. The ITV equipment shall remain mounted and operate continuously without interruption with the same truck for the duration of the mission and shall not be removed or its operation hampered in any way before the cargo is downloaded. ITV snapshots using a maximum of 1/50 kilometer (km) resolution with header and footer data showing the date time group of the snapshot are required to validate that the

Pg 11 mission met the RLD and RDD. These snapshots shall be required for each day of daily demurrage charges claimed by the contractor.

4.7.2. ITV requirements. ITV transponders shall be battery powered and operate under the temperature and weather conditions that prevail in the country of Afghanistan including, but not limited to, extreme variances in temperature, dirt, rain, snow, windblown dust, and corrosion. The transponder shall be easily, securely mountable and inconspicuous. The transponder shall provide positional reports at least every thirty (30) minutes. The transponder positional reports shall be provided via system “ping” between vehicle mounted ITV transponder and a monitoring system. Transponders shall maintain this reporting rate for the duration of the mission beginning 24 hours prior to the RLD and ending at the time the cargo is downloaded. Failure to meet ping rate may result in a deduction infraction that will affect amount of payment received for completion of mission.

4.7.3. Contractor ITV responsibility. Each transponder solution may vary in the required levels of integration to limit transponder visibility to the contractor and the USG and is dependent upon each contractor’s unique approach to ITV. The contractor is responsible for ensuring that their ITV approach and selected transponders are fully compatible and integrated with the GDMS. The contractor shall verify compatibility with the GDMS and that the proposed ITV solution can be integrated into the existing GDMS architecture.

4.7.4. ITV Reporting. The contractor shall be responsible for reporting any interference or malfunction of ITV systems to USG while performing on a mission. The contractor shall notify the USG within 4 hours if transponders are confiscated and not returned. If transponders are not returned, the contractor shall report the name, unit, company or agency that confiscated the equipment to the COR and/or ACORs.

5. SPECIFIC REQUIREMENTS

5.1. Program Management – Key Personnel. The contractor shall provide technical, administrative and program management support services to facilitate the development, implementation, and sustainment of trucking services.

Contractor shall advise ACOR, COR and KO of any change in key personnel positions. Key positions include Program Manager (PM), Alternate PM, and Accountant. Changes in key personnel require an updated Letter Of Authority (LOA) for the individual(s).

5.1.1. Program Manager (PM) and Alternate PM. The contractor shall provide a PM, and at least one (1) alternate PM, for the overall efficient and effective management, supervision, administration, and operations of transportation missions in accordance with this PWS. Contractor shall provide names of designated PM and alternate PM, in writing, to the KO, COR and ACOR prior to

Pg 12 contract performance. The duties and requirements of this position include, but are not limited to:

• have the ability to effectively communicate in English, both orally and in writing;

• be available twenty-four hours per day, seven days per week (24/7) for any questions, issues, or concerns that may arise;

• be the primary Point Of Contact (POC) on a 24/7 basis for USG to contact as situation dictates in cases of emergency, truck or equipment breakdown, mission changes, etc;

• be responsible for ensuring all equipment is in compliance with movement orders, regulations, security requirements, policies, and operational orders;

• have full authority to act for the contractor on all matters relating to daily operations under the terms of this contract;

• have the necessary access to USG locations, as required by the government;

• ensure timely, accurate, meaningful responses to all USG questions or inquiries to include submission of requested supporting documentation within timeframes specified by the USG; and,

• notify the Government immediately when the contractor is unable to meet any of the PWS requirements.

5.1.2. Accountant. The contractor shall provide an experienced accountant capable of complying with US Generally Accepted Accounting Principles (GAAP) requirements, as defined by Financial Accounting Standards Board (FASB), and shall be responsible for preparing the required financial documents such as balance sheets, income statements, and statement of cash flows to meet GAAP standards. The accountant shall be able to communicate in English, written and orally. Additionally, the accountant shall:

• provide explanation of financial transactions and documents as requested by the USG;

• provide the required quarterly financial reports;

• prepare accurate, reconcilable invoices and maintain all supporting documentation; and

• provide supporting documentation for financial related questions.

5.1.3. Operations Center. Contractor shall provide an operations center responsible for ensuring efficient and effective trucking operations in accordance with this PWS. The operations center shall continuously communicate with, track and dispatch contractor assets performing assigned missions under this contract.

The operations center shall maintain visibility over all contractor assets assigned to USG missions and be able to provide real-time status updates twenty-four hours a day (24). Physical and mailing address of operations center shall be provided prior to start of contract. At least one (1) individual in the operations

Pg 13 center shall be available at all times and shall be able to effectively communicate in English, both orally and in writing.

5.2. Influential Leader Engagement Team. (NOTE: This paragraph and corresponding subparagraphs are only applicable to the ATN-South and ATN-West Regions; the ATN-North region is not required to establish and perform the duties of the Influential Leader Engagement Team) Within the contractor’s respective region, the contractor shall provide an influential leader engagement team responsible to meet with “Elders” in villages along routes of interest for coalition forces distribution. The team shall interact within local communities, identify potential influential leaders for program inclusion and determine the influential leader’s sphere of influence. This team shall also continue open dialogue with the approved Elders to facilitate resolution of issues, promote contract compliance, and improve regional security and route expansion.

This team is also responsible for identifying new, potential companies for inclusion as either an approved locally-owned subcontractor or an approved EOC and collecting and submitting the required information to the USG for consideration.

5.2.1. Existing Approved Locally-Owned Subcontractors or EOCs. For all approved subcontractors or EOCs, the contractor must execute subcontract agreements necessary to have the route(s) operational on the performance start date. A copy of the executed agreement shall be provided to the Government fifteen (15) calendar days prior to the performance start date unless otherwise approved by the Contracting Officer. Only approved subcontractors or EOCs may perform trucking services under this contract. Approved subcontractors or EOCs may not be removed from the program without the written approval of the Government. Requests for removal of an approved EOC must be submitted to the Contracting Officer, with supporting rationale and substantiating documentation. The contractor shall have alternate EOCs approved to ensure continuation of services along existing routes prior to terminating the existing approved EOC relationship. The Government reserves the right to revoke approval of any subcontractor, EOC, or employee at any time. Revocation shall be immediate unless otherwise specified by the Government. The contractor shall expedite the nomination of replacement EOCs and/or individuals to minimize program disruption.

5.2.2. Nomination and Approval of New EOCs. Upon notification by the Government of new routes required for ATN program expansion to meet JSC-A mission requirements, the contractor shall find local Influential Leaders/Tribal Elders, conduct Tribal Elder/Influential engagements, and identify and nominate new Influential Leaders to add to an existing EOC, or form new EOCs depending on tribal dynamics. Both the Government and the contractor may nominate Influential Leaders for inclusion in the program. The contractor must propose new potential Influential Leaders for route expansion within fifteen (15) calendar

Pg 14 days of Government route expansion notification. For all EOCs approved by the Government, the contractor must execute subcontract agreements necessary to have the route operational within thirty (30) calendar days from date of Government approval of the EOC. If the proposed EOC is disapproved, the contractor shall propose additional EOCs within fifteen (15) calendar days from the date of disapproval.

5.3. TRANSPORTATION SERVICE. The contractor shall provide transportation service for various classes of supply. The transportation service is segregated into three (3) “Suites” of service based on the types of assets that are required to provide transportation service for the different types and classes of cargo.

5.3.1. Bulk Fuels (Class III) Transportation. The contractor shall provide all non-personal services, including but not limited to, personnel, equipment, tools, materials, supervision, and other items necessary to provide safe, timely and reliable ground transportation for TS1 fuel (Russian grade jet fuel), Jet- Propulsion Type 8 (JP-8) fuel, Diesel Fuel Type 2 (DF2), and unleaded fuels. All tank trucks, requirements and procedures shall be in accordance with Military Standard (MIL-STD) 3004C dated 10 Aug 2011. Each tank shall be maintained in the same grade of service to the maximum extent possible to minimize the potential for contamination. If required, tanks shall be processed for a change in grade in accordance with Table XXVI of MIL-STD 3004C7 . Fuel uploaded at origin and delivered at destination shall be in accordance with U.S. Army Field Manual (FM) 10-67-18 standards. The fuel transportation tank may be inspected by the USG prior to upload to ensure the tanks are empty, free of debris, leaks or holes and that all connections and ports are properly sealed. The contractor may observe this process.

5.3.1.1. Registration: Before fuel tankers can be utilized for missions, they must be registered with the appropriate GIRoA agency and USG. Registration with USG consists of:

• Registration request memorandum from designated USG element overseeing TMR process;

• Proof of vehicular registration;

• Confirmation of fuel tanker capacity (non-standard size); and,

• Overall visual inspection of tanker equipment - vehicular checklist.

Each vehicle bulk fuel tank shall be sealed and registered for record purposes after inspection complete

7 https://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=207391 8 http://armypubs.army.mil/doctrine/DR_pubs/dr_a/pdf/fm10_67_1.pdf https://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=207391 http://armypubs.army.mil/doctrine/DR_pubs/dr_a/pdf/fm10_67_1.pdf

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5.3.1.2. Required Assets. The contractor shall provide 5,000 gallon (20,000 liter) and 10,000 gallon (40,000 liter) fuel tankers.

5.3.1.3. Mission-Essential Equipment. All trucks shall be equipped with operating hoses and fittings without leaks and adaptors, for leak-free connections to USG or Coalition Forces (as appropriate) hoses, pumps, meters, or other equipment. If a truck is not so equipped, the contractor shall be notified and will be responsible for providing a functional fuel pump with a calibrated metering system configured for fuel download.

5.3.1.4. Claims Liability. Contractor shall be financially liable for missing and/or contaminated fuel at the rate of 757 AFN per gallon. Fuel losses up to five percent (5%), due to evaporation and other contributing factors (i.e.

inaccurate metering, changes in barometric pressure, etc.), are allowable and shall not establish a financial liability against the contractor. In instances where fuel losses exceed five percent, the contractor shall be financially liable for the entire fuel loss amount. The Government will process cargo claims in accordance with the Defense Transportation Regulation (DTR), Part II, Chapter 210, and the contractor agrees to cooperate with Government efforts to resolve claims for loss of Government cargo.

5.3.1.5. Undelivered Fuel. On occasion an operational change may restrict or degrade a FOB, COP or designated delivery site’s ability to accept the entire volume of fuel initially ordered. If there is fuel remaining in the contractor’s tanker after download, the contractor shall return all remaining fuel to the location designated by the USG; typically the original upload site will be the designated location to return the fuel.

5.3.1.5.1. Within 24 hours of the initial fuel download, the contractor shall notify the

COR when the designated delivery site is unable to accept the full volume of fuel ordered. The COR shall identify the location where the fuel shall be returned within 48 hours of notification. The remaining fuel shall be delivered to the designated return location within 4 days from the initial fuel download date at the original delivery location. Days are calculated from date of fuel loading at original delivery point. Failure to notify the COR that the designated delivery site was unable to accept the full amount of fuel or failure to deliver remaining fuel to designated “return location” within 4 days after initial download location will result in reimbursable expenses being assessed against the contractor in the amount determined by the quantity of undelivered fuel (gallons) and the reimbursable expense for fuel stated in paragraph 5.3.4.12.

5.3.1.5.2. Return of undelivered fuel will qualify as a standard “point to point” delivery and contractor shall receive payment for transportation costs from the original designated fuel download location to the designated fuel return location.

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5.3.2. Dry Cargo (Class I, II, IV, VI, VII, VIII, IX, X) Transportation. The contractor shall provide all non-personal services, including but not limited to, personnel, equipment, tools, materials, supervision, and other items necessary to provide safe, timely and reliable ground transportation for containerized, break-bulk, temperature sensitive, or other cargo above-categorized in this paragraph.

5.3.2.1. Required Assets. The contractor shall provide Flatbed Trucks (FBTs) capable of transporting one (1) 20 foot (ft) container (refrigerated or non-refrigerated) or break bulk cargo. Contractor shall provide FBTs capable of transporting one (1) 40 ft container, two (2) 20 ft containers (refrigerated or non-refrigerated) or break bulk cargo. Contractor shall provide 20 ft (standard or converted HMMWV) and 40 ft containers as required. Contractor shall provide refrigerated and freezer trucks as required for temperature sensitive cargo.

5.3.2.2. Trailers: All trailers must have operational landing legs, ramps, brakes free of air leaks, parking brakes, and brake lights.

5.3.2.3. Mission-Essential Equipment. Contractor shall provide twelve (12) chains, twelve (12) straps, and twelve (12) binders sufficient to secure loads on all trucking asset. All FBTs shall have functional container locking mechanisms sufficient to secure two (2) 20 ft containers or one (1) 40 ft container. The following provide the required specifications for this equipment:

EQUIPMENT SPECIFICATIONS

Chains:

- Width, 0.5 inches (1.27 Centimeters [cm])

- Length, 10 feet (3.05 Meters [m])

- Working load limit of 8,250 lbs (3,742 Kilograms [kg])

- Breaking strength of 16,500 lbs (7,484 kgs)

Straps:

- Rated at 10,000 lb (4,536 kg) load or higher

Binders:

- Breaking strength of 26,000 lbs (11,793 kg)

- Width, between 0.375 inches (0.95 cm) and 0.5 inches

(1.27 cm)

Table 1: Mission Essential Equipment, Dry Cargo

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5.3.2.4. Mission-Dependent Equipment. The following equipment requirements are mission dependent and shall be indicated by the USG on the TMR when required. The USG may require additional chains, binders or straps for a particular mission. The USG may require dunnage for a particular mission.

When dunnage is required, each FBT shall have eight (8) boards with the following measurements in height, width, and length: 4 inch by 4 inch by 8 feet, respectively.9 The USG may require tarps depending on mission requirements. When tarps are required, the contractor shall provide one canvas or plastic tarp capable of covering and securing cargo covering the full length of the truck bed and down from top of load to six feet above truck bed.

Finally, the USG may require side walls for either the 20’ or 40’ Flat Bed trailers when requested.

5.3.2.5. Temperature-Sensitive Cargo. Contractor assets used to transport temperature-sensitive cargo shall be appropriate for the safe and sanitary transportation and storage of frozen/chilled food stuff and adequately insulated so as not to exceed allowable temperature standards. Cargo transported in trucks providing freezer temperatures shall have the temperature maintained between zero and negative ten degrees Fahrenheit (0 to -10 °F)10 for the duration of the mission. Cargo transported in refrigerated trucks or containers shall have the temperature maintained between thirty-five and forty degrees Fahrenheit (35 to 40°F).11

The following minimum requirements apply to all freezer and refrigerated assets:

• Exterior height between thirteen feet, six inch and fourteen feet (13’6” to

14’) / four point fifteen meters and four point twenty seven meters (4.15m to 4.27m);

• Interior width between ninety eight inches to one hundred inches (98” to 100”) / two point forty nine meters to two point fifty four (2.49m to 2.54m);

• Dock height between forty eight to fifty two inches (48” to 52”) / one point twenty two to one point thirty two (1.22m to 1.32m);

• Floors are rated at seventeen thousand pounds to twenty two thousand pounds (17,000 to 22,000 lbs) / seven thousand seven hundred eleven KG to nine thousand nine hundred seventy nine KG (7,711 KG to 9,979

KG);

9 The dunnage measurements (H x W x L) in metric measurements is: 0.10m x 0.10m x 2.44m.

10 The temperature requirements for the frozen cargo in Celsius measurements are negative seventeen point eight to negative twenty three point three degrees Celsius (-17.8 to -23.3 °C).

11 The temperature requirements for the refrigerated cargo in Celsius measurements are between 1.7 and 4.4 °C.

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• Steel cross members on twelve inch (12”) / thirty point forty eight centimeters (30.48cm) centers or aluminum cross members on eight inch (8”) / twenty point thirty two centimeter (20.32cm) centers;

• Swing rear doors are present;

• Single, tandem, or tri-axles are present as appropriate for load conditions;

• Scuff liners are present;

• E-track or logistics posts are present; and

• Pintle-hook is present.

5.3.2.5.1. Frozen Items: Food labeled frozen and shipped frozen will be received frozen. Temperature will be maintained from zero to negative ten degrees Fahrenheit (0 to -10oF) / negative seventeen point eight to negative twenty three point three degrees Celsius (-17.8 to -23.3oC) for the duration of the mission. If the prescribed temperatures are not maintained, contractor will be liable for the total value of the cargo.

5.3.2.5.2. Refrigerated Items: Refrigerated items will be maintained at a temperature of forty degrees Fahrenheit (40 oF) / four point four degrees Celsius (4.4 oC) or below for the duration of the mission. If the prescribed temperatures are not maintained, contractor will be liable for the total value of the cargo.

5.3.2.6. Containers. Contractor provided containers shall be within operational and transportable standards identified in Military Handbook (MIL-HDBK) 138B12 dated 1 January 2002. Containers shall be plainly labeled and marked to prevent confusion with other contractor owned or USG containers. Contractor shall uniquely identify all contractor owned containers using the eleven (11) digit naming convention where the first four characters are unique to the contractor and the remaining seven numbers are unique tracking numbers for each container (e.g. USAU-1234567). All containers shall be properly secured and sealed for in-transit moves by the shipping point of contact. All seals shall be provided and placed by the USG. Contractor shall ensure all containers are properly secured and sealed prior to movement and for the duration of the mission. The contractor may refuse a load if the container is not properly sealed at the time of up-load. Contractor responsible for ensuring all original seals remain intact on all containers. Contractor shall not retain or alter any USG owned or other contractor owned containers.

5.3.2.7. Claims Liability. Contractor shall be financially liable for the replacement value of all unaccounted for or damaged cargo. The Government will process cargo claims in accordance with the Defense Transportation Regulation (DTR), Part II, Chapter 210, and the contractor agrees to cooperate with

12 https://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=53904 https://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=53904

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Government efforts to resolve claims for loss or damage to Government

5.3.3. Heavy Cargo (Class I, II, IV, VI, VII, VIII, IX, X) Transportation. The contractor shall provide all non-personal services, including but not limited to, personnel, equipment, tools, materials, supervision, and other items necessary to provide safe, timely and reliable ground transportation for heavy containerized, break-bulk, or other cargo identified in this paragraph heading.

5.3.3.1. Required Assets. The contractor shall provide trucks equipped with 20 ft, 30 ft, and 40 ft lowboy trailers. Contractor shall provide forty foot (40’) Heavy Equipment Transports (HET), also known as “Super Lowboys”, with a maximum ground clearance not to exceed 38 inches. All trucks shall be capable of transporting heavy and oversized cargo, which is defined as no less than a seventy (70) ton trailer capacity and 10 ft deck width. All trailers shall be capable of safely self-loading (typically using a trailer mounted power winch capable of pulling on load exceeding maximum load bearing weight of trailer) and transporting disabled and damaged cargo.

5.3.3.2. Mission-Essential Equipment. Contractor shall provide twelve (12) chains, twelve (12) straps, and twelve (12) binders sufficient to secure loads on any trucking asset. All FBTs shall have functional container locking mechanisms sufficient to secure two (2) 20 ft containers or one (1) 40 ft container. The following provide the required specifications for this equipment:

EQUIPMENT SPECIFICATIONS

Chains:

- Width, 0.5 inches (1.27 cm)

- Length, 19 feet (5.79 m)

- Working load limit of 12,500 lbs (5,670 kg)

- Breaking strength of 50,000 lbs (22,680 kg)

Straps:

- Rated at 10,000 lb (4,536 kg) load or higher

Binders:

- Breaking strength of 26,000 lbs (11,793 kg)

- Width, between 0.375 inches (0.95 cm) and 0.5 inches

(1.27 cm)

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Table 2: Mission Essential Equipment, Heavy Cargo

5.3.3.3. Mission-Dependent Equipment. The following equipment requirements are mission dependent and shall be indicated by the USG when required. The USG may require additional chains, binders, straps, dunnage or tarps for a particular mission. The USG may require lowboys and super lowboys have an operational winch rated at 55,000 lbs (24,948 kgs) or better pulling capacity.

5.3.3.4. Containers. Contractor provided containers shall be within operational and transportable standards identified in Military Handbook (MIL-HDBK) 138B dated 1 January 2002. Containers shall be plainly labeled and marked to prevent confusion with other contractor owned or USG containers. Contractor shall uniquely identify all contractor owned containers using the eleven (11) digit naming convention where the first four characters are unique to the contractor and the remaining seven numbers are unique tracking numbers for each container (e.g. USAU-1234567). All containers shall be properly secured and sealed for in-transit moves by the shipping point of contact. All seals shall be provided and placed by the USG. Contractor shall ensure all containers are properly secured and sealed prior to movement and for the duration of the mission. The contractor may refuse a load if the container is not properly sealed at the time of up-load. Contractor shall not retain or alter any USG owned or other contractor owned containers.

5.3.3.5. Claims Liability. Contractor shall be financially liable for the replacement value of all unaccounted for or damaged cargo. The Government will process cargo claims in accordance with the Defense Transportation Regulation (DTR), Part II, Chapter 210, and the contractor agrees to cooperate with Government efforts to resolve claims for loss or damage to Government

5.3.4. Mission Requirements and Standards.

5.3.4.1. Mission Sheet. Each mission sheet represents a mission for a single asset.

The mission sheet shall specify the values for the…