R2 Pre-Proposal Conference NFL.ppt
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- HSHQE2-12-R-00001
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- HSHQE2-12-R-00001
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| File | Type | Posted |
|---|---|---|
| Questions and Answers - Contracts - Final.pdf | ||
| Q A_s - Technical Final 7-12-2012.pdf | ||
| Amendment 00003.pdf - Extension.pdf | ||
| NON-DISCLOSURE FORM.pdf |
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Federal Protective Service Pre-Proposal Conference
Solicitation:
HSHQE2-12-R-00001
REGION 2
Welcome… reminder to sign in, rest rooms, general announcements, etc.
Disclaimer Changes to the solicitation must be made in writing via amendment.
Statements made at this meeting or in response to inquiries do not revise the written terms of the solicitation.
Federal Protective Service Mission Statement
Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life. The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.
Introductions
During the solicitation phase of this project all questions must be in writing and may be mailed, emailed or faxed to the Contract Specialist at the address listed in the solicitation. My contact information is not only in the RFP, but at the end of the slide show. All Questions are DUE by November 1, 2011 at 12:00 p.m. Questions and answers will be posted to the FBO website via amendment. The reason we ask all questions to be in writing is to maintain fairness so all offers receive the same information and we have a deadline to ensure all questions have ample time to be answered.
Anything said at this conference or at any time before proposal closing does not constitute a change in the solicitation. The only changes to the solicitation will be made in a formal, written amendment.
PSO Services-NYC This solicitation covers the following areas in NYC:
Manhattan Bronx Long Island
Requirement
| Armed Protective Security Officers (PSOs) |
| Basic Services |
| TAS Services |
| Emergency Services |
| Compliance with all terms and conditions set forth in the RFP, including the Statement of Work (SOW). |
| Best Value Procurement |
Basic requirement details
Basic Services Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.
TAS
| Short term, non-recurring needs for service such as an increase in hours to an existing or subsequently added post |
| Little advance notice |
| If the Government provides the contractor with more than 72 hours notification to perform TAS, the Government shall issue an order using the basic services rates |
Emergency Services
| Emergency surge security force services for large and small-scale events such as natural disasters, civil disturbances, or other unanticipated events on an as-needed basis. |
| The requirements under the “ESS” Contract Line Item Number (CLIN) shall be ordered for anywhere in the geographic area covered under this contract with little, if any, advance notice. |
Emergency Services (cont.)
| The hourly rate for emergency PSO services shall be inclusive of all costs (including, but not limited to, travel costs, per diem, lodging, mileage, and vehicles) |
| There will be no “phase-in” period for these requirements |
| The contractor shall have sufficient, fully qualified staff to meet all requirements ordered under the ESS CLIN at any time. |
SOW
All management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files and any other resources necessary
| SOW | Difference in comparison to current requirements |
| 5.2.2 | More stringent medical requirements |
| 5.2.4 | Increase of annual random drug screening from 5% to 10%; new quarterly reporting requirement |
| 6.6.3 | Change from annual weapons qualifications to twice a year |
| 14.6 | Uniform changes (color, ball cap, disposable glove pouch, and jackets) and body armor |
Contract Type
| Labor Hour |
| Fixed Hourly Rates |
| IDIQ |
| Task Orders issued with full funding |
Contract type
Period of Performance Anticipated Contract Award: no later than 10/1/2012
Transition: 180 days
| Contract Period of Performance |
| April 1, 2013 – March 31, 2018 |
| Option to Extend Services – FAR 52.217-8 |
| April 1, 2018- September 30, 2018 |
POP
Discuss CLIN structure (Transition CLINs, Option CLINs, etc.)
Proposal Submission Requirements SF1449 – cover page
| Three sealed envelopes: |
| Price Proposal (2 copies) |
| Technical Proposal (5 copies) |
| 20 page limitation |
| 11 pt. font |
| 1” margins |
Proposal Expiration Date = 120 days
Submission of all signed amendments and certifications
Submission requirements…all clauses filled out, amendments, etc.
Proposal Submission Requirements
| Document | Price Proposal Submission | Technical Proposal Submission | Responsibility & Compliance Submission |
| SF 1449 & All Amendments Acknowledged | X | ||
| Price Breakdown (Attachment 6) | X | ||
| Pricing Schedule | X | ||
| Chart Identifying Accounting Practices for Applying Proposed Indirect Rates to the ODCs | X | ||
| Socio-Economic Factor Table (Technical Factor 3.A) | X | ||
| Cover Page* | X | ||
| Past Project Forms (Attachment 3)* | X | ||
| Past Performance Questionnaires (Attachment 4)* | X | ||
| Management Approach | X | ||
| Socio-Economic Mentor Protégé Program Documentation (Technical Factor 3.B)* | X | ||
| Field Level Supervision (Attachment 8)* | X | ||
| Offeror Representations and Certifications in accordance with FAR 52.212-3 | X | ||
| Offeror’s Certification Regarding Responsibility Matters in accordance with FAR 52.209-5 | X | ||
| Award Approval Request (if required) (Attachment 7) | X | ||
| Small Business Subcontracting Plan (if required) | X |
*Does not count towards the 20 page technical proposal limit
Proposal Due Date
| Proposals are due by: |
| Friday July 13, 2012 at 3:00 p.m. EST |
| Submit offers to: |
| U.S. Department of Homeland Security |
| Office of Procurement Operations – FPS |
| 701 Market Street, Suite 3200 |
| Attn: Marie Killian |
| Philadelphia, PA 19106 |
Due date
Evaluation Efficient Competition
Technical Evaluation
Price Analysis
Best Value Award
Efficient Competition Initial review of the total evaluated price
May not evaluate the technical proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible technical rating
Technical Evaluation Relevant Past Performance
Management Approach
Socio-Economic Factor
Technical Ratings
Technical Eval Summary
Evaluation Criteria – Relevant Past Performance & Teaming
| Relevant Past Performance |
| Maximum of 3 projects |
| Timeframe: within the past 3 years |
| Complexity- Armed, Multiple Locations, Top Secret Posts, Similar Duties as SOW. |
| Minimum magnitude of xx hours per year |
| References and Past Performance Questionnaires |
| Teaming Arrangements – narrative |
| Prime/Sub Contractors |
| Joint Ventures |
Eval Criteria = Past Performance
Management Approach
| Quality Assurance |
| Supervision |
| Field level Supervision Exhibit |
| Narrative |
| address methods, processes and procedures |
| Quality Control |
| Methods, processes and procedures for inspections |
| Processes to address non-compliance |
| Transition |
| Methods for transitioning |
| Timeline of transition |
| Staffing |
| How you intend to staff the max quantities in the RFP |
Eval Criteria = Management
Staffing - Relief
| Detailed relief plan indicating your approach to providing relief. |
| Address how your firm will manage the relief requirements and include the number of PSOs required to provide relief and the total annual estimated relief hours. |
| Looking for more than statements such as “relief shall be provided in accordance with the applicable Collective Bargaining Agreement or applicable Department of Labor regulations” or other non-definitive statements |
| Address and quantify whether any relief hours are being provided by supervisory personnel signing-off as a supervisor to provide relief. |
| Patrol (rover) PSOs shall not be used to provide breaks/relief. |
Socio-economic Factor
| All business concerns (to include small businesses) shall address Extent of Participation of Small Disadvantaged Business Concerns |
| Table |
| 1. Total Evaluated Contract Price | $ | 100% |
| 2. Target for SDB participation in the contract by the Prime Contractor or Joint Venture | $ | % of line 1 = ______ |
| 3. Target for SDB participation in the contract by subcontracting | $ | % of line 1 = ______ |
| 4. Target for Total SDB participation in the contract | $ | % of line 1 = _______ |
Evaluation Criteria – Price
| Submit fixed hourly rate pricing on SF1449 |
| Detailed price breakdown |
| Minimum wage rates and fringe benefits |
| Total evaluated price (Base + options + 52.217-8) |
| Prices may be evaluated for realism. |
Bid CBA/WD wages Stagnant!
Note: this does not apply to non SCA covered positions.
Eval Criteria = Price
Responsibility Determination
| Adequate financial resources |
| Contractor has to be in good financial standing |
| Have adequate resources to perform contract |
| Current assets cover current liabilities. |
| Ability to meet the delivery or performance schedule |
| Satisfactory performance record |
| Satisfactory record of integrity and business ethics |
| Satisfactory operational controls, equipment and facilities |
| Qualified to receive an award |
| No felony conviction |
Responsibility Determination
Federal Protective Service Points of Contact
| Marie E. Killian |
| E-mail: Marie.Killian@dhs.gov |
| Phone: 215-521-2270 |
POCs
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