HSHQE5-15-Q-00010_Amend_0002.pdf

RFQ: HSHQE5-15-Q-00010

Instructions to Offerors

Introduction:

Department of Homeland Security (DHS), National Protection and Programs Directorate (NPPD), Federal Protective Service (FPS) is issuing this competitive Request for Quote (RFQ) for the purpose of awarding a firm-fixed price purchase order. This purchase order will be for all necessary equipment, labor, supervision and materials to provide, install, connect, and test new Scramble Pads with Personal Identify Verification (PIV) card readers and Request to Exit (REX) systems at United States Department of Labor located at 230 South Dearborn Street, 9th Floor, Chicago, Illinois 60604, in accordance with the attached Statement of Work (SOW) dated May 7, 2015.

Pre-proposal Conference/Site Visit:

A highly recommended (see Solicitations Provisions titled, Site Visit Attendance) site visit has been scheduled at 1:00 p.m. local time on July 17, 2015.

Supplemental Instructions:

1. Vendors are requested to submit quotes in response to this RFQ via email to Patricia.a.eckler@associates.hq.dhs.gov no later than August 7, 2015, at 4:30 p.m. CST.

2. Quotes must include a total price for all labor, materials, supervision, tools, and equipment necessary to comply with the attached SOW, dated May 7, 2015.

One (1) copy of a complete schedule of materials, devices and equipment, including a list of manufacturers, complete model number(s) with related published technical specifications and quantities of all the equipment which the Contractor proposes to incorporate in the system. The Contractor shall provide catalog cut sheets of the equipment and wiring schematic diagram and/or block diagram with sufficient descriptive data. The literature furnished must be identified or marked exactly to show the item which it pertains. This information shall be provided with the quote.

3. Questions regarding this RFQ shall be submitted via email to Pat Eckler (Patricia.a.eckler@associates.hq.dhs.gov), no later than July 21, 2015 at 4:30 p.m. CST.

4. Contractor is requested to complete Online Representations and Certifications and to verify their company is active in Central Contractor Registration by going to www.sam.gov.

5. The Contractor must provide proof of Liability Insurance in accordance with FAR 52.228-5;

and State Private Security License. Failure to provide these required documents shall result in your bid/quote to be unacceptable and no longer under consideration for award.

6. The following information is required:

DUNS: _________________

Cage Code: ________________ GSA Contract # (if applicable): ________________ Delivery Date: _________________ Warranty: _________________ E-mail: _________________ Business Size: _________________ mailto:Patricia.a.eckler@associates.hq.dhs.gov mailto:Patricia.a.eckler@associates.hq.dhs.gov

SOLICITATION PROVISIONS

ADDENDUM TO FAR 52.212-1 INSTRUCTION TO OFFERORS (Apr 2014)

(1) There is a site visit scheduled for July 17, 2015 at 1:00 p.m. local time at the United States Department of Labor located at 230 South Dearborn Street, 9th floor Chicago, IL. If you wish to attend, please fill out the attached Non-Disclosure form and return to Patricia.a.eckler@associates.hq.dhs.gov.

(2) Site Visit Attendance The Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to, conditions bearing upon transportation, disposal, handling, and storage of materials, the availability of labor, water, electric power, and roads; the conformation and conditions of the ground;

and the character of equipment and facilities needed preliminary to and during work performance.

The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

(3) Questions regarding this RFQ shall be submitted via email to Pat Eckler (Patricia.a.eckler@associates.hq.dhs.gov), no later than July 21, 2015 at 4:30 p.m. CST

(4) Vendors are requested to submit quotes in response to this RFQ via email to Patricia.a.eckler@associates.hq.dhs.gov no later than August 7, 2015 at 4:30 p.m. CST

(5) Quotes must include a total price for all labor, materials, supervision, tools, and equipment necessary to comply with the attached SOW, dated May 7, 2015. Quotes shall include itemized pricing for the system components and specifications of all proposed equipment within their quotes

(6) One (1) copy of a complete schedule of materials, devices and equipment, including a list of manufacturers, complete model number(s) with related published technical specifications and quantities of all the equipment which the Contractor proposes to incorporate in the system. The Contractor shall provide catalog cut sheets of the equipment. The literature furnished must be identified or marked exactly to show the item which it pertains. This information shall be provided with the quote.

(7) The Contractor must provide proof of Liability Insurance in accordance with FAR 52.228-5; and State Private Security License. Failure to provide these required documents may result in your bid/quote to be unacceptable and no longer under consideration for award.

(8) Please go to www.sam.gov and make sure your company is active in System for Awards Management, and that the company’s Reps and Certs are up-to-date.

(9) All schedules and evidence must be approved by FPS before work can proceed. The Contractor and other personnel (e.g., trainers, repair personnel) shall contact FPS schedule appointments prior to arriving at the site for site surveys, installation, repairs, etc. Personnel shall also register with the facility manager/lessor upon entering and leaving the building.

http://www.sam.gov/