Attachment 1 - ATAC Performance Work Statement

HTC711-10-R-R004

Attachment 1

PERFORMANCE WORK STATEMENT (PWS)

Tailored Transportation Contract

Navy Advanced Traceability and Control Program (TTC-ATAC)

TABLE OF CONTENTS

C.1 Introduction/Background

C.1.1 General C.1.2 U.S. Navy Advanced Traceability and Control (ATAC) Program C.1.2.1 Regional Concept C.1.2.2 Consignor (Origin) Business hours C.1.2.3 Consignee (Destination) Business hours

C.2 Scope

C.2.1 Types of Services C.2.2 Changing Mission Requirements C.2.3 DoD Third Party Payment System C.2.4 Defense Table of Distances (DTOD) C.2.5 Government Furnished Property and Services C.2.6 Contractor Furnished Resources C.2.7 Location(s) of Performance C.2.8 Freight Carrier Registration Program (FCRP) C.2.9 Department of Defense (DoD) Air Carrier Approval Program C.2.10 Workload Estimates C.2.11 Reserved C.2.12 Security C.2.12.1 General Security Information C.2.12.2 Contractor Employees C.2.12.3 Non-Public Information/For Official Use Only Information

C.3 Applicable Documents

C.4 Work Areas/Quality Control Plan (QCP)/Performance Requirements

C.4.1 Quality Control Plan C.4.1.1 Monthly Quality Control Inspection Reports C.4.1.2 Problem/Failure C.4.1.3 Use of Quality Performance Information

C.4.2 Performance Requirements

C.4.2.1 Performance Requirement Summary C.4.2.2 Performance Objective – Receiving Material C.4.2.2.1 Proof of Receipt/Proof of Turnover

C.4.3 Not Ready For Issue (NRFI), Repair and Return (R & R), Redistribution/Ready For Issue (RDO/RDI) Process

C.4.3.1 Pick Up Services C.4.3.2 Performance Objective – Excluded Items C.4.3.3 Performance Objective – Rejection of Articles/Shipments

C.4.3.4 Shipping Manifest C.4.3.5 Performance Objective – Shipment Consolidation C.4.3.5.1 Passive Radio Frequency Identification (pRFID) C.4.3.5.2 Performance Measure C.4.3.6 Performance Objective – Provide In-Transit Visibility, Traceability and Control C.4.3.6.1 Data Entry C.4.3.7 Performance Objective – On-Time Delivery C.4.3.7.1 Transit Times C.4.3.8 Performance Objective – Safe Delivery

C.4.4 Supporting Services (Communication, Accessorial, etc)

C.4.4.1 Performance Objective – Web-Based Tracking C.4.4.2 Performance Objective – Equipment Supply C.4.4.3 Performance Objective – Loading C.4.4.4 Performance Objective – Securing Cargo C.4.4.5 Performance Objective – Securing/Protecting Shipments C.4.4.6 Performance Objective – Blocking and Bracing

C.4.4.7 Accessorial Services

C.4.4.7.1 Performance Objective – Documentation of Accessorial C.4.4.7.2 Accessorial Service - Vehicle Furnished but Not Used (VFN) C.4.4.7.3 Accessorial Service – Reconsignment/Diversion C.4.4.7.4 Accessorial Service Redelivery (RCL) C.4.4.7.5 Accessorial Service – Dimensional Weight C.4.4.7.6 Accessorial Service – Fuel Surcharge (Ground Shipments) C.4.4.7.7 Accessorial Service – Fuel Surcharge (Air Shipments) C.4.4.7.8 Accessorial Service – Lowboy Trailers C.4.4.7.9 Accessorial Service –Local Pick Up Site Overcapacity

C.4.4.8 Performance Objectives

C.4.4.8.1 Performance Objective – Hazardous Material Handling (HAZ) C.4.4.8.2 Performance Objective – Hazardous Cargo Placarding C.4.4.8.3 Performance Objective – Prearranged Scheduling C.4.4.8.4 Performance Objective – General Reporting

C.4.4.9 General Reporting

C.4.4.9.1 Astray Freight and Emergency Notification Reports C.4.4.9.2 Monthly Reports C.4.4.9.3 Hard Copy Proof of Delivery

C.4.5 Performance Objective – GTN/IGC Input Capability

C.4.6 Performance Objective - Surge/Contingency

C.4.7 Department of Defense (DoD) Driver Identification Requirements

C.4.8 Background Investigations and Common Identification Standard for Contractors

C.4.8.1 Access to “Federally Controlled Facilities” C.4.8.2 Access to “Federally Controlled Information Systems”

C.4.9 Contractor Liability

C.4.9.1 Cargo Liability

C.5 Service Delivery Summary

C.5.1 Contract Deliverables

C.6.1 Acronyms

C.6.2 Definitions

C.6.3 ATAC Document Identifier Codes

C.6.4 Appendices

Performance Work Statement (PWS) Tailored Transportation Contract Navy Advanced Traceability and Control Program (TTC-ATAC)

C.1 Introduction/Background

C.1.1 General

1. The United States Transportation Command (USTRANSCOM) is responsible for providing for the transportation needs of the Department of Defense (DOD), including the movement of DOD freight traffic, Homeland Security and any subsets such as U.S. Coast Guard.

2. USTRANSCOM is initiating a contract for freight transportation services called Tailored Transportation Contracts (TTC). USTRANSCOM has the following two DOD acquisition goals to achieve by using the Tailored Transportation Contract form:

• Conduct freight transportation services using Federal Acquisition Regulation (FAR) compliant contracts.

• Use performance-based contracts for the acquisition of services.

3. USTRANSCOM is also using the contract initiative as a means to streamline the process and procedures for contracting for freight services.

C.1.2 U. S. NAVY Advanced Traceability And Control (ATAC) Program

The ATAC program is a Navy initiative for the tracking, tracing, packing, reporting, and movement of valuable repairable Not Ready For Issue (NRFI) items from point of failure to a repair facility, and ultimately back to the end user after repair assets that are Ready for Issue (RFI) or on Redistribution Order (RDO)). ATAC is also responsible for accounting for RFI Offloads, Repair and Return and aircraft engines.

C.1.2.1 Regional Concept

1. The program consists of the transportation of repairable parts from two parent sites called Hubs, located on the West (San Diego, CA) and East (Norfolk, VA) Coasts, and smaller sites called Nodes, as well as other eRMS DoD and contractor facilities. The Norfolk site is considered a Hub for material receipt, consolidation and shipping purposes. San Diego is a Hub for the same receiving, consolidation and shipping purposes but is also designated as the sole Transportation Oversight/Management Hub.

Repairables from nodes/e-RMS (electronic Retrograde Management System) activities located outside of the continental United States (OCONUS), as well as mobile expeditionary node material is occasionally shipped to a DoD point of entry using Government assets. These shipments when picked up by the service provider and brought to a consolidation point shall be incorporated into the overall consolidation effort in conjunction with other multiple pick up site freight. Further, consolidated shipment of these assets shall constitute a shipment from a single point of origin to a destination within a designated region.

2. The Government requires the transportation services of one Contractor to move parts within and between CONUS, Hawaii and Canada. The Contractor shall have the capability to meet U.S. and Canadian Customs requirements for shipments to and from Canada. Shipments to and from Hawaii shall move by air.

Shipments shalll move within the following transportation channels: (a) Hub to a repair site or storage point (NRFI); (b) Node to a hub, repair or storage point (NRFI); (c) Transshipment point (Travis AFB to a hub; Norfolk Air Terminal to a hub, storage or repair point) (NRFI); (d) Local pick up (IAW Appendix B) to a node or hub (NRFI); (e) Repair point to end user or stock point (RFI); (f) Stock point to repair point (RDO). Also included is an express service requirement for shipments (NRFI) that shall be expedited from a hub or node to points throughout CONUS and Canada. These urgently required shipments are known as Carcass Express items.

3. Other transportation phases of the program include express service for Repair and Return (R&R) shipments.

Regions are as follows: Regional Grouping Code Narrative Description

Region 0 0R Canada: All provinces and territories Region 1 1R ME, VT, MA, RI, CT, NY, NJ, NH Region 2 2R PA, DE, MD, DC, VA, WV, KY Region 3 3R MI, WI, OH, IN, IL Region 4 4R NC, TN, SC, GA, AL, MS, FL Region 5 5R MN, ND, SD, IA, NE, MO, KS Region 6 6R AR, OK, LA, TX Region 7 7R MT, WY, CO, UT, NM, AZ Region 8 8R ID, WA, OR, NV, CA Region 9 9R Hawaii

C.1.2.2 Consignor (Origin) Business hours

1. Unless otherwise stated, all pickups shall be Monday through Friday.

2. In general, the pickups are performed between 0700 – 1500 local time. The contractor is responsible for contacting the local pick up sites and arranging the specific pickup times.

C.1.2.3 Consignee (Destination) Business hours

1. Unless otherwise stated, all deliveries shall be Monday through Friday. Consignees are installations and facilities within CONUS, Hawaii and Canada.

2. The business hours of consignees are available in the Transportation Facilities Guide (TFG), a valuable tool used by Government activities and Carriers in coordinating transportation requirements. The TFG and more details on TFG objectives, functional capabilities, and password request procedures are available as part of the web based Electronic Transportation Acquisition (ETA) system under the Global Freight Management (GFM) system at URL https://eta.sddc.army.mil/ETASSOPortal/Default.aspx

3. A password is required to "view" the TFG. Contractors may contact the GFM HOTLINE at 1-800-462- 2176 (option 3), for assistance in viewing the TFG on-line.

C.2 Scope

C.2.1 Types of Services

1. The period of performance for this PWS is a two-year base period and two one-year option years, for a total potential life of four years.

Shipments shall consist of all freight all kinds (FAK) with the exception of the excluded items below.

Repair parts range in a wide variety of sizes, from circuit cards, cardboard boxes, wooden crates and metal cans to items larger than a complete aircraft. The Contractor shall be capable of furnishing a variety of equipment, programs and training to handle the freight properly. The average cost of a repair item is approximately $15,000, with many items of much higher value. The contractor shall consolidate and package/palletize the individual ATAC assets defined as Freight All Kinds received for shipments into the best available aggregate shipment for the most cost effective and efficient rate while still meeting consolidation time, transit time and delivery requirements. The contractor shall create pRFID tags/labels and attach them to the pallet loads. For assets weighing less than 150 lbs and for which the contractor cannot effectively consolidate while meeting consolidation time, transit time and delivery requirements, the contractor shall coordinate the shipment of these packages with the DoD Domestic Express Carriers.

Other services required include:

Using Government owned IT systems such as Electronic Retrograde Management System (eRMS) to receive pick up directives (PUDs), Posting proof of shipment (POS), proof of delivery (POD), tracking number and other data, as required.

[See Appendix C, "CARRIER ERMS PROCESSING REQUIREMENTS" for detailed requirements.]

All services shall be included in the options years as specified within this contract.

2. The following movements and commodities are excluded from the scope of this contract:

Fleet Ballistic Missile Components Document Identifier Code A2_ (Except when part of the RDO/RFI portion of this program) Nuclear Reactor Plant Material (Special Material Identification Code [SMIC] X1-X5) RADIAC Material (Radioactive Assets, Federal Supply Class 6665) All Class I Explosives Small Arms and Night Vision Devices Uncertified and/or improperly prepared hazardous material Any material with documentation that shows Cognizance (COG) Codes “1_” or “9_”. The COG

Code is found in the “Distribution Block” of a DD Form 1348-1 or DD Form 1348-1A , record positions (RP) 55-56. Except as specified for RDO/RFI Marine Gas Turbine Engines or other assets identified in this document or as added by contract modification.

Over-dimensional shipments – (Ground) exceeds 576 inches in length, 102 inches in width and/or exceeds 162 inches in height (Air) exceeds 396 inches in length, 125 inches in width and/or exceeds 59 inches in height.

Overweight shipments – (Ground) over 48,000 lbs (45,000 lbs for lowboy equipment) (Air) over 36,000 lbs.

3. Generally, the Contractor shall receive assets documented by a DD Form 1348-1 or a 1348-1A with Document Identifier (DOC ID) “BC1” or “BC2” in Record Positions 1 through 3. This indicates the asset has been returned to the Government in exchange for a usable asset. Occasionally, customers will return assets excluded by ATAC. These items can normally be identified by a review of the DOC ID described above, and shall not be accepted by the Contractor. All cargo shall be visually screened by the Contractor to ensure excluded items are not accepted, and to detect hazardous material not identified as such or not properly prepared and certified by the Customer. If the documentation on an asset is missing or illegible, the Contractor shall refuse the asset. If the Contractor accepts an excluded item by mistake, it must be turned over to the Government for handling.

4. Specialized equipment shall be considered any equipment other than small cargo vehicles, straight trucks, covered vans or flatbeds with soft sides or curtains. It is the Contractor’s responsibility to ensure the cargo is protected from the elements.

C.2.2 Changing Mission Requirements

1. Freight estimates provided are the Government’s best estimates of freight moving within the system and are not a guarantee of traffic to be moved. These estimates are provided for information and evaluation purposes only.

2. The Government reserves the right to ship by other means in lieu of designated Contractor to satisfy requirements. Unscheduled (extra) loads may be offered to a military transporter during a reserve deployment exercise in lieu of designated Contractor(s) at any time.

C.2.3 DoD Third Party Payment System

1. The Contractor shall be US Bank PowerTrack® enabled to be considered for award. The contractor shall establish an electronic trading partner relationship with the DoD’s third party payment system (currently

US Bank’s PowerTrack®) to submit electronic invoices to and receive payment from the government. The details of the relationship will be defined through a separately negotiated agreement between US Bank and the contractor which is outside the scope of this contract. As part of this relationship, the contractor shall comply with the interoperability and certification requirements of the Freight Carrier Certification Program http://www.sddc.army.mil/sddc/Content/Pub/14712//welcomingletter%20mar%2009.pdf sponsored by SDDC. The Contractor shall electronically invoice the government in a manner agreed to between it and the DoD's designated third party payment system.

2. PowerTrack® is an automated on-line payment processing and transaction tracking system that supports logistical transactions. It consists of five primary functions: (1) electronic data transmission, (2) payment approval process, (3) electronic payment and billing, (4) communication for dispute resolution, and (5) customized data analysis.

3. Information regarding PowerTrack® capabilities can be obtained from the Defense Transportation Regulation (DTR) – Part II, Chapter 212 available at http://www.transcom.mil/j5/pt/dtr.cfm Information can also be obtained by accessing the US Bank website www.usbank.com/powertrack , or by contacting US Bank at 1-800-925-4324. Questions or assistance regarding PowerTrack® may be directed to the Naval Operational Logistic Support Center (NOLSC) PowerTrack® Team at (757) 443-5402, (757) 443-5491, or

(757) 443-5448.

4. The Contractor shall bill only for the services rendered. Methods used by the Contractor to pay its underlying carriers and subcontractors are a matter within the discretion of the Contractor. All bills submitted to PowerTrack® shall include weight/pounds to ensure the Government is able to validate cost per pound rate for both single and consolidated shipments vice sole designation as Truck Load. Bills shall also include eRMS assigned Lead Transportation Control Number or Manifest Number and TAC(the manifest number is automatically generated by eRMS) or in the Buyer Document Number field.

C.2.4 Defense Table of Official Distances (DTOD):

1. The Department of Defense (DOD) has mandated the use of DTOD as the source for mileage-based transportation payments, including all procurements covered by this contract. Where disputes about distances arise (e.g., radius around a facility for pickup) DTOD mileage shall be used to resolve all disputes and shall be authoritative.

2. Information about DTOD, including the default settings for Freight and Cargo, may be accessed at https://dtod.sddc.army.mil/default.aspx. Access to DoD’s Electronic Transportation Acquisition (ETA) system is required in order to access DTOD. Information on obtaining ETA access may be found on the DTOD home page.

C.2.5 Government Furnished Property and Services

1. All Hub and Node Sites

• Vehicle passes and personnel identification badges

• Government will load/unload assets weighing over 8,000 pounds or requiring specialized load/unload equipment (e.g., crane).

• Space for accepting freight turn over and entry of Proof of Receipt (POR) into eRMS. Equipment and furnishings will not be provided.

• Utilities and phone lines. Contractor shall pay for telephone service.

• The Government will provide eRMS software and data format for the Contractor's use to enter the data elements detailed in Appendix A into the Assigned electronic mailbox.

2. Limited space will be provided at the ATAC Hub, San Diego, Building 661, at no cost to the Contractor.

• Telephone service will be available at cost to the Contractor. Space is a maximum of 6,400 square feet. There are also 6,000 square feet of space available between Buildings 662 and 661, plus 13,500 square feet of space available in front of Building 661 that is also available for consolidation purposes. This space is used for oversize material (primarily crated material, such as airframes, drop tanks, canopies, helo blades, etc., not fitting conveyor lines).

3. Limited space will be provided at the ATAC Hub, Norfolk, Building SP237, at no cost to the Contractor.

Telephone service (2 phone/data lines) will be available at cost to the Contractor. Space is a minimum of 2,500 square feet.

Space identified at both ATAC Hub sites is the maximum that will be available for the life of the contract.

4. See Appendix D for additional items of Government Furnished Property/Equipment. Use of some Government Furnished Equipment is share between the Government and the Contractor. All government furnished property/equipment is furnished in an “as-is” condition.

C.2.6 Contractor Furnished Resources

The Contractor shall provide all personnel and equipment required for the performance of services under this contract. The Contractor shall provide a toll-free number for Customers to call and schedule, cancel, or adjust pick up arrangements or for any other purpose as applicable.

C.2.7 Location(s) of Performance

The Contractor shall perform the freight transportation services required under this contract from the Shipper-defined point of origins to specified destinations within CONUS, Hawaii and Canada.

C.2.8 Freight Carrier Registration Program (FCRP)

1. All contractors interested in transporting Department of Defense freight must be approved by the FCRP in order to be considered for award. The FCRP requirements and instructions are located on the web site at http://www.sddc.army.mil/sddc/Content/Pub/14712//welcomingletter%20mar%2009.pdf.

2. Commodities to be transported may include hazardous material (HAZMAT). Therefore, contractors shall have HAZMAT Certification as required.

C.2.9 Department of Defense (DoD) Air Carrier Approval Program

All air shipments shall be transported by an approved US Department of Defense (DoD) air carrier, as determined by HQ AMC/A3B and the Civil Airlift Review Board (CARB), and shall maintain this approval throughout the performance of this contract. The contractor or subcontractor transporting the air shipments shall comply with all Federal Aviation Administration requirements and with all DoD additional standards as published on the following web site:

http://www.amc.af.mil/library/businesscustomers.asp

C.2.10 Workload Estimates

The estimated volume in Schedule B of the solicitation was derived from the historical number of shipments within the past year and the estimated number of future shipments. The estimated volumes provided for each region are yearly volumes and when divided by 12 result in an estimated monthly volume. The monthly volume may vary by + or – 30% depending on individual shipping trends.

C.2.11 Reserved

C.2.12 Security (Physical, Personnel, Information, Industrial, Anti-Terrorism and Force Protection Requirements)

C.2.12.1 General Security Information

The work associated with this PWS will be at the UNCLASSIFIED/FOR OFFICIAL USE ONLY level. No DD 254 will be issued on this contract. Classified access/information is not authorized in support of these deliverables by contract personnel. The Contractor shall not divulge any government information on shipments and details of shipments to outside agencies or companies not in direct support of the deliverables outlined in this contract without the express written consent of the US Government, specifically the USTRANSCOM or ATAC Security Offices, OPSEC Managers, INFOSEC Manager or Public Affairs Office. The decisions of release will be approved/disapproved and the decision transmitted to the Contractor via the Contracting Officer’s Representative (COR) or the Contracting Officer (CO).

C.2.12.2 Contractor Employees

If the Government notifies the contractor that the employment or the continued employment of any contract employee is prejudicial to the interests or endangers the security of the United States of America, that person shall be removed and or barred from DOD installations and or worksites. This includes security deviations/incidents and credible derogatory information on contract members during the course of the contract period. The Contractor shall make any changes necessary in the appointment(s).

C.2.12.3 Non-Public Information/For Official Use Only Information.

In performance of this contract, the contractor may have access to unclassified sensitive, non-public information or material goods. The contractor agrees (a) to use and protect such information from unauthorized disclosure in accordance with the FAR; (b) to use and disclose such information only for the purpose of performing this contract and to not use or disclose such information for any personal or commercial purpose; (c) to obtain permission of the Government PM (through the Operation Security, Information Security, Force Protection Personnel) before disclosing/discussing such information with a third party; (d) to return, upon Government request, any non-public, sensitive information no longer required for contractor performance; and (e) to advise the Government PM of any unauthorized release of such information. The Government does not currently require a non-disclosure agreement for this contract;

however, in the event a non-disclosure agreement is required at a later date, the Contractor shall have applicable employees assigned to this contract execute a non-disclosure agreement for delivery to the Government. The Government will require contractor personnel to sign a non-disclosure statement to protect non-public information of other contractors and/or the Government. This material is also covered in Joint Operations Security Regulations and disclosure could result in non-punitive/punitive damages if the contractor is found negligent in release of information.

C.3 Applicable Documents

Defense Table of Official Distances (DTOD).

Directory of Standard Carrier Alpha Codes (SCAC) NMF101-series, published by the National Motor Freight Traffic Association, Inc., Continental Directory of Standard Point Location Codes (SPLC), NMF 102-series, published by the National Motor Freight Traffic Association, Inc., Code of Federal Regulations (CFR), Title 49, Parts 100-199; 300-399; 500-599; and 1000-1399.

National Zip Code Directory, Vol. I and II

Transportation Facilities Guide (TFG), URL: https://eta.sddc.army.mil/ETASSOPortal/default.aspx

Surface Distribution and Deployment Command (SDDC) Freight Carrier Registration Program (FCRP)

C.4 Work Areas/ Quality Control Plan (QCP)/ Performance Requirements

C.4.1 Quality Control Plan

The contractor shall submit a final Quality Control Plan within (20) business days after contract award. The Contractor shall establish and maintain a Quality Control Plan (QCP) to ensure quality service is provided throughout the terms of the contract. The QCP should include as a minimum how the Contractor intends to meet the performance objectives, provide the required transportation service, and should also identify those areas the Contractor sees as critical to the customers for this contract, how it will monitor quality performance in those areas, and how it will maintain or exceed customer expectations, including identification and correction of problems.

C.4.1.1 Monthly Quality Control Inspection Reports

Upon the Contracting Officer's acceptance of the Contractor’s Quality Control Plan, the Contractor shall submit monthly Quality Control Inspection Reports stating the results of its inspections to the assigned Contracting Officer Representative (COR).

C.4.1.2 Problem/Failure

The Contractor shall self-identify any problem or failure that may impact contract performance. In accordance with its QCP, the Contractor shall provide the COR with a succinct written plan of action within five (5) business days of Contractor self-identification or awareness of a potential or real problem, failure or deficiency. The Contractor shall detail the methodology for correcting the problem or deficiency in the plan of action, and provide an assurance of the specific time required to bring performance back to acceptable quality levels, as applicable.

C.4.1.3 Use Of Quality Performance Information

Information from these reports shall be compiled cumulatively to provide annual reports of past performance for use in past performance evaluations for future awards.

C.4.2 Performance Requirements

Performance Requirements in this contract are expressed in the following manner:

1. Each performance requirement can contain the following three elements. Generally, at a minimum, those Performance Objectives considered critical shall have Measures and Thresholds, although some Performance Objectives considered non-critical may also include them. In each case, when taken together, these elements constitute a performance requirement.

a. Performance Objective -A statement of the outcome or results expected of the Contractor.

b. Performance Measures – Are the critical few characteristics or aspects of achieving the objective that will be monitored by the Government; those things that the Government will be gathering data about. Each objective may have one or more measures.

c. Performance Threshold – The targeted level or range of levels of performance for each performance measure. Also referred to as Acceptable Quality Level (AQL).

Not every performance objective in this contract has a related performance measure or performance threshold. However, every performance objective is a contractual performance requirement.

2. The Performance Thresholds identified in this contract are as follows:

The Performance threshold shall identify a specific target to be met. For example, if the threshold is 100%, that means that the Shipper expects that target level of performance to be met every time. For performance objectives without a performance threshold stated, it is assumed that the acceptable quality level is 100%. If the threshold is 95%, that means that over the specified performance evaluation period, the Contractor shall attain the required level of performance at least 95% of the time.

C.4.2.1 Performance Requirement Summary

Includes all of the CONUS, Hawaii and Canada for Repair and Return, Redistribution and Ready for Issue Material, Ground Marine material. All processing shall meet the requirements specified in appendix A for data entry into the Navy’s Electronic Retrograde Management System (E-RMS).

C.4.2.2 Performance Objective – Receiving Material

NRFI: The Contractor shall ensure the shipper packages all assets to meet the minimum packaging requirements, including two layers of bubble wrap or equivalent materials. For heavy and/or bulky items a wood crate or container is also required. The contractor shall reject assets not packaged appropriately to prevent damage during transit. The contractor shall assume assets packaged in sealed boxes meet the minimum packaging requirements. If the packaging is acceptable, sign two copies of BC1 and BC2 for each piece, and provide signature POR to Customer directly. The POR shall contain the Contractor's name, date and a place for legible employee's signature. The Contractor's file or electronic copy of document also shall be stamped, dated and signed.

C.4.2.2.1 Proof of Receipt / Proof of Turnover

a) NRFI: Contractor shall pick up material on a 1348-1 and provide the customer with a signed copy showing proof of turnover and contractor’s acceptance utilizing either a manifest and or individual

DD1348.

b) Repair and Return: Contractor shall receive material on a manifest basis and enter Proof of Receipt (POR) Proof of Turnover (POT) into eRMS.

c) Redistribution Order/Ready for Issue: the carrier will be notified by Pick Up Directive (PUD) the carrier shall identify the freight having a document identifier beginning with A2, A4 and A5. Moves directed by the ATAC Dispatch function shall be in accordance with material type and delivery times identified in C.4.3.7.1.

d) Ground Marine material: the carrier will be notified by Pick Up Directive (PUD).

C.4.3 Not Ready For Issue (NRFI), Repair & Return (R & R), Redistribution/Ready for Issue (RDO/RFI) Process

The Contractor shall meet the following service performance objectives, measures and standards:

C.4.3.1 Pick Up Services

RDO/RFI: For RDO/RFI material pick ups the carrier shall identify the freight having a document identifier beginning with A2, A4 and A5. Moves directed by the ATAC Dispatch function will be in accordance with material type and delivery times identified in C.4.3.7.1 The manifest must match the Pick Up Directive (PUD). The Contractor shall ensure the shipper packages the assets in accordance with C.4.2.2. If the packaging is acceptable, sign the manifest provided by the shipper for each document which will provide a signature POR to Customer directly. The POR shall contain the Contractor's name, date and a place for legible employee's signature. The Contractor's file or electronic copy of document also shall be stamped, dated and signed. The Contractor is responsible for the quantity of packages, not the quantity within the package, Contractor shall load/unload the freight. There shall be no size/weight restrictions. The Government will load/offload pieces weighing over 8,000 pounds or requiring special equipment (i.e., crane) for load or offload... During ship offload actions the carrier will be provided with an estimated number of truck loads, estimated weight and designated delivery locations

The on-call, daily and other scheduled pick up/delivery addresses identified in appendix B are not all inclusive and are merely the common pick up/delivery addresses within the 70 mile radiuses of the local areas. At no adjustment in rate or additional charge, the contractor shall pick up/deliver ATAC freight, whether it is on call or on a daily basis to any address (even if it is not identified on appendix B) within the respective 70 mile radiuses of the identified local areas in appendix B as long as the packages picked up/delivered does not exceed the capacity of one 53’ van per local area per day. The normal vehicle type utilized is either a 53' van or 28' straight truck and in some cases a 53' flatbed is required. In rare cases a lowboy trailer may be required.

a) NRFI: The Contractor shall provide daily pick up service at designated locations as specified in Appendix B. Assets from on-call locations shall be picked up no later than the next working day after being notified that material is available for pick up. Delivery times are specified in C.4.3.7.1 table of transit times.

BC1s (NRFI) identify ATAC eligible material that is required to be picked up locally within a 70 mile radius of a Hub or Node as identified in appendix B. The carrier is required to provide signature of material received.

BC2s (NRFI) identify ATAC eligible material which requires pick-up to either a Hub or Node or require Direct Shipment to a final destination. An eRMS manifest will be either a POT (Proof of Transfer), Direct (To Final Destination), ATAC (Further action required of the Node/Hub.)

Region to region rates are used for the Repair & Return Sites identified in appendix B.

Se Appendix C for ERMS processing requirements

b) Repair and Return: The Contractor shall provide daily pick up service of ATAC eligible material at designated locations, delivery times are specified in C.4.3.7.1 table of transit times. BMD (R&R, FRC) These pick-ups are located at specific sites and require immediate shipment upon receipt. eRMS will have either a Direct Manifest or a POT (Proof of Transfer).

See Appendix C for ERMS processing requirements

c) Redistribution/Ready for Issue: The carrier will be notified electronically of Pick Up Directives (PUD) for ATAC eligible material location and availability. Locations designated as daily or routine pick up sites may have ATAC material available on a daily basis with no PUD generated. Contractor shall be responsible for ATAC eligible material pick up at these locations. The contractor is responsible for the quantity of packages but not the quantity within a package. Delivery times are specified in C.4.3.7.1 table of transit times. A2A, (RDO-RFI) Pick up sites are scheduled either on a daily basis, prescheduled by the ATAC in the form of a PUD, (Pick-Up Directive), and by the ATAC Dispatch. All RDOs and RFIs shall be picked up within 24 hours of notification. These will have a project code of ZI7 assigned, within the DD1348 documentation, for authorization. All material located at a DD shall be picked up and any shipments not assigned a PUD shall be identified to ATAC for the PUD to be provided within 24 hours.

Redistribution/Ready for Issue applies only to DLA or contractor repair point shipments.

See Appendix C for ERMS processing requirements

d) Ground Marine material: The carrier will be notified electronically for material location and availability.

Ground Marine material shall be treated the same as Redistribution Order material for transit times. A5A identify Ground Marine pick ups and the transporter will be notified via ATAC in the form of a prescheduled PUD, (Pick-Up Directive). These shall be picked up within 24 hours of notification. See Appendix C for ERMS processing requirements

e) Off Loads and Engines D6K (Off Loads) Pick-ups are normally from the pier side and are delivered to a HUB/Node for further action 70 miles.

A55, A5E, A2A (Aircraft Engines) Aircraft Engines can be either a POT or Direct eRMS Manifest.

See Appendix C for ERMS processing requirements

f) BGJ, (DRMO) Pick up DRMO (Defense Reutilization Management Office) material originated from the ATAC sites identified as, San Diego, Ca - Norfolk, Va- Jacksonville, Fl and Puget, Wa. These shipments will be prearranged for delivery by the Government personnel at the pick up site. Pick up sites for DRMO consist only of hubs and nodes. Any material rejected by DRMO, which was originally arranged by the pick up site, shall be returned to them. The Proof of Delivery and Proof of Shipment will be entered by Government personnel. DRMO deliveries must fall within a 70 mile radius of the pick up site. The delivery transit time shall be one day. This material may be picked up only if, the delivery has been prearranged by the pick up site, Node/Hub and the local DRMO will accept the delivery on the date and time agreed upon.

These require an ERMS Disposal Manifest. DRMO material shall be moved under this contract at ATAC sites, Norfolk, San Diego, Puget Sound, and Jacksonville and Pearl Harbor. Nontraditional ATAC activities can tender DRMO material to the carrier provided all arrangements with DRMO have been made by that activity. Carrier shall only be responsible for pick up and delivery of material to the DRMO location identified by the E-RMS generated manifest once DRMO has acknowledged pending receipt of said material.”

Any material rejected at the time of DRMO delivery shall be returned to the originator.

See Appendix C for ERMS processing requirements

g) Containers moved under this contract that fall under the scope of the Container Reutilization Refurbishment Center (CRRC) program shall be handled on a space available basis. These containers will not have a defined pick up or delivery requirement. In locations where Local NAVEXPRESS exists, shipments within the 70 mile radius are exempt.

C.4.3.2 Performance Objective – Excluded Items

The Contractor shall screen all cargo and cargo documentation visually to ensure excluded items are not accepted and to detect hazardous material not identified as such or not properly prepared and certified by the Customer. If the documentation on an asset is missing or illegible, the Contractor shall refuse the asset.

If the Contractor accepts an excluded item by mistake, it shall be turned over to the Government for handling.

C.4.3.3 Performance Objective – Rejection of Articles/Shipments

The Contractor shall examine all cargo and reject any items or shipping material if packed in an inadequate or unsafe manner. Note: In rare instances when the Contractor has damaged the outer packaging or crate during shipping, the contractor is responsible for repackaging or re-cooperage services at no additional cost to the Government.

Contractor shall receive material on a eRMS manifest basis or PUD and enter Proof of Receipt (POR) Proof of Turnover (POT) into eRMS. POR shall provide proof of custody transfer from the Government to the Contractor. Data entry will also generate a manifest on a destination basis. Proof of Receipt (POR) by Contractor shall be accomplished by FLAT FILE via File Transfer Protocol (FTP) Transmission, or current technology within one (1) workday of pick up.

DELIVERIES/SHIPPING

a) BC1s (NRFI) identify material that is required to be picked up locally within a 70 mile radius of a Hub or Node and delivered to the Node and Hub. The carrier is required to provide signature of material received to the turn-in activity, in any format the customer requires.

b) BC2s (NRFI) identify material that requires delivery to either a Hub, Node or a Direct Shipment to a final destination. An eRMS manifest will determine the delivery method, either a POT (Proof of Transfer), Direct (To Final Destination), or to ATAC for further action.

c) Direct Manifest: Identifies a direct shipment to the final destination and shall be delivered within a specific timeframe. See C.4.3.7.1. It may be consolidated with other shipments providing the timeframe is met.

d) POT Manifest: Identifies, to the transporter, candidates for consolidation to onward movement, going to an identical final destination.

e) ATAC Manifest: Material shall be turned over to the ATAC Hub/Node for further action such as, additional packaging or Deep Screening.

f) BMD (R&R, FRC) These pick-ups are located at specific sites and require immediate shipment upon receipt. eRMS will have either a Direct Manifest or a POT (Proof of Transfer).

g) D6K (Off Loads) Deliveries are to a local Defense Depot for storage.

h) A55, A5E, A2A (Aircraft Engines) Aircraft Engines can either be consolidated with other shipments to their final destination or via a Direct Manifest. A Direct Manifest will be on a one to one ratio; due to the manifests assigned are per the document number. All aircraft engines shall be hazmat certified prior to acceptance by the shipper, A condition engines are excluded from the Hazmat certification.

i) A5A Ground Marine deliveries can be consolidated.

j) A2A, (RDO-RFI) ZI7 material is shipped to and from Defense Depots and Repair Facilities. These shipments have a variety of quantities of which shall meet the PUD quantity cited. If in disagreement an NR or NQ shall be entered into eRMS

k) BGJ, A5J (DRMO) This material may only be delivered if, the delivery has been prearranged by the Government pick up site at a Node/Hub and the local DRMO will accept the delivery on the date and time agreed upon. The DRMO manifest shall be signed and POD posted. DRMO rejected material returns, shall be returned to the manifest originator. DRMO for ZI7 material shall be accepted when arrangements have been made for pick-up and delivery. DRMO rejections shall be accepted back to the originator, the turn-in activity. Any and all DMIL shall be completed prior to pick-up, including HAZMAT certification.

C.4.3.4 Shipping Manifest

The Contractor shall close shipping manifests daily. Contractor shall pick up all shipments under those manifests and ensure delivery of those assets in the required timeframes shown in C.4.3.7.1. Custody turnover shall be accomplished by the Contractor by signing Government-provided manifests. Prior to any freight movement out of a Hub or Node as appropriate, the Contractor shall print a copy of all open manifests associated with the material to be moved, or at 3:00 p.m. each business day. Contractor shall ultimately close each manifest at time of shipment and ensure that all freight assigned to said manifest gets shipped and delivered as a single delivery per destination. For locations that have a FISC detachment, FAK manifests shall be created and provided by the FISC detachment at time of Pick Up. The contractor shall ensure all eRMS generated manifests are signed by the final receiving activity. These shall be retained for HCPOD. (Hard Copy Proof of Delivery)

C.4.3.5 Performance Objective – Shipment Consolidation

The contractor shall consolidate individual ATAC assets defined as Freight All Kinds received for shipments into the best available aggregate shipment for the most cost effective and efficient rate while still meeting transit time and delivery requirements. Contractor shall maximize consolidation to the fullest extent, and bill the aggregated weight per destination based on consolidated shipments that move from the Contractor’s facilities (including possible Contractor use of Government facilities). In some instances consolidation shall be based on Priority Designation of the material, e.g.; material going from Norfolk to Jacksonville, a carcass constrained item ready to ship on Thursday could be held for a designated Friday truckload shipment to the same location. Shipments picked up at multiple sites within a 70-mile radius of the Norfolk or San Diego hub shall be considered as one origin for billing purposes when shipped from the hub. Consolidation of freight shall be from multiple points of origin to a single destination as determined by region not by individual delivery location, e.g.; freight consolidated at ATAC Norfolk Hub bldg SP 237 from multiple origins and going from region 2 to region 6 shall be billed as a consolidated shipment for any deliveries within a 70 mile radius and not billed per individual destination within region 6 unless the delivery is greater than 70 miles away.

Reconsolidation efforts: freight consolidated at original pick up point and subsequently relocated to a hub location shall be consolidated with other freight from multiple pick up locations in order to ensure maximum weight break allowances are provided for, e.g.; freight consolidated at ATAC San Diego Hub bldg 661 from multiple origins including previously consolidated freight received from the Seattle area and going from region 6 to region 2 shall be billed as a consolidated shipment for any deliveries within a 70 mile radius and not billed per individual destination within region 2 unless the delivery is greater than 70 miles away. Consolidated shipments being delivered to Naval Base Norfolk and shipments going to Cheatam Annex shall not be billed as separate destinations.

The DOD Domestic Express carrier can be utilized for meeting expedited delivery time frames identified in C.4.3.7.1 and/or when an isolated delivery location is identified. Expedited; normally falls under 150 pounds and shall always have a delivery time frame of four calendar days. Isolated Location; identified as not meeting the 150 pound consolidation effort for meeting the on time delivery of seven calendar days.

Expedited, (Carcass Express), can be consolidated with routine shipments provided, it meets the required delivery timeframe of four calendar days.

The maximum allowable time for shipment consolidation is provided in the table below:

Type of Service Working Days Routine 6 Carcass Express 1

RDO/RFI 1

Repair & Return 1 Engines 2

C.4.3.5.1 Passive Radio Frequency Identification (pRFID)

The contractor shall tag with pRFID tags at the pallet level all outbound shipments from designated ATAC locations. The Government reserves the right to add and or delete pRFID sites as required. Multiple pallet shipments shall have individual pallet tags and one master tag with correlated sub tag information. Once tagged, shipments shall maintain integrity and can not be separated for reconsolidation. Tagged shipments shall be delivered as a single delivery.

C.4.3.5.2 Performance Measure

Maximum possible consolidation per shipment to same destination region over multiple days while still meeting required delivery timeframes. Consolidation shall be measured by evaluating data extracted from PowerTrack and eRMS databases to confirm that aggregate weight shipped from origin to destination reflects maximum consolidation possible.

C.4.3.6 Performance Objective -Provide In-Transit Visibility, Traceability and Control

The Contractor shall maintain complete in-transit visibility over material and provide verifiable POR, POT, POS and POD at each point where material custody changes through timely, daily reporting using specified EDI Transaction Set information IAW Appendix A, and the Contractor’s Website tracking capability IAW Section C.4.4.1. Contractor shall provide daily data update to assigned electronic mailbox. COR will provide Internet Protocol (IP) address and data set name on the assigned electronic mailbox as delineated in

Appendix A. Method of file transfer is at Contractor's discretion, but shall be compatible with the Government system.

C.4.3.6.1 DATA ENTRY

The transporter is required to ensure POS and POD are posted within 2 working days. This can be accomplished either manually or electronically or combination of. These are posted within eRMS per the manifest number created by eRMS. A hard copy signature shall be provided upon request to the Government.

The contractor can only ship on eRMS manifests or PUD and only by that direction can they deliver. eRMS requires a password and a log in user. A Government PKI certificate will also be required.

RDO and RFI (ZI7) shipments have a variety of quantities of which shall meet the PUD quantity cited. If in disagreement an NR (Not Ready) or NQ (Not Full Quantity) shall be entered into eRMS to identify the missing quantity. Any quantity that exceeds the qty of the PUD is required to be returned to the originator.

C.4.3.7 Performance Objective -On-Time Delivery

1. The Contractor shall move the cargo from origin to destination in accordance with table C.4.3.7.1 Transit Times. Expedited (Carcass Constrained) items shall be clearly identified. Proof of Delivery (POD) shall be posted to the assigned electronic mailbox within one (1) workday of actual delivery.

C.4.3.7.1 Transit Times (The day of delivery will not be assessed in meeting the below transit times.)

ITEM CUSTODY-TURNOVER TO DELIVERY TIME REQUIREMENTS (CALENDAR DAYS)

NR *See notes below for corresponding item number

1 Hub to DOPDSP 7 2 Node to Destination 7 3 Carcass Express Shipments (Expedited) 4 4 RDO Shipments 5 5 RDO Shipments (Expedited) 4 6 RFI Shipments 5 7 RFI Shipments (Expedited) 4 8 Repair & Return Shipments 4 9 Local Shipments 1 10 Shipments from AMC Terminal, Travis AFB to San Diego ATAC Hub* 1 11 Aircraft engines ** 6

* Freight is cleared daily from AMC terminal at Travis AFB and shipped not less than 2 times per week to San Diego.

Note: A maximum total of one (1) additional working day is allowed when Special Equipment is required When contractor ships under this condition, contractor shall transmit remarks code “SE” for Special Equipment **Engine times shall be based on delivery location, with a minimum of 2 days for locations less than 1,000 miles from each other, 3 days for locations 1,001 to 1,500 miles apart, 4 days for locations 1,501 to 2,000 miles apart, 5 days for location 2001 to 2,500 miles apart and a maximum of 6 days for locations greater than 2,500 miles apart.

Containers shall be exempt from these process/delivery times

C.4.3.8 Performance Objective -Safe Delivery

• The Contractor shall ensure that the material handled is not lost. (Please refer to section C.4.2.1 Performance Requirement Summary).

• The Contractor shall ensure that the material handled is not damaged, misused, subjected to deterioration by the elements of weather, or otherwise neglected. (Please refer to section C.4.2.1 Performance Requirement Summary).

C.4.4 Supporting Services (Communication, Accessorial, Etc.)

C.4.4.1 Performance Objective -Web-Based Tracking

1. The Contractor shall provide web-based ITV services, and shall have these services available at time of startup as follows:

• The Contractor shall provide the real time live ability to track/trace shipments/packages by Lead Transportation Control Number(s) (LTCN) and Transportation Control Number(s) (TCN), accessible through the World Wide Web (WWW).

• The Carrier/Contractor shall allow the Government to link to their shipment tracking system…