HSSCCG-08-R-00008 - Amendment 000002.pdf

(x)

HSSCCG-08-R-00008

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

CIS

South Burlington VT 05403

70 Kimball Avenue

Department of Homeland Security

USCIS Contracting Office

CIS

South Burlington VT 05403

70 Kimball Avenue

Department of Homeland Security

USCIS Contracting Office

10/01/2008000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/22/2008

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT:

Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Please see Amendment 000002 below.

CLARIFICATION STATEMENT:

The Government extends the due date of proposals from October 3, 2008 to October 15, 2008

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Laura B. Zuchowski

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

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Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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Amendment 000002 shall replace Amendment 000001 and Amendment 00001 shall be disregarded. The attached revised RFP reflects all changes enclosed in this amendment. To address some of the changes within this Amendment, the Government is conducting pre-award testing and the offerors are responsible for all pre-award expenses including the cost of testing. Additionally, the

Government is conducting First Article Testing under section 5.1 of the SOW. First Article

Testing will be conducted if there are changes to the card stock, such as Customary Artwork changes or changes in card composition. The Government also requires acceptance testing on a recurring basis as seen in Section 5.2 of the SOW.

Additionally, the Government requires an additional sub-clin 0001AB Non-Optical Laser

Engraveable Poly-Carbonate card (with RFID). The

Government anticipates that TID will be required for the Non-Optical Laser Engraveable

Poly-Carbonate card with RFID and the TID specifications the Government is currently considering are covered under the Gen 2 GDTI-96

RFID tag data format. Serial number pre-encoding and manifesting may be options the Government would want to use, but that would be determined by the scope and business process of the card project undertaken. The government may require the vendor to do pre-encoding and manifesting if the government deems necessary. The Government does not require industry to submit for pre-award testing the additional sub-clin 0001AB

Non-Optical Laser Engraveable Poly-Carbonate card

(with RFID).

CHANGES:

The Government would like to change the maximum quantities within the CLIN structure to the quantities shown below. The changes in quantity are the same for the base year and all option years.

New CLIN Amounts are as follows:

0001AA Non-Optical Laser Engraveable

Poly-Carbonate Card - 3,000,000

0001AB Non-Optical Laser Engraveable

Poly-Carbonate Card (w/RFID)- 60,000

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Sponsored by GSA

FAR (48 CFR) 53.110

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0002AA CR80 PVC Card Stock (w/ mag stripe)-

850,000

00003AA CR80 PVC Card Stock (w/o mag stripe)-

10,000

0004AA CR80 PVC Card Stock (w/RFID) - 50,000

0005AA Holographic Overlay Rolls - 200

0006AA Hologram Stamp Rolls (25,000 stamps per roll)-100

0007AA Polyester Laminate Patch Rolls - 300

0008AA Clear Overlay Rolls - 600

0009 Design & Customary Artwork Task - 1

0010 Vendor Storage of Cards per month - 12

The Government made changes to the following sections of the SOW and a document is attached to show this in track changes; Section 3.1, 3.2, 3.3, 3.4, 3.5, 5.1, 7.0.

Additionally, the following changes were made to the RFP.

RFP Page 22, 52.209-4 First Article

Approval—Government Testing, the paragraph below is to be replaced.

‘52.209-4 First Article Approval—Government

Testing (Sept 1989)

(a) The Contractor shall deliver 150 ea unit(s) of Lot/Item Non-Optical Laser Engraveable

Poly-Carbonate Card Stock, CR80 PVC Card Stock

(with magnetic stripe), CR80 PVC Card Stock

(without magnetic stripe), CR80 PVC Card Stock with RFID within TBD calendar days from the date of this contract to the Government at [Eclipse

Testing Facility] for first article tests. The shipping documentation shall contain this contract number and the Lot/Item identification.

The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract.”

RFP Page 18, Section 5.2 Post-Award Acceptance

Testing shall remain the same as in the original

RFP and Offerors shall disregard the Amendment

000001 change for this section.

RFP Page 15, Section 5.1 Design Task / Customary

Artwork Testing; Offerors shall insert the following sentence in the first line of the first paragraph. “First article post award testing shall be in accordance with 52.209-4.”

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RFP Page 16, Section 5.0 Testing, Stage 1

Testing; Offerors shall insert the following sentence in the first line of the first paragraph. “This is post award testing for any

Design Task / Customary Artwork changes.”

RFP Page 49, Section 9 Testing of Card Stock, the paragraph below is to be replaced. This can be seen in the track change document that is attached.

9. Testing of Card Stock

The IDP program will test and evaluate the product samples prior to award by requesting

Offerors submit personalized card stock and components at their own expense to an independent third party testing facility. Offerors are responsible for all costs of pre-award testing of product samples to include, cards, card components, shipping, and 3rd Party Testing.

Offerors are encouraged to send the cards as soon as possible; however, no later than 5 days after the date of Amendment 000002, and in accordance with 52.212-1(d). Offerors shall instruct the

Third Party Testing Facility (Eclipse) to forward the results of the tests to the same location as their proposals, which is the USCIS Contracting

Office. Third party testing will be conducted in accordance with applicable ISO and ANSI

Standards, which is identified in the Statement of Work in paragraph 5.1. Additionally, Offerors will send personalized card stock and components at their own expense to the USCIS Contracting

Office for visual inspection during the Technical

Evaluation. Offers shall supply product samples that are a best representation of their products with artwork of their choosing. Cards sent for visual inspection shall be supplied within the

Technical Proposal. The card/consumable quantities and shipping addresses are below:

QUESTIONS & ANSWERS:

1.Section: RFP 3.3; Paragraph: 1; Page 13

Section: SF1449; Block: 19. Item No.; Page 3 of

CLIN 0007AA identifies Polyester Laminate Patch

Rolls in the quantity “20 EA”. Please describe how many images per roll are being requested.

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What equipment will this material be used on?

Are there any specifications for the cores that the Patch is to be wound on?

Government Response: The images per roll for the

Laminate may be up to 1650 per roll; reference section 3.3, Page 14. The Datacard MX6000 card personalization system will be used for this material; reference section 3.1, Page 11. The cores for the Polyester Laminate Patch Rolls shall be provided as Government-furnished property (GFP); reference section 7, page 24.

2.Section: RFP 3.3; Paragraph: 1; Page 13

Protective (Polyester) Laminate Patch Rolls for

Non-Optical Cards is described RFP Section 3.3 but does not describe the thickness of the required Laminate Patch. We can provide

“Patches” in a variety of thicknesses with 0.001”

(1-mil) being the most common. Please describe the thickness and any other specifications required for this “Patch” material. What equipment will this material be used on?

Government Response: The (Polyester) Laminate

Patch thickness required is 0.001 (1 mil);

reference section 3.3, Page 14. See answer to question #1, the Datacard MX6000 card personalization system will be used for this material; reference section 3.1, Page 11.

3.Section: SF1449: Block 19. Item No. CLIN

0008AA; Page 3 of 70;

Section: RFP 3.4; Paragraph 1; Page 14

CLIN 0008AA of the SF1449 requests Clear Overlay

Rolls in the quantity “10 EA”. Section 3.4 of the RFP further describes this deliverable.

Please specify how many images per roll are being requested and any requirements for the cores on which the Clear Overlay Rolls are to be wound?

What equipment will this material be used on?

Government Response: The images per roll for the

Clear Overlay Rolls may be up to 3200; reference section 3.4, Page 15. The Datacard MX6000 card personalization system will be used for this material; reference section 3.1, Page 11.

4.Section: SF1449: Block 19. Item No. CLIN

0008AA; Page 3 of 70;

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Section: RFP 3.4; Paragraph 1; Page 14

Ribbon material (see CLIN 0005AA, 0006AA, and

0007AA) is normally wound on “cores” and the cores are normally specific to the processing equipment. Do you have any specification for the cores to be used for CLIN 0005AA, 0006AA, and

0007AA)? Do you want ribbon material provided on standard 1-inch cores, 3-inch cores, or cores for a specific application equipment such as a printer or laminator?

Government Response: The cores for the rolls shall be provided as Government-furnished property (GFP); reference section 7, page 24.

5.Section: SF1449: Block 19. Item No. CLIN

0002AA; Page 3 of 70

Section: RFP 5.2; Paragraph: 2; Page 18

Section 5.2 of the RFP describes the requirement for “post award acceptance procedures require the offeror to ship 5,000 out-of-sequence Non-Optical cards and well as proportionally similar number of clear overlay, holographic overlay, and polyester laminate patch rolls from each production run for testing …”. This is a lot of test cards when the quantity of PVC cards to be delivered is 2,000 for CLIN 0002AA; 2,000 for

CLIN 0003AA; and 3,000 for CLIN 0004AA (as described in the SF1449 reference). Please confirm the quantity of cards required for post award acceptance testing by CLIN (i.e., by card type).

Government Response: The quantity for post award testing stands as required in the RFP; however, the Government is changing the maximum quantities required in the RFP. This amendment will identify those quantity changes. Reference amendment 000002 for CLIN quantity changes.

6.Section: SF1449: Block 19. Item No. CLIN

0002AA; Page 3 of 70

Section: RFP 3.1; Paragraph: 5 (CR80 PVC Card

Stock); Page 12

Does the PVC card (CLIN 0002AA, 0003AA, and

0004AA) need to be identical in construction to the existing, currently issued EAD card?

Government Response: No

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7.Section: RFP 3.1; Paragraph: 4&5; Page 12

Section 3.1 describes the cards a CR80, conforming to ISO 7810 ID-1 size and measuring

3.36 inch x 2.11 inch. The standards referenced indicate dimensions of 3.375” x 2.125” (or 85.6mm x 54mm). Please clarify the dimensions required.

Government Response: USCIS IDP changed the sizing in the requirement in the RFP to 3.375” x 2.125”

(or 85.6mm x 54mm); reference section 3.1; page

12 & 13.

8.Section: SF1449: Block 19. Item No. CLIN

0004AA; Page 3 of 70

Section: RFP 3.1; Paragraph: 1 & 2; Page 11

The RFID on the PVC Card (CLIN 0004AA), is it intended to be EPCglobal Gen 2? Are there any other specifications on the RFID such as TID, pre-encoding, manifesting, etc?

Government Response: Yes, the RFID on the PVC and laser engraveable card is intended to be

EPCglobal Gen 2. The RFID on the laser engraveable card is EPCglobal Gen 2; reference section 3.1, page 11. Additionally, offerors should propose any additional options included but limited to TID, pre-encoding, manifesting to support the production of cards with an RFID capability.

9.Section: RFP 3.1; Paragraph: 4 & 5; Page 12

Will the cards be preprinted with color artwork?

Does the agency want to use the industry standard four (4) colors on the card front and two (2) colors on the card back? Will all cards (CLIN

0001AA, 0002AA, 0003AA and 0004AA) have the same colors and the same number of colors on the front and back or will the number of colors and the artwork be different by card type?

Government Response: Yes, the cards will be preprinted with color artwork. The determination of colors used will be done during the Design and

Customary Artwork task in Section 3.5. USCIS IDP believes that cards will use 4 colors on the front and two colors on the back; however, the government reserves the right to change the color composition of cards and this will be done in accordance with the Design and Customary Artwork task in section 3.5, Page 15.

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10. Section: RFP 5.1; Paragraph: 9; Page 18

The RFP requests a series of tests be performed and directs Offerors to Eclipse Laboratories for the testing. We have contacted Eclipse

Laboratories and they report that they are not able to do two of the tests. Specifically, Eclipse Laboratories cannot perform the

Alternating Electric Field test (15693-1 4.3.6) or the Alternating Magnetic Field test (15693-1

4.3.5). Will DHS remove the requirement for these two tests?

Government Response: The following tests are removed entirely from the requirement in the RFP:

Alternating Electric Field and Alternating

Magnetic Field Section 5.1Design Task / Customary

Artwork Testing; reference section 5.1, page 19.

11. Section RFP Section III – Instructions, B.

Addendum Two; Paragraph 8, Proposal Content and

Submission Instructions; Page 49

The RFP states “Proposals shall be legible, single-spaced, computer-printed copy (two-sided), in a type-size not smaller than twelve (12) point proportional, on paper not larger than eight-and-a-half by eleven inches.” Would it be acceptable to have tables in 10 point font and graphics in 9 point narrow font?

Government Response: Yes

12. Section RFP Section III – Instructions, Conditions and Notices to Offerors, B. Addendum

Two – Instructions to Offerors – Commercial Items and Section I – SF 1449 Continuation; Paragraph

8, Proposal Content and Submission Instructions;

Page 49 and 6.0 Deliverables, Page 19

The RFP states “The Offeror’s Technical portion has a 50-page limitation…..” yet on page 19 you note that the Draft Project Management Plan/IMS, Draft Quality Control Plan, and Draft Security

Plan are set for pre-award delivery and are to be submitted with the proposal submission. Do these

3 draft plans count against the 50-page limitation?

Government Response: Draft plans will not count toward page limitations.

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13. Section RFP Section III – Instructions, Conditions and Notices to Offerors, B. Addendum

Two – Instructions to Offerors – Commercial Items and Section IV – Proposal Evaluation, B. Addendum to 52.212-2 Evaluation – Commercial Items;

Paragraph 8, Proposal Content and Submission

Instructions; Page 49 and 14. Small Business

Participation, page 51 and C. Small Business

Participation, pages 58-59

The RFP states “The Offeror’s Technical portion has a 50-page limitation…..” yet you want extensive details about small business participation. (1) Does the small business participation information belong in Volume I –

Technical and Past Performance or Volume II –

Price? (2) If in Volume I, does it count against the 50-page limitation?

Government Response: Small business information belongs in the Price Volume and there is no page limitation on the Price Volume.

14. Confirmation that the non-optical laser engraveable polycarbonate card stock are not equipped with RFID

Government Response: USCIS would like the ability to purchase non-optical laser engraveable polycarbonate cards equipped with RFID. USCIS

IDP will add a CLIN through amendment 000002 to allow Offerors to price this option. The RFID type will be EPCglobal Gen 2; reference section

3.1, page 11.

15. RFID Specifications:

a.Please confirm the exact specifications of the

RFID features (ISO 14443, ISO 18000). Will these be compliant to the latest DHS specifications for the Enhanced Driver Licence, such as including a unique TID number, reading distance and other specifications?

b.Expected memory size?

c.Please confirm prepersonalization specifications

Government Response:

a) ISO 18000-6c for Gen 2 type RFID. The EDL specification is not relevant to this solicitation. b) Memory size is variable and will

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be determined during the Design and Customary

Artwork task in section 3.5, Page 15. c) It is not known what is meant by prepersonalization and the Government cannot answer the question the way it is phrased.

16. Printed graphics for the Card: The description of the expected security printed features would be appreciated: number of pantone colours, guilloches, microtext, rainbow printing, UV ink or others features.

Government Response: The security printed features are to be determined and Offerors should propose their capability with regard to security printed features. The description of the expected security printed features will be determined through the Design and Customary

Artwork Task; reference section 3.5, page 15.

17. Printed barcode: What is the height and width of the printed barcode?

Government Response: The height and width of the printed barcode shall be a height of 0.098” (2.50

mm) and the width shall be 2.087” (53.00mm);

reference section 3.1.1, page 13.

18. Is the artwork expected to change for each of the CR80 card batch?

Government Response: It is anticipated that the artwork would not change for each batch of CR80 cards. The artwork will not change unless the

Design and Customary Artwork Task is exercised;

reference section 3.5, page 15.

19. Would the card sent for testing be :

• printed with an artwork or shall these be sent white – no background ?

• preprinted with a barcode – if yes, which sequence number ?

Government Response: Offerors shall supply product samples that are a best representation of their products with artwork of their choosing;

reference section 9, page 50. Cards sent for testing shall be preprinted with a barcode and for the purposes of test cards the sequence numbers may be chosen by the Offeror.

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20. Question: The RFP for non-Optical Card Stock

(HSSCCG-08-R-00008, Section: RFP Addendum Two;

Paragraph 9; Page 49; Testing of Card Stock) requests a variety of IDP Card Consumables be provided by the Offeror for testing. One area of that we would like to clarify is the quantity of images for the Holographic Overlay, Hologram

Stamps, Polyester Laminate Patch and Clear

Overlay rolls. In particular, the “Hologram

Stamps – 25k/lot” indicates that offerors would supply 25,000 images (approximately 2,500 feet of material). This is a lot of material. In addition, for the other “roll” items we have different sized rolls with different amounts of material. We would like to request that for these “roll” material the Government identify a specific number of images per roll to be provided. The due dates of proposals will be extended to October 15, 2008

Government Response: Vendors should provide the roll(s) with a minimum of 150 images per roll;

reference section 9, page 50.

21. Question: We would like to request an extension of the proposal due date to 15 October

2008?

Government Response: Yes, due dates of proposals will be extended to October 15, 2008.

Period of Performance: 01/30/2009 to 01/29/2014

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