Solicitation HTC711-12-Q-R001 - Air Amb.pdf

UNITED STATES TRANSPORTATION COMMAND

508 SCOTI DRIVE

SCOTI AIR FORCE BASE, ILLINOIS 62225-5357

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: US TRANSCOM/TCAQ-R

508 Scott Dr.

Scott AFB, IL 62225-5357

SUBJECT: Request for Quotation (RFQ) HTC711-12-Q-ROOI, Air Ambulance Service

18 July 2012

I. The United States Transportation Command (USTRANSCOM), TCAQ-R, intends to establish Blanket Purchase Agreements (BPAs) for air ambulance service. The aircraft utilized shall be contractor-furnished aircraft, configured to air ambulance standards. The BPAs will be for service within the NORTHCOM Area of Responsibility (AOR) to include Alaska and near off-shore, within the SOUTHCOM AOR, between SOUTHCOM and NORTHCOM, between EUCOM (to include Greenland) and the CONUS, and between PACOM and the CONUS. The AORs are defined at the following website: http://www.defense.gov/ucc/. The period of performance under the BPAs begins I October 2012 or date of award if subsequent thereto, through 30 September 2017 unless terminated or cancelled sooner.

2. The BPAs will be used to supplement military capability. There is no guarantee any service will be purchased by the Government. A best value decision, explained further in Attachment 3, will be made prior to issuing a call for service.

3. The medical crews must be accredited by the Commission on Accreditation of Medical Transport Systems (CAMTS) and/or the National Accreditation Alliance of Medical Transport Applications (NAAMTA). The air carrier must be DoD approved per 32 CFR Part 861. However, an exception allows for non-DoD approved contractors to transport passengers for medical transport services under emergency conditions to save life, limb, or eyesight when no DoD approved carrier is available to perform. The DoD Additional Standards for Contract Passenger Operations under FAR Part 135 apply (see Attachment 3, Paragraph 12).

4. Medical staffing and retrofitting of medical equipment shall be commensurate with patient requirements. There are patients in stable condition who may require only one medical professional of at least an Aeromedical Crew Member (ACM) Level-l. Additionally, there are specialized missions requiring ACM Level-4 staffing. A list of definitions is provided in Attachment 3.

5. In order to be included as a validated source under this BPA to provide air ambulance service beginning on I October 2012, the following information in the subparagraphs must be submitted no later than 31 July 2012.

However, this BPA will remain open to other prospective offerors until 30 January 2015 or until the BPA solicitation is otherwise closed by this office. After the 31 July 2012 deadline, interested offerors may propose service under this BPA by submitting the required information to our office for consideration before the BPA solicitation is closed.

a. A price list (Attachment I). In lieu of completing the price list provided, offerors may submit their company price list. All price lists must be signed, dated, and indicate the company name, address, and date through which the prices are valid. Round-trip missions and point-to-point missions are defined in Attachment 3.

Additional potential reimbursable expenses may be added to the price list by an attachment. These additional reimbursable expenses, if applicable to a specific mission, are taken into consideration prior to a best value decision being made. All invoices for reimbursable expenses must be accompanied by paid receipts.

b. A list of aircraft (Attachment 2).

c. Federal Acquisition Regulation (FAR) 52.212-3, Alternate I (Attachment 5).

d. Defense Federal Acquisition Regulation supplement (DFARS) Provision 252.212-7000 (Attachment 6).

e. The information required in Attachment 3, Paragraph 9, entitled "Landing Permits".

f. The information required in Attachment 4, FAR 52.237-7, Indemnification and Medical Liability Insurance.

6. A wage determination will be incorporated at the time of award, and will be based on the location of the contractor. Additionally, attachment 4 includes FAR, DFARs, and USTRANSCOM Federal Acquisition Regulation supplement (TRANSFARs) clauses that will be incorporated into the resulting BPA.

7. Responses may be provided by mail to USTRANSCOM/TCAQ-R, ATTN: Mary Chapie, 508 Scott Dr., Scott AFB, IL 62225-5357, by fax to (618) 220-7918, or by e-mail to: mary.chapie@ustranscom.mil.

8. If you have any questions, please contact the undersigned at (618) 220-7036.

Attachments:

I. Price List

2. List of Aircraft

3. Additional Solicitation Information

· 4. List of Clauses

5. FAR 52.212-3, Alt I

6. DFARS 252.212-7000

'1'Ywcy f! ~A

MARY P. CHAPIE

Contracting Officer

REQUEST FOR QUOTATION (RFQ) HTC711-12-Q-ROOI

PRICE LIST

0001 AIR TRANSPORTATION. Air Ambulance Service within the NORTHCOM area of responsibility (AOR) to include Alaska and near off-shore, missions within the SOUTHCOM AOR, missions between SOUTHCOM and NORTHCOM, missions between EUCOM (to include Greenland) and the Continental United States (CONUS), and missions between PACOM and the CONUS. The AORs are defined at the following website:

http://www.defense.gov/ucc/. Unit price includes all costs associated with each Great Circle Statute Mile (GCSM) flown, excluding prices for patient care provided by medical personnel below.

NOTE: The Government's obligation for payment of the positioning leg miles shall be for actual miles flown, but shall not exceed the mileage between the contractor's primary operations location and the patient's embarkation point. For "Round Trip" missions, the Government's obligation for payment of depositioning leg miles shall be for actual miles flown, not exceeding the mileage between the patient's debarkation point and the contractor's primary operations location. Depositioning leg miles will not be paid for "Point-to-Point" missions."

Jet Aircraft

Turbo-Prop

Rotary-Wing

Round-Trip

$ ____ per GCSM

$ perGCSM

$ perGCSM

0002 MEDICAL PERSONNEL*:

Level One (ACM-1) Crew Member

Level Two (ACM-2) Crew Member

Level Three (ACM-3) Crew Member

Level Four (ACM-4) Crew Member

Respiratory Therapist

Point-to-Point

$ ____ per GCSM

$ perGCSM

$ perGCSM

$ ____ per HOUR

$ perHOUR

$ perHOUR

$ perHOUR

$ perHOUR

* Unit prices for the medical personnel shall be paid for DIRECT PATIENT CARE HOURS ONLY, not hours associated with positioning/depositioning the aircraft.

0003 REIMBURSABLE EXPENSES. Reimbursable Expenses include (if applicable) Cancellation Costs, Landing/Parking/ Airport/International Fees, Federal Transportation Tax, and Food and Lodging if required to remain overnight. Additional mission related Reimbursable Expenses may be added to this price list by an attachment. All invoices for reimbursable expenses must be accompanied by paid receipts.

SIGNATURE DATE

TYPED NAME AND TITLE

COMPANY NAME AND ADDRESS

PHONE E-MAIL ADDRESS

ATTACHMENT I

REQUEST FOR QUOTATION HTC711-12-Q-ROOI

LIST OF AIRCRAFT

The contractor agrees that the following aircraft identified by tail numbers will be either owned or controlled by the company in such a manner as to assure complete control over the aircraft for the performance of this Blanket Purchase Agreement (BPA). Additional contractor-owned or controlled aircraft may be added during the period of the BPA by BPA modification after technical approval by the DoD Commercial Airlift Division and approval of the Contracting Officer. Aircraft may be deleted from the list after notification to and approval of the Contracting Officer followed by BPA modification. At all times, the list shall provide for sufficient aircraft to meet the BPA requirements, as determined by the Contracting Officer.

TYPE

AIRCRAFT

TAIL

NUMBER

EMPTY

WEIGHT

MAXIMUM

GROSS TAKE-OFF

WEIGHT

ATTACHMENT 2

HTC711-12-Q-ROOI

ADDITIONAL SOLICITATION INFORMATION

Section B- Supplies or Services and Prices

1. PRICE LIST.

The contractor shall provide pricing for round-trip missions and/or point-to-point missions. When round-trip missions are ordered, the Government shall pay the positioning leg miles, the active leg miles, and the depositioning leg miles in accordance with the description provided under CLIN 0001 in the Price List. When point-to-point missions are ordered, the Government shall pay the positioning leg miles and the active leg miles. The contractor will not be paid for the depositioning leg miles when point-to-point missions are ordered.

The contractor is allowed to revise their price list, which is subject to the approval of the Contracting Officer. No more than three revisions to each price list per 12-month period may be submitted for approval.

Invoices for services performed shall be submitted in accordance with the approved price list in effect on the date of the respective Call.

2. BPA INFORMATION.

BPA Master Dollar Limit: $33,000,000.00 (For all BPAs) BPA Call Limit: $150,000.00

Period of Performance: 01-0ct-2012 to 30-Sep-2017

FSC Codes:

V221

Section C - Descriptions and Specifications

1. INVOICES.

All invoices, except those for ground transportation, shall be submitted using Wide Area Work Flow - Receipt and Acceptance (WA WF-RA). See Section G for WA WF-RA instructions.

Invoices for ground transportation shall be sent to the originating facility.

All services completed under this Blanket Purchase Agreement (BPA) shall be accompanied by sales slips that shall contain the following minimum information:

Name of Supplier BPA Number Date of Service Request Purchase Number Itemized List of Services Furnished Quantity, Unit Price, and Extension of Each Service Date Service was Provided

Invoices shall identify the call number, aircraft tail number used, date and time of each mission, quantity of Great Circle Statute Miles (GCSMs) flown, and the number of hours and level for each medical personnel used (direct patient care hours only, unless the medical crew is at a pick up location at the agreed upon time, but the patient is

ATTACHMENT 3

Page I of 11 delayed, then the agreed upon time is the start of the patient care charges). GCSMs flown shall be invoiced showing positioning leg miles, live miles (patient/medical personnel on-board), and depositioning leg miles (if a round-trip mission). NOTE: The Govermnent's obligation for payment of the positioning leg miles shall be for actual miles flown, but shall not exceed the mileage between the contractor's primary operations location and the patient's embarkation point. The Govermnent will pay for all GCSMs and applicable medical personnel rates according to the price list. For round-trip missions, the Govermnent's obligation for payment of depositioning leg miles shall be for actual miles flown, not exceeding the mileage between the patient's debarkation point and the contractor's primary operations location. Mileage will be determined by the Great Circle Mapper website at http://gc.kls2.contl.

Reimbursable expenses must be identified separately, and receipts must be provided for all expenses claimed.

a. Should the Govermnent cancel a scheduled flight after the Contractor's aircraft has already departed its home base emoute to position, the Govermnent shall reimburse the contractor actual miles incurred at the GCSM rate set forth in the schedule.

b. Landing/Parking! Airport Fees. In the event the contractor is directed to land at a civil airport by the Govermnent, the contractor will be reimbursed at cost, for airport fees assessed by the airport. Airport fees include landing fees, ramp fees, and parking fees. The contractor shall provide copies of paid receipts with the invoices.

c. Any Federal Transportation Taxes (reference Public Law 97-248, Tax Equity and Fiscal Responsibility Act of 1982) that the contractor is required to pay in the performance of this contract shall be added to the contractor's invoices as a separate item, and the Govermnent shall reimburse the contractor for the amount of such taxes.

d. The contractor shall be reimbursed for food and lodging if required to remain overnight (RON) while performing a mission under this BPA. Lodging and food shall not exceed the limits stated in Public Law 99-234 as provided in FAR 31.205-46(a)(2). Lodging and food arrangements are the contractor's responsibility.

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all services performed during a billing period, identifYing the sales slips covered therein, stating their total dollar value, and supported by receipt copies ofthe sales slips.

Copies of all medical documentation utilized for all services completed under this BPA will be scanned digitally and emailed to USTCSGPatientMove@USTRANSCOM.MlL no later than 48 hours after completion of the service.

2. DESCRIPTION OF BLANKET PURCHASE AGREEMENT (BPA).

a. If and when requested by authorized representatives of the contracting officer, the contractor shall furnish air ambulance service within the NORTHCOM AOR (area of responsibility) to include Alaska and near off shore, missions within the SOUTHCOM AOR, missions between SOUTHCOM and NORTHCOM, missions between EUCOM (to include Greenland) and the CONUS; missions between PACOM and the CONUS for the movement of Department of Defense (DoD) eligible patients using contractor furnished aircraft configured to air ambulance standards. The term of the BPA shall be from execution date of the agreement by the contractor and the Government and continue through 30 September 2017, unless canceled sooner under the provisions of the BPA. The contractor shall provide all personnel, services, equipment, tools, fuel, oil, materials, facilities, supervision, and indirect materials necessary to perform air ambulance services, including a sufficient number of ground personnel for adequate maintenance and ground operations. The aircraft and medical crew may be required to be ready for immediate departure (not later than two (2) hours) after confirmed notification of an air ambulance requirement.

b. The U.S. Govermnent shall be entitled to transport one or more patients/non-medical attendants (including their personal baggage) and/or cargo up to the entire capacity of the aircraft performing missions under this contract. To compute aircraft payload, the contractor shall use FAA approved weight and balance methods and procedures.

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c. Authorized representatives of the contracting officer making the calls for air ambulance service will first contact carriers that are both DoD approved and accredited by either the Commission on Accreditation of Medical Transport Systems (CAMTS) or the National Accreditation Alliance of Medical Transport Applications (NAAMTA) for availability. Only in the event a carrier with DoD approval and CAMTS or NAAMT A accreditation is not available, may a non-DoD approved carrier be utilized, and then only if needed to save "life, limb, or eyesight".

d. It is incumbent upon the contractor to utilize their appropriate aircraft for the number ofpatient(s) and route (domestic or international) for each mission.

e. When point-to-point pricing is provided, the contractor shall send an e-mail to both T ACC.XOPAC- 02@us.af.mil and TACC-XOGA@us.af.mil no later than 0800 CST or CDT (whichever is applicable). The e-mail must provide daily status and the location of assets. Additionally, if aircraft are later moved to another location(s) throughout the day, the contractor shall immediately send an e-mail notifYing the TACC of the new location and availability. Failure to provide asset location or updated status of aircraft location for point-to-point missions may result in the loss of a mission which may have otherwise been awarded.

f. When ordering services under this BPA, the approved ordering officials shall perform a best value decision considering price and other factors to include aircraft availability, past performance, estimated transit time, contractor response time to mission notifications, and other factors that may be deemed appropriate. Price considerations are significantly more important than non-price considerations. For each offeror and each asset, the ordering official will rank order offerors by price considering each offeror's/asset's unique costs based on the applicable GCSM rate and the forecasted positioning leg miles, live miles and the depositioning leg miles (if applicable) as well as the projected direct medical care hours and the applicable rate. Once rank ordered, the ordering official will make the best value decision and contact the contractor determined to be the best value to make mission arrangements. The Government reserves the right to revise these ordering procedures as requirements or ordering processes dictate.

g. A departure reliability rate of at least 95% must be maintained. The departure reliability rate is the percentage of total "on time" departures of all calls issued against the BPA. Any aircraft that departs (leaves the blocks) within 20 minutes of scheduled departure time shall be considered "on time". This rate is tracked by the ordering personnel. Failure to maintain a reliability rate of at least 95% may be cause for cancellation of the BPA.

h. All aircraft must be licensed, operated and maintained in accordance with all applicable rules and regulations of the FAA and DOT, giving particular attention to the responsibility of the air carrier to perform air transportation with the highest degree of safety. The aircraft performing missions under this contract shall not be considered public aircraft. The offeror/contractor shall have a current FAA authorization certificate to operate over routes and into the airfields specified under both IFR and VFR conditions and rules. IFR capability authorization is not required for operations into airfields which do not have published IFR approach procedures. The contractor must satisfY DOD quality and safety requirements as described in 32 CFR Part 861.

3. SERVICE DELIVERY SUMMARY

PERFORMANCE OBJECTIVE

Contractor shall maintain a reliability rate of at least 95%.

Contractor shall submit copies of all Medical documentation for all services completed under this BPA within 48 hours after completion of the service.

PARAGRAPH

2.e.

1.

PERFORMANCE THRESHOLD

100% of the time, monthly.

95% of the time, monthly

HTC?ll-12-Q-ROOl

4. DEFINITIONS

Medical attendants shall be qualified according to the patient care needs, as validated by the Patient Movement Requirements Center (PMRC), and could include medical technicians, nurses, or physicians.

Aeromedical Crew Member (ACMl. An ACM is a person trained to one of the levels below who is a care provider of aerospace medicine. An ACM involved in patient care shall not serve simultaneously as a required pilot or flight crew member of an air ambulance during aeromedical flight operations. The aircraft becomes a patient care unit specific to the needs of the patient.

Aeromedical Crew Member (ACM Level-l). The ACM Level-l shall include the knowledge and skills identified by the objectives contained in the EMT-A DOT. Additional training will be accomplished as described in the 1986, DOT "Air Ambulance Guidelines".

Aeromedical Crew Member (ACM Level-2). The ACM Level-2 shall possess all of the knowledge and skills required of an ACM Level-l and additional training will be accomplished as described in the 1986, DOT "Air Ambulance Guidelines".

Aeromedical Crew Member (ACM Level-3). The ACM Level-3 shall possess all of the knowledge and skills required of an ACM Level-2 and additional training will be accomplished as described in the 1986, DOT "Air Ambulance Guidelines".

Aeromedical Crew Member (ACM Level-4). The ACM Level-4 shall be a licensed physician with additional aeromedical oriented educational experience in the following areas: AHA-ACLS, ATLS, altitude physiology, and on-board treatment modalities.

Air Ambulance Service. An air carrier operating an aircraft used for air transportation that is specifically designed to accommodate the aeromedical needs of persons who are ill, injured, wounded, or otherwise mentally or physically incapacitated or helpless; who may require emergency medical care in-flight; and who, in a physician's opinion, cannot be safely transported on a standard commercial or charter flight.

Respiratory Therapist. A Respiratory Therapist shall be currently credentialed by the National Board of Respiratory Care and must have at least two years of current experience in critical respiratory care with emphasis on ventilators. Must have current CPR provider certification and have successfully completed a course in Altitude Physiology, Aircraft Fight Safety, and Communications.

5. EXTENT OF OBLIGATION.

This agreement does not obligate any funds. The Goverrunent is obligated only to the extent of authorized purchases actually made under this BPA.

6. PURCHASE LIMITATION.

Individual purchases under this BPA are limited to $150,000.00.

7. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA.

A list of individuals authorized to purchase under this BPA, identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the contractor by the contracting officer.

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HTC711-12-Q-ROO I

8. AIR CARRIER INSURANCE REQUIREMENTS

a. Prior to performance of any services hereunder, the contractor shall, at its own expense, procure and maintain insurance during the entire performance period of this BPA, with a financially and legally responsible insurance company or companies, as required by FAA and DOT.

b. The contractor shall provide written verification of insurance coverage to the Contracting Officer at USTRANSCOM!TCAQ-R, 508 Scott Drive, Scott AFB, IL 62225-5357 prior to the contract award. The contractor shall provide annual proof of insurance from the insurance provider to the Contracting Officer. In the event of a planned cancellation or material change in policy coverage, thirty (30) days prior written notice shall be given to the Contracting Officer. In the event of an unplanned cancellation or material change in policy coverage, notice shall be given to the Contracting Officer as soon as possible.

The contractor shall include in its required insurance policies and endorsement that any cancellation or material change in the coverage which adversely affects the Government's interests shall not be effective unless the contractor gives the contracting officer 30 days written notice as required by the BPA.

9. LANDING PERMITS

To permit the use of military installations, the contractor must obtain landing permits following Service specific regulations, no later than 30 days prior to required approved date (60 days for NAVY permits). The contractor shall begin the renewal process at least 60 days prior to expiration to allow for any delays in processing and to avoid a suspension of operation.

a. AIR FORCE BASES. Pursuant to AFI 10-1001 Landing Permit (DD Form 2401) may be obtained from USTRANSCOMITCAQ-R at Scott AFB 62225-5357. In addition, Hold Harmless Agreement (DD Form 2402) and the Certificate of insurance (DD Form 2400) must be completed and forwarded to the Contracting Officer at USTRANSCOM TCAQ-R, Scott AFB, IL. The Contractor shall submit these completed forms along with the DD Form 2401.

b. NAVY AND MARINE CORP AIR STATIONS. Request instructions from Ms. Audrey Taylor at audrey.taylor@navy.mil, (202) 685-9202 or access https://portal.navfac.navy.mil/portal/page/portal/extranet/afl.

BEGIN THE PROCESS NO LATER THAN 60 DAYS PRIOR TO THE REQUIRED APPROVAL DATE.

c. ARMY INSTALLATIONS. Call Mr. Jay Bellamy for Instructions at (703) 806-4868.

10. NOTICES AND REPORTS

a. Notice of Accidents- USTRANSCOM MISSIONS. When a contractor's aircraft is involved in an accident or incident in support of a mission performed under this BPA and as defined in 49 CFR, Part 830, the contractor will transmit the following information by the most expeditious means available, to the Tanker Airlift Control Center (T ACC) Emergency Action Cell at Scott AFB, Illinois, telephone (618) 229-0360, and the DoD Commercial Airlift Division (HQ AMC/A3B), (618) 229-4801 or 4343. On the next business day, notification must also be made to the Contracting Officer, HQ USTRANSCOM/TCAQ-R, Scott AFB IL (618) 220-7090 or (618) 220-7036.

(I) Carrier and trip number.

(2) Aircraft type and number.

(3) Date and time of the accident.

(4) Last point of departure and point of intended landing of the aircraft.

HTC711-12-Q-R001

(5) Nature of the accident and the extent of damage to the aircraft so far as is known.

(6) Total number of crew members and passengers on board.

(7) Number of injured and fatalities aboard the aircraft.

(8) Condition of baggage or government-owned material, if any, on board.

b. Notice of Accidents- NON-USTRANSCOM MISSIONS. When contractor's aircraft is involved in an accident, as defined in 49 CFR, Part 830, not in support of a mission covered by this BPA, the contractor will transmit the information in paragraph a. above by the most expeditious means available on the next business day to HQ AMC/A3B, Scott AFB IL (618) 229-4801 or 4343.

c. Aircraft Medicallncidents. The Contractor shall report all aircraft medical incidents in flight, or while passengers are under the control of the aircraft captain on missions performed in support of this BPA, to the first available Contracting Officer's Representative (COR) or Contract Administrator (CA), at the next en route station for in flight incidents, or the station where the incident occurs.

d. DOD Casualties. In cases where a death occurs on a Contractor's aircraft, the following information shall be furnished via telephone to the numbers listed below: Name, Social Security Number (SSN), and component of service identified as Army-USA, Air Force-USAF, Navy-USN, Marine Corps-USMC, Coast Guard-USCG. The following is a list of phone numbers for service casualty offices:

U.S. Army: (800) 626-3317 U.S. Navy: (800) 368-3202 U.S. Marines: (800) 847-1597 U.S. Air Force: (800) 433-0048 Coast Guard (USCG): Atlantic Area Op's Center: (757) 398-6390 (accidents east of Mississippi)

Pacific Area Op's Center: (510) 437-3701 (accidents west of Mississippi)

e. A faxed informational copy shall be provided to USTRANSCOM/TCAQ-R at (618) 220-7918 and TACC, ATTN: Emergency Action Cell (618) 229-0360.

f. Safety and Financial Information. The contractor must satisfY the requirements of 32 CFR, Part 861, Section 861.3. The DOD will conduct periodic evaluations to assess the contractor's ability to perform safely. To complete the evaluation the government may contact the contractor in order to obtain information bearing upon the contractor's practices, resources, and capabilities. Upon request, the contractor shall provide data pertinent to such evaluations, including current audited financial statements, to HQ AMC/A3B, 402 Scott Drive, Unit 3Al, Scott AFB

IL 62225-5302.

NOTE: Data furnished pursuant to this paragraph f. may be utilized by the U.S. Government or its representatives for any matter related to this BPA.

11. AIRFIELD SUITABILITY AND RESTRICTIONS/CERTIFICATIONS AIRFIELDS

a. Contractors are reminded that airfield restrictions exist at certain military and commercial airfields worldwide. An Air Mobility Command (AMC) publication, entitled "Airfield Suitability and Restrictions Report," identifies airfield restrictions specifically for AMC air crews. This publication also lists "certification airfields" which are the equivalent to FAA-designated "special airfields." These fields have unique airfield hazards and operating procedures requiring increased awareness and familiarity by air crews. Contractors can obtain the current edition of this publication, at no cost, by contacting the following office:

HQAMC/A3AS

402 Scott Drive Unit 3Al Scott AB IL 62225-5302

TELEPHONE: (618) 229-3112

FAX: (618) 256-2019

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HTC7JJ-12-Q-ROOI

b. This publication is prepared for use by AMC air crews and is made available to contractors for advisory purposes only.

c. Additionally, DOD, through the Defense Imagery Management Operations Center (DIMOC), produces "Airport Qualification Program" (AQP) videos for some certification airfields. These are available for advisory purposes only, at no cost (one copy per contractor), by contacting the following office:

DIMOC

Building 3, Room 105 II Hap Arnold Blvd.

Tobyhanna, PA 18466-5102

TELEPHONE: (888) 743-4662

FAX: (570) 895-6106

E-Mail: askdimoc@dma.mil Website: defenseimagery.mil

d. This contract requires that at least one pilot member of an air crew, operating a DOD contract mission into a DOD-designated certification airfield, shall have performed pilot duties to that airfield within the past 12 months or reviewed an FAA-accepted pictorial, e.g., video, detailing airfield hazards within 30 days prior to performing the DOD contract mission.

e. Contractors shall ensure that air crews are adequately briefed on all restrictions at applicable airfields, including certification airfields, and properly trained before performing any DOD contract mission into these airfields.

12. ADDITIONAL STANDARDS FOR DEPARTMENT OF DEFENSE (DOD) CONTRACT AIRCRAFT

OPERATIONS UNDER FAR PART 135 (NON COMMUTER) (PASSENGER)

All aircraft must be listed on air carrier's certificate, and flight crews must be trained, qualified, and scheduled in accordance with Federal Aviation Regulation (FAR Part 135) rules. This applies even when the contracted operations fall under FAR Part 91, or other FAR. In addition, air carriers shall comply with the following:

a. Operations:

(I) Pilots are responsible for ensuring correct computing and documenting of the weight and balance for all DOD flights and for assuring that the gross weight and center of gravity do not exceed the aircraft's limitations.

Actual or interrogated weights must be used. Completed weight and balance forms from DOD flights will be maintained for a minimum of30 days.

(2) Companies are required to maintain the last 30 days documentation for all DOD flights to demonstrate compliance with the flight locating requirements of FAR 135.79.

(3) Single-engine aircraft shall be limited to flight during daylight hours and under Visual Flight Rules (VFR) conditions only. Daylight hours are defined as 30 minutes before official sunrise to 30 minutes after official sunset; or in Alaska during extended twilight hours when terrain features can be readily distinguishable for a distance of at least one mile.

(4) All DOD passenger charters will be flown under Instrument Flight Rules (IFR) to the maximum extent possible.

(5) Helicopter Operations Only:

(a) Multi-engine helicopters may be used for night and instrument flight rules (IFR) operations providing the operator's certificate specifies such operations.

HTC711-12-Q-ROO I

(b) US Navy Contracted Shipboard Landings: The pilot shall have completed training that is approved by the Navy and meet subsequent proficiency and currency requirements to ensure standardization with shipboard guidelines.

b. Aircrew Requirements:

(I) A pilot-in-command (PIC) and second-in-command (SIC) will be used:

(a) For all fixed-wing, whole-plane charters, except for flights supporting US Army Corps of Engineers operations-only missions.

(b) If the aircraft certificate requires a two-pilot crew, or has seating configuration for ten or more passengers.

(c) When the aircraft is operated under !FR.

(2) PIC and SIC (when required), must have at least 250 hours combined experience in their respective positions in the type of aircraft being operated. Type (as defined in FAR 135.293b) means any one of a group of airplanes as determined by the Federal Aviation Administration, (FAA)) to have a similar means of propulsion, the same manufacturer, and no significantly different handling or flight characteristics. For helicopters, type (as defined in FAR 135.293b) means a basic make and model.

(a) The PIC's prior SIC time does not count towards the 250-hour requirement.

(b) The PIC must have 1,500 hours total pilot time and have logged 100 hours PIC time in the past 12 months.

(c) The PIC must have at least 10 takeoffs and I 0 landings, and 50 hours in the type and model aircraft being operated.

(d) Float plane P!Cs must have at least 250 total hours in floatplane operations.

(3) The PIC and SIC (when required), shall be IFR qualified; i.e., both shall hold a commercial instrument rating for all DOD flights regardless of the weather or type of flight plan filed. (Not required for operations restricted to VFR only).

(a) Both pilots shall meet the currency requirements of FAR 135.247

(b) The PIC shall have a current FAR 135.297 instrument proficiency check and a current FAR Part 135.293 competency check.

(c) The SIC shall have a current FAR 135.293 competency check to include as a minimum one precision approach, one nonprecision approach, and one missed approach. The SIC must meet the instrument currency requirements ofF AR 61.57( c).

(I) If the SIC is assigned to pilot only one type of aircraft for the DOD, that pilot must meet the instrument requirements of this section in that type of aircraft.

(2) If the SIC is assigned to pilot more than one type of aircraft for the DOD, that pilot must meet the instrument requirements of this section in each type of aircraft and the check shall alternate between the different types of aircraft that the pilot operates for the DOD.

c_ Aircraft:

(I) Will have two or more engines (except for helicopters, float planes, and aircraft supporting U.S. Army Corps of Engineers operations-only missions).

(a) Meet the lFR performance requirements of FAR 135.181.

(b) Be turbine powered if more than nine passengers are carried.

(2) Aircraft will also meet the following standards:

(a) Will be maintained in a good state of repair and appearance. Aircraft showing deterioration or neglect such as unrepaired cracks, punctures, loose rivets, missing fasteners, deterioration of interior, paint, or windows are unacceptable for DOD use. These concerns are in addition to airworthiness requirements.

(b) Have on board, a complete set of aeronautical charts, and approach plates (for each required pilot), covering the area of operation.

(c) Have a first-aid kit and emergency equipment, accessible to the passengers and appropriate to the environment of operation.

(d) Have approved life preservers for overwater flights in accordance with FAR Part 91.205b( 12), and helicopters will have emergency flotation gear (pop-out) or standard flotation gear (fixed floats).

(3) Aircraft operated single pilot for the DOD will possess the following navigation and communication equipment:

(a) Directional gyro

(b) Artificial horizon

(c) Rate of tum indicator

(d) Vertical speed indicator

(e) One type of FAA-approved navigation equipment such as an automatic direction finder (ADF) receiver system, with ADF indicator; VOR; global positioning system (GPS)!Loran, etc. A GPS shall be available for operations in remote areas where other navigational aids are not available.

(f) One ATC transponder for all Navy shipboard operations.

(g) An emergency locator transmitter (EL T).

(h) At least one Very High Frequency (VHF) receiver and transmitter.

(4) In addition to (3) above, aircraft operated with two pilots for the DOD shall be equipped for IFR operations and possess the following navigation and communication equipment.

(a) Two independent navigation systems suitable for the location served, at least one navigation system will include VORIDME capability.

(b) Dual VHF receivers and transmitters.

Page9

(c) Capability to perfonn a precision approach other than a ground controlled approach (GCA).

(d) A transponder.

(5) The SIC position (when required to be filled) must include the following operable equipment:

(a} The ability to manipulate all primary and auxiliary flight controls, lift/drag devices, and landing gear.

(b) Airspeed indicator.

(c) Altimeter.

(d) Artificial horizon.

(e) Gyroscopic direction indicator or equivalent.

(f) An independent navigation system.

OPR: HQ AMC/DOB

I November 2001 htrps://amcpublic.scott.af.mil/dob/index.htrn

Section G - Contract Administration Data

WA WF-RA INSTRUCTIONS

WIDE AREA WORK FLOW- RECEIPT AND ACCEPTANCE (WA WF-RA)

ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS

HTC711-12-Q-ROOI

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at

(800) 756-4571. Please have your contract/order number and invoice number ready when calling about payment status.

The accounts payable mailing address can be located in Block 18a of your BPA. You can easily access payment information using at http://www.dfas.mil/money/vendor.

NOTE: IN ACCORDANCE WITH DFARS 232.7002, USE OF ELECTRONIC PAYMENT REQUESTS IS

MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND

ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR

FEES TO USE WA WF.

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR RECEIVING REPORTS, INVOICES

AND ADDITIONAL E-MAILS CORRECTLY THROUGH W A WF.

I. CONTRACT NUMBER:

2. CAGE CODE:

3. PAY OFFICE DODAAC:

4. TYPE OF DOCUMENT:

5. INSPECTION/ACCEPTANCE:

6. ISSUE DATE:

7. ISSUE BY DODAAC:

8. ADMIN DODAAC:

9. INSPECT BY DODAAC:

10. SERVICE ACCEPTOR I SHIP

TO:

I HTC711-

I COMBO

I DESTINATION

SEEPAGE I,

BLOCK3

I HTC711

I HTC711

I HTC711

PLUS SIX

EXT:

I PLUS SIX

EXT:

Page II

REQUEST FOR QUOTATION HTC711-12-Q-R001

CLAUSES

The clauses listed below will be incorporated into Blanket Purchase Agreements (BPAs) issued as a result of this solicitation. The clauses may appear by reference or in full text in the BP A. The language in italics completes the blanks within the respective clause.

52.203-3 52.203-6 52.203-6 Alt I 52.204-10 52.209-6

52.209-9

52.209-10 52.212-4 52.212-5

52.219-8 52.219-9 52.219-28 52.222-3 52.228-3 52.222-21 52.222-26 52.222-35 52.222-36 52.222-37 52.222-41 52.222-42

52.222-43

52.222-50 52.222-54 52.223-18 52.232-18 52.232-33 52.233-3 52.233-4 52.237-7

Gratuities Restrictions on Subcontractor Sales to the Government Restrictions on Subcontractor Sales to the Government Reporting Executive Compensation and First-Tier Subcontract Awards Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Updates of Publicly Available Information Regarding Responsibility Matters Prohibition on Contracting with Inverted Domestic Corporations Contract Terms and Conditions - Commercial Items Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Deviation) Utilization of Small Business Concerns Small Business Subcontracting Plan Post-Award Small Business Program Representation Convict Labor Worker's Compensation Insurance (Defense Base Act) Prohibition of Segregated Facilities Equal Opportunity Equal Opportunity Veterans Affirmative Action for Workers with Disabilities Employment Reports on Veterans Service Contract Act of 1965 Statement of Equivalent Rates for Federal Hires

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage- Fringe Benefits

Pilot, GS-2181-11 Co-Pilot, GS-2181-10 Emergency Medical Technician (EMT} Registered Nurse 11, Specialist

$27.51 $25.04 $15.00 $22.74

Fair Labor Standards Act and Service Contract Act- Price Adjustment (Multiple Year and Option) Combating Trafficking in Persons Employment Eligibility Verification Encouraging Contractor Policies to Ban Text Messaging While Driving Availability of Funds Payment by Electronic Funds Transfer- Central Contractor Registration Protest After A ward Applicable Law for Breach of Contract Claim Indemnification and Medical Liability Insurance.

(a) It is expressly agreed and understood that this is a nonpersonal services contract, as defmed in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by the Contractor are rendered in its capacity as an independent contractor. The Government may evaluate the quality of professional and

ATTACHMENT 4

REQUEST FOR QUOTATION HTC7ll-l2-Q-R00l administrative services provided, but retains no control over professional aspects of the services rendered, including by example, the Contractor's professional medical judgment, diagnosis, or specific medical treatments. The Contractor shall be solely liable for and expressly agrees to indemnify the Govermnent with respect to any liability producing acts or omissions by it or by its employees or agents. The Contractor shall maintain during the term of this contract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence:

Medical Malpractice - General Liability-

$1' 000, 000. 00 $1' 000,000. 00

(b) An apparently successful offeror, upon request by the Contracting Officer, shall furnish prior to contract award evidence of its insurability concerning the medical liability insurance required by paragraph (a) of this clause.

(c) Liability insurance may be on either an occurrences basis or on a claims-made basis. lfthe policy is on a claims-made basis, an extended reporting endorsement (tail) for a period of not less than 3 years after the end of the contract term must also be provided.

(d) Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the commencement of services under this contract. If the insurance is on a claims-made basis and evidence of an extended reporting endorsement is not provided prior to the commencement of services, evidence of such endorsement shall be provided to the Contracting Officer prior to the expiration of this contract. Final payment under this contract shall be withheld until evidence of the extended reporting endorsement is provided to the Contracting Officer.

(e) The policies evidencing required insurance shall also contain an endorsement to the effect that any cancellation or material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. If, during the performance period of the contract the Contractor changes insurance providers, the Contractor must provide evidence that the Government will be indemnified to the limits specified in paragraph (a) of this clause, for the entire period of the contract, either under the new policy, or a combination of old and new policies.

(f) The Contractor shall insert the substance of this clause, including this paragraph (f), in all subcontracts under this contract for health care services and shall require such subcontractors to provide evidence of and maintain insurance in accordance with paragraph (a) of this clause. At least 5 days before the commencement of work by any subcontractor, the Contractor shall furnish to the Contracting Officer evidence of such insurance.

252.203-7000 252.205-7000 252.209-700 l 252.212-700 l

252.219-7003 252.225-7043

252.226-700 l

252.232-7010 252.232-7003

(End of Clause)

Requirements Relating to Compensation of Former DoD Officials Provision of Information to Cooperative Agreement Holders Disclosure of Ownership or Control by the Government of a Terrorist Country Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation) Small Business Subcontracting Plan (DOD Contracts) Antiterrorism/Force Protection Policy for Defense Contractors Outside the United States

HQ AFSFC/SFOP, telephone DSN: 945-7035/36 or Commercial (210) 925-7035136.

Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns Levies on Contract Payments Electronic Submission of Payment Requests and Receiving Reports

REQUEST FOR QUOTATION HTC71!-12-Q-ROOI

252.237-7010 252.243-7002

5552.247-9000 5552.247-9001 5552.247-9002

Prohibition on Interrogation of Detainees by Contractor Personnel Requests for Equitable Adjustment

Air Safety Requirement for Authorization to Engage in Air Transportation Alt II Contractor's Failure to Provide Service- Alternate II

CONTRACTING OFFICER'S REPRESENTATIVE

(a) Definition. "Contracting officer1s representative" means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, _the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.afmil

AUTHORIZED DEVIATION IN CLAUSES

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter l} clause with an authorized deviation is indicated by the addition of"(DEVIA TION)" after the date of the clause.

(b) The use in thi's solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter I) clause with an authorized deviation is indicated by the addition of"(DEV!A TION)" after the name of the regulation.

52.212-3 --Offeror Representations and Certifications-- Commercial Items (Apr 2012) Alternate I (Apr 2011).

An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acguisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(a) Definitions. As used in this provision~

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(I) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Inverted domestic corporation, '1 as used in this section, means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S. C.

395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). An inverted domestic corporation as herein defined does not meet the definition of an inverted domestic corporation as defmed by the Internal Revenue Code at 26 U.S.C. 7874.

"Manufactured end product" means any end product in Federal Supply Classes (FSC) 1000-9999, except~

(I) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSc 961 o, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

ATTACHMENT 5

Page I of 13

REQUEST FOR QUOTATION HTC7!1-12-Q-ROOI

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defmed in the Sudan Accountability and Divestment Act of2007 (Pub. L. I 10-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of2007) conducting the business can demonstrate-

(I) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

( 4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

( 6) Have been voluntarily suspended.

Sensitive technology-

(I) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people oflran; and

(2) Does not include information or informational materials the…