4_-_SOW_IL2579_DOL_Chicago _IL.pdf

Solicitation # HSHQE5-15-Q-00010

Law Enforcement Sensitive – Official Use Only

Statement of Work May 7, 2015

US Department of Homeland Security, NPPD Federal Protective Service

Provide, Deliver, Install and Integrate New

Scramble Pad with Personal Identify Verification and Request to Exit

At The

United States Department of Labor

230 South Dearborn Street Chicago, IL 60604

Building # IL0236

Law Enforcement Sensitive – Official Use Only

Table of Contents

STATEMENT OF WORK 1

INSTRUCTIONS 2

EQUIPMENT STANDARDS 3

SYSTEMS REQUIREMENTS 4

EXECUTION 5

INSTALLATION 6

SAFETY AND HEALTH 7

SECURITY CLEARANCE REGULATIONS/REQUIREMENTS 8

RECORDING PRESENCE 9

SPECIAL CONDITIONS 10

ATTACHMENTS 11

STATEMENT OF WORK

GENERAL

This specification is for labor, supervision and materials to provide a complete fully functioning new Scramble Pads with Personal Identify Verification (PIV) card readers and Request to Exit (REX) systems. These systems will be installed for the United States Department of Labor located at 230 South Dearborn Street, 9th Floor, Chicago, Illinois 60604. The basic requirements of this system are outlined below:

A. Scramble Pads with PIV card readers: Provide and install a total of eight (8) scramble pads with PIV card readers as follows: one (1) Scramble Pad with PIV card reader that is connected to room number 901, one (1) Scramble Pad with PIV card reader that is connected to room number 901A, one (1) Scramble Pad with PIV card reader that is connected to room number 920, one (1) Scramble Pad with PIV card reader that is connected to room number 931, one (1) Scramble Pad with PIV card reader that is connected to room number 951, one (1) Scramble Pad with PIV card reader that is connected to room number 960, one (1) Scramble Pad with PIV card reader that is connected to room number 975, one (1) Scramble Pad with PIV card reader that is connected to room number 991. Each Scramble Pad with PIV card reader will be placed in an area next to door that is functionally adequate for individuals entering the space.

B. Slanted Mounting Boxes: Provide and install eight (8) slanted mounting boxes that will encase each scramble pad with PIV card reader.

C. Request to Exit: Provide and install a total of eight (8) request to exit systems as follows:

one (1) Request to Exit system that is connected to room number 901, one (1) Request to Exit system that is connected to room number 901A, one (1) Request to Exit system that is connected to room number 920, one (1) Request to Exit system that is connected to room number 931, one (1) Request to Exit system that is connected to room number 951, one (1) Request to Exit system that is connected to room number 960, one (1) Request to Exit system that is connected to room number 975, one (1) Request to Exit system that is connected to room number 991. Each Request to Exit system will be place in an area above each door that is functionally adequate for individuals exiting the space.

D. MX Controller 8 Doors: Provide and install one (1) MX controller that will control the functionality of the eight (8) scramble pads/PIV card readers and REX systems.

E. Door Contacts: Provide and install a total of eight (8) door contacts as follows: one (1) door contact that is connected to room number 901, one (1) door contact that is connected to room number 901A, one (1) door contact that is connected to room number 920, one (1) door contact that is connected to room number 931, one (1) door contact that is connected to room number 951, one (1) door contact that is connected to room number 960, one (1) door

Law Enforcement Sensitive – Official Use Only contact that is connected to room number 975, one (1) door contact that is connected to room number 991. Each door contact will be place in an area above each door that is functionally adequate for individuals entering and exiting the space.

F. Door Lock Power Supply: Provide and install two (2) door lock power supply systems.

G. Electric Door Lock: Provide and install a total of eight (8) electric door locks as follows:

one (1) electric door lock that is connected to room number 901, one (1) electric door lock that is connected to room number 901A, one (1) electric door lock that is connected to room number 920, one (1) electric door lock that is connected to room number 931, one (1) electric door lock that is connected to room number 951, one (1) electric door lock that is connected to room number 960, one (1) electric door lock that is connected to room number 975, one (1) electric door lock that is connected to room number 991. Each electric door lock will be place in an area on each door that will ensure the proper functioning of the device.

H. Door Contacts: Provide and install a total of eight (8) door contacts as follows: one (1) door contact that is connected to room number 901, one (1) door contact that is connected to room number 901A, one (1) door contact that is connected to room number 920, one (1) door contact that is connected to room number 931, one (1) door contact that is connected to room number 951, one (1) door contact that is connected to room number 960, one (1) door contact that is connected to room number 975, one (1) door contact that is connected to room number 991. Each door contact will be place in an area above each door that is functionally adequate for individuals entering and exiting the space.

I. MB Extension: Provide and install a total of eight (8) mb extensions as follows: one (1) mb extension that is connected to room number 901, one (1) mb extension that is connected to room number 901A, one (1) mb extension that is connected to room number 920, one (1) mb extension that is connected to room number 931, one (1) mb extension that is connected to room number 951, one (1) mb extension that is connected to room number 960, one (1) mb extension that is connected to room number 975, one (1) mb extension that is connected to room number 991.

J. System Stand Alone Computer: Provide and install one (1) System stand- alone computer with monitor that is compatible with Windows 7 or higher.

These countermeasures, in conjunction with the procedural and operational security policies required by the United States Department of Labor, the business hour presence of the United States Department of Labor funded, FPS provided armed contract guard, should make this office a reasonably protected environment.

Law Enforcement Sensitive – Official Use Only

1. STATEMENT OF WORK

SCRAMBLE PADS WITH PERSONAL IDENTIFY VERIFICATION CARD READERS AND

REQUEST TO EXIT

This system will use scramble pads with personal identify verification card readers. The system will be designed as a means to ensure that only authorized personnel are allowed to enter and exit protected spaces, as well as keep an accurate record of dates, times, and frequency authorized personnel enter and exit each space.

STAND ALONE NETWORK

Provide and install one (1) stand-alone computer station with one (1) 17 inch LCD monitor that controls the operation of the scramble pads with personal identify verification card readers and request to exit systems.

2. INSTRUCTIONS

2.1 The Contractor and other personnel (e.g., trainers, repair personnel) shall contact the Technical Representative (TR) Inspector Ebony Roberson, 312-353-8671, to schedule appointments prior to arriving at the site for site surveys, installation, repairs, etc. Personnel shall also register with the United States Department of Labor facility manager/lessor upon entering and leaving the building.

2.2 Installation Timeframe: After receiving notice to proceed (NTP), the Contractor must have the contract complete and ready for testing within 30 days after NTP. The Contractor shall coordinate daily work hours with the FPS TR, and facility (United States Department of Labor) Site Manager and the facility manager/lessor. Any technical questions regarding the installation of the system or its technical operation shall be directed to the FPS.

2.3 The Contractor shall verify all dimensions, equipment needs and conditions at the site before starting any portion of the work under this contract.

2.4 Supervision: The contractor will make available a representative from the company who has decision-making authority to appear on-site within a reasonable amount of time to answer questions or resolve problems or disputes. It is not the intent of the Government neither to supervise the contractors’ employees or subcontractors nor to resolve any disputes or problems between the contractor and his/her subcontractor(s). The Contractor is solely responsible for ensuring his/her subcontractors and employees follow the contract requirements.

2.5 The Contractor must request the following from the facility Site Manager before required programming is completed:

(1) The displays and operations which shall be programmed into the keypad to make the system compatible with the office needs.

2.6 The Contractor is required to follow the manufacturer’s instructions when programming the communicator and contact the FPS TR. The FPS TR will coordinate the issuance of account number(s), give out the digital receiver’s phone number, provide instructions for operational procedures and coordinate testing of the system upon completion of the installation and programming operation.

2.7 Work Site Facility Usage – The Contractor will maintain the existing facility in a safe and weather-tight condition throughout construction/installation period. The Contractor will be responsible for the immediate repair and/or damage caused by construction/installation operations.

The Contractor is required to take all necessary precautions in protecting the facility and its occupants during the construction/installation period.

3. EQUIPMENT STANDARDS

3.1 The Contractor shall provide all material, equipment or devices that meet the requirements of the Underwriters Laboratories Inc. (UL), latest edition as regards to all of the facility’s security systems. The label of or listing by UL will be accepted as conforming to this requirement. In lieu of the label or listing, the Contractor may submit independent proof that the materials, equipment or devices conform to the published UL standards. For materials, equipment or devices that fall outside the scope of activity or UL, this requirement does not apply.

3.2 The National Electric Code (NEC) of the National Fire Protection Association and standards of the organization listed below are referenced herein. All work and equipment shall be manufactured, tested and installed in accordance with standards that are applicable.

(1) Electronic Industries Association (EIA)

(2) Underwriter’s Laboratories, Inc. (UL)

(3) Insulated Power Cable Engineers Association (IPCEA)

(4) National Electrical Manufacturers Association (NEMA)

(5) Institute of Electrical and Electronic Engineers (IEEE)

(6) American National Standards Institute (ANSI)

(7) National Fire Protection Association (NFPA)

3.3 Unless specifically approved by the Contracting Officer, all material and equipment installed in the system shall be new and shall be the products of the manufacturers regularly engaged in the production of such equipment. In addition, they shall be the manufacturer’s latest field proven standard designs available at the time of delivery, except for such modifications from the manufacturers standard as may be required, to conform to these requirements. Where two or more units of the same class equipment are required, such units shall be the standard products of a single manufacturer. Manufacturers shall be so established in the industry that prompt, continuing service and delivery of replacement parts may be assured.

3.4 Maintainability: Devices and equipment shall be designed and constructed to facilitate modular, unitized component replacement. Components shall be so arranged and assembled that they are readily accessible to maintenance personnel without compromising the defeat-resistance

Law Enforcement Sensitive – Official Use Only operation of the system. Controls and adjustments inside enclosures, requiring manipulation by maintenance personnel, shall be readily visible and accessible with minimum disassembly of the equipment.

3.5 Interchangeability: Like units, assemblies, subassemblies and replaceable parts shall be physically and functionally interchangeable as complete items, without modification. Individual items shall not be hand-picked for fit or performance. Reliance shall not be placed on any un-inspected dimension, rating, characteristic, etc. Whether parts and subassemblies are readily replaceable will be determined by the FPS TR.

3.6 Manufacturers’ Nameplates: Manufacturers’ nameplates will be securely and permanently affixed to each major component of the system, and will be indented, embossed, or silk-screened in a high quality way providing lasting identification. Each nameplate will as a minimum contain the manufacturer’s name and complete model number or serial number of the component currently available and identified in current publications or catalogs.

3.7 Workmanship: Workmanship during manufacture, assembly and installation of the system shall conform, in all respects, to the requirements listed under Equipment Standards above.

Soldering, workmanship, wiring, cleaning, finishes and miscellaneous materials shall conform to these requirements.

4. SYSTEM REQUIREMENTS

4.1 The system must comply for quality of products; design and performance with Underwriters Laboratories Standards for both central and proprietary scramble pad with personal identify verification card readers, as well as request to exit systems. The Contractor shall refer to UL standard 611 (or list applicable standard) for central station alarms and UL 1076 for proprietary alarm systems.

4.2 Control units associated with scramble pads with personal identify verification and request to exit systems protecting this facility will be appropriately mounted within secure office space.

With the exception of transmission lines and tamper-proof, local signaling devices, all component parts of scramble pads with personal identify verification readers and request to exits protecting office spaces will be inaccessible from the exterior of the facility. All door contacts will have no exposed wiring.

4.3 Shunt switches (access/secure switches) associated with scramble pads with personal verification and request to exits protecting facilities will be installed within the protected zone(s) and be equipped with a time delay of sufficient duration to permit opening of secured and protected zone(s) by authorized persons.

4.4 Scramble Pads with personal identify verification systems and return to exit protecting office space will conform to applicable UL standards relating to central station alarm systems.

Law Enforcement Sensitive – Official Use Only

4.5 The Contractor shall contact the Battle Creek Mega Center Help Desk at (877) 719-4894 for communications instructions. The station number (system) for the communication receiver will be determined by FPS.

4.6 Materials on the Site: Unless otherwise noted or specified, materials and equipment that are removed and not reused from the old site under this contract become the property of the Government and must be turned over to the FPS TR with a complete equipment/list inventory.

4.7 Storage or sale of equipment on the site: Storage or sale of excess salvageable material on the site is not permitted and shall be removed from the site daily.

5. EXECUTION

5.1 The Contractor shall furnish, install and connect/reconnect, as applicable, all equipment and wiring to ensure all scramble pads with personal identify verification and request to exits will function as the system was designed to operate.

5.2 The Contractor shall provide all wiring. Quantities, types of conductors and size shall be as required by the manufacturer of the respective equipment being installed and shall be local building and fire code compliant.

Wiring and Cable

5.3 All wiring and cables shall comply with pertinent sections of the NEC where applicable.

Wiring shall be neat and sturdy. Wires shall not be bent sharply where they enter insulating material. Wires shall be properly placed and supported to prevent undue stress on the conductors.

Groups of wires and cables not in conduit shall be properly laced and secured.

5.4 The Contractor shall provide wiring from the scramble pads with personal card reader to the appropriate control panel.

5.5 Power Wiring: Shall not be routed in common runs with low voltage signal wiring. Power wiring runs shall be so arranged that they do not introduce unwanted signals or currents into the signal wiring.

5.6 Grounding: Conductors, ground conductors, conduits, junction boxes, cabinets, cable messengers and all non-current carrying metallic parts of the equipment shall be grounded in accordance with National Fire Protection Association (NFPA) NO. 70.

5.7 Solid copper conductor shall be used and shall be NEC rated and UL listed. The colors of the insulation of the conductors shall remain the same throughout the system for each individual circuit or function. Cables will be run through conduit or plenum cable as required by local codes, unless otherwise specifically stated.

Law Enforcement Sensitive – Official Use Only

5.8 Repair of existing work shall be carefully laid out in advance. Where cutting, channeling, chasing or drilling is done in any part of the building during installation, these parts shall be repaired and refinished by skilled mechanics of the trades involved, and all cleaning up and debris removal accomplished at no additional cost the government. Conduit and fittings which run exposed on finished walls and below ceilings shall be painted with two coats of paint to match the surfaces on which they are run.

5.9 The Contractor shall verify all dimensions, equipment needs and conditions at the site before starting any portion of the work under this contract.

Programming

5.10 The Contractor shall be fully responsible for programming the scramble pads with personal identify verification card readers and requests.

Internal Wiring Diagram

5.11 An internal wiring diagram for the Control/Communicator shall be provided by the Contractor.

Spare Parts

5.12 Spare parts shall be provided in the following quantities:

One spare fuse for each fused circuit within the system.

Testing, Training and Project Acceptance

5.13 Without additional expense to the Government, competent control equipment manufacturer personnel or an authorized representative shall give instructions for the care, adjustment and operation of all parts of the system to the Government employees who are to have charge of the equipment. Copies of the program information will be supplied to the local site manager with the other technical information.

5.14 The instructor(s) shall be thoroughly familiar with all parts of the system and installation at the site and shall be trained in operating theory as well as in practical operation and maintenance work.

5.15 Upon completion of the installation, complete performance tests of each device, switch, control unit, panel keypad and all other equipment and material required by the contract - and all work and work site conditions - shall be conducted by the contractor in the presence of the FPS TR and the facility site manager..

5.16 Following the training and testing, the Government shall conduct a reliability test for a continuous period of one (1) month to determine overall system conformance to all the applicable requirements of this contract. Contractor personnel will not be permitted on the site during this

Law Enforcement Sensitive – Official Use Only burn-in period except at the request of the Contracting Officer, FPS TR or the local (United States Department of Labor) manager.

5.17 Acceptance by the Government will be given after the satisfactory completion of the installation of the system, training, and performance and reliability tests. Receipt by the Government of all required drawings and documents must also have been verified by the FPS TR and/or the local (United States Department of Labor) manager.

5.18 Notice of intent to test shall be provided to the FPS TR at least 24 hours prior to testing.

5.19 Two (2) copies each of the as-installed drawings and the manual shall be furnished as follows: one copy to the FPS TR and one (1) copy to the facility (United States Department of Labor) manager.

6. INSTALLATION

Equipment Housing and Cabinets

Programming as directed by the United States Department of Labor.

6.1 Enclosures for monitor panels, power supplies, cabinets, scramble pads, and other system components shall be so formed and assembled as to have ample strength and rigidity necessary to resist the abuses to which they are likely to be subject. They shall be constructed of sheet steel, except where the function of the equipment makes the use of this material prohibitive, and shall be not less than No. 20 U.S. Standard Gauge. Paint finish shall be with a prime coat and a baked enamel finish coat. All cabinets shall include locks and keys.

6.2 The Control/Communicator and associated equipment must be housed in one control cabinet located within the secured space. The cabinet shall be surface wall mounted and constructed in accordance with the above specifications. The location of the cabinet shall be in a secure area of the office such as the DCR room.

6.3 Environmental Requirements: All components shall be capable of full operation under the following conditions:

(1) Humidity: Up to 85 percent relative humidity.

(2) Temperature: Any ambient temperature in the range from 32 degrees F. to 95 degrees F. for indoor use.

6.4 Locks and Key Lock Switches: All locks on equipment and power supply enclosures for maintenance access shall be keyed alike and two keys furnished for the entire system. The contractor shall exercise every precaution to protect the security of these keys. Upon completion of the work, the keys shall be delivered, properly tagged, to the DOL manager.

Law Enforcement Sensitive – Official Use Only

6.5 Junction Boxes: All system junction boxes where splices are required shall be provided with terminal strips, which shall be suitable for the type of wire installed.

6.6 Installation Notes: If partitioning (walls) are already in place, it is the responsibility of the Contractor to cut a single gang hole approximately 48 inches above the finished floor, a single gang electrical box with a 1/2 inch conduit inside the wall and stubbed to a J-box in the ceiling, will be installed without removing wallboard or damaging outside of partition in any way. If the Contractor damages the wall it will be fixed at no cost to the Government.

7. SAFETY AND HEALTH

7.1 All work shall comply with the applicable requirements of 29CFR 1910/1926 and 40CFR All work shall comply with applicable state and municipal safety and health requirements.

Where there is a conflict between applicable regulations, the most stringent will apply.

7.2 The contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

7.3 The contractor shall provide all necessary safety equipment and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.

8. SECURITY CLEARANCE REGULATIONS/REQUIREMENTS

8.1 Homeland Security Presidential Directive (HSPD) 12 entitled “Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD-12 Directive) requires mandatory, government wide standards for conducting background investigations, adjudicating the results and issuing credentials to employees and contractors who require long term access to Federally controlled facilities and/or information systems.

8.2 HSPD-12 does not apply to the following category –

a. Contractor employees under contract to a department or agency, requiring only intermittent access and/or short term access less than 6 months to federally controlled facilities.

The FPS TR will be responsible for ensuring contractor staff has limited/controlled access to facilities and information via escorts by on-site Federal employees and/or posted FPS Protective Security Officer Staff. The FPS TR will also be responsible for providing contractor employees with clear documentation on the rules of behavior and consequences for violations prior to granting access to facilities/systems. The Contractor is responsible for reporting any security violations of their employees to the FPS TR and/or the Battle Creek Mega Center immediately.

8.3 HSPD-12 applies to the following category –

a. Contractor employees under contract to a department or agency, requiring routine access six months or more to federally controlled facilities.

8.3.1 Each Contract employee must, at a minimum, complete the required DHS, FPS suitability adjudication process as dictated by FPS assigned risk level of either low, moderate or high. It is anticipated that no contract employees will require any higher clearance, however, FPS reserves the right to require more stringent background checks in order to accommodate site-specific requirements of other Federal agencies to include but not limited to FBI and DEA.

8.3.2 FPS will complete Suitability Adjudication prior to any contract employee being permitted to work and the Contractor is responsible for ensuring that all contract employees receive suitability adjudication by FPS. Contract employees and all company personnel who may work or visit the work site are required to receive suitability adjudication by FPS.

8.3.3 Upon notification and commencement of required work effort the FPS COTR and/or TR will furnish appropriate forms or their electronic equivalent in Adobe Acrobat PDF format essential to conduct the required suitability adjudication process.

8.3.4 The contractor is encouraged to use any local or state law enforcement agency to obtain readable fingerprints on the fingerprint cards.

8.3.5 Illegible or incomplete forms submitted by Contractor will be returned and will result in significant delays in the adjudication process. The Contractor must ensure that all forms submitted to FPS are complete, legible, and accurate. FPS is not responsible for any delays that occur due to the Contractor’s failure to submit timely, complete, accurate, and legible paperwork to FPS. The Contractor must have and utilize an internal quality control process to ensure applications are complete and correct, before submitting them to FPS.

8.4 Temporary Clearances - If FPS finds any of the Contractor’s employees to be unsuitable to work under this contract after a temporary clearance has been provided, the Contractor shall be advised immediately that such employee can no longer work under this contract, and the Contractor shall in turn immediately remove the affected employee from the project.

8.5 Temporary Clearances - The contract employee or the contractor may appeal the suitability determination to the Contracting Officer. However, in such cases the Contractor shall proceed with the hiring process at their own risk until the final determination of the employee’s suitability has been accomplished. Under no circumstances shall any Contractor employee who has received a notice of unfavorable or unsuitable adjudication work under this or any DHS, FPS contract. This requirement also applies to contractor employees whose unfavorable adjudication is under appeal.

Law Enforcement Sensitive – Official Use Only

8.6 Once a favorable adjudication has been made by FPS, the contract employee is suitable to work under this contract. This favorable adjudication is valid for a period of five (5) years provided that nothing occurs within the five-year period that would render the employee unsuitable for continuing performance under the contract. The Contractor shall immediately notify the FPS TR and the CO in writing of any circumstances that arise which could possibly affect any employee’s suitability status such as arrests, convictions, and/or termination of employment by the contractor for cause, such as misconduct or neglect of duty.

8.7 The Government shall have and exercise full and complete control over granting, denying, withholding, or terminating suitability clearances for contractor employees. The Government may, as it deems appropriate, authorize and grant temporary clearance to employees of the contractor.

However, issuance of a temporary clearance to any such employee shall not be considered as assurance that full clearance will follow as a result or condition thereof and the granting of either temporary or full clearance shall in no way prevent, preclude, or bar the later withdrawal or termination of any such clearance by the Government.

8.8 No contractor employees will be allowed to work on-site prior to the aforementioned background check. The government reserves the right to deny any individual access to the building. All employees of the contractor and any sub-contractor will be issued building identification badges and will be required to wear them in a visible site at all times while on the premises.

9. RECORDING PRESENCE

Each contract employee shall sign in each day when reporting to work and sign out when leaving the work site at the end of each day. GSA Form 139, Record of Time of Arrival and Departure, shall be utilized for this purpose. The sign-in and sign-out location shall be designated and established by the FPS TR. Each time and date entries made for arrival, on duty and departure, off duty shall be verified and countersigned by the FPS TR.

10. SPECIAL CONDITIONS

None.

11. ATTACHMENTS

None.