HT001424R0004-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this contract modification is to correct the Q&A and solicitation due date in Addendum to FAR 52.212-1.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Dec-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT001424R0004

X 9B. DATED (SEE ITEM 11)

08-Dec-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Dec-2023

CODE

DHA CONTRACTING OFFICE-(NCR-CD) HT0014

8111 GATEHOUSE ROAD

2ND FLOOR

FALLS CHURCH VA 22042

HT0014 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT001424R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

Addendum to 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services

1. This requirement is in support of the Patient Administration Department (PAD) at Walter Reed National Military Medical Center (WRNMMC). The DHA Contracting Activity (DHACA) Northeastern Markets Contracting Division (NEM-CD) intends to award one contract in accordance with FAR 19.5 and procedures set forth in FAR Part 15.

2. To be accepted and eligible for award, proposals must be prepared in accordance with these instructions and the terms and conditions contained in this solicitation. The government reserves the right to award without discussions.

3. This section provides the general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. For timely and equitable evaluation of proposals, offers must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award.

4. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the offeror intends to meet the requirements identified in the Performance Work Statement (PWS). Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror’s proposal.

5. Point of Contact: The individuals listed below are the primary and alternate points of contact for this acquisition. Address all questions or concerns to both POCs no later than 15 December 2023. Written requests for clarification may be sent to both POCs via email. Email is the preferred method of communication.

Primary Contact

Rosalynd Clayton, Contract Analyst DHA Contracting Activity (DHACA) Northeastern Markets Contracting Div (NEM-CD) Email: rosalynd.d.clayton.ctr@health.mil

Alternate Contact Maria Jaine A. Sipin, Contracting Officer DHA Contracting Activity (DHACA) Northeastern Markets Contracting Div (NEM-CD) Email: mariajaine.a.sipin.civ@health.mil

6. Proposal Organization and Page Limitations

The offeror shall organize the proposal as set forth in Table 1, Proposal Organization. The offeror’s proposal shall be formatted into three separate volumes and title as follows.

Volume I – Technical Capability Volume II – Past Performance Volume III – Price

Table 1: Proposal Organization Solicitation reference

Volume Title Page Limit

File Name Example(a)

52.212-1 Addendum para. 9.1

I – Technical Capability

Section 1: Subfactor 1 – Brief Management

ABC.VolI.Sect1

Section 2: Subfactor 2 – Workforce Management Approach

ABC.VolI.Sect2

52.212-1 Addendum para. 9.2

II-Present/Past Performance

Section 1: Previous Contract #1 15 (3 approx. 5 pages per reference)

ABC.VolII.Sect1 Section 2: Previous Contract #2 ABC.VolII.Sect2 Section 3: Previous Contract #3 ABC.VolII.Sect3 Section 4: Past Performance Recipient List

ABC.VolII.Sect4

52.212-1 Addendum para. 9.3

III – Price Section 1: Signed Standard Form 1449

Unlimited ABC.VolIII.Sect1

Section 2: Authorized Offeror Personnel ABC.VolIII.Sect2 Section 3: Price Proposal Workbook ABC.VolIII.Sect3

Notes:

(a) File name example is for ABC Corporation

6.1. Proposal Submission. Offerors shall submit proposal via email to rosalynd.d.clayton.ctr@health.mil and mariajaine.a.sipin.civ@health.mil by the solicitation due date, 10 January 2024 at 4:00PM EST.

6.2. Page Size and Format. A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. Page margins shall be a minimum of 1-inch each for the top, bottom, and sides. Except for the reproduced sections of the solicitation document and footnotes, the text size shall be no less than 11 point in Times New Roman or Arial font.

6.3. Pricing Information. All pricing information shall be addressed ONLY in the Volume III – Price.

Cost or price information may be used in other volumes only as appropriate for presenting rationale for alternatives or decision-making processes.

6.4. Cross-referencing. Each volume shall be written on a standalone basis so that its contents may be evaluated with no requirement to cross reference to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Offerors are responsible for the accuracy of their proposals and the Government will NOT search for information that is not provided in the required Volume,

6.5. Glossary or Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and with explanation for each. Glossaries do not count against the page limitations for their respective volumes.

6.6. Illustrations and Tables. Charts, illustrations, tables, or diagrams shall not exceed 11 x 17 inches paper. For page count purposes, this page will count as two (2) 8.5 x 11-inch pages and shall only be used for graphics and exhibits. Text used for call-outs on graphics and exhibits shall be no smaller than 8-point Times New Roman or Arial, after final reductions.

6.7. Redacted or Sanitized Copy. One copy shall conform to the following:

6.7.1. Offerors shall remove all company-identifiable information, to include but not limited to names (offeror name, individual names, current and past employers, joint-venture/partner names, etc.), logos, and other artwork.

6.7.2. Headers and footers shall have a black, 12-point, Times New Roman font and contain solicitation number, volume number, and page numbers only. Logos and other separators and shapes are not permitted.

7. Solicitation Technical Clarifications. Offerors who determine that the technical requirements of this solicitation require clarification(s) in order to permit submittal of a responsive proposal are requested to submit all questions in writing to the maximum extent possible within 5 business days from release of the solicitation. These questions shall be directed to the POCs identified above.

8. Determination of Competitive Range

8.1. Based on the ratings for technically acceptable proposal against all evaluation criteria, the SSA may establish a competitive range comprised of all the most highly rated proposals unless the range is further reduced for purposes of efficiency. Offerors are hereby advised that only those proposals determined to have a reasonable chance for award of a contract will be included in the competitive range.

8.2. Offerors should submit initial proposals on their most favorable terms, from both a technical and price standpoint. It should be noted that proposals will not be included in the competitive range solely on the basis of technical acceptability, nor will they be included due to price considerations along. Offerors whose proposal are not included in the competitive range will be notified as soon as practicable.

Additional information relative to such proposals will be provided through debriefing IAW FAR 15.505.

9. Specific Proposal Preparation Instructions

9.1. Volume I – Factor 1 Technical Capability

9.1.1. Subfactor 1: Management Plan

9.1.1.1. The contractor’s brief management overview, technical capabilities, and information on limitation on subcontracting compliance will be reviewed for technical acceptability. The contractor’s proposed approach to this task order shall in the management overview and technical capabilities section. Proposal is determined acceptable if the offeror’s organizational structure demonstrates an effective method to reach back to corporate prime and/or subcontractor knowledge bases to access additional expertise.

Offeror shall demonstrate its experience and expertise in coding for complex healthcare environments.

9.1.1.2. If the proposal is not fully acceptable as submitted, discussions may be conducted with either one or all offerors. The Government reserves the right to not consider inadequate proposals. In the event issues pertaining to a proposed technical approach cannot be resolved to the KO’s satisfaction, the KO reserves the right to withdraw or to commence discussions with the next qualified contractor.

9.1.2. Subfactor 2: Workforce Management Approach

9.1.2.1. Offeror shall include with its proposal a Recruitment and Retention/Turnover Plan as to mitigate risk in break in service. Recruitment/Retention/Turnover plan shall include how the contractor will ensure all positions required in this effort are filled within 30 days from date of award.

9.1.2.2. The offeror shall submit a Workforce Management Approach covering the prime and subcontractor workforce. The Workforce Management Approach must demonstrate the proposed workforce capability and capacity to meet the requirements. The workforce management approach shall include:

9.1.2.2.1. A description of the offeror’s approach for recruiting, retention, qualifications, credentials of potential candidates to ensure they possess appropriate levels of certification currency, education, experience, and expertise; ensuring individuals receive proper training to perform their work. The offeror’s methodology must describe the offeror’s approach to personnel qualifications and licensure/certifications/credentials are maintained without additional cost or intervention from the Government, including currency of and renewal before expiration during the term of the contract performance to avoid potential impacts to schedule or performance.

9.1.2.2.2. The approach shall describe the offeror’s process to ensure qualified personnel are available upon the negotiated start date avoiding potential impacts to schedule or performance. In addition, a description of how the prime will maintain qualified stable workforce after the contract has been awarded to ensure customer requirements are met, services are provided on time, and within budget.

9.1.2.2.3. The offeror’s approach shall maximize continuity and minimize disruption and describe how it will mitigate risks associated with changes in key and other management personnel should a change in personnel occur. The approach shall also include the process to ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that the impact to the Government is minimal and position vacancies do not exceed 30 calendar days.

9.1.2.2.4. The approach shall describe the process to provide qualified, stable workforce with minimal turnover of personnel including a total compensation plan in accordance with FAR 52.222-46, Evaluation of Compensation for Professional Employees.

9.2. Volume II – Factor 2 Present/Past Performance

9.2.1. Past Performance Information Form (PPIF). Offerors shall complete and provide with their proposal Past and Present Performance Information Form (see Attachment 2) for efforts that have at least six (6) months of performance during the thirty-six (36) months preceding the issue date of this solicitation. Submit information on no more than three (3) recent and relevant contracts performance for federal agencies and commercial customers. Include rationale supporting your assertion that the contract is recent and relevant and identify aspects of the contracts deemed recent and relevant to this requirement.

The performance should be relevant as defined in this solicitation. Offeror shall submit no more than a total three relevant PPS for itself and any sub-contractor performing at least 25% of the requirement.

9.2.2. Past Performance Questionnaire (PPQ): A PPQ (Attachment 4) is provided with the solicitation so that offerors may send them to the references listed on their Past and Present Performance Reference form (Attachment 3). Past performance references who have returned the questionnaires will be used in the past performance assessment. Each offeror is responsible for sending the attached past performance questionnaire to its chosen references. Upon completion of the questionnaires, they shall be returned directly from the references to the attention of Rosalynd Clayton and Maria Jaine Sipin.

9.2.2.1. Completed questionnaires must be submitted no later than the offer due date and time indicated on SF 1449, Block 8. This requirement for the submission of the questionnaires is in addition to the requirement for past performance information requested in paragraphs 9.2.1 and 9.2.2 above.

9.3. Volume III – Price

9.3.1. Complete the “Signature of Offeror/Contractor” part of the Standard Form (SF) 1449 in Blocks 12, 17a, 30a, 30b, and 30c. An authorized official of the firm must sign SF 1449. Provide complete pricing for all items in CLIN 0001 through 4010 for the base period and all option periods.

9.3.2. Authorized Offeror Personnel: The offeror shall provide the name, title, email address, and telephone number of offeror point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Identify those individuals authorized to negotiate with the Government along with the name, title, and telephone number of the CEO, Division President, Vice President, or similar person of the Offeror for notification purposes.

9.3.3. The offeror shall submit with its proposal completed “Price Proposal Workbook” provided as Attachment 5 to this solicitation. Use of provided “Price Proposal Workbook” will expedite the evaluation of the cost proposal. Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your cost/price position. All information relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

9.3.4. Price Proposal Support. The burden of proof for the credibility of proposed costs/prices rests with the offeror. Provide an explanation of the method of cost buildup so that the evaluator can readily identify how each computation was made. All indirect rates and factors should be fully explained as to the method and base of application. Rounding: All loaded fully burdened FFP hourly labor rates shall be rounded to the nearest penny.

9.3.5. Other Cost/Pricing Information. Data beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your cost position. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall cost/price information and documentation be included elsewhere in the proposal.

(End of Summary of Changes)